PFABOT 2016-2017 March 5, 2017

Continental Breakfast

Compliments of PFA’s Food Services Department.

Our School Theme

Capturing His Image

2016-2017

Capturing His Image

Our Devotional Thought Dr. Andrew Marshall

Chairman’s Report

1. Welcome & Review of Minutes

2. Chairman’s General Remarks

3. Log On to Boardpaq to access all materials. (D. Jordan)

4. Reminder: Conflict of Interest Forms (D. Jordan)

5. Reminder: 2015-2016 Retroactive Giving (D. Jordan)

6. Reminder: Personal Information Update (D. Jordan)

7. Reminder: Committee Reminders (D. Jordan)

Principal’s Strategic Report

March 2017

7

8

Enroll-ment

Tuition

Quality Teacher

Retention

Fiscal Solvency

Capital Renovation Student

Learning

9

10

PFABOT Executive Session Agenda

1. Organizational Chart

2. Headmaster’s Strategic Foci 1. EITC/OSTC Update

2. For Profit Incorporation

3. #Reignite70 Update

4. AEC Lenfest Match Promise Discussion

5. PFA New Trustee Selection Draft

6. Talent/Recruitment Update

7. General Strategic Plan Update

3. Day to Day Vice Principal’s Strategic Foci

1. MontCo Partnership Update

2. Teacher Evaluations

3. PFAF Work Program Needs

4. Grade Weighted Grade Scale

4. Vice Principal of Culture and Community

1. Report from the Field

5. Personnel Committee Recommendations

1. Faculty and Staff Recommendations

2. Education as a Retention Plan

3. Wage Scale Discussion for Committee

4. Leadership Succession Plan

11

PFA Administration Organizational Chart

12

Pott

inge

r

Fiel

der

Hu

ghes

External & Leadership Foci

PFAPA Liaison

CUOE Liaison

AECOE Liaison

PFABOT Liaison

PFAF Liaison

NPFAAA Liaison

Faculty Meetings

Professional Development

Personnel & Evaluations

Budget/Business Office

Development

Fundraising

External & Internal Communications

Dean of Instruction

Teacher Observations

Overall Day to Day Operations Focus

PFAPA Liaison

Devotion Program

Athletic Program

AdCom Chairperson

ACT Data Team Leader

Curriculum Committee Co-Leader

O3s, Feedback, Development and Evaluations of Direct Reports

Spiritual Life Programs

Emergency Response Team

Teacher Observations

Community & Culture Focus

PFAPA Liaison

School Culture

Classroom Management

Dean’s Council

Recruitment

Maintenance

Dorms

Food Dining Services/Café

Academy Days

13

Headmaster’s Strategic Focus: EITC/OSTC

14

Educational Income Tax Credit (Funds Projects) EITC –

Submitted December 2016.

REMAINING TASKS: Website, Documents,

Brochures, Peer School Visits,

Company Pitches

Opportunity Scholarship Tax Credit

(Funds Student Tuition) OSTC – To be submitted January 17,

2017 or earlier.

NEXT STEP:

Connect with Businesses. On your card, please write

down TWO local business that you SUPPORT and that we can

SOLLICT.

Headmaster’s Strategic Focus:

For Profit Incorporation for Student Industry

15

Pine Forge

Institute

Research Agribusiness

Research MOB Contracts

Transition Culinary Arts to Bakery Products

Transition Cosmetology to Student Salon

NPFAAA and #Reignite70

Total Donation: #330,000

Check Presentation: Parents Weekend - April 8, 2017 22

Headmaster’s Strategic Focus: Collaboration with NPFAAA for #Reignite70 Results

23

• Rec Room

• Computer Room

• Weight Room

Handy Hall

• Computer Room

• Exercise Room

• Beauty Parlor

Kimbrough Hall

• Kitchen MAJOR Needs

• Décor

• Furniture

Kitchen/Café

• Modular Unit

• STEM Furniture and Casework

• STEM Equipment

TE STEM SPACE

• Two Classroom Wall mounted SMARTBOARDS

SMARTBOARD

Headmaster’s Strategic Focus:

AEC Lenfest Match Promise

24 Lenfest Promise

PFAF

PFA AEC

Headmaster’s Strategic Focus:

AEC Lenfest Match Promise Collaboration

25

$50,000 (1)

$25,000 (2)

$15,000 (3)

$10,000 (4)

$5,000 (6)

$2500 (10)

$1000 (20)

$100 (100) Dr. Pelote and PFAF will lead the match and

fundraising efforts with the support of…

NPFAAA – Corporate and Alumni Network

NPFAAA – Corporate and Alumni Network

NPFAAA – Corporate and Alumni Network

Nicole & Dinah’s Network

Headmaster’s Strategic Focus: PFA New Trustee Selection Process DRAFT

(Pending AEC Executive Review)

26

JAN 2017 Identify the expertise/needs of the SIX

open trustee seats.

