Budget

PORT JERVIS CITY SCHOOLBUDGET 2015-2016Prepared by Lorelei Case, CPA, SBA, SDAMarch 15, 2015VOTE MAY 19, 20156 am 9 pm

BudgetCapital Projects ReferendumBoard Members

Dont know where to vote?Call Ms. Lasch District Clerk845 858 3100 Ext 15511

Questions?Call Ms. Lorelei Case Assistant Superintendent for Business845 858 3100 Ext 15530

No State Adopted BudgetDeveloped revenue budget based on review of historical data no increase over projected aid to be received in 2014-2015Considered Additional Budget RequestsBased on board majority included in 2015-2016 budget draft 1

BUDGETBudget BUDGET Comparison14-1515-16Support66,19366,851Central Administration251,875256,332Finance638,896678,465Staff149,135190,887Central Services4,298,3804,450,149Special Items673,490691,991Total General Support6,077,9696,334,675Budget BUDGET Comparison14-1515-16Instructional Admin2,225,0282,124,768Teaching - Regular16,557,11516,698,456Students with Disabilities12,347,10813,182,944Occupational Education1,030,6001,002,720Teach Special Schools322,513359,496Total Teaching30,257,33631,243,616Budget BUDGET Comparison14-1515-16Instructional Media1,188,9071,449,064Pupil Services Attend1,2001,000Guidance1,049,4661,029,098Health Services435,574446,298Diagnostic Screen1,8752,025Psychological Services182,426200,491Social Work Services167,706149,425Budget BUDGET Comparison14-1515-16Cocurricular Activities222,600230,000Athletics498,329506,263Total PPS2,559,1762,564,600Total Instruction36,230,44737,382,048Budget BUDGET Comparison14-1515-16Transportation3,150,7553,272,487Census1,0001,000Employee Benefits15,403,99414,280,581Debt Service2,852,6202,982,026Transfers140,000335,295Total Undistributed18,397,61417,598,902GRAND TOTAL63,856,78564,588,112Understanding budget increasesBudget to Budget Increase $731,3271.1%Understanding budget increasesBUDGET to BUDGET Inconsistent with Accepted Budgeting Principles

Decrease due to TRS/ERS (Retirement) Material Contribution Decrease$ (1,063,574)Decrease due to Retiree Breakage (13)(334,570)Elimination of Principal/Director Position (1)(173,053)TOTAL SAVINGS(1,571,197)Understanding budget increasesOPPORTUNITY TO STABILIZE FUTURE YEAR BUDGETS

Budget to Budget is abnormally low 1.1%Levy to Levy is projected at 1.2%

If receive additional state aid - Apply to address one time expenses increasing budget but NOT the local impact Draft one includes $195,295 to address blacktop repairServes as place holder for 16/17 increasesSuch as retirement contributions, less retirement breakage

Retirements to be replacedStaff Added to Current ProgramOTHER Retirements Stenographer to be replaced with Administrative AidePrincipal/Director of Curriculum/Data will not be replacedUNDERSTANDING Budget Changes Program Forecast SoftwareFive Year Building Condition SurveyElimination of Principal/Director of Curriculum and DataReassignment of Assistant Principal to HBEHire Replacements for Retirements (12)Choir Risers ASK and HBEHire Two New Elementary Special Education TeachersHire Computer Services SpecialistChange Structure of Athletic Director PositionHire Two Assistant Coaches Winter & Spring TrackField Trips to include new local field trips, list to be shared/approvedMAXIMUM ALLOWABLE LEVYCALCULATIONPrior year tax levy$ 27,368,000 Tax base growth factorx 1.0044 Adjusted prior year tax levy$ 27,488,419 Prior year PILOT 473,413 Prior year exclusions (250,335)Adjusted prior year levy$ 27,711,497 Allowable growth factor (lesser CPI or 2%)X 1.0162Adjusted for CPI prior year levy$ 28,160,423 PILOTS for coming year (492,477)Tax Levy Limit before carryover$ 27,667,946 Available carryover N/ATax Levy Limit$ 27,667,946Coming year exemptions/Pension 174,335Maximum Allowable Levy$ 27,842,281Tax Cap CalculationRepresents the ability to increase the levy by 1.72%CPI is 1.62%Using current year state aid for 2015-2016 revenue projectionsLevy to levy required is 1.24%Anticipate state budget will adopt school aid at amounts greater than current year aid

Summary historical levy dataLevy to Levy2006-20076.0%2007-20084.6%2008-20094.1%2009-20101.5%2010-20112.5%2011-20124.0%2012-20131.5%2013-20142.0%2014-20151.2%Projected 2015-20161.2%Fund BalanceONE TIME SOURCE OF FUNDING

Importance of Maintaining Adequate BalanceCash FlowFunds for emergency/unbudgeted contingent expensesImproves districts credit ratingPositively impacts future borrowing rates

Fund BalanceWARNING SIGNS OF FISCAL STRESS

Spending down unassigned reserves too quicklynot addressing spending beyond meansnot following a long-term, multi-year planLiving for today and not the future.

Fund BalanceADDRESS/ELIMINATE FISCAL STRESS

FREEZE spendingIdentify/maximize cost efficiency opportunitiesReview current staff needs/class sizesConsider reallocation of resourcesSpend on one-time/nonrecurring programs/services

Fund BalanceWHY NOT STEP OUTSIDE THE PLAN?

Using excess fund balance only DEFERS taxes to a future datePlanned application allows:BalanceManagementControl of educational programControl of tax impact

Fund BalanceFund Balance is not independent of all factors in a budget.

Revenue, Expenditures, Fund Balance must be managed and monitored throughout the year.

Fund BalanceAudit reports support fiscally responsible management of district resources.

The practices must continue throughout the upcoming budget process if the district is to remain off the NYS fiscally stressed list.

MontagueMOVING FORWARD WITH MONTAGUES TRANSITION PLAN

Reduce tuition revenue over next four yearsAllocate fund balance and transition off fund balance need

REVENUEProposed 15/16Tax Levy27,707,283 Other Tax737,477Montague Tuition850,000Interest40,000BOCES Refund225,000State Aid33,543,352Other185,000Fund Balance1,300,000TOTAL64,588,112Tax Limit law vote requirementsNext stepsDiscussionSTATUS OF ADDITIONAL BUDGET REQUESTSPublic Relations Position$45,239Part time to Full TimeLaptop Program Expansion 50,000Rachels Challenge 8,600Intramural Stipends (6) 13,600Athletic Trainer 8,475VOTE MAY 19, 20156 am 9 pm

BudgetCapital Projects ReferendumBoard Members

Dont know where to vote?Call Ms. Lasch District Clerk845 858 3100 Ext 15511

Questions?Call Ms. Lorelei Case Assistant Superintendent for Business845 858 3100 Ext 15530