PORT COMMISSION AGENDA REGULAR MEETING...

VENTURA PORT DISTRICT

BOARD OF PORT COMMISSIONERS Jim Friedman, Chairman

Everard Ashworth, Vice Chairman Bruce E. Smith, Secretary

Gregory Carson, Commissioner

Oscar Peña, General Manager Timothy Gosney, Legal Counsel

Jessica Rauch, Clerk of the Board

PORT COMMISSION AGENDA

REGULAR MEETING APRIL 22, 2015 AT 7:00 P.M.

1603 ANCHORS WAY DRIVE, VENTURA, CA

A Closed Session of the Board will be held at 5:30 p.m. at the Four Points by Sheraton Hotel – Captains Room adjacent to

Alexander’s Restaurant, 1050 Schooner Drive, Ventura, CA, to discuss the items on the Attachment to Agenda-Closed Session Conference with Legal Counsel.

The Board will reconvene in Open Session at the Port District Office

located at 1603 Anchors Way Drive for its Regular Meeting at 7:00 P.M. or as soon thereafter as the Closed Session is concluded.

ADMINISTRATIVE AGENDA: CALL TO ORDER: By Chair, Jim Friedman. PLEDGE OF ALLEGIANCE: By Chair, Jim Friedman. ROLL CALL: By the Clerk of the Board. ADOPTION OF AGENDA (5 minutes) Consider and approve, by majority vote, minor revisions to agenda items and/or attachments and any item added to, or removed/continued from the Port Commission’s agenda. Administrative Reports relating to this agenda and materials related to an item on this agenda submitted after distribution of the agenda packet are available for public review at the Port District’s office located at 1603 Anchors Way Drive, Ventura, CA during business hours as well as on the District’s website - www.venturaharbor.com (Public Notices). Each item on the agenda shall be deemed to include action by an appropriate motion, resolution or ordinance to take action on any item. APPROVAL OF MINUTES The Minutes of April 8, 2015 will be considered for approval. PUBLIC COMMUNICATIONS (3 minutes) The Public Communications period is set aside to allow public testimony on items not on today’s agenda. Each person may address the Commission for up to three minutes or at the discretion of the Chair. LEGAL COUNSEL REPORT (5 minutes) BOARD COMMUNICATIONS (5 minutes) Port Commissioner’s may present brief reports on port issues, such as seminars, meetings and literature that would be of interest to the public and/or Commission, as a whole.

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http://www.venturaharbor.com/

Ventura Port District – Regular Meeting Agenda April 22, 2015 DEPARTMENTAL STAFF REPORTS (10 minutes) Ventura Port District Staff will give the Commission reports on their Department. GENERAL MANAGER REPORT (5 minutes) The General Manager of the Ventura Port District will report on items of general interest to the Port Commission and members of the public. CONSENT AGENDA: (3 minutes) Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon by the Board at one time, without discussion, unless a member of the Board or the public requests an opportunity to address any given item. Approval by the Board of Consent Items means that the recommendation is approved along with the terms set forth in the applicable staff reports. 1) Approval of Financial Statements and Checks for the month of February 2015 Recommended Action: Resolution No. 3275. That the Board of Port Commissioners adopt Resolution No. 3275 accepting and approving the Financial Statements, Payroll and Regular Checks for expenses in February 2015. 2) Approval of Out of Town Travel Request Recommended Action: Motion That the Board of Port Commissioners approve by motion the Out of Town Travel Request for Consultant, Richard Parsons. STANDARD AGENDA: (65 minutes) 1) Consideration of Rejection of Claim by Craig Minton (5 minutes) Recommended Action: Motion. That the Board of Port Commissioners approve by motion the rejection of a claim filed against the Ventura Port District on February 6, 2015 by Craig Minton and authorize the General Manager to execute and mail a Notice of Rejection to Mr. Minton. 2) Appointment of General Manager as Secretary of the Board of Port Commissioners

(10 minutes) Recommended Action: Motion. That the Board of Port Commissioners discuss and take appropriate action on the appointment of the General Manager as Secretary of the Board of Port Commissioners. 3) Approval of RRM Design Group Agreement for Additional Services (10 minutes) Recommended Action: Motion. That the Board of Port Commissioners approve by motion the authorization of the General Manager to enter into a $47,390 Agreement for additional services with RRM Design Group for the Ventura Harbor Village Accessibility Plan Improvements. 4) 2015 Lifeguard Services Contract (10 minutes) Recommended Action: Motion. That the Board of Port Commissioners review, discuss and take appropriate action on the contract proposed by State Parks to provide Lifeguard Services at Harbor Cove and Surfers Knoll.

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Ventura Port District – Regular Meeting Agenda April 22, 2015 4) 2015 – 2016 Preliminary Budget and Five Year Capital Improvement Plan (30 minutes) Recommended Action: Informational. That the Board of Port Commissioners review and discuss the 2015 – 2016 Ventura Port District Preliminary Budget and Five Year Capital Improvement Plan. REQUEST FOR FUTURE AGENDA ITEMS ADJOURNMENT

This agenda was posted on Friday, April 17, 2015 at 5:00 p.m. at the Port District Office and on the Internet - www.venturaharbor.com (Public Notices).

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Ventura Port District at (805) 642-8538. Notification 48 hours before

the meeting will enable the District to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II)

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Ventura Port District – Regular Meeting Agenda April 22, 2015

ATTACHMENT TO PORT COMMISSION AGENDA CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL

WEDNESDAY, APRIL 22, 2015

1. Per Government Code Section 54956.8 – Conference with Real Property Negotiators:

2. Potential Litigation - Per Government Code Section: a) 54956.9(d)(2) - Claim of Bonnie Beck 3. Per Government Code Section 54957: a) Legal Counsel Evaluation

a) Property: Negotiating Parties: Under Negotiation:

1583 Spinnaker Drive #102, #104 Oscar Peña, Timothy Gosney The Parlor/Coastal Cone New Lease Terms

b) Property: Negotiating Parties: Under Negotiation: c) Property: Negotiating Parties: Under Negotiation:

1559 Spinnaker Drive #100 Oscar Peña, Timothy Gosney Milano’s Italian Restaurant New Lease Terms 1583 Spinnaker Drive #101 Oscar Peña, Timothy Gosney The Greek at the Harbor New Lease Terms

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APRIL 22, 2015 BOARD OF PORT COMMISSIONERS

APPROVAL OF MINUTES

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Minutes of Special Workshop Meeting of the Ventura Port District Board of Port Commissioners Held April 8, 2015

The Regular Meeting of the Ventura Board of Port Commissioners was called to order by Vice-Chairman Ev Ashworth at 12:00PM at the Ventura Port District Office located 1603 Anchors Way Drive, Ventura, CA 93001. Commissioners Present: Everard G. Ashworth, Vice Chair Gregory L. Carson Bruce E. Smith, Secretary Commissioners Absent: Jim Friedman, Chair Port District Staff: Oscar Peña, General Manager Scott Miller, Harbor Master Gloria Adkins, Fiscal Manager Robin Baer, Property Manager Pat Hummer, Harbor Patrol Jessica Rauch, Clerk of the Board Legal Counsel: Timothy Gosney AGENDA CALL TO ORDER: By Vice-Chair, Ev Ashworth. PLEDGE OF ALLEGIANCE: By General Manager, Oscar Peña. ROLL CALL: Commissioner Friedman was absent. Also, as of April 7, 2015, Commissioner Bravo resigned from his position as a Port Commissioner. ADOPTION OF AGENDA ACTON: Commissioner Carson moved, seconded by Commissioner Smith and

carried by a vote of 3-0 to adopt the April 8, 2015 agenda, with the following revisions:

1. Approval of Milano’s Italian Restaurant New Lease was pulled from the agenda; and

2. Standard Agenda Item 1 does only needs a voice vote, not a 4/5ths vote.

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Ventura Port District Board of Port Commissioners April 8, 2015 Regular Meeting Minutes APPROVAL OF MINUTES The Minutes of March 25, 2015 were considered as follows: ACTION: Commissioner Smith moved, seconded by Commissioner Carson and

carried by a vote of 3-0 to approve the minutes of March 25, 2015. PUBLIC COMMUNICATIONS: Sam Sadove reported to the Commission that he has been dealing with an individual who filed a lawsuit against him; he was a musician at the Rhumb Line Restaurant. Mr. Sadove won the lawsuit and he reported that Neil Elliot Dorval is now being investigated by the District Attorney. CLOSED SESSION REPORT: Mr. Gosney stated that the Board met in closed session; discussed and reviewed all of the items listed on the Attachment to Agenda, except Item 1b, Approval of Milano’s Italian Restaurant New Lease, which was pulled from the agenda. Staff was given instructions as to how to proceed as appropriate and there was no action taken reportable under The Brown Act. BOARD COMMUNICATIONS: None. STAFF COMMUNICATIONS: None. CONSENT AGENDA: 1) Approval of Out of Town Travel Requests Recommended Action: Motion That the Board of Port Commissioners approve by motion the Out of Town Travel Request for Marketing Manager, Jennifer Talt-Lundin. ACTION: Commissioner Carson moved, seconded by Commissioner Smith and

carried by a vote of 3-0 to approve the Out of Town Travel Request for Marketing Manager, Jennifer Talt-Lundin.

2) Approval of Barefoot Boutique New Lease Recommended Action: Motion That the Board of Port Commissioners approve by motion a new Retail lease agreement between the Ventura Port District dba Ventura Harbor Village and the Barefoot Boutique for the premises located at 1575 Spinnaker Drive #106B consisting of a total of 605 square feet for a two (2) year term. ACTION: Commissioner Carson moved, seconded by Commissioner Smith and

carried by a vote of 3-0 to approve a new Retail lease agreement between the Ventura Port District dba Ventura Harbor Village and the Barefoot Boutique for the premises located at 1575 Spinnaker Drive #106B consisting of a total of 605 square feet for a two (2) year term.

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Ventura Port District Board of Port Commissioners April 8, 2015 Regular Meeting Minutes 3) Approval of Casa De Regalos New Lease Recommended Action: Motion That the Board of Port Commissioners approve by motion a new Retail lease agreement between the Ventura Port District dba Ventura Harbor Village and Casa de Regalos for the premises located at 1583 Spinnaker Drive #104B & 105 consisting of a total of 1,856 square feet for a three (3) year term. ACTION: Commissioner Carson moved, seconded by Commissioner Smith and

carried by a vote of 3-0 to approve a new Retail lease agreement between the Ventura Port District dba Ventura Harbor Village and Casa de Regalos for the premises located at 1583 Spinnaker Drive #104B & 105 consisting of a total of 1,856 square feet for a three (3) year term.

4) Approval of Milano’s Italian Restaurant New Lease Recommended Action: Motion That the Board of Port Commissioners approve by motion a new Restaurant lease agreement between the Ventura Port District dba Ventura Harbor Village and Milano’s Ventura, Inc. dba Milano’s Italian Restaurant for the premises located at 1559 Spinnaker Drive #100 consisting of a total of 1,864 square feet for an eight (8) year term. ACTION: This item was pulled from the agenda. STANDARD AGENDA: 1) Approval of Donation of “Mermaid Playing Cello” Statue Recommended Action: Motion. That the Board of Port Commissioners approve by motion to:

a) Accept the donation of “Mermaid Playing Cello,” to the Ventura Port District by Alex Benke;

b) Authorize the General Manager, working with Legal Counsel, to enter into a donation agreement with Alex Benke; and

c) Authorize Construction of a pedestal for the statue at a point adjacent to the Middle Jetty at Harbor Cove at no cost to the Ventura Port District.

ACTION: Commissioner Carson moved, seconded by Commissioner Smith and

carried by a vote of 3-0 to accept the donation of “Mermaid Playing Cello,” to the Ventura Port District by Alex Benke; authorize the General Manager, working with Legal Counsel, to enter into a donation agreement with Alex Benke; and authorize the construction of a pedestal for the statue at a point adjacent to the Middle Jetty at Harbor Cove at no cost to the Ventura Port District.

2) Approval of Per Diem Employment Contract with G. Scott Miller Recommended Action: Resolution No. 3272. That the Board of Port Commissioners adopt Resolution No. 3272 authorizing the Ventura Port District to offer G. Scott Miller retirement employment prior to the California Public Employees’ Retirement System’s (CalPERS) required 180 day wait period. ACTION: Commissioner Smith moved, seconded by Commissioner Carson and

carried by a vote of 3-0 to adopt Resolution No. 3272 authorizing the Ventura Port District to offer G. Scott Miller retirement employment prior to

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Ventura Port District Board of Port Commissioners April 8, 2015 Regular Meeting Minutes

the California Public Employees’ Retirement System’s (CalPERS) required 180 day wait period.

3) Approval of Notice of Proposed Ordinance for the Ventura Harbor Marine Fuel Inc. New Lease Recommended Action: Resolution No. 3273. That the Board of Port Commissioners adopt Resolution No. 3273 authorizing the Ventura Port District to publish a Notice of Proposed Ordinance for the Ventura Harbor Marine Fuel Inc. new Lease in a newspaper of general circulation. ACTION: Commissioner Carson moved, seconded by Commissioner Smith and

carried by a vote of 3-0 to adopt Resolution No. 3273 authorizing the Ventura Port District to publish a Notice of Proposed Ordinance for the Ventura Harbor Marine Fuel Inc. new Lease in a newspaper of general circulation.

Public Comment: Bob Bartosh commented on the lease process and start of the fuel facility

and thanked the Commission and staff for their time coming up with an approval process.

4) Approval of Public Records Act Policy Recommended Action: Resolution No. 3274. That the Board of Port Commissioners adopt Resolution No. 3274 approving the Policy and Procedures Implementing the Public Records Act Policy for the Ventura Port District. ACTION: Commissioner Smith moved, seconded by Commissioner Carson and

carried by a vote of 3-0 to adopt Resolution No. 3274 approving the Policy and Procedures Implementing the Public Records Act Policy for the Ventura Port District.

5) Authorize submittal of a Grant Application to Sea Grant to Define a Permitting Strategy to Secure Entitlements for Commercial Shell Fish Operations Recommended Action: Motion. That the Board of Port Commissioners approve the submittal of a grant to provide funding to secure expert consulting services to define a permit strategy for sustainable commercial shell fish operations. ACTION: Commissioner Carson moved, seconded by Commissioner Smith and

carried by a vote of 3-0 to approve the submittal of a grant to provide funding to secure expert consulting services to define a permit strategy for sustainable commercial shell fish operations.

ADJOURNMENT: The meeting was adjourned at 12:57PM.

________________________________ Secretary

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DEPARTMENTAL STAFF REPORTS

DREDGING FACILITIES

HARBORMASTER MARKETING

PROPERTY MANAGEMENT

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RWP DREDGING MANAGEMENT

Richard W. Parsons 2271 Los Encinos Road Ojai, California 93023

Phone/Fax (805) 649-9759 April 22, 2015 Board of Port Commissioners Ventura Port District 1603 Anchors Way Drive Ventura, CA 93001 Subject: March-APRIL 2015 Dredging Activities and Special Projects Report The Dredging Program Manager’s activities for March-April 2015 period are reviewed below: 2016 Federal Dredging Appropriations The President’s proposed FY2016 budget provides $4.83 million for the FY16 maintenance dredging of Ventura Harbor. The House Energy and Water Development Appropriations Subcommittee met on April 15, 2015 to mark up the FY2016 Energy and Water Development Appropriations Bill (E&W). The Subcommittee’s proposed funding level for the Corps of Engineers’ Navigation program is $2.4 billion, which is about $50 million above the FY2015 funding level. The full Appropriations Committee will take up the bill during the week of April 20, 2015. At this point in the appropriations process no information is available on the funding level for individual projects such as Ventura Harbor or on possible funding for work plan allocations. 2017 Federal Dredging Appropriations We are in the process of preparing letters to OMB and the Corps of Engineers requesting that $7.8 million be included in the FY17 Energy and Water Development Appropriations Bill for the maintenance dredging of the Ventura Harbor federal channel area. Launch Ramp Rehabilitation We have finally heard back from the Division of Boating and Waterways (DBW) relative to the solution to the parking lot circulation problems caused by the new configuration of the launch ramp. They have indicated that DBW is willing to split the cost of the necessary parking lot modifications with the District. The preliminary cost estimate for the work is $50,000 to $70,000, so the Port District’s share will be $25,000 to $35,000. I have directed the project engineer, Noble Consultants to prepare the necessary contract drawings for the work and will then negotiate a contract change order with Cushman Contracting. That change order will be submitted to DBW for approval and then to the Port Commission. Ventura Harbor Village Reroofing Project The contract documents for the Harbor Village Reroofing project have been completed and we are now awaiting final review by legal counsel before seeking competitive bids. Respectfully submitted,

Richard Parsons Dredging and Special Projects Consultant

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VENTURA PORT DISTRICT DEPARTMENTAL STAFF REPORT Meeting Date: April 22, 2015 TO: Board of Port Commissioners FROM: Joe A. Gonzalez, Facilities Manager SUBJECT: Facilities Report LANDSCAPE: • Inspected/adjusted all sprinklers/ drip lines for any water waste. • Replaced faulty irrigation valve at the Entry Feature. • Cleaned out all sand from irrigation boxes throughout Surfers Knoll, and Harbor Cove planters. • Removed/Sprayed all new growing weeds on all Districts’ parking lots and sidewalks. • Trimmed all shrubs on parcel 19A planters.

MAINTENANCE: • 1591 restroom’s water heater was replaced. • Replaced all 4x4 wooden poles that were dry rot, and replaced with new ones at the carousel

stage. • Manufactured and installed a temporally wooden wall, for during the new remodeling for 1575

building Suite 102. • Replaced a glass panel on 1559 Suite 103, due to vandalism. • 1591 trash enclosures’ door was work on to close properly. • New door latches were installed on 1449 and 1559 trash enclosures. • A minor repair on door #4 was done at Harbor Cove beach public restrooms. • Minor tenant improvement was performed at 1559 Suite 103. • VPD air compressor was serviced. • Various service inspections and maintenance was done on Harbor Boats, B-19, B-17 and

Maintenance Vehicles M-24 & M-31. • Tested approximately 42 Backflow prevention devices required yearly by the County. • Replaced three faulty backflow prevention devices, that didn’t pass the yearly test. • 1591 suite 115 C (Blackbeard’s) minor tenant improvements were performed, Painting, touch-

ups, etc. MARINA: • Performed the monthly Fire cabinet inspection on all Marina docks. • Hose bib was replaced at C-Dock slip 2. • New signs were installed at the waste oil drop off station, adjacent to 1449 building.