FEB 2017 Research candidates who are pro-mission, organizationally

competent and have integrity.

MAR 2017 Invite candidates to apply by

submitting a resume and letter.

APR 2017 Invite candidates to interview

with Principal and Development Officer.

MAY 2017 Advanced candidate resumes submitted to AEC

Constituent Nominating Committee.

OCT 2017 Vote candidates at 2017

Constituency.

OCT 2017 Non-selected candidates placed on a “waiting list” for future

vacancies.

NOV 2017 Board Retreat with new

Trustees.

NOV 2017 Selection of the final trustee seat

(layperson per constitution).

Principal’s Strategic Report

March 2017

Headmaster’s General Strategic Update

28

School Culture + Intentional Spiritual Life Program

- Renewing Partnership with Pine Forge Church

+ Preparing for Board Transition (Oct 2017)

+ Implementing Committee Work

+ Consistent implementation of PD, school morale calendar, and departmental plans

Headmaster’s General Strategic Update

29

Strong Academics + Teacher planning consistent

+ Teacher ACT/Data/Standards training increased

+ Teacher feedback consistent

+ Individualized teacher coaching consistent

- Stagnant student academic gains

- Stagnant ACT ASPIRE implementation

- Stagnant dual credit and AP enrollment

- Off campus internship[ programs not yet evolved

+ Improved REACH implementation

- STEAM/STEM program not yet evolved.

Headmaster’s General Strategic Update

30

Talent/Personnel + Planned Talent Recruitment

+ External Talent Development (KIPP 2016)

- Leadership Talent Development (In Progress)

+ External Leadership Talent Development

TBD Board Talent

+ Faculty Appreciation (certificates, prize, gifts)

- Faculty Retention (ongoing personnel shifts)

Headmaster’s General Strategic Update

31

PR/Branding + Building trust (donors/alumni)

+ Strong social media presence (2,500+)

+ Building print portfolio

+ Strong Media/News presence, IGNITE (3,500+), want to grow database

- Need to build recruitment/event presentation

- Need to increase community partner engagement

- Need to increase event presence (Choir, etc…)

- Need to increase community service

Headmaster’s General Strategic Update

32

Fiscal Solvency + FACTS installed

+ Donate Online installed

- 100% Facts enrollment, 85% Tuition collection

+ 3rd Annual 12 Days of Giving

+ USDA Grant (MUST spend and implement garden this year)

- PSI Grant is elusive (Staff and Board giving is less than 100%)

+ Tuition, Technology, Choir and CA fees increased

- Athletic fees and PFAPA fees to be determined/finalized

Headmaster’s General Strategic Update

33

Technology

• Plan to be Approved (Attached)

• 1:1 Ipad/Textbooks

Enrollment & Staffing

• 2017 Postings (Attached)

• 2017-2018 Recruitment

Annual & Capital Campaign

• Annual Reports (In Progress)

• Focus on Paul R. Jones

Vice Principal Fielder’s General Update

34

MontCo

Sem II

Teacher Evals

PFAF Pilot Weighted

GPA

Vice Principal Pottingers’s General Update

35

Strengths Opportunities

Personnel Committee Discussion

36

1. Faculty & Staff Recommendations

3. Wage Scale Discussion for Committee Review

2. Education as a Retention Plan

Leadership Succession Plan:

Proposal for Effective School Leadership (alignment to AEC Constituency Timeline)

37

August 2015 – Strategic Plan and

Vision

August 2017 – Strategic

Implementation * Request

August 2020 – Succession

Preparation * Selection/Discussion

August 2022 – Leadership

Transition or Discussion

Motions to be Voted

1. Accept the Principal’s Report (3. 2017). 2. Accept the Personnel Recommendations for the 2017-2018

school year. 3. Accept motion Tuition Assistance with 3 - 5 year service

agreement. 4. Accept the recommendation to make the Vice Principal of

Culture and Community a permanent position. 5. Accept Principal Succession Plan. 6. Accept Principal Hughes’ Request for Tuition Assistance. 7. Accept the Europe International Trip Proposal (February 2018). 8. Accept the Class of 2018 Mission/Class Trip to Barbados (May

2018). 9. Accept the Leadership Succession Plan (2017 – 2022). 10. Accept the Headmaster’s Tuition Assistance Request (2017-

2020).

Business Office Report Mr. Lawrance Martin, Sr. Financial Advisor

Mrs. Ovillie Joseph, Business Manager

Stakeholder Report NPFAAA – Dr. Leon Thomas

Stakeholder Report PFAPA – Attorney Ronald Colbert

Stakeholder Report PFAHS – Mrs. Mitchell

Stakeholder Report PFAF – Dr. Edward Pelote

Closing Remarks & Prayer

Announcements:

• May 7, 2017 is the LAST Board Meeting for this collective body.

• Please join us in person for final decision making (re: Distinguished Staff Person Prize) and celebration.

• Let’s make our committee sessions count! Let’s maximize our efforts in March, April and May.

• Please give today!