PowerPoint 101: Creating a Successful and Engaging Presentation Tiffany Clarke, MPA NASBHC Training...

PowerPoint 101:PowerPoint 101:Creating a Successful and Creating a Successful and

Engaging PresentationEngaging Presentation

Tiffany Clarke, MPATiffany Clarke, MPANASBHC Training of TrainersNASBHC Training of Trainers

April 21 – 23, 2008April 21 – 23, 2008

NASBHC Web Conference2

Greene House: Center for Greene House: Center for Environmental Learning Environmental Learning

Creating a greener future Creating a greener future for all children.for all children.

Founder/Director: Sean P. GreeneEmail – sgreene@ghcelPhone – 202 – 555- 0000

Research Director: Tiffany ClarkeEmail – tclarke@ghcelPhone – 202 – 555- 0000

My Real InfoMy Real Info

Tiffany A. Clarke, MPATiffany A. Clarke, MPA● NASBHC, Program AssociateNASBHC, Program Associate● 202.638.5872 ext. 201202.638.5872 ext. 201● [email protected]

Please feel free to contact me anytime.

NASBHC Web Conference


PowerPoint 101: Objectives PowerPoint 101: Objectives • Participants will be able to name at

least two skills for developing PowerPoint presentations.

• Participants will be able to access the animations within PowerPoint.

• Participants will be able to utilize these strategies in creating a PowerPoint presentation.


Presentation thoughtsPresentation thoughts

Remember learning styles Remember learning styles ● VisualVisual

● AestheticAesthetic

● AuditoryAuditory● NarrationalNarrational

● KinestheticKinesthetic● Experiential Experiential

Visual importanceVisual importance


PowerPoint: An OverviewPowerPoint: An Overview

• PowerPoint is an excellent way to PowerPoint is an excellent way to present ideas and information in a present ideas and information in a visually exciting manner!visually exciting manner!

• It can be used with text, pictures, It can be used with text, pictures, audio, and video inserted directly into audio, and video inserted directly into the presentation.the presentation.


Selecting TemplatesSelecting Templates

To locate template options click on the To locate template options click on the Design button located in the upper right Design button located in the upper right hand section of the screen hand section of the screen ● To the right of the center screen a display To the right of the center screen a display

(called a dialog box) with a list of available (called a dialog box) with a list of available templates will appear templates will appear

● Select by double clicking Select by double clicking


Text FormattingText Formatting

Text formatting uses word format stylingText formatting uses word format styling● This is found on the toolbar located at the top This is found on the toolbar located at the top

of the screenof the screen Bullets can be inserted and color adjusted Bullets can be inserted and color adjusted

through the bullet formatting through the bullet formatting ● This is available by right clicking the bulletThis is available by right clicking the bullet● Scroll down to bullets and numbering and Scroll down to bullets and numbering and

selectselect


Format BackgroundFormat Background

Locate the format button on the toolbar at Locate the format button on the toolbar at the top of the pagethe top of the page

Scroll down menuScroll down menu Select backgroundSelect background Select colorSelect color


Slide TransitionsSlide Transitions

Slide transitions can be added by right Slide transitions can be added by right clicking the slide in the display (dialog clicking the slide in the display (dialog box) to the left of the center screen and box) to the left of the center screen and selecting slide transitionselecting slide transition

Transition options will appear in the dialog Transition options will appear in the dialog box to the right of the center screenbox to the right of the center screen● Click on each to preview Click on each to preview ● SelectSelect


Custom AnimationCustom Animation

Locate custom animation by highlighting and Locate custom animation by highlighting and right clicking the item to animate. right clicking the item to animate. ● Scroll down menu then click on custom animationScroll down menu then click on custom animation

The dialog box to the right will open and show The dialog box to the right will open and show options for adding animationsoptions for adding animations● Click on each to preview and selectClick on each to preview and select● You can further adjust the animations by right You can further adjust the animations by right

clicking the selected animation and choosing effect clicking the selected animation and choosing effect optionsoptions


Animation Cont’dAnimation Cont’d

PowerPoint allows:PowerPoint allows:● for each individual section to receive its own for each individual section to receive its own

animationanimation● More than one animation per sectionMore than one animation per section


Inserting PicturesInserting Pictures

Click the insert button on the toolbarClick the insert button on the toolbar● Scroll to pictureScroll to picture

