Powerful Presentations - how do I create one? · 2014-05-29 · 32 FH –PMI AGC Dinner...
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0 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012 Powerful Presentations - how do I create one? by Farah Al Halwachi, PMP [email protected] May 2012
Transcript of Powerful Presentations - how do I create one? · 2014-05-29 · 32 FH –PMI AGC Dinner...
0 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
Powerful Presentations -
how do I create one?
by Farah Al Halwachi, PMP
May 2012
1 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
However…
since PowerPoint was invented we have been seeing
and presentations
A main means of communication
is via presentations…
2 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
Have you sat through a bad presentation? Q
Why was it bad? Q
Do you remember anything
about it?
Q Lots of people
are killing each
other with bad
presentations
each day! Probably NOT (!)
3 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
4 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
5 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
How do we make them better? Q
6 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
Change your perspective –
Treat a presentation as a project
And of presentation processes as project processes
7 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
Project Processes
=
Presentation Processes
Initiation
Planning
Execution
Monitoring & Controlling
Closing
Think
Story
Design
Optimise
Present
8 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
Initiation is to Think
1. Goal
2. Audience
3. Limitations
9 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
Significance creates passion
Passion attracts attention
Attention leads to action
10 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
11 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
THINK
Goal
Audience
Limitations
12 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
Planning is to tell the story
1. Brainstorm
2. Go Analog
3. Craft Story
13 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
In Crafting the story
You need to tell a story…
14 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
15 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
Even Multiplication Tables tell a
story
16 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
A calculator can’t tell a
story
17 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
And Remember…
18 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
Good Stories are…
Emotional
Simple
Concrete
19 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
TELL STORY
Brainstorm
Go analog
Craft Story
20 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
Execution is to Design
1. Be Visual
2. Use Empty Space
4. Use repetition 3. Use Contrast
With only ONE word or
picture!
21 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
I bet you are reading this right
now and nodding your head –
raise your hand if you are
The audience can read faster
than you can speak…
… Reemphasis on ‘be visual’
22 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
Turns out that being simple is not
that simple!
Let’s enjoy some examples.
23 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
24 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
25 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
26 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
Notice the cool background
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28 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
29 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
Equations
• Ummm… okay…
• Sometimes you do
• Explain the variables and what they mean
• If you don’t, don’t use them!
30 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
Ain’t this great?
31 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
Fundamental Problem?
Remember that
PowerPoint helps you to:
1. Visualise ideas
2. Create key points
3. Impress (emotions)
32 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
• Do not attempt to put all the text, code, or explanation of what you are talking about directly onto the slide, especially if it consists of full, long sentences. Or paragraphs. There’s no place for paragraphs on slides. If you have complete sentences, you can probably take something out.
• If you do that, you will have too much stuff to read on the slide, which isn’t always a good thing.
• Like the previous slide, people do not really read all the stuff on the slides. – That’s why it’s called a “presentation” and not “a reading” of your work
• Practice makes perfect, which is what gets you away from having to have all of you “notes” in textual form on the screen in front of you.
• Utilize the Notes function of PowerPoint, have them printed out for your reference. – The audience doesn’t need to hear the exact same thing that you are reading to them.
– The bullet points are simply talking points and should attempt to summarize the big ideas that you are trying to convey
• If you’ve reached anything less than 18 point font, for God’s sake, please: – Remove some of the text
– Split up the text and put it on separate slides
– Perhaps you are trying to do much in this one slide?
• Reading a slide is annoying.
• You should not simply be a text-to-speech converter.
• If you do that, you will have too much stuff to read on the slide, which isn’t always a good thing.
• Like the previous slide, people do not really read all the stuff on the slides. – That’s why it’s called a “presentation” and not “a reading” of your work
• Practice makes perfect, which is what gets you away from having to have all of you “notes” in textual form on the screen in front of you.
One simple point… delete
everything else
What’s the point?
33 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
How much does an extra
slide cost?
Don’t be afraid. Use them.
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WORDS + WORDS >
PICTURES
35 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
DESIGN STORY
Be Visual
Empty Space
Contrast
Repetition
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37 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
What if I want to
send or print my
slides?
38 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
No worries! – lots of options
Write a document
Have 2 sets of slides
Print with notes
39 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
Monitoring & Control is to Optimise
1. Stand Back 2. Ask for
Feedback
3. Refine
Story
Design
Execution
40 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
OPTIMISE STORY
Stand Back
Ask for Feedback
Refine
41 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
Closing is to Present
1. Check props
2. Be Completely
Present
3. Connect with audience
42 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
PRESENT STORY
Check Props
Be Present
Connect
43 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
SO, can we create
simple and engaging
presentations?
44 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
OF COURSE!
45 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
Project Processes
=
Presentation Processes
Initiation
Planning
Execution
Monitoring & Controlling
Closing
Think
Story
Design
Optimise
Present
46 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
47 FH – PMI AGC Dinner Presentation: Powerful Presentations - how do I create one?– May, 2012
Credits and References
• http://www.slideshare.net/brianchandra
• http://www.slideshare.net/thecroaker/death-by-powerpoint
• http://www.slideshare.net/ciprian/ideas-on-how-to-create-powerful-
presentations-1027429
Stock Photos taken from
• Google images
