Southern DHB Position description for: Employee’s initials: __________ Authorised by: Employer’s initials: __________ Page 1

Position Description Employment Agreement: DHBs/NZNO Multi-Employer Collective Agreement

Position Title: Programme Coordinator – Nurse Entry to Practice (NETP)

Service & Directorate: Practice Development Unit

Location: Southland

Reports to: Practice Development Unit Manager (Southland)

Number of direct reports: Nil

Date: July 2020

Our Vision

Better Health, Better Lives, Whānau Ora

We work in partnership with people and communities to achieve their optimum health and wellbeing

We seek excellence through a culture of learning, enquiry, service and caring

Our Shared Values and Behaviours

Kind Manaakitanga

Open Pono

Positive Whaiwhakaaro

Community Whanaungatanga

Looking after our people:

We respect and support each other. Our hospitality and kindness foster better care.

Being sincere:

We listen, hear and communicate openly and honestly. We treat

people how they would like to be treated.

Best action:

We are thoughtful, bring a positive attitude and are always

looking to do things better.

As family:

We are genuine, nurture and maintain relationships to promote

and build on all the strengths in our community.

Our statutory purpose

To improve, promote and protect the health of our population

Promote the integration of health services across primary and secondary care services

Seek the optimum arrangement for the most effective and efficient delivery of health services

Promote effective care or support for those in need of personal health or disability support services

Promote the inclusion and participation in society and the independence of people with disabilities

Reduce health disparities by improving health outcomes for Māori and other population groups

Foster community participation in health improvement and in planning for the provision of and

changes to the provision of services

Uphold the ethical and quality standards expected of use and to exhibit a sense of social and

environmental responsibility

Southern DHB Position description for: Employee’s initials: __________ Authorised by: Employer’s initials: __________ Page 2

PURPOSE OF ROLE

Reporting to the Practice Development Unit (PDU) Manager, the Nurse Entry to Practice (NETP) Coordinator will effectively deliver the programme in line with the Ministry of Health and District Health Boards New Zealand Philosophy that: “ New Zealand nursing graduates enthusiastically commence their career in New Zealand: well supported, safe, skilled and confident in their clinical practice: equipped for further learning and professional development; and building a sustainable base for the New Zealand registered nursing workforce into the future” (NETP Programme Steering Group, 2006) The main objectives of the Nurse Entry to Practice Coordinator are to

Appropriately prepare preceptors for the provider arm of the DHB and also non-provider arm of those participating in the Nurse Entry to Practice Programme.

Foster a culture of professionalism and welcome for New Graduate RN’s. Facilitate clinical practice educational opportunities for New Graduate RN’s. Lead the CNM, ACN and Nurse Directors within Otago DHB Provider arm services, and Nurse Managers in non

– provider arm community settings in the understanding and application of the NETP programme. Promote a safe teaching and learning environment for the New Graduates. Audit the programme regularly to ensure it meets the required Health Workforce NZ (HWNZ) and Nursing

Council of New Zealand (NCNZ) audit standards.

Maintain and develop appropriately systematic documentation processes and databases

Competencies

The following competencies apply to this position. The employee will be assessed against these as part of their annual

performance and development review.

Organisational Competencies

Customer Focus Is dedicated to meeting the expectations and requirements of internal and external customers; gets first hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect

Integrity and Trust Is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn’t misrepresent him/herself for personal gain.

Drive For Results Can be counted on to exceed goals successfully; Is constantly and consistently one of the top performers; very bottom line oriented; steadfastly pushes self and others for results.

Role Specific Competencies

Informing Provides the information people need to know to do their jobs and to feel good about being a member of the team, unit, and/or the organisation; provides individuals information so that they can make accurate decisions; is timely with information.

Process Management

Good at figuring out the processes necessary to get things done; knows how to organise people and activities; understands how to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; can see opportunities for synergy and integration where others can't; can simplify complex processes; gets more out of fewer resources.

Building Effective Teams

Blends people into teams when needed; creates strong morale and spirit in his/her team; shares wins and successes; fosters open dialogue; lets people finish and be responsible for their work; defines success in terms of the whole team; creates a feeling of belonging in the team.