MARKETING: • Two bubble machines were rebuilt, and cleaned. • Assisted Marketing with the window banners installation throughout the Village complex. CAPTIAL IMPROVMENTS UPDATE: • RE-ROOFING OF VILLAGE BUILDINGS 1431, 1449, AND 1559.

Staff is working with Rasmussen & Associates Architects, on the following: 1. Rasmussen will retain Craig Hood to prepare "electrical" drawings to provide for more

details and requirements for temporary work required to keep the building services in operation during the reroof work.

2. The Port District will review all roof top equipment and determine which tenant space it serves and the specific hours of operation that are required.

3. Rasmussen will rewrite the specifications to indicate that Tremco is the only acceptable manufacturer. Verification of using only approved installers is also a part of the specifications.

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4. The specifications will include a provision for a mandatory pre-bid conference. 5. Rasmussen will investigate the possibility of coating the parapets with another material so

that the electrical equipment can remain in place. 1583 ELEVATOR MODERNIZATION: • Estimate/Contract is currently being reviewed by legal counsel. FISH PIER JIB CRANE • The one ton fish pier derrick crane is presently being manufactured by Allied Products Inc.

Cushion Contracting expects to take delivery of the crane in May and to have it installed by June.

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Harbor Patrol Report Statistics

March 2015

In Harbor 20 Out Harbor 7 Total 27 Boating 13 Non-Boat 14 Capsized 1 Collision 1 Fire 1 Flooding 1 Haz to Nav 1 H2O Rescue 1 Mech Fail 8 Medical 12 Per in H2o 2 Search 1 Pumpout 0 Tow 9 Agency Asst 11 Cites 6 Boating 0 Non-Boating 0 Parking 6

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VENTURA PORT DISTRICT DEPARTMENTAL STAFF REPORT Meeting Date: April 22, 2015 TO: Board of Port Commissioners FROM: G. Scott Miller, Harbormaster SUBJECT: Harbormaster Report Outrigger Clubs on Parcel 8: The District has identified two areas on State Lands property that we feel would be suitable for the outrigger clubs to utilize so they can continue to operate off of the Harbor Cove Beach. The District will continue to work with the clubs to secure any permits that other agencies might require. Harbormaster Recruitment: We are in the process of conducting a closed recruitment process involving only current Harbor Patrol Officers, including the Senior Harbor Patrol Officer. Applications are due Thursday, April 16. All applicants will the interviewed on April 23 and the top candidates will be invited to an interview on April 24. It is expected that an offer will be made and accepted the following week. Business Operations Manager Recruitment: Recruitment Package was posted to www.monster.com on March 27, 2015 with an application cutoff date of April 15, 2015. If it is likely we can fill the position with the application pool, initial interviews will tentatively be held April 28 and 29, 2015. Harbormaster Retirement: It has been my extreme pleasure to have been employed by the District since February 12, 1980 with the titles of Deputy Harbormaster, Senior Deputy Harbormaster, Assistant Harbormaster, Operations Manager and finally Harbormaster. I appreciate the support and opportunities the District has afforded me. I look forward to being able to continue this relationship as a Per Diem employee.

Crime Reports Provided by the Ventura Police Department 3/5/2015 6:06 PM 1583 Spinnaker Dr Suspicious Circumstances SUSCI 3/8/2015 11:00 PM 1101 Spinnaker Dr Vehicle Theft VC10851-Other 3/9/2015 1:04 AM 1080 Navigator Dr Domestic IR415F

3/10/2015 2:05 AM 1198 Navigator Dr Burglary-Forcible Entry PC459-Forced 3/19/2015 7:13 AM 1415 Spinnaker Dr VC10851-Stolen Truck VEHICLE THEFT

Attachments: Attachment 1 – Soundings: April 15, 2015

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http://www.monster.com/

VENTURA PORT DISTRICT DEPARTMENTAL STAFF REPORT Meeting Date: April 22, 2016 TO: Board of Port Commissioners FROM: Jennifer Talt Lundin, Marketing Manager SUBJECT: Marketing Report – April 2015 Ventura Harbor Village Sales: • February 2015 Sales for Village tenants open 12 months: 18.45% increase from February 2014

(25.9% increase in Retail, 18.5% increase in Restaurants, 14.8% increase in Charters)

Advertising • 8,000 circ. Presenting Magazine- Hotel In-Room Publication 6 months. Co-op featuring 7 Ventura

Harbor partners ($1,200) • Ventura Visitors/Inspiration Guide- secured 4 Harbor co-op partners and the back cover of the

publication. 120,000 printed and digital book. June publish date ($800/partner)($4,500) • 200,000 copies. California’s Central Coast Tourism Map & Event Listing. Attraction Channel

Islands/Pirate Days listed. Distributed outside of Central Coast region to key markets ($700) • Printed 250 Pirate Days business card size promo cards to be distributed at the Pacific View Mall

Family Fest (2,000 attendance) ($84) • Booth Space at Pacific View Mall’s Family Fest, April 18. 2,000 local families ($200) • 500,000 circ. L.A Visitor’s Guide bi-annual publication ½ page ad. Co-op Island Packers ($2,200) • 150,000 circ. Valley Scene Magazine (Inland Valley) ¼ page ad April 17 (comped) • April is National Kite Month- publicized via employee signature ad, web site home page/banner

ads, Enewsletter, electronic sign, stunt kite video post, kite giveaway at Family Fest • Poster distribution, web banner ads, media release, electronic sign, Enewsletter promotion for

Coastal Marine BioLabs SmartTalk Series on April 30 • Promotion of the new BlueWater Boutique- Web site banner ads, electronic sign, Enewsletter

promotions, social media posts, media newsletter Lease Promotion Created attractive signage/banners for leasing & what’s coming/opening in Village: • New Cuban/American restaurant banner on display – opening Summer 2015 Web Site/ Social Content • Facebook: Harbor’s top engaging platform (55 follower increase) Top posts:

o Harbor Sea Lions (ad: Ventura Boat Rentals): 187 likes, 20 shares, 9 comments o YahooHealth.com link, Ventura as a top city: 245 likes, 54 shares, 20 comments o CINP named Best Hiking Spot by VC Star: 133 likes, 34 shares, 5 comments

• Twitter: 5% growth, 69% increase in impressions and a 42% increase in mentions • Instagram: 25% growth, two Instagram promotions # and focused on promotion of

#FindYourPark Instameet on April 19 at Channel Islands National Park Visitor Center • Designed social media banner displayed in Ventura Harbor Village to generate engagement

posts On Site Event Rentals / Event Promotions • Cottontail Day, March 28: Doubled sponsorship monies, increased total vendor income by 7.5%

($3161.20 in 2015 vs. $ 2939.25 in 2014) Largest attendance in 7 years, most egg hunt sales, Harbor restaurants saw greater sales

• Harbor is Hopping/Easter Sunday, April 5 – Harbor scavenger hunt, Cottontail Bunny, Live Jazz

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• Finalized Hokuloa Outrigger Race for June 6 expecting 500 participants • Finalizing Corporate Games Closing Ceremonies May 9 for 1000 participants/spectators • Booked 10 additional Wedgewood weddings and 3 VPD weddings,1 Blackbeard’s event space • Approved Surf N’ Suds publicity pieces for June 13 event to highlight Village location

Public Relations/Networking/Outreach: • Restaurant tenant meeting, April 15, offered three key promotions from Find Your Park

campaign, City’s 150th tie in, Pirate Days(month) offerings. Free restaurant ad in the Surf N/ Suds attendee brochure for all Harbor restaurants. Co=op in VC Reporter discussed. Exciting menu, restaurant, décor, entertainment updates from all restaurants in attendance

• Hosted Brian Wright from Visit California Executive staff, April 15, Channel Islands National Park Visitor Center/Film, Harbor Kayak, seafood tasting- Visit California is the marketing arm for California tourism- continuing to introduce and keep Harbor top of mind

• Front cover of April Sunset Magazine In-store edition – April Issue. Featured Channel Islands article mentioning Ventura Harbor in all April Sunset publications

• Asked by Ventura County West to develop itinerary for journalist Ronnie Greenberg for Valley Scene Magazine- marketing department organized a Taste & Tour itinerary for March 29. Journalist cancelled, however, received complimentary ad in the Valley Scene Magazine

• Somerville Associates developed itinerary for journalist Lisa Gipson, San Diego Family Magazine.com on April 9 – lead from Ventura Visitor & Convention Bureau

• Somerville Associates worked with Central Coast Tourism to host Conde Nast Traveler Magazine photographer Adrian Gaut on April 4 at the Channel Islands(kayak) partnering with Island Packers

• Working with Whisenhunt Communications secured press for Top2Top Expedition – outreached to multiple media outlets when they arrived. Coverage in Ventura Breeze April 15 issue. Coverage in same publication for SmartTalk Series as follow up to press release working

• Met with Yvonne Menard, CINP on Centennial Campaign – Find Your Park 2015-2016 – Somerville Associates in attendance. No monies for local promotions but events and activities planned – Harbor to assist with promotion of Centennial and CINP park activities. Suggested a Five Channel Islands Club – to encourage visitation to all five islands and create a campaign for millennial market and for all ages to participate. CINP is reviewing

• Secure donations- Ventura Visitor & Convention Bureau’s annual volunteer recognition event • Attended City of Ventura’s 150th Anniversary Committee meeting on March 25 and April 29 –

outreaching to Harbor tenants about participation. Adding new tag to 2015 Parade of Lights theme: Surf, Sand & Santa- Celebrating 150 Years of Ventura

• Hosted Central Coast Tourism Council Board Retreat in Ventura March 25 – 27 with visits to Ventura Harbor Village for lunch event at The Greek at the Harbor, post activity options for Shop, Wine & Dine or On the Water Fun with kayaking, new Oceans Exhibit and Coastal Cone. Sponsored a breakfast featuring French pastries by Jean Luc of Le Petit Café & Bakery. Strategy session for 2015 – 2016 fiscal year calendar and projects

• Staffing for Coastal Marine Bio Labs SmartTalk Series on March 26 and April 30 • Marketing staff attended Ventura Visitors & Convention Bureau Partners meeting on April 14 • Met with the new operators of Tall Ship Bill of Rights to review future options for visitation

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VENTURA PORT DISTRICT DEPARTMENTAL STAFF REPORT Meeting Date: April 22, 2015 TO: Board of Port Commissioners FROM: Robin Baer, Property Manager SUBJECT: Property Report

I. Tenant Improvements Underway 1) 1559 Spinnaker Drive, #105 - Wild Local Seafood Co. - Possession of the premises has been

given to tenant due to changing of architects. We have received approval from Ventura County Health Department on the restaurant design. We plan to submit to City of Ventura planning department for building approvals.

2) 1575 Spinnaker Drive, #105 A/B - Coffee Dock & Post project is in progress. They have completed painting, mailboxes and are now preparing kitchen area to install equipment. Estimated re-opening in Spring 2015.

3) 1575 Spinnaker Drive, #102 - There is a name change, current space will stay as 805 Bar & Grilled Cheese; the new space will be CopaCubana. 805 Bar & Grilled Cheese will be open during construction of additional space. Demolition has begun on the expanded space and estimated opening date is June 2015.

II. Lease Negotiations In Progress 1) Milano’s Restaurant - Working with tenant on a new lease and relocation of their bar area.

This new location of the bar will allow for ‘happy hour’ activities and increase revenues. 2) The Greek Restaurant - Working with General Manager on a new lease. We are discussing

tenant improvement allowance and finalizing proposed lease terms. 3) The Parlor/Coastal Cone - working with tenant to negotiate a new lease. We are discussing

new menu concepts for The Parlor and remodel requirements for both spaces. 4) Ventura Boat Rentals/Just for Dreamers - working with the tenant to negotiate a new lease. 5) Sierra Pacific Mortgage will be a new office tenant. They are relocating from Bakersfield and

are making Ventura Harbor Village their new home for the next two years. 6) Gabriella Navarro Busch Law will be expanding their current space into an additional 800

square feet. Ms. Busch has been a long term tenant with us and looks forward to growing her practice into the new space.

III. Special Projects 1) Started working with Utility Cost Management in 2014 to review all of Port District electric and

gas invoices. UCM helps government agencies with complex utility rates, regulations and expenditures. As of today, we have received a credit of approximately $20k from overcharged or incorrect fees (ex. Rate Reductions, Utility Users Tax, etc.).

IV. Occupancy level at Harbor Village --- Note: Office vacancy reduced from last month from 2760sf. 91% Occupied; total vacancy 9% 94% Occupied; total vacancy 6% Available Space for Lease Available Space for Lease includes month-to-month art galleries: not including month-to-month art galleries: Offices --- 1,294 square feet Offices --- 1,294 square feet Retail --- 4,734 square feet Retail --- 2,014 square feet Restaurant --- 1,537 square feet Restaurant --- 1,537 square feet

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CONSENT AGENDA ITEM NO. 1 APPROVAL OF FINANCIAL STATEMENTS AND CHECKS

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VENTURA PORT DISTRICT CONSENT AGENDA ITEM 1 BOARD COMMUNICATION Meeting Date: April 22, 2015 TO: Board of Port Commissioners FROM: Gloria Adkins, Accounting Manager SUBJECT: Approval of Financial Statements and Checks RECOMMENDATION: That the Board of Port Commissioners adopt Resolution No. 3275:

a) Accepting the February 2015 financial statements; and b) Approving the payroll and regular checks for February 2015.

DISCUSSION: Attached for the Board’s review are the financial statements and the regular accounts payable checks for February 2015. Supplementary Notes to the financial statements are located directly behind the Statement of Income and Expense report. Disbursements The accounts payable check register for February 2015 is located after all the financial statement documents as Attachment 3. Each check on the register includes a brief description of its purpose. Directly behind the check register, you will find details of the charges made through the District’s Chase Bank credit cards for February 2015, January 2015 and December 2014 labeled as Attachment 4, Attachment 5 and Attachment 6, respectively. These reports are broken down by expense category and will give the Board a clearer idea of how the company credit card is utilized by the Managers. I will continue to include a breakdown of the Chase Bank credit card purchases with the accounts payable check register each month for the Board’s review.

I have explained some of the major accounts payable check expenditures below. (Regular payments such as monthly service contracts, utilities, legal services, etc. are not shown below as they are recurring each month.):

February 2015 -

Fugro West was paid $17,926 for oceanographic studies as a requirement of the District’s annual dredging permit.

Ventura Harbor Marine Fuel was paid $6,910 to reimburse the electrical usage on C dock for 2014. At this time the electrical meter for the fuel pier encompasses the fuel facility and all of the Village C dock slips. This meter is the tenant’s responsibility. Therefore, the District reimburses them for electrical usage by the C dock slip tenants.

Superior Awning was paid $7,537 for replacement tenant awnings in the Village.

Major Engineering was paid $14,900 to replace/repair fender piles on the Village fish pier.

Payroll Disbursements The District has 26 bi-weekly pay periods per year; ten months of the year will have two regular payroll periods and two months will have three regular pay periods. The February payroll of $126,396 represents two regular payroll periods.

