PowerPoint Template 1...Pre-Bid Conference Agenda I. Opening Remarks II. Solicitation Overview III....

PRE-BID CONFERENCEINVITATION TO BID (ITB)

ITB NO. HWC-TCWAY-2020-001TERMINAL C & GARAGE

WAYFINDING SIGNAGE PROJECTPROJECT NO. 794C

Warren ChingSr. Procurement Specialist

Houston Airports

Thursday, October 3, 2019, 10:00 AMInfrastructure Division Office Building, Auditorium Room #100.2

111 Standifer Street, Houston, Texas 77338

Pre-Bid Conference Agenda

I. Opening Remarks

II. Solicitation Overview

III. Office of Business Opportunity

IV. Project Scope and Overview

V. Questions/Answers

LaTonja Ware, CPCM, CFCM

Procurement Division Manager, HAS

Warren Ching

Senior Procurement Specialist, HAS

Jason McLemore

Deputy Asst. Director, HAS OBO

Michael Lloyd/ PGAL

Lorna Clark/ Asset Engineering

Division

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TERMINAL C & GARAGE WAYFINDING SIGNAGE PROJECT

SOLICITATION NO. HWC-TCWAY-2020-001; PROJECT NO. 794C

OPENING REMARKS

No Contact Period Policy:

Starting on the date a solicitation is issued and expiring on the date the City

Secretary publicly posts notice of the applicable award on any City Council

agenda or a City Council Committee Meeting agenda, actual and prospective

respondents or bidders are prohibited from contacting any City employees other

than the Sr. Procurement Specialist (Warren Ching) in any manner regarding

this ITB.

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Solicitation Overview

SOLICITATION PURPOSE:

The City of Houston, Houston Airport System is seeking a construction

contractor for the manufacture & installation of the updated Wayfinding and

Signage System for the Terminal C and Terminal C Parking Garage @ IAH

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Solicitation Overview

SOLICITATION DUE DATE AND TIME:

Thursday, November 14, 2019, 10:30 AM (CDT)

QUESTIONS AND REQUESTS FOR ADDITIONAL INFORMATION DUE BY:

Thursday, October 10, 2019 – no later than 3:00 PM (CDT)

Must be received electronically and directed via email to:

[email protected]

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mailto:[email protected]

Additional Information and

Specification Changes

ADDENDA

Responses to questions received from potential Bidder(s) and any changes to

the scope shall be confirmed in writing and will be posted to the HAS website

(www.fly2houston.com) prior to submittal due date.

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http://www.fly2houston.com/

Submittal Procedures

Sealed bids, in triplicate, One (1) original marked “original” and two (2) copies of the bids will be received by the City Secretary of the City of

Houston at the address below not later than 10:30 A.M., CDT, Thursday, November 14, 2019 :

The City Secretary of the City of Houston

City Hall Annex

Public Level, Room P101

900 Bagby Street

Houston, Texas 77002

All submittals must be provided in a sealed envelope/box clearly labeled on the outside with the name and address of the Bidding Firm and indicate contents to be: “ITB No.: HWC-TCWAY-2020-001, TERMINAL C & GARAGE

WAYFINDING SIGNAGE PROJECT @ IAH; PROJECT No. 794C”

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Submission Requirements

• Under Section 00410A BID FORM – PART A, 1.0 OFFER :

• 1.0.A Total Bid Price (as shown in detail: BID FORM – PART B)

• 1.0.B Security Deposit (Document 00430 Bidder’s Bond)

• 1.0.C Period for Bid Acceptance: 180 days from Bid Date

• 1.0.D Addenda: All Addenda have been received

• 1.0.E Bid Supplements: attaching City Required Documents

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Procurement Timeline

• Description Scheduled Date

Advertisement of Solicitation 09/20/19

Pre-Bid Conference 10/03/19

Deadline for Submission of Questions 10/10/19

Addendum Posted on HAS Website 10/24/19

BIDs Due 11/14/19

Letter of Intent to Contractor 12/13/19

Council Agenda Date (Estimated) 01/29/20

NTP Contract Start Date (Estimated) 03/30/20

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City Forms (Bid Supplements)

To be Submitted With the Bid

• 00450 – Bidder’s Statement of MWSBE Status

• 00452 - Form A COH Fair Campaign Ordinance

• 00453 - Bidder’s Statement of Residency

• 00454 – Affidavit of Non-Interest

• 00455 – Ownership Information Form

• 00457 – Conflict of Interest Questionnaire

• 00460 – Pay or Play Acknowledgement Form

• 00461 - Hire Houston First Affidavit

• 00470 - Bidder’s MWSBE Participation Plan

• 00471 – Bidder’s Record of Good Faith Effort (Don’t submit if Goal met)

