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CORE FOR SOCIAL WORKERS

SafeMeasures

LOGGING ON TO SAFEMEASURES

The link for live SafeMeasures site is: https://app.safemeasures.org/ca/Account/

The link for the SafeMeasures Training site is: https://app.safemeasures.org/training/Account/

• Training Log on: studenta1• Training Password: training

OVERVIEW OF THE MORNING

• Welcome and Review of Agenda

• Learning Objectives

• Overview of Material– SafeMeasures

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AGENDA

• Segment 1: Intro to Course

• Segment 2: How to use SafeMeasures

• Break (15 minutes)

• Segment 3: Pulling Reports from SafeMeasure

• Segment 4: California Child Welfare Indicators Project (CCWIP)

• Segment 5: Closing

LEARNING OBJECTIVES• Knowledge 1. The trainee will be able to identify the following elements

of SafeMeasures:– My dashboard

– Subscribed alerts

– My upcoming work

– Referral history

– Case management tasks

– My Calendar

– Face to face contacts

– Child and family services review

• Skill 1. Given a case scenario, the trainee will be able to use SafeMeasures to evaluate whether they are meeting the required performance levels for their referral/case

• Values 1. The trainee will value the use of SafeMeasures to organize their work and track compliance with their required tasks and responsibilities

WHY IS DATA IMPORTANT?

• Why do you think collecting and analyzing data is important in child welfare?

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Excerpt from Disney’s Moana. (2016).https://www.youtube.com/watch?v=xPsnNKDpYlo

WAYFINDING

• Find your Orientation - determine one's location in relation to objects that may be nearby and the desired destination.– Where are you as a worker or agency?

• Plan your Route – How will you get to your destination?

WAYFINDING (CONT’D)

• Route monitoring - checking to make sure that the selected course is moving towards the desired destination.

• Destination recognition – how will we know when the destination is achieved?

– How does data help us find our way?

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What is SafeMeasures?

• SafeMeasures is a web-based reporting system that interprets data entered in the Child Welfare Services/Case Management System (CWS/CMS)

• Data reports are available that reflect past and current performance information.

WHERE DID IT COME FROM?

• SafeMeasures was created and is maintained by the National Council on Crime and Delinquency's Children’s Research Center (CRC).

• The Structured Decision Making (SDM) tool was also created by the CRC.

LOGGING ON TO SAFEMEASURES

The link for the live SafeMeasures site is: https://app.safemeasures.org/ca/Account/

The link for the SafeMeasures Training site is: https://app.safemeasures.org/training/Account/

• Training Log on: studenta1• Training Password: training

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Basic Navigation in SafeMeasures

Data Extract Panel

Menu Panel

User Tools Panel 

Top, Your upcoming work  

Middle, report creating

Bottom, Supportive links

User Tool Panel

Using an id number, you can search for referrals/cases.

Favorites drops down saved report links you created. 

This will send a message to 

SafeMeasures Help Desk.

Click tour to have a demo of available features on your current 

page.

Click home page to make the current page your 

home. Works with main menu, my dashboard, my upcoming work, or my calendar. 

Click the print icon to print your current 

page.

Data extract Panel (Bottom right)

SafeMeasures is updated nightly from CWS/CMS 

data.

The page icon opens SafeMeasures release 

information. 

The rotary icon displays what database is 

being accessed. 

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My dashboard displays your favorited reports.

If your county uses alerts, you can see them here, and even subscribe.

SafeMeasures will even recommend page reports.

You can select different things to be notified of. 

Schedule will determine how often you will receive an email.

My upcoming work (muw)

My Upcoming Work (MUW) features your assigned referrals/cases, 

displaying different tasks tracked by SafeMeasures 

Your referrals/cases are categorized by row and column. 

Columns can be sorted by clicking on the column name.

Clicking  “H” next to the name brings up referral/case 

information such as contact and worker 

histories.

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By clicking on “H” the referral/case history page opens. It displays contacts, staff assignments, 

clients, and other information.  Click “x” on the left to go to the 

prior screen.

Clicking on the name of the referral/case opens a small pop‐up with basic referral/case information.