20

General Information On April 6th, the District received $1.5 million of the launch ramp grant funds requested from the Division of Boating and Waterways (DBW) back in September 2014. These funds were put into the LAIF-Capital Improvement Reserves account bringing the balance to $4.3 million. ATTACHMENTS: Attachment 1 – Resolution No. 3275 Attachment 2 – Statement of Income Expenses – Period Ended February 28, 2015 Attachment 3 – Accounts Payable Check Register for February 2015 Attachment 4 – Chase Credit Card Charges February 2015 Attachment 5 – Chase Credit Card Charges January 2015 Attachment 6 – Chase Credit Card Charges December 2014

21

ATTACHMENT 1

22

Ventura Port DistrictStatement of Income and Expenses

For the Period Ended February 28, 2015

<- - - - - - - - - Current period - - - - - - - - - > < - - - - - - - - - Year-to-Date - - - - - - - - - >Favorable Favorable

Budget Activity (Unfavorable) Budget Activity (Unfavorable)OPERATING REVENUESParcel Lease Income $ 235,000 $ 220,043 $ (14,957) $ 2,130,000 $ 2,100,924 $ (29,076)Dry Storage Income 6,600 6,786 186 53,300 56,160 2,860Fisherman's Storage 5,800 5,762 (38) 46,800 46,097 (703)Parking Income 4,250 3,545 (705) 38,000 40,439 2,439Miscellaneous Income/Rentals 4,215 4,692 477 66,860 62,410 (4,450)Village Income

Harbor Village Lease Income 163,250 161,510 (1,740) 1,532,000 1,542,342 10,342Commercial Fishing 8,800 19,414 10,614 184,400 195,269 10,869Miscellaneous Income 499 340 (159) 4,007 3,068 (939)Harbor Event Fees 500 4,816 4,316 24,500 31,962 7,462Marketing Booth/Vendor Income 50 540 490 4,950 8,119 3,169Co-Op Advert/Sponsorship 0 695 695 13,750 14,975 1,225Merchants Promo Fund 6,580 6,932 352 56,068 58,471 2,403Slip Rentals 71,400 74,875 3,475 564,400 566,169 1,769Dock Electrical Income 2,000 3,485 1,485 18,000 21,355 3,355C A M Income 22,000 21,880 (120) 189,500 189,036 (464)

Total Oper. Revenues $ 530,944 $ 535,315 $ 4,371 $ 4,926,535 $ 4,936,796 $ 10,261

OPERATING EXPENSES

Personnel ExpensesSalaries & Wages

Regular Salaries $ 154,385 $ 150,811 $ 3,574 $ 1,330,270 $ 1,311,568 $ 18,702Part-time Help 7,270 3,999 3,271 53,790 42,006 11,784Overtime Pay 750 0 750 30,250 24,920 5,330Holiday Pay 0 0 0 16,500 8,921 7,579

Total Salaries & Wages $ 162,405 $ 154,810 $ 7,595 $ 1,430,810 $ 1,387,415 $ 43,395

Other personnel expensesRetirement Contributions $ 34,640 $ 33,653 $ 987 $ 300,875 $ 289,654 $ 11,221Payroll Taxes 2,460 2,424 36 26,905 22,590 4,315Worker's Comp Ins. 35,445 35,038 407 174,660 173,846 814OPEB Liability 6,430 6,430 0 51,330 51,332 (2)Medical & Life Ins. 22,500 21,747 753 181,536 175,320 6,216Optional Benefit Plan 16,150 15,487 663 127,960 125,059 2,901Uniforms & Tool Allowances 3,825 6,011 (2,186) 29,725 17,287 12,438

Total - Other Personnel Expenses $ 121,450 $ 120,790 $ 660 $ 892,991 $ 855,088 $ 37,903Total Personnel Expenses $ 283,855 $ 275,600 $ 8,255 $ 2,323,801 $ 2,242,503 $ 81,298

Monthly Report

(Unaudited)1

ATTACHMENT 2

23




Budget Activity (Unfavorable) Budget Activity (Unfavorable)

General ExpensesAdvertising $ 1,000 $ 289 $ 711 $ 13,000 $ 3,626 $ 9,374Auto Mileage & Allowance 1,250 969 281 10,000 8,126 1,874Auto/Boat Equip & Maint 7,395 5,326 2,069 100,500 99,603 897Bad Debt 0 0 0 18,000 4,996 13,004Bank Fees & Other Misc 1,300 607 693 10,300 4,953 5,347Building Maintenance 16,450 15,476 974 133,200 126,038 7,162Bldg Maint-Tenant Improvments 25,000 3,363 21,637 130,000 32,832 97,168Accessibility Improvements 5,000 9,843 (4,843) 75,000 75,841 (841)Communications 3,550 3,741 (191) 26,800 29,457 (2,657)Conferences & Training 4,000 2,793 1,207 37,000 22,765 14,235Dock Maint. & Repair 17,600 15,154 2,446 49,000 34,916 14,084Village Enhancements 5,000 183 4,817 34,000 17,158 16,842Equipment Rental 2,950 876 2,074 14,200 5,904 8,296General Insurance 33,133 33,074 59 141,266 141,148 118Grounds Maintenance 8,450 4,759 3,691 95,400 68,198 27,202General Harbor Maintenance 420 0 420 3,360 2,868 492Janitorial Supplies 2,300 2,901 (601) 25,750 27,198 (1,448)Land/Building Rental Expense 5,800 5,762 38 46,800 46,405 395Marketing & Promotions 16,200 8,542 7,658 190,450 169,649 20,801Memberships & Subscriptions 500 0 500 17,100 16,877 223Office Supplies & Equipment 4,300 1,837 2,463 37,400 19,030 18,370Computer Equip & Supplies 1,000 279 721 17,000 5,906 11,094Operating Supplies 4,360 2,005 2,355 37,130 17,273 19,857Other Equipment & Repairs 3,530 1,998 1,532 27,380 21,821 5,559Professional Services - Legal 21,000 21,142 (142) 179,500 178,303 1,197Professional/Outside Services 32,180 14,106 18,074 326,456 262,785 63,671Utilities 46,350 42,338 4,012 252,400 232,926 19,474Dredging Related Expenses 21,250 15,803 5,447 172,500 138,908 33,592

Total General Expenses $ 291,268 $ 213,166 $ 78,102 $ 2,220,892 $ 1,815,510 $ 405,382

Total Operating Expenses $ 575,123 $ 488,766 $ 86,357 $ 4,544,693 $ 4,058,013 $ 486,680

Oper. Income(Loss) Before Deprec.$ (44,179) $ 46,549 $ 90,728 $ 381,842 $ 878,783 $ 496,941

Depreciation $ 83,000 $ 82,307 $ 693 $ 659,000 $ 654,223 $ 4,777

Operating Income (Loss) $ (127,179) $ (35,758) $ 91,421 $ (277,158) $ 224,560 $ 501,718

Monthly Report

(Unaudited)2

ATTACHMENT 2

24




Budget Activity (Unfavorable) Budget Activity (Unfavorable)

NON-OPERATING REVENUESGeneral

Investment Income (Loss) $ 0 $ 306 $ 306 $ 13,000 $ 15,143 $ 2,143Tax Income 5,000 2,260 (2,740) 580,000 585,975 5,975Intergov't Revenue 0 0 0 0 8,301 8,301Sale of Fixed Assets 0 0 0 0 12,914 12,914

Total General Non-Oper. Income $ 5,000 $ 2,566 $ (2,434) $ 593,000 $ 622,333 $ 29,333

Special Funding DBAW Grants-Misc $ 0 $ 2,503 $ 2,503 $ 6,000 $ 7,503 $ 1,503DBAW Grants-Launch Ramp 0 0 0 0 0 0

Total Special Funding $ 0 $ 2,503 $ 2,503 $ 6,000 $ 7,503 $ 1,503

TOTAL NON-OPER. REVENUES $ 5,000 $ 5,069 $ 69 $ 599,000 $ 629,836 $ 30,836

NON-OPERATING EXPENSESInterest Expense $ 1,440 $ 1,437 $ 3 $ 664,240 $ 670,923 $ (6,683)

Total Non-Oper. Expenses $ 1,440 $ 1,437 $ 3 $ 664,240 $ 670,923 $ (6,683)

Non-Operationing Income (Loss) $ 3,560 $ 3,632 $ 72 $ (65,240) $ (41,087) $ 24,153

CHANGES IN NET POSITION $ (123,619) $ (32,126) $ 91,493 $ (342,398) $ 183,473 $ 525,871

Monthly Report

(Unaudited)3

ATTACHMENT 2

25

Supplementary Notes to the Statement of Income and Expense for the period ending February 28, 2015 – Budget to Actual Analysis.

Operating Income:

Parcel Lease Income – (under budget $29,076) As a reminder, this category represents the ‘master tenants’ only. The Village tenants are reflected separately below. Half of this year-to-date variance reflects a decrease due to the percentage rents received in January from the Boatyard for the 2014 calendar year being less than anticipated. The remaining balance is a result of the February budget projection being too high for Parcel 20 and Ventura West Phase I. I did not reduce the budget in January and February for the charter boats at Parcel 20. The charter owner hauls the boats out for annual maintenance in January and February; therefore, there are no charters during those two months to generate percent. Also, I did not budget for a decrease in Ventura West Phase I’s occupancy rate. The year-to-date variance represents approximately 1% of the budget to date. Harbor Village Lease Income – (exceeds budget $10,342) This increase continues to reflect the increase in percentage rents received in January from the Ventura Harbor Fuel Pier for their 2014 calendar year sales being higher than budgeted. The month of February in this category was in-line with the projected budget for the month. In general, the tenants in the Village that are currently open for business are doing quite well for being off-season. The overall rent category is not reflecting these favorable conditions due to the tenants that have recently negotiated leases and are closed during their tenant improvement transitions. Commercial Fishing – (exceeds budget $10,869) This increase for the month of February reflects the unexpected income from the offloading of Sardines and Mackerel by Saigon Seafood. Operating Expenses:

Personnel Expenses – (under budget $81,298) This year-to-date variance continues to be spread out over all of the personnel categories. It is anticipated that most of these funds will be used over the course of the year. The month of February was in-line with the projected budget for the month. The budget remaining for uniforms is being utilized as Patrol has ordered and paid a deposit in February on the fire turnout gear they budgeted for this year. Advertising – (under budget $9,374) The advertising expense was anticipated to pick up in next few months as we have bid packets to advertise and the Harbormaster position to fill due to our current Harbormaster retiring. But this category will have funds remaining at the end of the fiscal year as more legally required classified postings are considered met by posting on the internet rather than having to post in printed publications. Building Maintenance – (under budget $7,162) This category was aligned to budget by the mid-year budget adjustments. Bldg Maint-Tenant Improvements – (under budget $97,168) This category is one that is usually divided by twelve months equally. Some of the leases requiring tenant improvements were delayed and are beginning to proceed with the necessary tenant improvements in April. Conferences & Training – (under budget $14,235) This category is under budget due to at least five larger conferences not having been attended in an attempt to reduce expenses. For example, two staff members were budgeted to attend the JPIA conference in September, one staff member was budgeted to attend the Liebert Cassidy payroll law conference in February, two staff members were budgeted to attend CSDA conference/training sessions. These conferences and trainings were not attended. Also, the District’s Dredging Consultant saved the District over $4,000 by staying with a friend for both the September 2014 and the March 2015 CMANC Washington DC conferences.

ATTACHMENT 2

26

Supplementary Notes to Statement of Income and Expenses Continued for the period ending February 28, 2015 – Budget to Actual Analysis

Dock Maint. & Repair – (under budget $14,084) It was determined that repairs would be needed on the Harbor Village docks but to date the repairs have not been implemented. This expense was reviewed during the mid-year budget adjustment process and it was determined that the budget should not be reduced as the repairs are still pending. Village Enhancements – (under budget $16,842) The General Manager asked staff to reduce spending in this category, so it is anticipated that there will be funds remaining in this category at the end of the fiscal year unless staff is otherwise instructed. Grounds Maintenance – (under budget $27,202) The General Manager asked staff to reduce spending in this category, so it is anticipated that there will be funds remaining in this category at the end of the fiscal year unless staff is otherwise instructed. Marketing and Promotions – (under budget $20,801) Marketing has plans to utilize these funds before the end of the year. Office and Computer Supplies & Equipment – (under budget $18,370 and $11,094, respectively) Both of these categories are divided by twelve months. The General Manager asked staff to reduce spending in these categories, so it is anticipated that there will be funds remaining at the end of the fiscal year unless staff is otherwise instructed. There were also contingencies built into the computer equipment category, as the equipment can be unpredictable. Operating Supplies – (under budget $19,857) This category is under budget in two departments, Patrol and Harbor Village Marina. Patrol historically purchases operating supplies in May and June so I anticipate they will use the remainder of their budget. Harbor Village Marina budgeted for Marina software in the current year that is likely to be deferred to the new budget. Professional Services-Legal – (under budget $1,197) This category was aligned to budget by the mid-year budget adjustments. Professional/Outside Services – (under budget $63,671) Upon closer analysis, this budget category should have been reduced $50,000 during mid-year adjustments. The $50,000 was for the Accessibility study. This should have been moved to the Accessibility Improvements line-item during mid-year adjustments. Utilities - (under budget $19,474) This category consists of water, electricity, gas and trash expenses. It is anticipated that all of these funds will be utilized by the end of the year. Dredging Related Expenses – (under budget $33,592) This category is divided by twelve for the year. Testing and biological monitoring required for the dredging process began in January and went through February. The invoices for the services arrived in March. Approximately $13,000 of this variance is utilized in March. Some budget funds will remain in this category at the end of the fiscal year.

ATTACHMENT 2

27

Ventura Port DistrictBalance Sheet


CURRENT ASSETS CURRENT LIABILITIES Cash in Banks 1,818,573 Accounts Payable 71,819 Accounts Receivable 2,522,329 Accrued Interest 386,620 Notes Receivable 43,775 Current Portion LT Debt 616,306 Taxes Receivable 27,212 Current Portion OPEB Liability 8,676 Interest Receivable 1,792 Accrued Payroll 24,147 Prepaid Expenses 44,897 Employee Compensated Absences 249,756 Inventory of supplies 32,119 TOTAL CURRENT LIABILITIES $1,357,324TOTAL CURRENT ASSETS $4,490,697

LONG TERM DEBTRESTRICTED ASSETS ltd - Notes Payable 13,682,154 Cash - Dredging 3,019,039 TOTAL LONG TERM DEBT $13,682,154 Cash - Improvement 2,672,983 Cash - Fisheries Complex 25,007 OTHER LIABILITIESTOTAL RESTRICTED ASSETS $5,717,029 OPEB Liability LT 384,895

Unearned Revenue - FIXED ASSETS Security Deposits 162,883 Land 2,342,629 TOTAL OTHER LIABILITIES $547,778 Harbor Improvements 33,123,733 Equipment 1,430,657 TOTAL LIABILITIES $15,587,256

36,897,019Accumulated depreciation (14,039,209) NET FIXED ASSETS $22,857,810

EQUITYOTHER ASSETS Contributed Capital 4,632,128 Investments-Unrestricted Reserves 1,484,610 Retained Earnings-Reserved 645,536TOTAL OTHER ASSETS $1,484,610 Retained Earnings- Unreserved 13,537,613

Current Year Retained Earnings 183,473TOTAL EQUITY $18,998,750

TOTAL ASSETS $34,550,146

DEFERRED OUTFLOWS OF RESOURCES DEFERRED INFLOW OF RESOURCES Deferred amount on refundings 229,860 Deferred Tenant Revenue 194,000TOTAL DEFERRED OUTFLOWS OF RESOURCES $229,860 TOTAL DEFERRED INFLOW OF RESOURCES $194,000

TOTAL ASSETS AND DEFERRED TOTAL LIABILITIES, EQUITY, AND OUTFLOWS OF RESOURCES $34,780,006 DEFERRED INFLOW OF RESOURCES $34,780,006

Monthly Report(Unaudited)

ATTACHMENT 2

28

Ventura Port District Cashflow Statement

As of February 28, 2015

Enterprise Fund

Operating Income 4,936,796 Non-Operating Income 629,836

Total Income 5,566,632$

Operating Expenses 4,712,236 Non-Operating Expenses 670,923

Total Expenses 5,383,159$

Change in Net Position (Loss)-Accrual Basis 183,473$

Cashflows for Capital and Financing Activities: Principle paid on debt (616,306) Deferred amount on refundings 11,496 Net cash from sale of capital assets 137,086 Acquisitions of Capital Assets (129,445)

Net Cash provided (used) by Capital & Financing (597,169)$

Operating Income Adjustments: Depreciation 654,223 (Increase)decrease in receivables (251,869) (Increase)decrease in prepaid Items 219,230 Increase(decrease) in payables (143,954) Increase(decrease) in unearned revenue 82,529 Increase (decrease) in tenant deposits 8,302

Net Cash provided by Operating Activities 568,461$

NET Increase (Decrease) in Cash 154,765$

Add: Beginning Cash 7/1/14 8,865,446$

Ending Cash at 2/28/15 9,020,211$


ATTACHMENT 2

29

Ventura Port DistrictDistribution of Cash as of

February 28, 2015

Enterprise Fund CurrentBalance

CashCash on Hand (undeposited) 1,261Cash in Checking (Wells Fargo Bank) 366,464Cash in County Treasury 16,563

Total Cash Available for Normal Operations $ 384,288

Investments Unrestricted ReservesLocal Agency Investment Fund (LAIF) 1,434,284Stifel Nicolaus 1,484,611

Total Investments Unrestricted Reserves $ 2,918,895

Dredging ReservesLocal Agency Investment Fund (LAIF) 3,019,039

Total Dredging Reserves $ 3,019,039

Capital Improvement ReservesLocal Agency Investment Fund (LAIF) 2,672,982

Total Captial Improvement Reserves $ 2,672,982

Fisheries Complex ReservesLocal Agency Investment Fund (LAIF) 25,007

Total Fisheries Complex Reserves $ 25,007

TOTAL CASH AND INVESTMENTS $ 9,020,211


ATTACHMENT 2

30

Ventura Port District

Comparison of Lease Rent

Year to Date Year to DateEnded Ended Increase

2/28/2015 2/28/2014 (Decrease)

Parcel LeasesVentura Harbor Marine Assoc 117,543 102,380 15,163 15%

Dave's Fuel Dock 7,017 6,705 312 5%

Sheraton 4 Points-Harbortown 276,707 256,242 20,465 8%

Harbortown Point 69,914 68,697 1,217 2%

Oceans West Marina 187,291 186,308 983 1%

Ventura Isle Marina 435,251 441,486 (6,235) -1%

Ventura Marina Mobile Park 285,613 285,857 (244) 0%

Ventura West Marina 326,682 330,102 (3,420) -1%

Ventura Yacht Club 77,767 76,242 1,525 2%

Vta Harbor Boatyard 264,852 271,651 (6,799) -3%

Sonderman Ring 50,000 40,000 10,000 25%

Total Parcel Lease 2,098,637 2,065,670 32,967 2%

Fees & Reimbursements 2,287 - 2,287

Total Parcel Leases 2,100,924 2,065,670 35,254 2%

Ventura Harbor VillageRetail Rents 316,046 299,465 16,581 6%

Restaurant Rents 613,794 596,519 17,275 3%

Office Rents 372,702 364,866 7,836 2%

Charters 239,800 240,802 (1,002) 0%

Total Village 1,542,342 1,501,652 40,690 3%

TOTAL 3,643,266 3,567,322 75,944 2%

Monthly Report (Unaudited)

ATTACHMENT 2

31

Ventura Port District Three Year Comparative

For the Month and Year to Date

MONTH OF FEBRUARY YEAR TO DATE 2/28

2012-13 2013-14 Current 2012-13 2013-14 Current

% change

FY13-14 to

Current Yr

Operating Income

Parcel Leases 218,476 216,427 220,043 2,018,291 2,065,670 2,100,924 2%

Dry Storage 8,160 7,183 6,786 64,587 61,657 56,160 -9%

Other Operating 7,388 8,471 13,999 130,969 132,209 149,194 13%

Harbor Village Leases 158,309 161,092 161,510 1,507,198 1,501,652 1,542,342 3%

Commercial Fishing 8,163 8,934 19,414 134,886 272,098 195,269 -28%

Slips 83,542 75,091 74,875 640,212 615,897 566,169 -8%

CAM 25,703 23,789 21,880 211,013 190,921 189,036 -1%

Marketing 7,208 7,017 6,932 58,290 55,100 58,471 6%

Electrical Slips 2,626 2,614 3,485 19,839 20,886 21,355 2%

Other Operating 6,082 4,349 6,391 36,530 55,833 57,877 4%

Total Operating Income 525,657 514,967 535,315 4,821,815 4,971,923 4,936,797 -1%

Operating Expenses

Harbor Patrol 75,355 109,063 87,749 626,727 675,080 754,682 12%

Maintenance 109,307 64,415 82,103 674,667 814,318 749,574 -8%

Administration 117,393 149,655 130,288 1,029,553 1,103,671 1,158,035 5%

Marina 49,633 46,806 70,127 462,069 459,668 432,767 -6%

C A M 54,101 56,840 79,039 482,505 480,157 522,651 9%

Marketing 22,410 24,550 23,657 266,900 304,385 301,397 -1%

Dredging 20,930 17,031 15,803 190,703 156,389 138,908 -11%

Total Operating Expenses 449,129 468,360 488,766 3,733,124 3,993,668 4,058,014 2%

