Post Exam Board What to do next. Session Objectives Knowledge to make changes to BIRMS data after...
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Transcript of Post Exam Board What to do next. Session Objectives Knowledge to make changes to BIRMS data after...
Post Exam BoardWhat to do next
Session Objectives
Knowledge to make changes to BIRMS data after the Exam Board
Understand importance of checking BIRMS data before Releasing to students
Knowledge to use BIRMS/BOXI reports to identify issues with the data
Knowledge to Release marks and Board decisions from BIRMS
Understand what happens to this data once Released
Be aware of the Exam Board paperwork required by TSA and deadlines
“Are we there yet?”
Preparing to Release marks following the Exam Board
Common Amendments
Changes to marks
Update assessment mark Enter new mark for the component and ‘Roll-up’ to top-level components
if required (ME03).
Update overall module mark
Re-calculate Module Mark and Module Recommendation (ME05).
Check if progress or award decision is affected
Re-calculate ART/Degree Classification (ME05).
Changing Module Recommendations
(ME05)SU/SE to M/ME
Changes to Degree Classifications
(ES02)Institutional/Departmental
Honours
Re-taking module/year next year (ES02)Change ART to K-Repeat Module/Year Internally
Taking assessments next year (ES02)Change ART to J-External
Re-sit/Sit
Extenuating Circumstances
Tip: ‘Lock’ the student in ME05 or ES02 after the amendment to ensure if Re-calculated the changes are not over-written
Changes for your students on a module run by another School
Changes to Module Recommendations due to Extenuating Circumstances
Ask School to amend Module Recommendation
Module mark has changed Re-calculate ART/Degree Classification (ES02) in case progress or award decision needs to change. Chairs
Action will be required.
Changes to Module Marks Notify students’ Home School asap as could mean progress/award decision
needs to be re-calculated
Changes to Module Recommendations due to Extenuating Circumstances
Notify students’ Home School asap as could affect progress decision
Changes for students from another School
Decisions made outside of regulations or programme requirements not due to Extenuating Circumstances have to be considered by
the Progress and Award Board (PAB)
Remove the ART (ES02) until outcome from PAB is known. This will prevent the recommended decision being inadvertently released to
the student
Not Withstanding Regulations
Data Audits
Cross-checking Board amendments
Current Module Recommendations different from calculated Module Recommendations
Final ART different from Calculated ART
Final Degree Classification different from calculated Degree Classification
“No Student left behind”
Students with no ART in ES02
“Please Release Me!”
The Release process in BIRMS
As soon as results are successfully released, students can view their module marks, module recommendations and Exam Board decision in Online Results
If you want your students to be able to view their component marks, you can tick the ‘OR’ tick-box in Component Manager for the selected components
What happens once data is Released from BIRMS?
Released Data
Module Marks
Module Recommendations
Award information
Progression information
Process where used
Online Results Transcripts
Enter Supplementary marks in BIRMS
Degree certificates Degree congregation
souvenir programme
Online Registration Appeal emails
“Almost time to hit the beaches”
The final steps after Releasing
Important Dates
Noon Wednesday 5 June Deadline for unconfirmed marks entry in BIRMS.
This is an absolute deadline for marks that need to be shared with other Schools. This is particularly important for Modules Outside the Main
Discipline.
Noon Monday 17 JuneDeadline for:
a) Release of all marks and Exam Board decisions b) All Exam Board paperwork to be sent to TSA
c) Any cases made Not Withstanding Regulations submitted to Vicki Phillips, TSA
Exam Board paperwork required
I. Marks and progress and award decisions submitted via BIRMS.
II. The minutes (in paper or electronic format) from the main meeting of the Board of Examiners (with all recommendations notwithstanding Regulations clearly identified)
III. Copies of pass lists that have been published following the meeting of the Board of Examiners
IV. The signed Chair of Board of Examiners Statement. The Chair of the Board of Examiners should complete the Chair’s statement (Appendix D) to confirm that all decisions have been taken in accordance with the relevant Regulations and that appropriate information on exceptional cases is provided for consideration by the Progress Board.
V. A summary of extenuating circumstances cases that resulted in a change of award.
VI. A summary of Recommendations made Not Withstanding Regulations that are to be considered by the Progress and Award Board. Details should be reported on the Recommendations Not Withstanding Regulations (NWR) pro-forma
Not Withstanding Regulations
Put robust case forward using NWR pro-forma by 17 June
ART removed from ES02 and record ‘locked’ before Release
Case considered by Progress and Award Board at meeting on 19 June
School notified of PAB outcome
Appropriate ART to be added to ES02 and Released
Correcting Marks Post-Release
Marks can be corrected directly in BIRMS
Notify student’s ‘home’ School if required
Review Progress and Award decision in light of change in mark
Notify TSA
Final considerations
Students being taken off ‘Holds’◦ Will require Chairs Action◦ Prioritise final year students
Registry checking data for Degree Congregations◦ may need your assistance with specific queries◦ Let TSA/RSA contacts know who will be available
Primary Appeals◦ Deadline for students to appeal – 1st July◦ Will require a response from the School◦ If upheld, outcomes may require changes to data
Supplementary Assessment Listings◦ Data to be checked for Centrally-Timetabled Exams◦ Returned to Exams Office by 5th July