PowerPoint

An extra lesson to provide you witheven more valuable computer skills

Computer Literacy 1Transition Plus Services

Identify parts of the PowerPoint screen and navigate through a presentation.

Change the slide view and magnification.

Manage slides by adding, deleting, duplicating, and reordering them.

Create a new presentation with effective planning.

Objectives

Objectives

Apply a theme for consistent formatting and styles.

Edit slide content by moving text and modifying placeholders.

Work with a slide master to add universal elements for all slides in the presentation.

Preview a presentation using Slide Show view.

Add graphics, slide transitions, animations and audio/video

Introduction

PowerPoint lets you create, edit and manipulate slides for meetings, classrooms and sharing information.

Communication skills enhance success in the classroom and on the job.

Introduction

In PowerPoint, the document file is called a presentation. Presentations can include graphics,

pictures, and audio and video clips.

Parts of the PowerPoint Screen

When you first launch PowerPoint, a new

blank presentation file opens.

The presentation window has familiar parts.

Parts of the PowerPoint Screen

Notes pane

Outline tabSlides tab

Zoom controls

Slide pane (where the slide content is)

Navigating Through a Presentation

Click a slide thumbnail to

move to a different slide

Slide number

Vertical scroll bar

Next Slide button

Previous Slide button

Use the Outline tab to move to a different

slide As you drag the scroll box, a ScreenTip shows the title and number of the slide.

Changing the Slide View

1. Normal view is the default view.

5 ways to view your presentation

Changing the Slide View

2. Slide Sorter view gives you an overall picture of your presentation. Slide Sorter view makes it easy to add and delete multiple slides and copy and move slides.

5 ways to view your presentation

Changing the Slide View

3. Notes Page view lets you edit your notes and see how the notes will appear when printed.

5 ways to view your presentation

Changing the Slide View

4. Slide Show is used to present to your audience.

5 ways to view your presentation

Changing the Slide View

5. Slide Master view is used to make universal changes on all the slides in a presentation (such as adding a footer).

5 ways to view your presentation

Managing Slides

When you use Cut or Copy commands, content is stored on the clipboard. You

can paste clipboard items as many times as you want.

To rearrange the order of slides, drag-and-drop or use the Cut and Paste commands.

To insert a new slide, click the New Slide button.

Creating a New Presentation

You can create a blank presentation

and apply preformatted colors, styles, and layouts

called themes.

Each theme has a unique color

scheme, fonts and effects.

Slide layout refers to the arrangement of a slide

Creating a New Presentation

Dotted borders in the slide pane identify placeholders where you can insert text and graphics on the slide

Creating a New Presentation

PowerPoint provides several presentation templates which already contain formatted content.

You can modify a presentation template for your needs

Advance to the next slide for tips on

creating a PowerPoint presentation

Keep in mind two basic principles:

1. A presentation that is too busy can detract from the message you are trying to send

2. Design features should emphasize your content, not overwhelm it

Creating a New Presentation

Creating a New Presentation

Keep your design simple. Use bullets to list information that does not need to be in any particular order. Use numbered lists for

information that needs to be in order.

Apples Pears Rutabaga Oreos

1. Wake up2. Shower3. Get dressed4. Go to school

Applying a Theme

Apply a theme to your presentation, which specifies a unique color scheme, fonts, and effects. If you like a theme, but you don’t like the colors, you can change the color scheme of the theme.

To apply a theme, the presentation must be in normal view.

Working with Slide Masters

A slide master is the main slide that stores information about the

theme and layouts of the presentation.

The slide master ensures consistency on each slide.

You should create the slide master before you create a new presentation.

When you update one or more of the elements, such as the company logo, you can make a universal change (the edits will be reflected on all the slides in the presentation).

Working with Slide Masters

Viewing a Presentation

View your slide show using the Slide Show tab.

Advance to the next slide by clicking the left mouse button or the spacebar.

Viewing a Presentation

When your cursor is moved to the lower-left

corner, four buttons appear. With the Pen, you

can add annotations.

Press escape to stop the slideshow.

shapes clip art photographs WordArt

SmartArt graphics tables charts

Hello

One

Three

Two

Pros Cons

Graphics help you convey your message.Graphics options can be found on the Insert tab.

Graphics include:

Graphics

To insert clip art and photographs, use the Clip Art task pane in the Insert tab.

Content placeholders in slide layouts make it easy to add graphics. When you

insert a graphic in a placeholder, it replaces the placeholder.

Hint: Avoid clutter. Use graphics only to illustrate relevant points.

Graphics

When you select a graphic, eight small squares and circles called sizing handles appear on its border.

Click on the picture below to see the sizing handles.

Graphics

When a graphic is selected, you can cut, copy, paste, delete, move, or resize it. To resize the graphic

proportionally, drag a corner sizing handle.

Play with the sizing handles on the graphic below!

Graphics

Hello!

GUTEN TAG!

Fun with WordArt (decorative text)

Graphics

Fun with shapes

Hello!

Note: When you choose a shape tool, the mouse pointer changes to a cross hair that you can use to draw the shape.

Graphics

Fun with SmartArt

Note: SmartArt graphics allow you to convert text (including existing lists) to a professional-looking visual.

Graphics

Add tables and simple charts to illustrate numerical data.

Text Text1 12 23 34 45 56 6

Catego

ry 1

Catego

ry 2

Catego

ry 3

Catego

ry 4

0123456

Series 1Series 2Series 3

Note: You can copy and paste a table from a Word document. When creating a chart, an Excel worksheet opens with

sample data that you must replace with your own.

Graphics

You can create hyperlinks to:

• Slides within the same presentation

• Slides within another presentation

• An e-mail address

• A Web page

• Another file.

To insert a hyperlink, you

must be working within a text box.

Then, click the Hyperlink button in the Insert tab.

Did you know you can create a

hyperlink from either text or a

graphic object?

Creating Hyperlinks

Slide transitions determine how a slide is introduced as you move from one slide to another in Slide Show view.

Transition options are located on the Transitions tab.

Slide Transitions

Animations are special effects you add to text or an object.

Animation options are located on the Animations tab.

PowerPoint provides several animation effects for texts and objects. See these options on the next slide!

Animations

Entrance effects control how an object enters a slide

Emphasis effects draw attention to an object already on the slide

Exit effects control how an object leaves a slide

Trigger effects start a sound effect or animation segment

Motion path effects enable you to create a path for an object to follow on a slide

entrance effects

emphasis effects

exit effects

Triggereffects

motion patheffects

Animations

You can remove an animation from an object completely using the Remove command at the top of the Custom Animation task pane, or you

can modify an animation effect using the Change command.

To preview an animation, click the Play button.

Animations

You can use sound and video to add emphasis or set the mood for the audience.

Adding audio and video clips is similar to adding graphics.

Sound files that are under 100 kilobytes are embedded (shown on the slide itself). For sound files

larger than 100 kilobytes and all videos, you can create a link to the file.

Audio and Video Clips

You can insert sounds using the Audio button in the on the Insert tab. Sound clips are available in the Clip Art task pane. You can also record your own audio or

upload an existing sound media file.

Audio and Video Clips