NET OPERATING INCOME 76,528 46,607 46,549 1,088,691 978,255 878,783 -10%

Non-operating Income

Interest 216 - 306 25,318 47,827 15,143

Taxes - 7,250 2,260 534,991 565,992 594,276 5%

Other 3,825 - 2,503 22,404 8,942 20,417

Total Non-operating Income 4,041 7,250 5,069 582,713 622,761 629,836 1%

Non-Operating Expenses

Depreciation 72,911 74,779 82,307 583,380 597,200 654,223

Debt Service 3,587 1,437 1,437 740,933 697,953 670,923

Other 5,227 - - 18,074 - -

Total Non-operating Expenses 81,725 76,216 83,744 1,342,387 1,295,153 1,325,146 2%

NET NON-OPER. INCOME (77,684) (68,966) (78,675) (759,674) (672,392) (695,310)

TOTAL INCOME (LOSS) (1,156) (22,359) (32,126) 329,017 305,863 183,473 -40%


ATTACHMENT 2

32

Ventura Port District 3/10/2015Wells Checking

VoidedCheck Date Payee Name Description Amount Amount41485 2/3/2015 5016 Lowe's Miscellaneous operating supplies 760.47 41486 2/10/2015 PM OneTime Windrose Refund tenant security deposit 2,718.66 41487 2/12/2015 1037 Acorn Newspapers Marketing Event/Harbor advertising 434.88 41488 2/12/2015 1178 American Office Products Office supplies 191.30 41489 2/12/2015 1321 Avalon Door & Windows Inc. Door hardware-Village 55.69 41490 2/12/2015 1679 Carpi, Clay & Smith Washington lobbyist - Dec 5,198.90 41491 2/12/2015 1725 C E D LED retro fit kits for Village restrooms 2,631.42 41492 2/12/2015 1915 Cintas Corp Uniform rental/cleaning, door mats, rags 722.38 41493 2/12/2015 1925 City Of S. Buenaventura Trash Service 100.00 41494 2/12/2015 2069 Creative Resource Group Village leasing signage design 195.00 41495 2/12/2015 2093 Cumulus Broadcasting Inc. Marketing Event/Harbor advertising-radio ads 1,800.00 41496 2/12/2015 2153 D West Graphics Business cards 69.89 41497 2/12/2015 2331 Dial Security Inc Dockmaster/security coverage 700.00 41498 2/12/2015 2446 DocuProducts Copier maintenance fees 156.75 41499 2/12/2015 2448 Downtown Ventura Partners Marketing Advertising Coop 600.00 41500 2/12/2015 2537 Dunn Edwards Maintenance paint supplies 327.11 41501 2/12/2015 2604 E.J. Harrison & Sons Inc. Roll off for TI's in Village 329.67 41502 2/12/2015 2751 Empire Cleaning Supply Janitorial supplies and accessibility signage 2,746.29 41503 2/12/2015 2935 Farmer Bros. Co Coffee supplies 248.82 41504 2/12/2015 2936 Fast Signs Accessibility signage and Village lease banners 736.36 41505 2/12/2015 2986 Ferguson Enterprises Inc. Restroom hardware 376.99 41506 2/12/2015 3138 Four Points Sheraton Lodging-805 Magazine editor team 109.36 41507 2/12/2015 3200 Fugro West Inc. Oceanographic study required for dredging 17,926.00 41508 2/12/2015 3433 GM Electric Inc. Village-I dock electrical transformer 2,450.00 41509 2/12/2015 3490 Grainger Inc. Operating supplies 2,429.10 41510 2/12/2015 3592 Hansen's Plumbing, Inc. Village 1559 building restroom stoppage 174.09 41511 2/12/2015 4247 Jani-King of CA Inc. Janitorial Service in Village 4,965.56 41512 2/12/2015 4293 Jennifer Talt-Lundin Reimburse use of personal cell phone 100.00 41513 2/12/2015 4295 Jensen Design & Survey Inc. Accessibility parking lot plan-reimbursable 86.25 41514 2/12/2015 4956 Lisa Kelly Window painting of vacant Cory Tile suite 175.00 41515 2/12/2015 5050 MailFinance VPD HDQ - postage machine rental - quarterly 403.12 41516 2/12/2015 5054 Main Street Banner Swooper flags 385.93

Accounts Payable Check Register February 2015

ATTACHMENT 3

33


VoidedCheck Date Payee Name Description Amount Amount


41517 2/12/2015 5071 Luners Production Services Final payment for Boardroom PA sound and recording system 4,869.75 41518 2/12/2015 5210 McCormix Corp. Fuel for maintenance vehicles 733.93 41519 2/12/2015 5295 Michael Green Village 1583 building strip/paint doors/VPD HDQ west stairway 4,255.00 41520 2/12/2015 5625 Nestle Pure Life Bottled water service 147.06 41521 2/12/2015 6446 PowerHouse Construction Inc. Replace French doors Village tenant 2,475.00 41522 2/12/2015 7000 Richard W. Parsons Expense reimbursement 258.90 41523 2/12/2015 7015 Rick Wilborn Village slide shows-tall ships & paddle boarding dog 100.00 41524 2/12/2015 7240 AT&T Elevator emergency phone service 396.35 41525 2/12/2015 7270 Scotty Chitwood Ceilings, Inc Village tenant - 1591 tiling 220.86 41526 2/12/2015 7291 Security Plus Door Company VPD HDQ - lobby door maintenance 132.00 41527 2/12/2015 7293 ServiceMaster Building Maint Janitorial service Nat Park Service buildings 1,200.96 41528 2/12/2015 7294 Service-Pro Fire Protection Inspection & replace fire extinguisher units Village docks 2,217.50 41529 2/12/2015 7410 Smith Pipe & Supply Inc. Village planter lighting 1,680.19 41530 2/12/2015 7572 Standard Insurance Company Group Term Life/Long-term Disab - Feb 3,200.56 41531 2/12/2015 7719 Teamsters Local No. 186 Union dues for Dockmasters 199.00 41532 2/12/2015 8204 VACCO VPD HDQ - routine HVAC maintenance 676.00 41533 2/12/2015 8220 Valley Propeller Service Boat supplies 888.43 41534 2/12/2015 8239 Ventura County Reporter Marketing Event/Harbor advertising 600.00 41535 2/12/2015 8241 Ventura County Star Marketing Event/Harbor advertising 3,170.50 41536 2/12/2015 8251 Ventura Water Water utility usage-monthly 358.24 41537 2/12/2015 8263 Ventura Pest Control Village service 325.00 41538 2/12/2015 8266 Ventura Harbor Marine Fuel Electrical usage reimbursement Village Marina C dock 6,910.58 41539 2/12/2015 8500 Warren Takahashi Marketing Village entertainment 275.00 41540 2/12/2015 8531 Whisenhunt Communication Public relations services 280.00 41541 2/12/2015 37501 Hospitality Plus, Inc. Marketing advertising 200.00 41542 2/12/2015 40525 Impact Sciences, Inc Biological testing in harbor as required by pollution control permit 1,576.31 41543 2/12/2015 44142 Jodi Ilene Farrell Marketing Village entertainment 300.00 41544 2/12/2015 48470 Lauren Yuncker Expense reimbursement 10.48 41545 2/12/2015 70641 Superior Awning, Inc. Village tenant awnings 7,537.38 41546 2/12/2015 PM OneTime Cory Tile Art Refund tenant security deposit 2,000.00 41547 2/12/2015 PM OneTime James Gomula Refund card key deposit 25.00 41548 2/12/2015 PM OneTime John Schwartz Refund card key deposit 25.00

ATTACHMENT 3

34




41549 2/12/2015 PM OneTime Wes Goulding Refund card key deposit 25.00 41550 2/12/2015 3155 Franchise Tax Board Employee garnishment 213.67 41551 2/13/2015 8453 Virtual Pacific Networks IT Services 2,210.00 41552 2/19/2015 3046 Chase Manager's credit cards - See attached detail 4,138.39 41553 2/19/2015 7346 Shell Fleet Plus Fuel for Patrol vehicle 486.65 41554 2/19/2015 8260 Verizon Wireless Cell phones/services 792.03 41555 2/25/2015 4852 Lagerlof Senecal Gosney Legal services 21,142.17 41556 2/26/2015 1036 Accurate First Aid Services Replenish first aid stations 217.96 41557 2/26/2015 1049 Adams Printing & Graphic Marketing Event/Harbor advertising 194.40 41558 2/26/2015 1058 Advantage Telecom Inc District phone system/internet 1,266.72 41559 2/26/2015 1153 Allstar Fire Equipment Patrol fire turnout pants - safety uniforms 4,809.98 41560 2/26/2015 1154 Alejandra's Nursery Village landscaping 1,128.00 41561 2/26/2015 1178 American Office Products Office supplies 79.10 41562 2/26/2015 1385 Ford of Ventura Truck maintenance 160.64 41563 2/26/2015 1492 Big Brand Tire Company Replace tires maintenance vehicle M44 442.59 41564 2/26/2015 1676 Carquest Auto Parts Parts/repairs to maintenance vehicles 174.72 41565 2/26/2015 1725 C E D Lighting for flag pole 929.13 41566 2/26/2015 1762 Canon Financial Services Copier lease for VPD HDQ and Marketing office 795.50 41567 2/26/2015 1915 Cintas Corp Uniform rental/cleaning, door mats, rags 798.37 41568 2/26/2015 2069 Creative Resource Group Village leasing signage design 840.00 41569 2/26/2015 2331 Dial Security Inc Dockmaster/security coverage 305.00 41570 2/26/2015 2433 Document Systems Inc. Printer ink 247.06 41571 2/26/2015 2537 Dunn Edwards Maintenance paint supplies 105.06 41572 2/26/2015 2604 E.J. Harrison & Sons Inc. Village trash service -Feb 5,049.05 41573 2/26/2015 2751 Empire Cleaning Supply Janitorial supplies and accessibility signage 3,066.44 41574 2/26/2015 2924 FMP Uniform Co. Patrol uniforms 36.82 41575 2/26/2015 2936 Fast Signs Accessibility signage and Village lease banners 1,828.52 41576 2/26/2015 2986 Ferguson Enterprises Inc. Restroom hardware 188.01 41577 2/26/2015 3415 Gloria Adkins Conference reimbursement 821.81 41578 2/26/2015 3490 Grainger Inc. Maintenance supplies 132.62 41579 2/26/2015 3492 Green Thumb International Plants/gardening materials 130.56 41580 2/26/2015 3497 Gregory Carson Expense reimbursement 759.75

ATTACHMENT 3

35




41581 2/26/2015 3592 Hansen's Plumbing, Inc. Village 1691 building main line stoppage 915.00 41582 2/26/2015 3752 HLI Systems Website service/maintenance 450.00 41583 2/26/2015 4057 Health & Human Resource Center Employee Assistance Program (EAP) 177.14 41584 2/26/2015 4061 Industrial Bolt and Supply Signage and dock repair hardware supplies 158.16 41585 2/26/2015 4247 Jani-King of CA Inc. Village Janitorial coverage during Parade of Lights event 210.00 41586 2/26/2015 4742 Kratos Construction Labor to retrofit LED lighting in restrooms 1,615.00 41587 2/26/2015 5155 Major Engineering Marine Inc Fender pile replacement/repairs on Fish Pier 14,900.00 41588 2/26/2015 5190 Matilija Water Reverse osmosis water system Feb 45.00 41589 2/26/2015 5210 McCormix Corp. Fuel for maintenance vehicles 435.88 41590 2/26/2015 5213 McMaster-Carr Hardware and electronic supplies 284.20 41591 2/26/2015 5505 Muzicraft Inc. Ambient music in Village - Mar 329.50 41592 2/26/2015 5945 Office Depot Credit Plan Office supplies 100.48 41593 2/26/2015 6178 PERS Long Term Care Program Salary reduction benefit 242.62 41594 2/26/2015 6195 Pacific Parking Systems Supplies for launch ramp pay-parking machine 254.97 41595 2/26/2015 6201 Pamela Griffin Wellness program instructor 160.00 41596 2/26/2015 6414 Oxnard Convention & Visitors B Advertising partnership Calif Welcome Center 500.00 41597 2/26/2015 6440 Port Supply Miscellaneous boat operating supplies 821.25 41598 2/26/2015 6470 LegalShield Salary reduction benefit 192.30 41599 2/26/2015 7000 Richard W. Parsons Dredging/Project Management services-Feb 8,888.00 41600 2/26/2015 7210 SEIU Local 721 Union dues for Harbor Patrol 234.51 41601 2/26/2015 7240 AT&T Elevator emergency phone service 87.49 41602 2/26/2015 7293 ServiceMaster Building Maint Janitorial supplies Nat Park Service buildings 73.38 41603 2/26/2015 7294 Service-Pro Fire Protection Quarterly inspections & replenish Patrol supplies 1,275.05 41604 2/26/2015 7354 SSD Systems VPD HDQ - Additional lock down system access devices 2,458.18 41605 2/26/2015 7410 Smith Pipe & Supply Inc. Village planter lighting 399.09 41606 2/26/2015 7434 Southern Calif. Edison ** Voided ** Check stub used to list invoices 0.0041607 2/26/2015 7434 Southern Calif. Edison Utilities 10,883.86 41608 2/26/2015 7572 Standard Insurance Company Group Term Life/Long-term Disab - Mar 3,200.56 41609 2/26/2015 7581 Steve Stafford Marketing Village entertainment 550.00 41610 2/26/2015 7761 The Gas Company Utilities 658.85 41611 2/26/2015 7768 ThyssenKrupp Elevator Corp Village elevator maintenance 586.59 41612 2/26/2015 7818 TOTALFUNDS By Hasler Postage for VPD Office postage machine 500.00

ATTACHMENT 3

36




41613 2/26/2015 8233 Venco Power Sweeping, Inc Parking lot sweeping - Village/Fish pier 545.38 41614 2/26/2015 8239 Ventura County Reporter Marketing Event/Harbor advertising 100.00 41615 2/26/2015 8244 Ventura Harbor Storage Fishermen's storage/net repair area 5,762.10 41616 2/26/2015 8251 Ventura Water ** Voided ** Check stub used to list invoices 0.0041617 2/26/2015 8251 Ventura Water Water utility usage-bi-monthly 19,753.17 41618 2/26/2015 8258 Ventura County Env. Health Marketing event health permits 259.00 41619 2/26/2015 8263 Ventura Pest Control Village termite treatment and rodent pest control 879.00 41620 2/26/2015 8267 Ventura Harbor Marina & Yacht Fireboat hydro wash bottom cleaning 144.45 41621 2/26/2015 8455 Vortex VPD office maintenance bay door - scheduled maintenance 1,008.13 41622 2/26/2015 8500 Warren Takahashi Marketing Village entertainment 275.00 41623 2/26/2015 8501 Warren Distributing Inc. Boat supplies 259.10 41624 2/26/2015 8530 White Nelson Diehl Evans LLP Installment on June 30, 2014 audit services 650.00 41625 2/26/2015 8534 HDS White Cap Const. Supply Village concrete repair supplies 414.93 41626 2/26/2015 8715 Zep Sales & Service Operating/cleaning supplies 345.84 41627 2/26/2015 10030 Abbey Posner Marketing Village entertainment 325.00 41628 2/26/2015 12945 ** Voided ** Printer jam 1,137.88 41629 2/26/2015 14221 Batteries Plus - Ventura Batteries for flag pole lighting 57.94 41630 2/26/2015 19700 Cline ColLABorative Sub contractor-D.Armstrong - Ventura Beach Club Project 2,080.00 41631 2/26/2015 44142 Jodi Ilene Farrell Marketing Village entertainment 300.00 41632 2/26/2015 62500 Pi Environmental Biological testing in harbor as required by pollution control permit 1,500.00 41633 2/26/2015 72305 Santa Maria Motorcycles LLC Personal Watercraft (PWC) repairs 171.55 41634 2/26/2015 74343 ** Voided ** Printer jam 2,000.00 41635 2/26/2015 76315 ** Voided ** Printer jam 584.80 41636 2/26/2015 79652 ** Voided ** Printer jam 380.38 41637 2/26/2015 85251 Angel Jones Cottontail Day costume rental 110.00 41638 2/26/2015 12945 Assurant Employee Benefits Dental Insurance Premiums 1,137.88 41639 2/26/2015 76315 Sign Source Mutt Mitt dispensers 584.80 41640 2/26/2015 79652 Traffic Technologies LLC Signage hardware 380.38 41641-41644 printed in March41645 2/26/2015 74343 Summerville Associates Marketing - March services 2,000.00