Tasks for referral ‐ if first contact was timely, if SDM was done, and referral time 

open. 

Green, task is completed.

Purple, contact was attempted.

Red, past due.

Yellow, due but not past deadline.

Case tasks Tasks to be completed  for case. 

If blank, the task is not applicable

Birthday W/I 30 days

Green, yellow, and red have the same meaning as referral. 

Hovering over a color will tell you the exact definition. 

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My calendar functions similar to MUW.  It outlines the data in a 

calendar form

Red icons display overdue tasks, Orange icons display upcoming tasks.  You can click on the 

colored icons or “H” for more info. 

You can go to earlier/future dates or print out a calendar. 

The To Do List displays a view of  either upcoming or past tasks by date or name. 

Main menu has functions for pulling caseload reports or 

agency reports

My caseload and my unit displays 

cases for individuals and their unit.  It monitors compliance history. 

You can select different reports 

you want SafeMeasures to run by clicking on 

the title you want.

Emergency Management will show placements that are in a 

disaster area. 

Emergency Management , Disaster Map 

You can narrow down by facility types

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My unit and my caseload  display compliance for the report run for either the unit or SW caseload.

The graph view displays a timeline, bar graph, and an apple pie.

The “includes statement” gives information regarding criteria considered for the report. Click 

“More” to get further definitions

The green link opens a pop‐up that gives info regarding where in CWS/CMS the data is 

pulled from. 

The blue hyperlink takes you to the quoted document 

online.

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Clicking any of the green links will open a pop‐up with a photo of what criteria SafeMeasures is 

pulling from CWS/CMS.

Changes numbers on the graph to a percentage, click again to change back to numbers.

Changes graph, bars, and pie to display compliance met or not, click again to bring back to this current view. 

Timeframe lets you change the time you want the report to pull data from. The time break‐up is 

based on the “includes statement” at the top left of the page.

Filters allows you to narrow down data to multiple counties, a sole county, office, unit, etc. It is dependent on your access privileges. 

To select more then one option, press the 

“Ctrl” key while clicking your mouse.

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Subsets allows you to narrow your data even further by gender, race, age, etc. 

Clicking the “+” by favorites saves this report for future 

accessibility. 

Clicking on different colors will open a new page that displays what 

children fall in that category. 

Clicking pie slices will display what children fall in that category

Clicking on the green line and moving it will zoom into a smaller 

timeframe.

This page opens when you click the bars or pie slice on the prior slide. This 

contains case information of children who fall in the selected category. 

You can hide columns, transfer the data to an excel sheet, and print the current 

page. 

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Comparison allows you to compare data based on a state 

level, office level, or unit level.

Crosstab allows you to view the report data by braking it down into different demographics such as gender, age, etc.

Full list displays all children that were 

included in the report.Address lists address of all children in the 

report.

Other report tabs show different views of the report

Clicking on the blue link will drill down the 

information to smaller groups. 

Crosstab allows you to look at the data using different variables. 

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This menu tab shows data reports for the CFSR and California Assembly Bill 636, The Child Welfare System Improvement and Accountability Act.

Index lists the names of the 

different reports available 

Quarterly Views are reports that 

are done quarterly

Proposed measures, reports such as upcoming court hearings

Extra reports that can br created such as ICPC or children in placement

Reports for ER, FR, FM, PP, AND ST

SDM reports on compliance and 

outcomes

Tutorials here!

Training materials, has a basic navigation user 

manual

DISCUSSION

• Use, Time to Investigation - By Referral [Referrals and Investigations] report, under the index menu in training site.

• What questions could we ask about why the data is the way it is?

• What investigating could you do to further explore the reasoning for a deficit in referral timeliness?

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CALIFORNIA CHILD WELFARE INDICATORS PROJECT (CCWIP)

• Provides stakeholders/public with access to child welfare system in CA

• Customizable and sortable down to precise details

• Access to site: http://cssr.berkeley.edu/ucb_childwelfare/default.aspx

HOME STRETCH!

• Questions?

• Any reports you want to see? (If available)

• Feedback?

• Thank you!