• 00472 – Bidder’s Goal Deviation Request (Don’t submit if Goal met)

• 00480 – Reference Verification Form

• 00481 - Anti-Collusion Statement

• 00842 - Letter of Intent

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Post-Bid Submittal Documents

By the Recommended Bidder

00501 – Resolution of Corporation

00520 - Agreement

00570 - Revised MWSBE Participation Plan (Don’t submit if no change from 00470)

00571 - Post-Bid Good Faith Effort (Don’t submit if Goal met)

00572 - Contractor’s Goal Deviation Request (Don’t submit if Goal met)

00600 – List of Proposed Subs and Suppliers

00601 – Drug Policy Compliance Agreement

00602 – Contractor’s Drug-free Workplace Police (GC creates this section)

00604 – History of OSHA Actions

00605 – Contractor’s List of Safety Impact Positions

00610 – Performance Bond

00611 – Payment Bond

00612 – One-Year Maintenance Bond

00620 – Affidavit of Insurance

00621 – ACORD Certificate of Insurance Form

00630 – Certification of Compliance with Pay or Play Program (POP-2)

00631 – Pay or Play Program List of Subcontractors (POP-3)

00632 – OBO Certification by Professional Service Provider

00636 – Certificate of Interested Parties FORM 1295

00805 - EEO Program Requirements

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Office of Business Opportunity

HAS Office of Business

Opportunity

[email protected]

(281) 233-7823

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mailto:[email protected]


Diversity Requirements:

• The MWBE Goals for The ITB Terminal C & Garage Wayfinding

Signage Project are:

• 20% MWBE (for Construction Services: MBE 12% & WBE 8%)

• The Subject Contract Will Require You To Make a Good Faith Effort

To Achieve These Goals With The Firms Listed in Your MWBE

Participation Plan (Document 00470).

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Program Requirements:

• Deviation or Changes to Your Participation Plan.

• Mediation Clauses for MWSBE Subcontractors

• Good Faith Efforts

• Subcontractor Agreements

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Certification:

• Participating Subcontracting Firms Must Be City Certified MWSBE

firms.

• Subcontracted Firms Must Be Certified MWSBE At Time Of Proposal

Submission. If Not Certified MWSBE, They Will Not Be Counted

Towards Contract Participation.

• Questions About Certification, Visit http://www.houstontx.gov/obo Or

By Phone (832) 393-0600.

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http://www.houstontx.gov/obo

Project Scope and Overview

Michael Lloyd / PGAL

Lorna Clark / Asset Engineering

Gerardo Velazquez / Project Manager

HOUSTON AIRPORTS

INFRASTRUCTURE DIVISION

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Scope:

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Project Overview

Terminal Overview / Scope

• Wayfinding in all public areas to include Ticketing Level, Baggage

Level, Subway Station, Skyway Station, Curbsides, and Concourses

• Constant coordination with the garage work will be required

• Work will be phased

• Work will be done at night

• The majority of the interior sign construction will be 1” thick black

high-quality foamboard with graphics being full-bleed digital print on

3M vinyl film, U.N.O.

Scope:

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Project Overview

Garage Overview / Scope

• Wayfinding to be integrated with the HAS Automated Parking

Guidance System (APGS). Signs to be mechanically fastened to the

VMS signs

• Constant coordination with the terminal work will be required.

Converting Garages from a color code system to West, East and

Central Garages

• Work will be phased. Drain down of cars will be required.

• Where a floor is shut down, work can take place 24-7

• Sign Construction will be aluminum and aluminum tube structure

• Work will need to begin in the West Garage, and move toward the

East Garage

Scope:

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Project Overview

Additional Scope / Information

• Wayfinding on the Curbsides, to be illuminated. All work on curbsides

to be done at night

• Entry columns into the Skyway area to be illuminated

• Interior signs have been completed and can be seen in the Terminal

D Ticket Lobby

• A tour of the public areas at Terminal C will be conducted after this

meeting. Transportation will be provided. Anyone desiring to see the

secure side (concourses and skyway) may do so, by appointment.

QUESTIONS…

Questions/Answers to be official must be in writingand will be posted in HAS website as a Addendum:

http://fly2houston.com/contractingOpportunities

Site Tour: Starting 11:00 A.M.; participants need to provide photo ID and sign the sign-in sheet.

Site Visit Coordinator – Michael Lloyd/PGAL

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PowerPoint Template 1...Pre-Bid Conference Agenda I. Opening Remarks II. Solicitation Overview III....

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