Report Totals 241,696.40$ 4,103.06$

ATTACHMENT 3

37

Staff/Consultant Trans Date Vendor Category Description AmountJennifer Lundin 02/14/15 CTC*CONSTANTCONTACT.COM Advertising Harbor Views Enewsletter subscriber list 20.00 Jennifer Lundin 02/20/15 FS *AngelCam Advertising Hosting Harbor web camera feature 20.00 Jennifer Lundin 02/22/15 CTC*CONSTANTCONTACT.COM Advertising Harbor Views Enewsletter send outs 90.00 Robin Baer 02/27/15 LOOPNET INC Advertising Leasing advertising 87.95 Jennifer Lundin 02/28/15 FACEBOOK N3HQ57SA32 Advertising Facebook advertising 20.00 Jennifer Lundin 02/04/15 GREEK AT THE HARBOR IN Business meal Staff going away reception 70.00 Oscar Pena 02/05/15 BOATYARD CAFE INC Business meal Staff meeting Harbormaster 20.28 Oscar Pena 02/06/15 LE PETIT CAFE BAKERY I Business meal Staff meeting 45.13 Oscar Pena 02/08/15 MARGARITA VILLA Business meal Staff meeting Acctg Mgr - MidYear Budget Adjustments 15.30 Oscar Pena 02/08/15 MILANOS ITALIAN RESTAURAN Business meal Staff meeting Acctg Mgr - Budgeting-cash flow projections 23.35 Jessica Rauch 02/11/15 BOATYARD CAFE INC Business meal Closed Session Board meeting lunch 117.62 Oscar Pena 02/11/15 BOATYARD CAFE INC Business meal Staff meeting Acctg Mgr - Budgeting-cash flow projections 32.29 Oscar Pena 02/12/15 LAZY DOG RESTAURANT Business meal Meeting Chairman Friedman, Vice Chair Ashworth & Acctg Mgr 52.99 Richard Parsons 02/12/15 HARBOR COVE CAFE Business meal Bus lunch - Parsons, Jeff Cole discuss Corp of Engineers 23.00 Robin Baer 02/12/15 BOATYARD CAFE INC Business meal Meeting with Facilities Mgr 36.35 Scott Miller 02/12/15 RHUMB LINE RESTAURANT Business meal Meeting Dockmaster Locklear & Teamsters Representatives 87.10 Jennifer Lundin 02/18/15 GREEK AT THE HARBOR IN Business meal Meeting with CA Welcome Center 18.56 Scott Miller 02/19/15 MILANOS ITALIAN RESTAURAN Business meal IT Consultant - Review IT service contract 18.44 Richard Parsons 02/20/15 BOATYARD CAFE INC Business meal Bus lunch - Parsons, JDickerson discuss Vlg Parkinglot accessibi 23.00 Jennifer Lundin 02/25/15 PANERA BREAD#3181 Business meal Staff meeting with Marketing staff-event planning 25.76 Oscar Pena 02/25/15 KABUKI RESTAURANT OXNARD Business meal Meeting Chairman Friedman & Vice Chair Ashworth 55.15 Scott Miller 02/25/15 BOATYARD CAFE INC Business meal Patrolman Hummer & Medical Trainer-appreciation for service 32.73 Oscar Pena 02/26/15 TWO TREES CAFE Business meal Meeting Commissioner Carson 30.12 Oscar Pena 02/27/15 FOUR POINTS BY SHERATON Business meal Commissioners/closed session meeting 151.59 Oscar Pena 03/03/15 LURE FISH HOUSE Business meal Meeting Chairman Friedman & Vice Chair Ashworth 59.29 Scott Miller 02/16/15 Dropbox* Computers IT computer-monthly Cloud storage 9.99 Robin Baer 02/18/15 Business-in-a-box Computers Computer software 199.95 Jennifer Lundin 02/04/15 VENTURA CHAMBER OF COMMER Conferences Connection Breakfast to promote Harbor 25.00 Richard Parsons 02/04/15 ACT*California Marine Conferences CMANC conference fee Mar2015-Dredging Consultant 395.00 Richard Parsons 02/10/15 AMERICAN AI 0017572400929 Conferences CMANC Conference Flight Washington DC March 2015 349.20 Jessica Rauch 02/12/15 NATIONAL SHELLFISHERIE Conferences Conference Fee - Vice Chairman Ashworth 650.00 Jennifer Lundin 02/14/15 HYATT HOTELS LONG BEACH Conferences LA Travel & Adventure Show lodging Deposit 348.02 Jennifer Lundin 02/19/15 IN *THE VENTURA VISITORS Conferences Incidental expense for LA Travel Show 26.88 Jennifer Lundin 02/21/15 TEQUILA JACK'S Conferences Meals LA Travel Show with Comm. Smith 27.42

Ventura Port DistrictChase Business Credit Card Charges

February 2015

ATTACHMENT 4

38

Staff/Consultant Trans Date Vendor Category Description Amount


February 2015

Jennifer Lundin 02/22/15 HYATT HOTELS LONG BCH F&B Conferences Meals LA Travel Show Conference 3.00 Jennifer Lundin 02/22/15 FAMOUS DAVE'S #3160 Conferences Meals LA Travel Show Conference 27.95 Jennifer Lundin 02/23/15 HYATT HOTELS LONG BEACH Conferences LA Travel & Adventure Show lodging 48.00 Scott Miller 02/23/15 PAYPAL *LIEBERTCASS Conferences Webinar training Fee - HR training on 9/80 work schedules 55.00 Jessica Rauch 02/26/15 ACT*California Marine Conferences CMANC conference fee March 2015-Commissioner Carson 395.00 Jennifer Lundin 02/04/15 DOLRTREE 4315 00043158 Event production Operating supplies 6.45 Jennifer Lundin 02/18/15 ORIENTAL TRADING CO Event production Event supplies for Cottontail Days 750.81 Jennifer Lundin 02/19/15 AYERS DISTRIBUTING CO Event production Event supplies for Cottontail Days 214.00 Oscar Pena 03/03/15 Chase Bank Misc Fees and Interest charges 25.97 Scott Miller 02/02/15 INDUSTRIAL E MART Operating supplies Lighting hardware for new flag pole 53.97 Robin Baer 02/03/15 ADASIGNDEPOT.COM Operating supplies Accessibility signage for Village 430.92 Jennifer Lundin 02/04/15 CASA DE REGALOS Operating supplies Staff going away gift 30.09 Robin Baer 02/04/15 BUILDING SAFETY CTY SAN Operating supplies Annual Maintenance Permit 510.00 Jennifer Lundin 02/12/15 FEDEX OFFICE 00050039 Operating supplies Poster paper supplies 38.97 Jessica Rauch 02/26/15 AARON BROTHERS82 Operating supplies Frames for CMANC goodwill gesture 51.47 Jessica Rauch 02/26/15 CVS/PHARMACY #09556 Operating supplies Prints for CMANC goodwill gesture 25.67 Jessica Rauch 02/26/15 MICHAELS STORES 4800 Operating supplies Photo frames and supplies 45.02 Jessica Rauch 02/27/15 LIEN MACHINE 1 LTD Operating supplies Lien process fee Dry Storage abandoned vessel/trailer 250.00 Jessica Rauch 02/27/15 MICHAELS STORES 4800 Operating supplies Photo frames and supplies - RETURN (45.02) Robin Baer 02/04/15 CALIFORNIA DOOR & HARDWAR Tenant ImprovementEntry doors and hardware-Coffee Dock 4,848.37

Total Chase Business Credit Card Charges 10,973.10$

ATTACHMENT 4

39

Staff/Consultant Trans Date Vendor Category Description AmountJennifer Lundin 01/14/15 CTC*CONSTANTCONTACT.COM Advertising Harbor Views Enewsletter subscriber list 20.00 Jennifer Lundin 01/20/15 FS *AngleCam Advertising Hosting Harbor web camera feature 20.00 Jennifer Lundin 01/22/15 CTC*CONSTANTCONTACT.COM Advertising Harbor Views Enewsletter send outs 90.00 Jennifer Lundin 01/31/15 FACEBOOK GAQJY66B32 Advertising Tall ship visit promotion 40.00 Scott Miller 01/29/15 Diamond Seaglaze Boat supplies Remainder for Patrol boat windows 737.55 Scott Miller 01/02/15 BROPHY BROS RESTAURANT Business meal Staff meeting - inter-department communication 110.08 Scott Miller 01/06/15 RICE THAI CUISINE Business meal Staff meeting GM, Acctg Mgr & Dockmaster Supervisor 52.08 Oscar Pena 01/07/15 CTY OF SAN BUENAVENTURA Business meal Parking fees - Rice Thai Cuisine lunch 1.50 Jennifer Lundin 01/07/15 GREEK AT THE HARBOR IN Business meal Tall Ship reception 63.04 Oscar Pena 01/07/15 HARBOR COVE CAFE Business meal Staff meeting Acctg Mgr & Property Mgr 36.00 Jennifer Lundin 01/09/15 MARU SUSHI Business meal Staff meeting with Marketing staff-event planning 46.70 Oscar Pena 01/12/15 LURE FISH HOUSE Business meal Meeting Chairman Carson & Vice Chair Friedman 64.59 Oscar Pena 01/12/15 PETE'S BREAKFAST HOUSE Business meal Meeting & Vice Chairman Friedman & Clerk of Board 36.96 Jennifer Lundin 01/13/15 LE PETIT CAFE BAKERY I Business meal Hosting Journalist 16.70 Richard Parsons 01/13/15 ANDRIAS SEAFOOD Business meal Meeting with Facilities Manager and DAC representative 56.16 Jennifer Lundin 01/14/15 GREEK AT THE HARBOR IN Business meal Sommerville Assoc.-Public relations meeting 82.22 Jessica Rauch 01/14/15 SUBWAY 03479789 Business meal Commissioners/closed session meeting 79.20 Richard Parsons 01/20/15 MARGARITA VILLA Business meal Consultant meeting with GM 21.00 Scott Miller 01/22/15 MILANOS ITALIAN RESTAURAN Business meal Meeting IT Consultant & Dockmaster Supervisor 28.31 Oscar Pena 01/23/15 GREEK AT THE HARBOR IN Business meal Staff meeting 76.98 Oscar Pena 01/26/15 CAFE FIORE Business meal Meeting Chairman Friedman & Vice Chair Ashworth 46.70 Oscar Pena 01/27/15 BOATYARD CAFE INC Business meal Staff meeting 32.41 Robin Baer 01/27/15 BOATYARD CAFE INC Business meal Staff meeting with GM 31.97 Jessica Rauch 01/28/15 VONS Store00024315 Business meal Refreshments for January Board Meeting 11.98 Oscar Pena 01/28/15 FOUR POINTS BY SHERATON Business meal Commissioners/closed session meeting 165.21 Oscar Pena 01/28/15 BROPHY BROS RESTAURANT Business meal Meeting Commissioner Bravo 38.55 Scott Miller 01/29/15 SPRING GARDEN Business meal Staff meeting GM & Acctg Mgr 28.35 Oscar Pena 01/30/15 BOATYARD CAFE INC Business meal Staff meeting Clerk of Board 21.24 Oscar Pena 01/30/15 BOATYARD CAFE INC Business meal Staff meeting Clerk of Board 4.87 Jennifer Lundin 01/31/15 BROPHY BROS RESTAURANT Business meal Hosting Journalist 805 Magazine 51.76 Scott Miller 01/05/15 Fry's Electronics Computers Computer cables 21.59 Scott Miller 01/16/15 Dropbox* Computers IT computer-monthly Cloud storage 9.99 Scott Miller 02/02/15 Seal Shield Computers Computer keyboard and mouse 91.93 Richard Parsons 01/16/15 WESTIN LONG BEACH Conferences CMANC lodging-Dredging Consultant 218.95


January 2015

ATTACHMENT 5

40



January 2015

Oscar Pena 01/22/15 VENTURA CHAMBER OF COMMER Conferences Conference event 25.00 Jennifer Lundin 01/21/15 MICHAELS STORES 4800 Event Production Supplies Tall Ship reception 8.58 Jennifer Lundin 01/21/15 TRADER JOE'S #218 QPS Event Production Supplies Tall Ship reception 5.37 Jennifer Lundin 01/21/15 MICHAELS STORES 4800 Event Production Supplies Tall Ship reception 61.58 Jennifer Lundin 01/22/15 MICHAELS STORES 4800 Event Production Supplies Tall Ship reception 12.86 Jennifer Lundin 01/22/15 SMARTNFINAL39010103901 Event Production Supplies Tall Ship reception 246.51 Jennifer Lundin 01/23/15 SMARTNFINAL39110103919 Event Production Supplies Tall Ship reception - RETURN (33.23) Jessica Rauch 01/09/15 TLF SWEET PEAS FLOWERS AN Misc Employee appreciation sentiment 46.17 Oscar Pena 01/25/15 Chase Bank Misc Fees and Interest charges 143.47 Robin Baer 01/13/15 KEYBLANKSAL Operating supplies Key replication machine replacement for maintenance shop 940.00 Scott Miller 01/14/15 Office Depot #931 Operating supplies Paper shredder 37.61 Robin Baer 01/20/15 ORANSI Operating supplies Storage room air filtration/purification system supplies 158.00 Jessica Rauch 01/27/15 MICHAELS STORES 4800 Operating supplies Photo frames and supplies 21.49 Jennifer Lundin 02/02/15 HARBOR VILLAGE GALLERY Operating supplies Gift note cards-Journalist 805 Magazine 10.41


ATTACHMENT 5

41

Staff/Consultant Trans Date Vendor Category Description AmountJennifer Lundin 12/14/14 CTC*CONSTANTCONTACT.COM Advertising Harbor Views Enewsletter subscriber list 20.00 Jennifer Lundin 12/20/14 FS *AngleCam Advertising Hosting Harbor web camera feature 20.00 Jennifer Lundin 12/22/14 CTC*CONSTANTCONTACT.COM Advertising Harbor Views Enewsletter send outs 90.00 Jennifer Lundin 12/31/14 FACEBOOK XWGGU6SA32 Advertising Holiday advertising 25.00 Scott Miller 12/30/14 Ford of Ventura Auto Patrol truck repairs 134.37 Scott Miller 12/03/14 Fawcett Boat Supplies Boat supplies Patrol boat parts 401.99 Scott Miller 12/16/15 Diamond Seaglaze Boat supplies Deposit Patrol boat windows 500.00 Oscar Pena 12/03/14 LURE FISH HOUSE Business meal Meeting Chairman Carson 48.69 Scott Miller 12/03/14 Romanos Macaroni Grill Business meal IT Consultant - review fiber optic/Wi-Fi needs 61.06 Scott Miller 12/04/14 Margarita Villa Business meal Staff meeting 26.56 Oscar Pena 12/05/14 MILANOS ITALIAN RESTAURAN Business meal Staff meeting Acctg Mgr, Clerk of Board, Mgmt. Assist 44.50 Oscar Pena 12/09/14 LURE FISH HOUSE Business meal Meeting Chairman Carson & Vice Chair Friedman 60.36 Scott Miller 12/09/14 Milanos Italian Restaurant Business meal IT Consultant - computer equipment review 19.49 Jennifer Lundin 12/10/14 SMARTNFINAL39010103901 Business meal Refreshments for Event staff 117.75 Oscar Pena 12/12/14 SMARTNFINAL39010103901 Business meal Refreshments for Parade of Lights staff 47.18 Oscar Pena 12/12/14 STARBUCKS #06825 VENTURA Business meal Refreshments for Parade of Lights staff 37.97 Oscar Pena 12/12/14 SMARTNFINAL39010103901 Business meal Supplies for Parade of Lights Event 109.36 Jennifer Lundin 12/12/14 SUBWAY 03479789 Business meal Dinner for Marketing staff working Parade of Lights 37.86 Robin Baer 12/13/14 MILANOS ITALIAN RESTAURAN Business meal Dinner for Maintenance staff working Parade of Lights 100.91 Jennifer Lundin 12/13/14 COFFEE DOCK & POST Business meal Refreshments for December Board Meeting 25.80 Jennifer Lundin 12/13/14 COFFEE DOCK & POST Business meal Refreshments for Parade of Lights staff 23.75 Jennifer Lundin 12/13/14 BOATYARD CAFE INC Business meal Refreshments for Parade of Lights staff 7.79 Jennifer Lundin 12/16/14 ALBERTSONS #6355 Business meal Refreshments for Parade of Lights staff 35.26 Oscar Pena 12/17/14 BROPHY BROS RESTAURANT Business meal Staff meeting 35.24 Oscar Pena 12/17/14 FOUR POINTS BY SHERATON Business meal Commissioners/closed session meeting 150.68 Jennifer Lundin 12/18/14 COFFEE DOCK & POST Business meal Refreshments for tenant meeting 45.00 Oscar Pena 12/19/14 YOLANDAS Business meal Staff Christmas Party 1,216.22 Jennifer Lundin 12/19/14 GREEK AT THE HARBOR IN Business meal Parade of Lights Boaters Brunch 230.00 Scott Miller 12/26/14 Fry's Electronics Communications Cell phone battery 53.99 Scott Miller 12/11/14 Fry's Electronics Computers Computer parts 71.23 Scott Miller 12/17/14 Fry's Electronics Computers Computer parts 75.59 Scott Miller 12/28/14 Goldmen Electronics Computers Computer software 509.97 Scott Miller 12/29/14 Office Depot Computers Computer monitors 427.23 Scott Miller 12/16/15 Dropbox* Computers IT computer-monthly Cloud storage 9.99


December 2014

ATTACHMENT 6

42



December 2014

Jennifer Lundin 12/03/14 VENTURA CHAMBER OF COMMER Conferences Conference event 25.00 Jessica Rauch 12/10/14 ACT*California Marine Conferences CMANC conference fee Jan2015-Commissioner Carson 325.00 Richard Parsons 12/10/14 ACT*California Marine Conferences CMANC conference fee Jan2015-Dredging Consultant 325.00 Jessica Rauch 12/11/14 WESTIN LONG BEACH Conferences CMANC lodging Deposit-Commissioner Carson 182.95 Richard Parsons 12/11/14 WESTIN LONG BEACH Conferences CMANC lodging Deposit-Dredging Consultant 182.95 Jennifer Lundin 12/10/14 PIER 1 00011247 Event Production Gift supplies for Parade of Lights Boaters Brunch 64.29 Jennifer Lundin 12/11/14 TRADER JOE'S #059 QPS Event Production Event supplies for Parade of Lights Boaters Brunch 11.94 Jennifer Lundin 12/11/14 RITE AID STORE 5788 Event Production Event supplies 16.13 Jennifer Lundin 12/16/14 PIER 1 00011247 Event Production Supplies for Parade of Lights Boaters Brunch - RETURN (32.15) Jennifer Lundin 12/16/14 SMARTNFINAL39010103901 Event Production Supplies for Parade of Lights - RETURN (4.98) Jennifer Lundin 12/16/14 MICHAELS STORES 4800 Event Production Supplies for Parade of Lights Boaters Brunch - RETURN (45.15) Scott Miller 12/05/14 TV Liquidators Operating supplies LED electronic sign at Launch Ramp 2,109.15 Jessica Rauch 12/07/14 BEST BUY MHT 00001180 Operating supplies Digital recording device for Board meetings 64.79 Jessica Rauch 12/07/14 MICHAELS STORES 4800 Operating supplies Photo frames and supplies 48.33 Jennifer Lundin 12/09/14 WEST MARINE #17 Operating supplies Parts for dock 12.10 Jennifer Lundin 12/09/14 WEST MARINE #17 Operating supplies Parts for dock 7.50 Jennifer Lundin 12/19/14 WEST MARINE #17 Operating supplies Parts for dock - RETURN (7.50) Jessica Rauch 12/24/14 VENTURACORECORDERCTR*V Operating supplies Tenant lease recording fees 50.00 Jessica Rauch 12/24/14 VCNVENTURACO*SERVICE F Operating supplies Copy fees for recorded documents 2.50


ATTACHMENT 6

43


CONSENT AGENDA ITEM NO. 2 APPROVAL OF OUT OF TOWN TRAVEL REQUEST

44

VENTURA PORT DISTRICT CONSENT AGENDA ITEM 2 BOARD COMMUNICATION Meeting Date: April 22, 2015 TO: Board of Port Commissioners FROM: Oscar F. Peña, General Manager SUBJECT: Out of Town Travel Request RECOMMENDATION: That the Board of Port Commissioners discuss and take appropriate action on the following out of town travel requests:

A) Consultant Richard Parson’s travel to Oakland, California to participate in a Board of Director’s Meeting for CMANC on June 3, 2015. This benefits the District by allowing Mr. Parsons to participate in a strategy session for upcoming congressional appropriations.