Listening Practices attentive and active listening; has the patience to hear people out; can accurately restate the opinions of others even when he/she disagrees.

KEY RELATIONSHIPS

Within Southern DHB External to Southern DHB

PDU Staff (District wide) Nurse Managers from other service providers

Charge Nurse Managers Tertiary Providers

Southern DHB Position description for: Employee’s initials: __________ Authorised by: Employer’s initials: __________ Page 3

Educators Professional Colleges and Registration Bodies

Nursing Staff HWNZ

Multi-Disciplinary Teams

Nursing Directors

Executive Director of Nursing and Midwifery

PERSON SPECIFICATION

The expertise required for a person to be fully competent in the role. Position specific competencies:

ESSENTIAL DESIRABLE

Education and Qualifications (or equivalent level of learning)

Post graduate qualification in a relevant field

Registered Nurse with current APC

Hold a current Portfolio (PDRP) or equivalent, appropriate to the role

Trained PDRP assessor (or willing to

undertake training) to contribute to

the assessing, queries and follow-up

of NETP portfolios

Experience Knowledge of and proven performance in adult teaching and learning principles.

Knowledge and Skills Intermediate/advanced computer skills in Microsoft Word, Excel, and PowerPoint.

Recognised mentoring and coaching skills

Personal Qualities It is essential that the applicant be an excellent communicator, with a positive and problem solving attitude and strong leadership skills.

Speak and write clearly, conveying essential information without unnecessary complexity.

Establish and maintain sound working relationships.

Demonstrate commitment to an open and inclusive working culture emphasising collaboration and teamwork between and among all professional groups and across all services

Demonstrate sensitivity and lead with a fair and consistent approach in all things

Role-model conflict resolution, diffusion and mediation skills

Demonstrate clinical credibility within clinical specialty area

Create and maintain a productive working environment by acting as a role model, demonstrating commitment to Southern DHB values

Adopt an open and supportive relationship with other staff, involving them in planning and decision making where appropriate

Coach and enable others to achieve innovative solutions to issues

Be action-orientated and motivating

Proven collaborative approach to leadership and management

Develop logical and complete plans to resolve ward / unit issues.

Demonstrate clear purpose and understanding of issues.

Manage own time adopting a disciplined approach to establishing and following priorities of work.

Demonstrate general analytical and functional ability, with the capacity to formulate suitable strategies, solve problems and make correct decisions

Demonstrate personal resourcefulness and decisiveness

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Be committed to achieving results through hard work and attention to detail

Exhibit self confidence

Exhibit a desire to succeed by completing challenging assignments and projects on time and to an excellent standard

Be flexible and anticipate rather than respond to change

Demonstrate sound problem resolution skills

Demonstrate behaviour that is consistent with the organisation’s values

Demonstrate the ability to think laterally and innovatively about problem-solving

KEY RESULT AREAS:

Key Accountabilities: Example of successful delivery of duties and responsibilities

Programme Planning and Delivery

Ensure the programme complies with the requisites of HWNZ and NCNZ standards

Ensure the programme complies with Southern DHB standards and policies

Work collaboratively and in a timely manner to arrange each year’s intake in both DHB provider and non-provider arm settings

Liaise with the CNM and Nurse Managers in areas where New Graduates are accepted

Plan the orientation and introduction of the new graduate to their respective preceptors

Plan preceptor training and study to ensure adequate numbers of trained preceptors are available in the organisation and that requirements are met for NETP participation in community settings

Participate fully in the study day delivery of the programme

Liaise appropriately when the schedule requires changing or adjustment

Ensure participants are prepared to meet all the requirements of the NETP curriculum document in order to pass the programme at the end of the year

Participate fully in the assessment and follow up of queries associated with NETP PDRP portfolios

Ensure CNMs and Preceptors comply with requirements of the NETP curriculum document

Ensure evaluation of the programme is sought at the end of the year

Monitor the New Graduates’ performance throughout the programme in consultation with preceptors and CNMs.

In collaboration with the CNMs, Nursing Directors, and Human Resource Department establish processes for corrective actions of performance issues, ensuring these align with Southern DHB policy, NETP Policy and Memorandum of Understanding with Community organisations

Ensure adherence to the terms and conditions of the Memorandum of Understanding between Southern DHB and employing organisations participating in NETP. Review the MOU annually.