● Select from clipartSelect from clipart● Select from fileSelect from file

Animations can be added to still pictures Animations can be added to still pictures as wellas well


Introduction to VideoIntroduction to Video

Video can be imported from several Video can be imported from several different locationsdifferent locations● Your own videosYour own videos● Online mediaOnline media

Used to illustrate live action activities Used to illustrate live action activities best shown with videobest shown with video● Simply liven up Simply liven up ● Change the pace of a presentationChange the pace of a presentation

Record voice to add to Record voice to add to presentationpresentation

To entire presentationTo entire presentation

To individual slidesTo individual slides

Ahead of timeAhead of time

While presentingWhile presenting


Record soundRecord sound

Go to insertGo to insert

Movies and soundsMovies and sounds

Record soundRecord sound

Multiple MonitorMultiple Monitor To use PowerPoint presenter view the To use PowerPoint presenter view the

presenter must be using a computer that presenter must be using a computer that allows for multiple monitors (all laptops and allows for multiple monitors (all laptops and most desktops).most desktops).

To set this option: To set this option: ● Go to Control PanelGo to Control Panel● Select Display Select Display ● Select the Settings tabSelect the Settings tab● Select monitor 2 and click the “extend my Select monitor 2 and click the “extend my

Windows desktop onto this monitor ” check boxWindows desktop onto this monitor ” check box

Adjust Resolution ScreenAdjust Resolution Screen

May be necessary to adjust screen May be necessary to adjust screen resolution.resolution.

Attempt to get screens in display Attempt to get screens in display properties box to match in size.properties box to match in size.● This may not be necessary.This may not be necessary.

Key is to get the check box asking to Key is to get the check box asking to “extend my Windows desktop onto this “extend my Windows desktop onto this monitor” available (not grayed out). monitor” available (not grayed out).

Multiple MonitorMultiple Monitor

Presenter ViewPresenter View

In PowerPoint, select the Slide Show In PowerPoint, select the Slide Show choice from the toolbar at the top of the choice from the toolbar at the top of the page.page.

Click the Set Up Show option.Click the Set Up Show option.Click the “Show Presenter View” Click the “Show Presenter View”

button.button.From dropdown choices ensure that From dropdown choices ensure that

“Monitor 2 Default Monitor” is selected.“Monitor 2 Default Monitor” is selected.

Presenter ViewPresenter View

Rock Your PresentationRock Your Presentation

In this view all notes will be available for the In this view all notes will be available for the presenter but hidden from the audience.presenter but hidden from the audience.

You can go to any slide.You can go to any slide. You can black out show so you have time. to You can black out show so you have time. to

discuss options without the slides.discuss options without the slides. Allows you to proceed forward or back.Allows you to proceed forward or back. All animations will work as previously setAll animations will work as previously set The presenter can scroll off of their personal The presenter can scroll off of their personal

screen to point out specific items on the screen to point out specific items on the audience screen.audience screen.

How it looksHow it looks

ReferencesReferences

Goodman, Andy (2006). Goodman, Andy (2006). Why bad Presetnations Why bad Presetnations Happen to Good CausesHappen to Good Causes. Cause . Cause Communications. Communications.

Microsoft Online Help for PowerPoint Microsoft Online Help for PowerPoint http://office.microsoft.com/en-us/training/CR100654571033.aspx

Microsoft Online Help for PowerPoint Microsoft Online Help for PowerPoint http://office.microsoft.com/training/Training.aspx?AssetID=RP010738521033&CTT=5&Origin=RP010738531033


MODEL SHOWMODEL SHOW


Lasagna: A step by stepLasagna: A step by step

HistoryHistory● ItalianItalian● Rumored to be created by the Roman god Rumored to be created by the Roman god

VulcanVulcan The best of all pastasThe best of all pastas

● My personal favoriteMy personal favorite● Ask GarfieldAsk Garfield


The NoodleThe Noodle

LasagnaLasagna

RippledRippled

FlatFlat


IngredientsIngredients

Mozzarella Mozzarella SpinachSpinach Tomato pasteTomato paste RicottaRicotta EggEgg


The CookingThe Cooking

Boil the pastaBoil the pasta

Bake the LasaganaBake the Lasagana


The EatingThe Eating

DeliciousDelicious

SloppySloppy

SlowlySlowly


PowerPoint 101: Creating a Successful and Engaging Presentation Tiffany Clarke, MPA NASBHC Training...

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