Airline $ 350.00 Mileage $ 95.00

Miscellaneous-Parking, etc. $ 40.00 TOTAL $ 485.00

45


STANDARD AGENDA ITEM NO. 1 CONSIDERATION OF REJECTION OF CLAIM

46

VENTURA PORT DISTRICT STANDARD AGENDA ITEM 1 BOARD COMMUNICATION Meeting Date: April 22, 2015 TO: Board of Port Commissioners FROM: Oscar Peña, General Manager SUBJECT: Consideration of Rejection of Claim by Craig Minton RECOMMENDATION: That the Board of Port Commissioners approve by motion the rejection of a claim filed against the Ventura Port District on February 6, 2015 by Craig Minton and authorize the General Manager to execute and mail a Notice of Rejection to Mr. Minton. INFORMATION FOR DISCUSSION: On February 6, 2015, the District received a Notice of Claim Against the Ventura Port District from Craig Minton. The amount claimed is $1,467,000.00 for injury, damages, or other losses resulting from a collision on Spinnaker Drive, Ventura Harbor; jurisdiction rests in Superior Court. Mr. Minton’s claim was submitted to the District’s legal counsel and risk manager for review and it is recommended that the Board reject the claim as submitted. A Notice of Rejection has been prepared for the General Manager’s signature. ATTACHMENTS: Attachment 1 – Carl Warren Report 1, dated April 9, 2015 Attachment 2 – Notice of Rejection

47

AN EMPLOYEE-OWNED COMPANY

1000 South Hill Road, Suite 110 ı Ventura, CA 93003

www.carlwarren.com ı Tel: 805-650-7020 ı 800-345-7338 ı Fax: 866-254-4423

CA License No. 2607296

April 9, 2015 Carl Warren & Company Attention: George Mankiewicz P.O. Box 25180 Santa Ana, CA 92799-5180 RE: Principal: CJPIA Member: Ventura Port District Claimant: Craig Minton Date of Event: 8/14/2014 Our File: 1902663 - LFM Dear Mr. Mankiewicz: Report #1: This report and our investigation are done in anticipation of litigation for ultimate transmittal to defense counsel and with the intent that it remains confidential. Preview: This claim arises following an accident between a motorcyclist and a motorist that occurred on Spinnaker Drive adjacent to the Ventura Harbor. The claimant/motorcyclist, a 57 year-old male, was traveling southbound on Spinnaker Drive when a northbound motorist made a left turn directly in front of his motorcycle and they collided. The attorney alleges his client could not see the motorcyclist due to sight obstructions in the center median. He filed a claim against the Ventura Port District and the City of Ventura alleging dangerous conditions of the roadway caused the accident to occur. The attorney indicates the claim exceeds $1,467,000.00.

ATTACHMENT 1

48

Carl Warren & Co. 2

Government Code Requirements: 1) Date claim filed under Government Code: 2/6/2015

2) Action by public entity: Recommend rejection

3) Statute of limitations: 8/14/2016

Claimant: Craig Minton, 2559 Pierpont Blvd, Ventura, CA 93001, (805) 643-8503, date of birth June 9, 1957, SSN 564082300 Premises: 1449 Spinnaker Drive, Ventura Ownership/Control: Spinnaker Drive is in the jurisdiction of the City of Ventura Possible Co-Defendants: Eric Gonzales, motorist City of Ventura Insured’s Version: Jessica Rauch at the Ventura Port District confirmed the roadway is within the City’s jurisdiction. She agreed to send a copy of the Navigator’s Insurance Policy Coverage. Navigator’s Insurance Declarations: We reviewed the Ocean Marine Policy of Insurance including the excess coverage. The policy covers excess protection and indemnity for the Ventura Port District; however we don’t see where the policy covers general liability with respect to property located adjacent to the Ventura Port District’s property.

ATTACHMENT 1

49

Carl Warren & Co. 3

Claimant’s Version: We called the attorney’s office and told Megan, his assistant, that the accident occurred outside of the Ventura Port District’s jurisdiction (on City property); and that the claim will be rejected. Traffic Collision Report: The traffic collision report places the motorist, Eric Gonzales, at fault in violation of CVC 21801 (a), failure to yield right-of-way. The report doesn’t include a statement from the motorist. Claimant’s Damages/Injuries: As a result of the accident, the claimant reportedly suffered a fractured clavicle, neck and right hand resulting in surgery, concussion, lacerations, emotional distress and injured his kidneys. Medical records were not provided. ISO Index: We reported the claimant’s injury to the Index Bureau and there 3 matching claims, all associated with this accident. An injury claim was reported by the City of Ventura, Sentry Insurance (the company that insures the motorist) and Pacific Specialty Insurance, the company that insures the claimant. Reserve Analysis: The loss reserves are set at $10,000 based on the amount claimed factoring alleged theories of recovery against the City, likelihood of recovery, collateral sources of recovery and/or mandatory reserves required by CJPIA for specific type of occurrences. Loss and location codes have been reviewed and are accurate.

ATTACHMENT 1

50

Carl Warren & Co. 4

Liability: We see no liability on the part of the Ventura Port District. It appears that the accident resulted from inattention on the part of the motorist who turned directly in front of the claimant’s motorcycle. The accident occurred in the roadway on a street owned and maintained by the City of Ventura. Not only did the accident occur in the street, it was in the southbound lanes(s) of Spinnaker which is on the side of the street opposing the Ventura Port District’s property. Risk Management: N/A Payments: We have not made any payments on this claim. Recommendation: We recommend that this claim be rejected immediately. Action Plan: Reject claim Hold file open to see if the Ventura Port District is named in a lawsuit Comments: At your earliest convenience, please let us know if you agree this claim should be rejected.

ATTACHMENT 1

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Carl Warren & Co. 5

Sincerely, Carl Warren & Co. Lisa Frye Claims Specialist Cc: Jessica Rauch, Ventura Port District

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ATTACHMENT 2

NOTICE OF REJECTION OF CLAIM

TO: Richard R. Bredlau, Esq. 770 County Square Drive, Suite 212 Ventura, CA 93003

Notice is hereby given that the claim which you presented to the Ventura Port District on February 6, 2015, was rejected by action of the Board of Port Commissioners at its meeting held on April 22, 2015.

WARNING Subject to certain exceptions, you have only six (6) months from the date this notice was personally delivered or deposited in the United States mail to file a state court action on this claim. (See Government Code Section 945.6) This time limitation applies only to causes of action arising under California law for which a claim is mandated by the California Government Tort Claims Act. Government Code Sections 900 et. seq. Other causes of action, including those arising under federal law, may have different time limitations for filing. You may seek the advice of an attorney of your choice in connection with this matter. If you desire to consult an attorney, you should do so immediately. Dated: April 23, 2015

VENTURA PORT DISTRICT By:_____________________________ Oscar F. Peña General Manager

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STANDARD AGENDA ITEM NO. 2 APPOINTMENT OF GENERAL MANAGER AS SECRETARY

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VENTURA PORT DISTRICT STANDARD AGENDA ITEM 2 BOARD COMMUNICATION Meeting Date: April 22, 2015 TO: Board of Port Commissioners FROM: Oscar Peña, General Manager SUBJECT: Appointment of General Manager as Secretary of the Board of Port Commissioners RECOMMENDATION: That the Board of Port Commissioners discuss and take appropriate action on the appointment of the General Manager as Secretary of the Board of Port Commissioners. INFORMATION: Commissioner Smith was appointed Secretary of the Board of Port Commissioners, January 28, 2015. In his role as Secretary, he asked staff what his exact job duties were. After some research, staff found that the Secretary’s role is to ensure the Commission adheres to all adopted policies and must attest and sign all approved minutes, resolutions and other official documents. Commissioner Smith feels that this could be more convenient for staff if the Board appointed the General Manager as Secretary. There are no legal requirements that a Board member is required to be Secretary of the Board. Also, Harbors and Navigation Code 6248, “…The board shall provide for and select such officers, except the auditor, as it deems necessary to conduct the affairs of the district.”

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STANDARD AGENDA ITEM NO. 3 APPROVAL OF RRM DESIGN GROUP

AGREEMENT FOR ADDITIONAL SERVICES

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VENTURA PORT DISTRICT STANDARD AGENDA ITEM 3 BOARD COMMUNICATION Meeting Date: April 22, 2015 TO: Board of Port Commissioners FROM: Richard Parsons, Consultant SUBJECT: Approval of RRM Design Group Agreement for Additional Services RECOMMENDATION: That the Board of Port Commissioners approve by motion the authorization of the General Manager to enter into a $47,390 Agreement for additional services with RRM Design Group for the Ventura Harbor Village Accessibility Plan Improvements. BACKGROUND: The Port District is in the midst of a program to improve accessibility throughout Ventura Harbor Village. The first phase of that work involves improvements in the parking lot. Jensen Design and Survey has completed the necessary engineering work for the parking lot improvements and the District is just about to initiate the bidding process for that effort. The next phase of the accessibility improvements will include the pedestrian walkways and courtyards within much of the Village. RRM Design Group has submitted a proposal, dated April 14, 2015, to prepare the construction documents for this phase for a fee of $47,390. The areas that RRM will focus their design efforts on are identified on the attached accessibility plan, and is expected to be completed within 90 days. These additional services will supplement the scope of work in RRM’s existing agreement of October 3, 2014 with the Port District. Staff expects this phase of work to have a construction cost of $400,000 to $500,000. ATTACHMENTS: Attachment 1 – Scope of Services Attachment 2 – Accessibility Plan Work Area

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Attachment 1

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ATTACHMENT 2

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STANDARD AGENDA ITEM NO. 4 2015 LIFEGUARD SERVICES CONTRACT

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VENTURA PORT DISTRICT STANDARD AGENDA ITEM 4 BOARD COMMUNICATION Meeting Date: April 22, 2015 TO: Board of Port Commissioners FROM: G. Scott Miller, Harbormaster SUBJECT: 2015 Lifeguard Services Contract RECOMMENDATION: That the Board of Port Commissioners review, discuss and take appropriate action on the contract proposed by State Parks to provide Lifeguard Services at Harbor Cove and Surfers Knoll. SUMMARY: The City of Ventura contracted with State Parks to provide Lifeguard Services at Harbor Cove Beach until 2010, when as part of their budget reduction plan they stopped funding the service in the harbor. Since then the District has been contracting directly with State Parks for lifeguard services at Harbor Cove Beach. The District has always made public safety a priority for the entire harbor area. Below is a summary of the cost for lifeguard services for the last five years. Lifeguard Contract Costs 2010 -- $16,968 2011 -- $15,531 2012 -- $ 6,465 2013 -- $14,054 2014 -- $24,808 BACKGROUND: Last year the Board authorized the increased funding of $12,000 for lifeguard services because of a drowning incident at Surfers Knoll and a persistent recurring rip current that developed in the area. Except for 2014 the range for lifeguard services has been $14,000 to $17,00 per year. On March 16, 2015, we received a proposal to provide lifeguard services at both Harbor Cove and Surfers Knoll for the summer of 2015. The proposal outlined that both beaches would have one lifeguard on duty on weekdays and two lifeguards on duty Saturday, Sunday and holidays. The total cost of the proposal is $58,578.09. This includes an hourly rate from $16.00 to $19.00 per hour plus supervising services, health, vacation and sick leave benefits. There is also a Sacramento contract fee of $5,325.28 which is a government code contract requirement of the State. The increased cost for the lifeguard services is substantially more than in previous years because the scope of service has increased to cover a wider area. Rich Rozzelle, the Southern Division Chief of the California State Parks feels the expanded coverage is essential to lessening aquatic emergencies through prevention and education in the south beach areas between Surfers Knoll Beach and Harbor Cove Beach. These areas can be extremely dangerous to all aquatic users during high swells and rip currents. The Harbor Patrol and State lifeguards have established an effective partnership in providing public safety on land and water areas. Both agencies provide assistance outside of their designated jurisdiction and we hope this partnership continues. Both the General Manager and Harbormaster met with State Parks management to consider reducing the scope of service. At this stage State Parks is only offering the expanded level of service for the two beaches in the harbor.

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In 2010, the District staff analyzed the potential of incorporating lifeguard services into its Harbor Patrol operation. We considered the following:

1) Better integration with the Harbor Patrol staff and services; 2) Flexibility of lifeguard services; 3) Improved boating safety enforcement; 4) Expanded prevention and education to both aquatic safety and water sport activity in the

area. The District could possibly provide the same quality service as contracted with State Parks if we recruit staffing. For many years the District has employed many of the seasonal lifeguards in the region as part-time Harbor Patrol officers; this trend has continued to this day. There are many requirements to accomplish this task; however the essential requirement is to become certified through the United States Lifeguarding Association. At the conclusion of this analysis, we felt that labor and benefit costs were comparable to the State Park’s lifeguards. CONCLUSION: The District staff is looking for direction on this very important public safety matter, but sees the value of the State Park Lifeguard program. There are few alternatives for this year, but suggest the following:

1) Entering a contract with State Parks for $58,780 as proposed. 2) The Board could defer services until the District develops its own program that is

certified by the United States Lifeguarding Association. ATTACHMENT: Attachment 1 – California State Parks Lifeguard Proposal

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STANDARD AGENDA ITEM NO. 5 2015-2016 PRELIMINARY BUDGET AND 5 YEAR CAPITAL IMPROVEMENT PLAN

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VENTURA PORT DISTRICT STANDARD AGENDA ITEM 5 BOARD COMMUNICATION Meeting Date: April 22, 2015 To: Board of Port Commissioners From: Oscar Peña, General Manager Gloria Adkins, Accounting Manager Subject: Ventura Port District Preliminary Budget for FY 2015-16 and Preliminary Five Year Capital Improvement Plan RECOMMENDATION: That the Board of Port Commissioners review and discuss the 2015 – 2016 Ventura Port District Preliminary Budget and Five Year Capital Improvement Plan. SUMMARY: As an enterprise, the District generates 88% of its total revenues from all of the real estate transactions in the harbor. In other words, the District receives a minimum rent and/or a percentage of a tenant’s gross sales from all of the business operations in the harbor (excluding the Channel Islands National Park). The other 12% of non-operating revenues are derived from the Port District’s share of property taxes within the City of Ventura. Every public agency in the City receives a percentage of these property taxes. We are pleased to present to you the Preliminary Budget for the fiscal year 2015-16. As the General Manager and the Accounting Manager, part of our responsibilities includes the preparation of a responsible budget. The attached budget was developed in concert with the Board’s established goals and objectives. The budget process began in March with Department Managers forecasting and preparing budgets for operating revenues and expenses of existing and proposed services, programs, and capital expenditures for fiscal year 2015-16. In collaboration with other managers the numbers were compiled and analyzed for the Board’s review. Attached is the proposed preliminary budget for 2015-16 and proposed Five Year Capital Improvement Plan. Included with these reports are detailed worksheets of the budget by department and a five-year capital improvement plan. The FY15-16 preliminary budget reflects a positive cash flow of $578,000 from normal operations. The budget also reflects improvement expenditures of $2,760,000, of which $2,182,000 will be funded using unrestricted cash reserves. The District operates much like a business attempting to increase revenues and control expenses.