Prepare and arrange audit process, evaluation process and external moderation annually to monitor programme

Process all applications and take responsibility for the advertising and promotion of the programme

Prepare a report on the programme for the Nurse Executive at year end

Prepare and maintain NETP database that meets audit requirements

Prepare report for HWNZ and subsidy activation

Prepare and submit the HWNZ funding templates and reports

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Prepare and submit report 1 for funding to the Ministry of Health

Monitor revenue and expenditure of NETP HWNZ contracts, reporting variance to the PDU Manager

Communication

Develop communication mechanisms that facilitate effective and timely communication across participating provider arm and non-provider arm services regarding the NETP programme proposed dates and plans

Liaise and plan with services for scheduled study days

Develop and promote systems for planning and scheduling purposes

Utilise suitable media to advertise NETP functions. Liaise with colleagues to ensure opportunities for training are maximised in hospital and community settings

Ensure necessary evaluation processes are communicated to CNM, Nursing Directors, PDU Manager, and NETP Advisory Group

Ensure feedback on course progress and acceptability occurs for each clinical area participating

Collaboration and other requirements

Work with the PDU staff to ensure effective delivery of all programmes

Be prepared to accept other challenges as indicated by the Manager or Nursing Directors. This will take into account the numbers of New Graduates participating in the programme

Ensure that policy and practice changes are done well with appropriate consultation process

Collaborate widely with other providers of education and support for new graduates

Attend local and national forums to ensure currency of the programme and apply this information in role and programme documentation

Work closely with the Nursing Directors to ensure the progress of the intake is well communicated and any issues are identified quickly and appropriately

Work closely with NETP employing organisations in community (actual and potential)

Other Duties

Undertaking duties from time to time that may be in addition to those outlined above but which fall within your capabilities and experience.

Act as a role model for the Southern DHB Organisational Values.

You respond positively to requests for assistance in own and other areas, demonstrating adaptability and willingness.

You produce work that complies with SDHB processes and reflects best practice.

Research undertaken is robust and well considered.

Live and support the DHB values in everything you do.

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Living Southern DHB Values

Proactively demonstrating Southern DHB values in all aspects of the role.

Demonstrates behaviours that we want to see from each other, at our best.

Contributes positively to a culture of appreciation, a learning culture, where people feel safe to speak up.

Contributes positively to team and other initiatives that seek to improve patient and whanau experiences and/or staffs experience of working.

Professional Development – self

Identifying areas for personal and professional development.

Training and development goals are identified/agreed with your manager.

Performance objectives reviewed annually with your manager.

You actively seek feedback and accept constructive criticism.

Health, Safety and Wellbeing

Taking all practicable steps to ensure personal safety and the safety of others while at work, in accordance with the Southern DHB’s Health, Safety and Wellbeing policies, procedures and systems.

You understand and consistently meet your obligations under Southern DHB’s Health and Safety policy/procedures.

You actively encourage and challenge your peers to work in a safe manner.

Effort is made to strive for best practice in Health and Safety at all times.

Treaty of Waitangi

Giving effect to the principles of the Treaty of Waitangi – Partnership, Participation and Protection through your interaction with others on a day to day basis.

Partnership – You interact in good faith and in the nature of a partnership. There is a sense of shared enterprise and mutual benefit where each partner takes account of the needs and interests of the other.

Participation – You work in partnership with our treaty partners to enable our organisation to prosper. You are mindful of the varying socio-economic conditions that face our people and work hard to remove barriers of access to health and education.

Protection – You work proactively to protect the rights and interests of Māori, including the need to proactively build the capacity and capability of Māori.

Note: the above example measures are provided as a guide only. The precise performance measures for this position will require further discussion between the job holder and manager.

CHANGES TO POSITION DESCRIPTION

From time to time it may be necessary to consider changes to the position description in response to the changing nature of our work environment – including technological requirements or statutory changes. This Position Description may be reviewed as part of the preparation for your annual performance and development review.

Acknowledged / Accepted:

.............................................................................................................. ..................................................................... Employee Date .............................................................................................................. ..................................................................... Manager Date