PowerPoint Information

Your Name

How to add a theme

Design Tab

Add Variants-Change Colors, Fonts, Effects, and Background Style.

Color-Choose from list-it will change all the colored pieces of a slide-changes for all slides.

Fonts-Choose from list-will change title and body font styles.

Effects-Choose from list.

Background style-Gradients and others.

Format background(Customize group-not for whole slide)- no fill, solid fill, gradient, picture, pattern, or a slide.

Section HeaderThis is used to change from one topic to another.

Movement on Slides(Two Content Layout)

Transitions Tab They are between slides

Choose from subtle, exciting, or dynamic

Choose apply to all in timing group

Sometimes you may have effect options which allows you to change directions

Animations They are within slides

Choose something to animate

Choose an animation you like

It may have effect options that I can use

In advanced animation, you have an animation pane which shows you what you have animated on each slide that you are on

Make Changes

To change the slide layout, select the slide you want to change.

Then choose layout in the slides group.

And then select the layout you want.

To move something first select what you want to move.

Then press Ctrl + x

Go to where you want to put it.

Right click

Select paste

Shapes

To put in a shape go to Insert tabSelect what I want to insert from images group, tables group, or illustration group.To insert a screenshot, select screenshot from images group, then choose what to insert.To insert a shape, choose a shape from the illustrations group and add it.

Smart ArtGo to the insert tabChoose SmartArt from illustrations groupChoose a graphicIf there are pictures, click on the picture and insertThen add text

How to add a chartSelect a chart to add

From the menu I choose the type I want

Add my data

Format using the Chart Tools tab

To add a picture

Click icon to add picture

Choose the picture icon-either a picture or online picture

Picture is on your Z File; online picture is on website

Format using Picture tools tab

To add WordArt, select textChoose Drawing Tools tabAdd WordArt Styles as desired

Attachment

Open Google Drive

Find Gmail

Go to Compose

Put in email address

Put PowerPoint in Subject line

At the bottom, click on the paper clip

Go to Z File

Select PowerPoint

Open

Wait for blue line to finish

Press Send

Compression of GraphicsSelect picture and picture tools tab

In adjust group, select compress picture

Options: Delete cropped info, decrease the ppi, or apply only to this picture. I can some or all of these to decrease the size of the picture

Can crop any graphic to a shape

Notes Pane

At the bottom of each slide

Press NOTES on the lower tool bar to make it visible if it’s not

Information to explain what my slide is about goes here

You can adjust the size of the notes pane

It never shows up in a slide show

Set Timings

Rehearsing Select the slide show tab

Go to Set Up group

Choose Rehearse Timings

Use right facing arrow in left corner to move forward

Use parallel signs to pause so you can think, then re-click parallel signs to move forward

Repeat goes back to the beginning of the slide you are on

The timing in minutes and seconds shows the entire time of the presentation

Recording Select the slide show tab

Go to the Set Up group

Choose record slide show

Choose what to record: Animations and/or narration or neither

Use right facing arrow in left corner to move forward

Use parallel signs to pause so you can think, then re-click parallel signs to move forward

Repeat goes back to the beginning of the slide you are on

The timing in minutes and seconds shows the entire time of the presentation

Set up the Slide Show

Go to Slide Show Tab

Choose Set Up slide show

Choose type of show: Full screen, browse, kiosk (keeps repeating)

Choose show options: Loop continuously until Esc, no narration, no animation, or disable hardware graphics

Choose pen or laser pointer color if available

Choose slides to show: All of them, by number, or choose selected slides (custom show)

Advance slides either manually (on mouse click) or use timings

Can choose multiple monitors if they are available

Print PresentationSettings

# of Slides Size of slides How many sides

Collated Orientation Color

All Slides– full size, every slide

Full page– Each slide takes up the full page

One side Group by final numbered packet

Portrait– 8 ½ x 11 inches

Color– will include background

Print Selection– The # of the slides I want to print

Multiple slides on one page– 1 to 9 slides per page

Both sides Group by page Landscape– sideways—11 x 8 ½ inches

Grayscale– No background, but it does show gray in objects

Print current slide– Print the slide I am currently on

Frame the slides– Puts a frame around each slide

Pure black and white– only shows black and white with little shading

Custom Range– Tell it the slides I want to print

Note pages– Prints the slide at the top and the notes at the bottom of the page

Outline