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Below is a summary of the projected revenues and expenditures for the 2015-16 fiscal year: Preliminary Budget Summary Operating Income $7,560,000 Non-operating Income (Property Tax) 1,030,000 Total Income $8,590,000 Operating Expenses $5,343,500 Non-operating Expenses (Debt Service) 1,290,000 Harbor Patrol / Safety / Launch Ramp 1,378,500 Total Expenditures $8,012,000 Cash Flows Before Capital Improvement1 $ 578,000 Improvements $2,760,000 Deficit Cash Flow after Capital Improvements $2,182,000 Notes: 1Grant monies are not included in the projected revenues or expenses. CONCLUSION: In the preparation of this budget, great efforts were made to increase revenues through new leases which the Board has approved or will be approving soon and working with tenants to increase their overall sales. We also included the minimum rents that will be due from Sondermann Ring Partners (SRP) as a result of exercising their option for parcels 15, 16 & 18. We intentionally excluded the SRP $1.2 million lease transaction fee and are talking with our auditor to determine how to reflect this in our revenues. These efforts have resulted in an increase in total revenues of 7% for the fiscal year 2015-16. There are some expenses which we have no control over which have increased such as general liability insurance, workers compensation insurance and the accessibility improvements we are making at Harbor Village. We have also included for the Board’s consideration a salary increase for District employees. Staff looks forward to interacting with the Board and members of the public on a new road map for our revenues and expenses for the FY2015-16. ATTACHMENTS: Attachment 1 - Preliminary Budget FY2015-16 Attachment 2 - Summary of Five Year Capital Improvement Plan Attachment 3 - Preliminary Budget by Department Attachment 4 - Capital Improvement Five Year Projection Detail

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ProposedActual Actual Est/Act Budget Budget

2012-13 2013-14 2014-15 2014-15 2015-16 CommentsOPERATING REVENUE

Parcel Lease Income 2,879,616 2,952,663 3,020,000 3,050,000 3,010,000 SRP Lease Rent - - - - 225,000 Assumes rent to begin Oct 2015

Dry Storage Income 96,993 89,472 83,000 80,000 83,000 Commercial Fishermen's Storage 57,442 63,167 69,500 70,000 76,500 Fishermens Storage Rental

Parking Income 64,242 55,877 55,000 55,000 55,000 Misc. Income/Rentals 2,454 172,361 121,500 109,000 91,500

Harbor Village Lease Income

Retail 427,052 445,324 435,000 425,000 445,000 Assumes 100% occupancy

Restaurant 949,193 895,802 875,000 870,000 985,000 Increase attributed to new

restaurants; expansions; and

projected tenant sales

Offices 567,992 548,550 555,000 555,000 605,000 Assumes 100% occupancy

Charters 298,454 344,208 335,000 355,000 350,000 Commercial Fishing 67,828 62,422 80,000 70,000 90,000

Fish Offloading 138,468 237,335 155,000 150,000 155,000

Harbor Village Misc. Income 17,770 13,317 4,700 6,000 6,000

Booth/Vendor Income 10,301 9,968 9,000 9,500 10,000

Sponsorships 5,158 14,210 17,000 16,500 16,500

Harbor Event Permits 18,762 37,777 43,000 33,000 40,500

Harbor Village Marina Slip Rentals 989,258 934,143 889,000 876,000 926,000 Rate increase 5/1/2015

Harbor Village CAM Income 313,867 287,044 270,000 270,000 300,000

Harbor Village Merchants Promo Dues 87,417 83,405 80,000 80,000 90,000

TOTAL OPERATING REVENUE 6,992,267 7,247,045 7,096,700 7,080,000 7,560,000 % change from previous years actual -3% 4% -2% -2% 7%

OPERATING EXPENDITURES

Personnel Expenses

Total Wages 1,525,233 1,597,943 1,576,100 1,584,500 1,654,500 Proposed 5% increase in base

pay

Other Personnel ExpensesPayroll Taxes 22,414 28,639 26,000 27,500 29,500

Workers Comp Insurance 47,847 75,951 123,000 123,000 141,500 CJPIA

Medical & Life Insurance 183,505 208,996 217,912 221,500 231,500

Optional Benefit Plans 140,331 146,986 144,500 146,000 146,000

Retirement Contributions 343,185 343,830 368,500 368,500 398,000

Totals Other Personnel Exp 737,282 804,402 879,912 886,500 946,500

Total Personnel Expenses 2,262,515 2,402,345 2,456,012 2,471,000 2,601,000 % change from previous years actual -2% 6% 2% 3% 6%

General Expenses

Advertising 11,835 15,642 10,000 17,000 40,000 Leasing marketing expenses

Auto Mileage & Allowance 12,842 12,036 13,000 15,000 13,500

Auto/Boat Equip & Maint. 35,368 27,416 29,200 34,000 34,500

Bad Debt 49,373 41,174 25,000 36,000 25,000

Bank Fees & Other Misc. 16,441 13,455 10,000 15,000 15,000

Building Maintenance 162,973 274,022 212,500 229,000 243,000

VENTURA PORT DISTRICTPRELIMINARY BUDGET

FOR FISCAL YEAR 2015-164/22/2015

ATTACHMENT 1

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FY15-16 Budget Continued, 4/22/2015


2012-13 2013-14 2014-15 2014-15 2015-16 CommentsGeneral Expenses Cont'd

Communications 31,551 29,310 41,000 41,000 43,000 Conferences, Meetings & Training 42,148 39,398 36,500 42,500 41,500

Dock & Fish Pier Maint. & Repairs 45,722 16,971 47,000 59,000 49,000 Equipment Rental 16,271 12,984 19,500 22,000 19,000

Village Enhancements 30,149 35,039 50,000 50,000 50,000 General Harbor Maintenance 1,866 - 4,000 5,000 4,000

General Liability Insurance 126,566 141,886 274,500 274,500 318,000 As per annual JPIA Deposit Cost

Analysis

Grounds Maintenance 149,986 126,442 126,500 155,500 127,500

Grounds Maint.-Special - 40,000 - - - Onetime palm tree trimming

Janitorial Supplies 36,582 39,917 49,000 52,000 60,500

Land/Building Rental Expense 63,931 64,156 69,500 70,000 76,500 Fisherman's storage/net repair

area lease (see also revenue for

Fisherman's storage)

Memberships & Subscriptions 18,070 20,186 20,700 21,000 21,500

Office Computer Equip & Related 25,071 26,297 18,000 24,000 20,500

Office Supplies & Equipment 30,051 35,872 40,000 51,500 30,000 Operating Supplies 19,458 25,790 24,600 34,000 34,000

Other Equipment & Repairs 36,661 39,949 39,500 41,500 28,000

Professional Serv. - Auditing 14,020 13,458 13,500 15,000 15,000

Professional Serv. - Legal 189,148 220,789 240,000 240,000 140,000

Professional/Outside Services 342,642 297,305 330,000 364,000 284,000 Prof. Serv/Downtown Trolley Partnership - 24,000 24,000 25,000 24,000

Prof. Serv/Summer Water Taxi 26,500 - - - -

Uniforms & Tool Allowances 7,809 11,089 14,200 15,500 17,000

Utilities and Trash 322,051 348,012 372,500 383,000 411,500 Dredging Related Expenses 255,813 243,534 223,000 260,000 260,000

Total General Expenses 2,120,898 2,236,129 2,377,200 2,592,000 2,445,500

% change from previous years actual -38% 5% 6% 16% 3%

Marketing & Promotional Expenses

Advertising 115,226 136,688 145,000 131,000 140,000

Graphic Design/Ad Production 16,184 19,900 20,000 20,000 22,000

Event Banners 381 1,492 1,000 1,000 1,500

Maps/Rack Cards/Harbor Brochures 8,077 14,465 15,000 20,000 16,500 Certified Rack 2,289 2,528 2,500 2,500 2,500

Tourism Outreach and Partnership 5,845 6,144 9,000 9,000 9,000

Entertainment-Live Music 16,952 18,932 23,000 23,000 23,000

Event Production 51,572 52,443 60,000 60,000 63,500

Equipment Rental-Copier 5,413 5,323 5,500 6,000 5,000

Content Marketing/Website Social Media 3,820 13,658 10,000 18,500 13,600

Miscellaneous 183 72 300 500 400

Total Marketing & Promotional Expenses 225,942 271,645 291,300 291,500 297,000

% change from previous years actual 8% 20% 7% 7% 2%

TOTAL OPERATING EXPENDITURES 4,609,355 4,910,119 5,124,512 5,354,500 5,343,500 % change from previous years actual -22% 7% 4% 9% 4%

2,382,912 2,336,926 1,972,188 1,725,500 2,216,500 Operating Cash Flows In (Out)

ATTACHMENT 1

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2012-13 2013-14 2014-15 2014-15 2015-16 Comments

NON-OPERATING and OTHER EXPENDITURES

5,179 116,053 264,500 218,000 313,500

Launch ramp expenses not funded by grant - - - 35,000

Master Plan/Specific Plan 9,060 - - - -

COP's Interest Payment 497,366 474,339 456,881 455,000 435,000

DBAW Loan#1 Interest Payment $4m 160,820 160,934 160,776 160,000 160,000

DBAW Loan#2 Interest Payment $1.5m 57,241 55,767 55,650 55,000 55,000

Principle Payments on bonds/loans 560,341 588,151 616,306 620,000 640,000

TOTAL NON-OPER. EXPENDITURES 1,290,007 1,395,244 1,554,113 1,508,000 1,638,500

1,092,905 941,682 418,075 217,500 578,000

Building Tenant Improvements 56,696 140,681 230,000 230,000 220,000

Accessibility Improvements - - 100,000 265,000 770,000

RRM Plans for next phase of path of

travel thru Village for $50k; Implement

improvements to the path of travel 1st

phase 500k; Oversight supervision

$50k;

DAC $10k; Parking lot improvements

$160k (plans by Jensen)

Capital Improvements Projects 539,690 320,863 275,000 1,581,000 1,770,000 See Attached Schedule

- - 186,925 1,858,500 2,182,000

Projected Unrestricted Reserve Balance 5,916,000$ 4,070,000$ 5,300,000$ Delay in receipt of grant reimbursement funds1 1,584,000 1,630,000 345,000 Adjusted Unrestricted Reserve Balance 7,500,000$ 5,700,000$ 5,645,000$

Note:1 Division of Boating & Waterways (DBW) has reimbursed the District for $1.5 million of funds requested for the launch ramp construction.DBW held back a retention and is still reviewing a couple of the charges. This project is being held open pending parkinglot restructure needs. All contractors have been paid for all work completed to date.

Annual Cash Flows In (Out) from normal operations before any Improvements

Improvements funded through Unrestricted Improvement Reserve Fund

Harbor Patrol expenses not funded by

property taxes

ATTACHMENT 1

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Harbor Patrol Department Expenses funded from Property Taxes and Assessments collected by the County of Ventura


2012-13 2013-14 2014-15 2014-15 2015-16 Comments

Property Taxes and Assessments 944,974 989,720 1,010,000 1,010,000 1,030,000 from County

Harbor Patrol Personnel Expenses

Total Wages 603,659 616,718 619,000 626,500 646,000 Proposed 5% increase in base

pay

Payroll Taxes 10,607 12,556 13,000 15,000 15,000

Workers Comp Insurance 50,123 127,603 192,000 192,000 219,000 Medical & Life Insurance 59,126 52,940 59,000 59,000 47,000 Optional Benefit Plans 39,977 43,428 50,000 50,000 47,000 Retirement Contributions 81,259 92,615 92,000 95,000 119,000

Total Harbor Patrol Personnel Exp 844,751 945,860 1,025,000 1,037,500 1,093,000 % change from previous year actual -1% 12% 8% 10% 7%

Harbor Patrol Other ExpensesUniforms 8,563 7,691 31,000 31,000 13,000 Oil & Fuel Expense 31,762 28,297 30,000 34,000 34,000 Operating Supplies & Expense 14,220 14,322 20,000 21,000 21,000

Boat Maintenance 21,211 82,659 130,000 60,000 110,000

Fireboat sounding for noise

control $2,000 and fireboat

plumbing $10,000, both defered

from FY15; labor to install

engines in Boat 17 & refurbish

$65k; general maintenance

$2500/moAuto Equip & Maint. 2,090 8,248 5,500 5,000 6,500 Conferences & Training 3,587 3,585 3,000 3,500 3,000

Summer Lifeguard Services 23,969 15,111 30,000 32,000 59,000 Based on State of CA service

proposal; staff is researching other

possible alternatives

Professional Services - - - 4,000 4,000 Self Contained Breathing Aparatus

(SCBA) testing, defered from FY15

Total Harbor Patrol Other Expenses 105,402 159,913 249,500 190,500 250,500 % change from previous year actual 16% 52% 56% 19% 0%

Total Harbor Patrol Expenses 950,153 1,105,773 1,274,500 1,228,000 1,343,500 0% 16% 15% 11% 5%

(5,179) (116,053) (264,500) (218,000) (313,500) Expenditures remaining after Property Tax

Revenues were applied are funded from

Operating Revenues

ATTACHMENT 1

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Expenditures funded by Grants and Special Funding


2012-13 2013-14 2014-15 2014-15 2015-16 Comments

Grants and Special Funding

DBAW Grants-abandon vessel & vessel turn-in 5,085 - 13,500 13,500 5,500

DBAW Grants-Boat Equipment - 34,419 - 49,500 59,500

The District was not awarded the

boat equipment grant applied for

in FY14-15

DBAW Grant-Training Expense Reimburseme 5,625 694 5,000 6,000 10,000

DBAW Grants-Launch Ramp Slope 50,000 1,894,253 75,000 167,000 35,000 DBW is considering a 50% split

with the district for the launch

ramp parking lot reconfiguration

TOTAL GRANTS & SPECIAL FUNDING 60,710 1,929,366 93,500 236,000 110,000

Projects, Equipment and Training Expenses

Vessel Salvage-Abandoned and Turn-in 5,085 - 13,500 13,500 5,500

Boat Engines & Equipment for new boat - 34,419 - 49,500 59,500

Grant for $39,000 for engines for

B17, $20,500 for

radar/GPS/depth sounder/misc

euipment for two boats

Harbor Patrol Training 5,625 694 5,000 6,000 10,000

Renovate Launch Ramp Slope 50,000 1,894,253 75,000 167,000 70,000 DBW is considering a 50% split

with the district for the launch

ramp parking lot reconfiguration

TOTAL PROJECTS & EQUIPMENT 60,710 1,929,366 93,500 236,000 145,000

ATTACHMENT 1

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Current Actual

ExpenseCurrentFiscal Yr Fiscal Yr Fiscal Yr Fiscal Yr Fiscal Yr Fiscal Yr

Item # Project Location/Description 7/14 to 03/15 14-15 15-16 16-17 17-18 18-19 19-20

Buildings 8 National Park Serv Bldg - refurbish chair elevator 15,000

Buildings 9 Harbor Village Bldgs - refurbish elevators - in progress - 98,000 105,000 125,000

Buildings 13 Harbor Village Bldgs - maintain/replace vinyl windows 90,000

Buildings 15 Harbor Village Bldgs-replace/repair roofs/tiles/gutters-deferred 12,236 850,000 850,000 400,000 900,000

Buildings 20 National Park Serv Bldg-1431 Bldg-HVAC system-deferred 5,497 50,000 35,000

Buildings 22 National Park Serv Bldg - 1691 Bldg - HVAC system 100,000

Buildings 23 Harbor Village Bldgs - paint all exterior walls/trim/facades 500,000

Buildings 30 Harbor Village - repair/replace existing restaurant decking 100,000

Dry Stor 34 Dry Storage Lot - replace/repair fencing 20,000

Fisheries 36 Fish Pier - resurface as needed 370,000

Fisheries 38 Fish Pier Crane - replace - crane on order/install June2015 27,823 130,000

Headqrtrs 39 District Headquarter - replace two maintenance vehicles 40,000

Headqrtrs 40 District Headquarters - renovate/inspect HVAC system 20,000

Headqrtrs 44 District Headquarters - emergency generator 70,000

Landscape 48 Harbor Village-landscape/hardscape - delete 10,644 170,000

Marina 56 Vlg Marina - replace gangway on dock C - delete 400 120,000

Marina 58 Vlg Marina - replacement docks D,G&H with concrete docks - deferred 9,529 125,000 50,000 3,000,000

Parklots 60 Harbor all parking lots - repair as needed/slurry coating 100,000 820,000

Parklots 61 Harbor Village Parking Lot-construct trash enclosure-delete 1,955 30,000

Grounds 1 Port District Office - purchase/install permanent flag pole 1,249 8,000

Total Capital Improvement and Maintenance Projects 69,333 1,581,000 1,770,000 4,715,000 1,000,000 15,000 210,000

Capital Improvement and Maintenance Projects

Summary of Five Year Projection

ATTACHMENT 2

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VENTURA PORT DISTRICTPRELIMINARY BUDGET BY DEPARTMENT

FISCAL YEAR 2015-16 updated 4/17/2015

% % ProposedActual Incr/ Actual Incr/ Est/Act Budget Budget

2012-13 -Decr 2013-14 -Decr 2014-15 2014-15 2015-16 Commentsover fy11-12 act over fy12-13 act

OPERATING REVENUE

Parcel Lease Income 2,879,616 2% 2,952,663 3% 3,020,000 3,050,000 3,010,000 Result of Vta Isle Marina & Vta West Phase I occupancy reductionsSRP Lease Rent 225,000 Assumes rent to begin Oct 2015

Dry Storage Income 96,993 89,472 83,000 80,000 83,000 Commercial Fishermen's Storage 57,442 10% 63,167 10% 69,500 70,000 76,500 Fishermens Storage RentalBoat Washdown Income 3,400 3,560 4,500 3,000 4,500 Commercial ID's Income 7,700 7,065 6,000 7,000 6,000 Parking Income 64,242 55,877 55,000 55,000 55,000 Sales of Services & Supplies 15,163 8,431 5,000 15,000 5,000 Misc. Rentals 25,200 50,517 76,000 59,000 46,000 HBE Corp $3k/mo until 11/30/15; Venco $25k; Misc $6kInvestment Income (49,009) 102,788 30,000 25,000 30,000

Harbor Village Lease IncomeRetail 427,052 -4% 445,324 4% 435,000 425,000 445,000 Assumes 100% occupancy

Restaurant 949,193 0% 895,802 -6% 875,000 870,000 985,000 Increase attributed to new restaurants; expansions; and projected tenant sales

Offices 567,992 3% 548,550 -3% 555,000 555,000 605,000 Assumes 100% occupancyCharters 298,454 9% 344,208 15% 335,000 355,000 350,000 Comm Fish 67,828 -5% 62,422 -8% 80,000 70,000 90,000 Fish Offloading 138,468 -38% 237,335 71% 155,000 150,000 155,000

Tenant Late Charges 3,012 7,960 500 1,000 1,000 Vending Machines/Misc Sales 14,758 5,357 4,200 5,000 5,000 Booth/vendor income 10,301 9,968 9,000 9,500 10,000 Sponsorships/Co-Op Advertising 5,158 14,210 17,000 16,500 16,500 Harbor Event Permit Fees 18,762 37,777 43,000 33,000 40,500 Marina Slip Rentals 957,435 3% 902,222 -6% 860,000 850,000 900,000 Rate increase 5/1/2015Marina Electrical Income 31,823 31,921 29,000 26,000 26,000 CAM Income 313,867 287,044 270,000 270,000 300,000 Assumes CAM at $0.58/sqftMerchants Promotion Dues 87,417 83,405 80,000 80,000 90,000

TOTAL OPERATING REVENUE 6,992,267 7,247,045 7,096,700 7,080,000 7,560,000 Increase / -Decrease over prev year -3% 4% -2% 7%

Page 1 of 10

ATTACHMENT 3

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2012-13 -Decr 2013-14 -Decr 2014-15 2014-15 2015-16 CommentsOPERATING EXPENDITURES BY DEPARTMENT over fy11-12 act over fy12-13 act

Maintenance Personnel ExpensesRegular Salaries 244,945 5% 265,587 8% 250,000 250,000 263,000 Proposed 5% increase in base payOvertime Pay 5,511 3,609 4,000 6,000 4,500 Holiday Pay 1,848 1,692 1,600 2,000 2,000 Part-time Pay - - - - - Payroll Taxes 3,792 5,897 4,500 4,500 5,500 Workers Comp Insurance 14,583 24,231 37,500 37,500 43,500 As per annual JPIA Retro Deposit Cost Analysis

Medical & Life Insurance 31,228 44,493 38,200 39,500 41,500 Employee Optional Benefits 24,853 29,354 24,000 24,000 24,000 Retirement Contributions 59,088 61,612 64,000 64,000 71,000 CalPERS employer Misc rate increased aprox 3%

Total Maintenance Personnel Expenses 385,848 436,475 423,800 427,500 455,000 Increase / -Decrease over prev year -5% 13% -3% 7%

Maintenance Other ExpensesUniforms 3,487 3,939 4,700 6,000 6,500 Oil & Fuel Expense 9,272 8,385 7,000 11,000 10,000 Operating Supplies 17,026 18,426 18,000 22,000 22,000 Janitorial Supplies 5,907 8,349 15,000 18,500 25,000 Equipment Rental 6,751 2,978 10,500 10,500 10,500 Auto Maintenance 19,586 11,231 14,000 15,500 15,000 Building Maintenance 124,199 264,280 160,000 160,000 184,000 Building Maintenance-Special 35,000 - 20,000 20,000 - Grounds Maintenance 94,370 86,395 70,000 100,000 82,500 Grounds Maintenance-Special - 40,000 - - - Village Enhancements 30,148 35,039 50,000 50,000 50,000 Seasonal Decorations 16,879 21,347 26,000 26,000 26,000 Harbor Maintenance 1,866 - 4,000 5,000 4,000 Docks Maint. & Repairs 10,285 825 6,000 8,000 7,000 Equipment & Repairs 31,632 33,047 35,000 35,000 22,000 Conferences & Training 3,394 3,050 6,000 6,000 5,000 Utilities-Electrical 59,015 66,406 60,000 60,000 65,000 Utilities-Gas 2,478 1,659 2,000 2,500 2,000 Utilities-Water 27,393 30,703 36,000 36,000 40,000 Trash Disposal 16,543 16,567 20,000 20,000 20,000 Outside Services 80,545 31,715 50,000 40,000 82,000 Cleanup parcels 15 & 18 - $28kSummer Water Taxi 26,500 - - - - Environmental Coordination 542 1,750 - 500 - Total Maintenance Other Expense 622,818 686,091 614,200 652,500 678,500

Increase / -Decrease over prev year 15% 10% -10% 10%

Total Maintenance 1,008,666 1,122,566 ok 1,038,000 1,080,000 1,133,500 Increase / -Decrease over prev year 7% 11% -8% 9%

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Administration & General Personnel ExpRegular Salaries 594,851 2% 613,093 3% 605,000 605,000 632,000 Proposed 5% increase in base payOvertime Pay 704 3,568 1,500 3,500 2,500 Holiday Pay 399 (398) - - - Part-time Pay - - - - - Payroll Taxes 7,490 7,494 7,500 7,500 7,500 Workers Comp Insurance 4,459 4,576 8,500 8,500 9,000 As per annual JPIA Retro Deposit Cost AnalysisMedical & Life Insurance 62,705 63,066 64,500 64,500 64,500 OPEB Benefits 6,810 8,676 8,712 8,500 12,000 Increase due to two employees retiringEmployee Optional Benefits 45,746 45,277 45,000 46,000 46,000 Retirement Contributions 142,305 147,294 154,000 154,000 171,500 CalPERS employer Misc rate increased aprox. 3% Total Admin. & General Personnel Exp 865,469 892,646 894,712 897,500 945,000

Increase / -Decrease over prev year 2% 3% 0% 6%

General & Administration Other ExpensesAdvertising General 11,835 15,642 10,000 17,000 40,000 Leasing marketing expensesTelephone/WiFi Communications 31,551 29,310 41,000 41,000 43,000

Rental Expense 63,931 64,156 69,500 70,000 76,500 Fisherman's storage/net repair area lease (see also revenue for Fisherman's storage)

General Insurance 58,227 66,083 131,500 131,500 153,000 As per annual JPIA Retro Deposit Cost Analysis

Memberships 10,397 12,332 14,500 14,500 14,300 Memberships-LAFCO Contrb. 6,300 6,500 5,000 5,000 5,700 Subscriptions 1,373 1,354 1,200 1,500 1,500 Office Supplies & Equipment 24,574 31,449 35,000 45,000 25,000 Office Computer Equipment 25,071 18,527 15,000 21,000 12,500 Security cameras/installs/maintenance - 7,770 3,000 3,000 8,000 Purchase/install 10 video camerasPostage & Express 5,477 4,423 5,000 6,500 5,000 Equipment Rental 9,520 10,006 9,000 11,500 8,500 Copier machines/postage machineAuto Mileage & Allowance 12,842 12,036 13,000 15,000 13,500 Conferences & Meetings 36,907 35,581 30,000 35,000 33,000 Professional Services - Auditing & Accounti 14,020 13,458 13,500 15,000 15,000 Professional Services - Legal 189,148 220,789 240,000 240,000 140,000 Removed charges related to finalized leasesProfessional Services - All others 105,890 165,510 180,000 223,500 100,000 Website Design/Maint 1,365 10,135 - - - Combined with Marketing

Trolley services to stop in Harbor - 24,000 24,000 25,000 24,000 Bad Debt/Uncollectable accounts 49,373 41,174 25,000 36,000 25,000 Bank Fees & Other Misc. 16,441 13,455 10,000 15,000 15,000 Merchant services fees-process credit cards defered from FY15 Total Admin. & General Other Expenses 674,242 803,690 875,200 972,000 758,500

Increase / -Decrease over prev year 13% 19% 9% 21% -13%

Total Admin & General Exp 1,539,711 1,696,336 1,769,912 1,869,500 1,703,500 Increase / -Decrease over prev year 6% 10% 4% -4%

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Harbor Village Marina Personnel ExpensesRegular Salaries 257,110 -7% 229,055 -11% 220,000 225,000 235,000 Proposed 5% increase in base payPart-time Pay 9,500 22,824 15,000 20,000 20,000 Overtime Pay 2,117 6,603 5,500 4,500 6,000 Holiday Pay 4,301 5,569 8,000 6,000 8,500 Payroll Taxes 4,547 5,002 5,000 5,500 5,500 Workers Comp Insurance 12,206 19,366 37,500 37,500 43,500 As per annual JPIA Retro Deposit Cost AnalysisGroup Medical Insurance 38,371 37,707 45,000 46,000 47,500 Employee Optional Benefits 28,292 33,851 29,000 29,000 29,000 Retirement Contributions 63,583 55,004 56,500 56,500 63,500 CalPERS employer Misc rate increased aprox. 3%

Total Marina Expenses Personnel 420,027 414,981 421,500 430,000 458,500 Increase / -Decrease over prev year -9% -1% 0% 9%

Harbor Village Marina Other ExpensesUniforms 234 2,720 4,500 5,000 5,000 Fuel expense - 138 700 1,000 1,000 General Insurance 34,446 34,446 35,000 35,000 35,000 As per annual JPIA Retro Deposit Cost AnalysisOperating Supplies 1,915 5,248 5,000 9,000 9,000 Marina software defered from FY15Janitorial Supplies 5,244 5,601 8,000 7,500 7,500 Other Equipment Repairs 1,604 1,206 500 1,500 1,500 Building Maintenance - - 2,500 4,000 4,000 Grounds Maintenance 10,001 5,621 19,500 19,500 8,000 Dock Maint. & Repairs 23,506 2,672 20,000 30,000 30,000 Fish Pier Repairs 11,931 13,474 21,000 21,000 12,000

Conferences & Training 1,847 767 500 1,500 3,500 CA Assoc Harbor Masters/Port Captains;Marina Recreation Assoc.

Utilities-Electrical 60,725 58,222 65,000 65,000 70,000 Utilities-Gas 4,743 4,924 6,000 8,000 8,000 Utilities-Water 44,769 50,824 49,000 49,000 55,000 Trash Disposal 12,776 12,332 14,500 14,500 14,500

Professional/Outside Services 81,255 30,872 45,000 45,000 45,000 An outside security company is being used to cover shifts when Dockmasters are not available to work

Misc. Expense - - 100 500 500 Total Marina Other Expenses 294,996 229,067 296,800 317,000 309,500

Increase / -Decrease over prev year 6% -22% 30% 38% 4%

Total Marina Expenses 715,023 644,048 718,300 747,000 768,000 Increase / -Decrease over prev year -3% -10% 12% 7%

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Harbor Village Common Area Maintenance (CAM) Personnel ExpensesRegular Salaries 264,280 5% 290,562 10% 300,000 295,000 311,000 Proposed 5% increase in base payPart-time Pay - - - - - Overtime Pay 3,692 3,751 5,500 5,000 5,500 Holiday Pay 3,240 3,398 5,000 4,000 5,000 Payroll Taxes 3,977 5,780 5,000 6,000 6,500 Workers Comp Insurance 15,646 26,640 37,500 37,500 43,500 As per annual JPIA Retro Deposit Cost AnalysisGroup Medical Insurance 35,659 41,196 51,500 53,000 56,000 Employee Optional Benefits 30,440 30,097 34,000 34,000 34,000 Retirement Contributions 50,190 53,401 59,000 59,000 65,500 Includes employees subject to PEPRA Laws

Total C.A.M. Personel Expenses 407,124 454,825 497,500 493,500 527,000 Increase / -Decrease over prev year 1% 12% 9% 9% 6%

Harbor Village Common Area Maintenance (CAM) Other ExpensesUniforms 4,088 4,430 5,000 4,500 5,500 Oil & Fuel Expense 6,510 7,662 7,500 6,500 8,500 General Insurance 33,893 41,357 108,000 108,000 130,000 As per annual JPIA Retro Deposit Cost Analysis

Operating Supplies 517 2,116 1,500 2,500 2,500 Janitorial Supplies 25,431 25,967 26,000 26,000 28,000 Building Maintenance 3,774 9,742 30,000 45,000 55,000 Grounds Maintenance 28,737 13,079 11,000 10,000 11,000 Equipment & Repairs 3,425 5,696 4,000 5,000 4,500 Utilities-Electrical 39,025 38,955 36,000 40,000 45,000 Utilities-Water 46,790 53,318 72,000 72,000 75,000 Trash Collection 7,794 14,102 12,000 16,000 17,000 Professional/Outside Services 66,136 57,323 55,000 55,000 57,000 Total C.A.M. Other Expenses 266,120 273,747 368,000 390,500 439,000

Increase / -Decrease over prev year -5% 3% 34% 43% 19%

Total CAM Expenses 673,244 728,572 865,500 884,000 966,000 Increase / -Decrease over prev year -2% 8% 19% 12%

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Harbor Village Marketing Personnel ExpensesRegular Salaries 119,078 5% 112,084 -6% 122,000 125,000 128,000 Proposed 5% increase in base payPart-time Pay 11,561 36,270 31,000 31,000 29,000 Overtime Pay 3,388 884 1,500 2,000 2,000 Holiday Pay 209 (208) 500 500 500 Payroll Taxes 2,608 4,466 4,000 4,000 4,500 Workers Comp Insurance 953 1,138 2,000 2,000 2,000 Medical & Life Insurance 15,542 13,858 10,000 10,000 10,000 Employee Optional Benefits 9,600 8,407 12,500 13,000 13,000 Retirement Contributions 28,017 26,519 35,000 35,000 26,500 Includes employee subject to PEPRA Laws Total Marketing Personnel Expenses 190,956 203,418 218,500 222,500 215,500

Increase / -Decrease over prev year 3% 7% 7% 9% -1%

Harbor Marketing Other ExpensesAdvertising 115,226 136,688 145,000 131,000 140,000 Graphic Design/Ad Production 16,184 19,900 20,000 20,000 22,000 rate increasesEvent Banners 381 1,492 1,000 1,000 1,500 Maps/Rack Cards/Harbor Brochures 8,077 14,465 15,000 20,000 16,500 Certified Rack 2,289 2,528 2,500 2,500 2,500 Tourism Outreach and Partnership 5,845 6,144 9,000 9,000 9,000 Entertainment-live music 16,952 18,932 23,000 23,000 23,000 Event Production 51,572 52,443 60,000 60,000 63,500 Equipment Rental-Copier 5,413 5,323 5,500 6,000 5,000 Content Marketing/Website Social Media 3,820 13,658 10,000 18,500 13,600 Miscellaneous 183 72 300 500 400 Total Marketing Other Expenses 225,942 271,645 291,300 291,500 297,000

Increase / -Decrease over prev year 8% 20% 7% 7% 2%

Total Marketing Expenses 416,898 475,063 509,800 514,000 512,500 Increase / -Decrease over prev year 6% 14% 7% 8% 1%

Total Operating Exp. Before Dredging 4,353,542 4,666,585 4,901,512 5,094,500 5,083,500 Increase / -Decrease over prev year 3% 7% 5% 9% 4%

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ATTACHMENT 3

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2012-13 2013-14 2014-15 2014-15 2015-16 Comments

Harbor Dredging and Related Expenses

Harbor Maintenance Dredging - - - - -

Dredging & Project Management Prof. Serv 109,462 106,757 108,000 110,000 110,000 Consultants breakdown of services provided -Dredging 25% - 35%Project Management 45% - 55%General Support 15% - 25%

Washington Lobbyist Prof Serv 65,000 60,000 60,000 60,000 60,000 Dredg. Regulatory Require. 71,557 69,836 50,000 80,000 80,000 Dredging Conferences 8,794 5,813 4,000 9,000 9,000 Dredging Misc. Expenses 1,000 1,128 1,000 1,000 1,000

Total Harbor Dredging Expenses 255,813 243,534 223,000 260,000 260,000

TOTAL OPERATING EXPENDITURES 4,609,355 4,910,119 5,124,512 5,354,500 5,343,500 Increase / -Decrease over prev year -22% 7% 4% 9% 4%

Operating Cash Flows In (Out) 2,382,912 2,336,926 1,972,188 1,725,500 2,216,500 The operating expenses for the Harbor Patrol Dept have been seperated out to properly reflect the Property Tax revenue used to cover these expenses

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ATTACHMENT 3

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2012-13 2013-14 2014-15 2014-15 2015-16 Comments

NON-OPERATING and OTHER EXPENDITURES

5,179 116,053 264,500 218,000 313,500 Launch ramp expenses not funded by grant - - - - 35,000 Master Plan/Specific Plan 9,060 - - - - COP's Interest Payment 497,366 474,339 456,881 455,000 435,000 DBAW Loan #1 Interest Payment $4m 160,820 160,934 160,776 160,000 160,000 DBAW Loan #2 Interest Payment $1.5m 57,241 55,767 55,650 55,000 55,000 Principle Payments on bonds/loans 560,341 588,151 616,306 620,000 640,000

TOTAL NON-OPER. EXPENDITURES 1,290,007 1,395,244 1,554,113 1,508,000 1,638,500

1,092,905 941,682 418,075 217,500 578,000

Building Tenant Improvement's 56,696 140,681 230,000 230,000 220,000

Accessibility Improvements - - 100,000 265,000 770,000 RRM Plans for next phase of path of travel thru Village for $50k; Implement improvements to the path of travel 1st phase 500k; Oversight supervision $50k; DAC $10k; Parking lot improvements $160k (plans by Jensen)

Captial Improvement Projects 539,690 561,887 275,000 1,581,000 1,770,000 See attached Capital Improvement Schedule

Annual Cash Flows In (Out) 496,519 239,114 (186,925) (1,858,500) (2,182,000)

Unrestricted Reserve Balance 7,112,000 5,627,000 7,500,000 5,700,000 5,300,000

Harbor Patrol exp. not funded by prop. taxes

Annual Cash Flows In (Out) from normal operations before any Improvements

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944,974 -2% 989,720 5% 1,010,000 1,010,000 1,030,000 2%

Harbor Patrol Personnel ExpensesRegular Salaries 517,748 2% 505,289 -2% 535,000 535,000 551,000 Proposed 5% increase in base payPart-time Pay 40,306 63,550 30,000 36,000 36,000 Overtime Pay 26,350 30,293 31,000 35,000 35,000 Holiday Pay 19,255 17,586 23,000 20,500 24,000 Payroll Taxes 10,608 12,556 13,000 15,000 15,000 Workers Comp Insurance 50,123 127,603 192,000 192,000 219,000 As per annual JPIA Deposit Cost Analysis

Medical & Life Insurance 59,125 52,940 59,000 59,000 47,000 Employee Optional Benefits 39,977 43,428 50,000 50,000 47,000 Retirement Contributions 81,259 92,615 92,000 95,000 119,000 CalPERS employer Safety rate increased aprox 3%

Total Harbor Patrol Personnel Exp 844,751 945,860 1,025,000 1,037,500 1,093,000 Increase / -Decrease over prev year -1% 12% 8% 10% 7%

Harbor Patrol Other ExpensesUniforms 8,563 7,691 31,000 31,000 13,000 Oil & Fuel Expense 31,762 28,297 30,000 34,000 34,000 Operating Supplies & Expense 14,220 14,322 20,000 21,000 21,000

Boat Maintenance 21,211 82,659 130,000 60,000 110,000 Fireboat sounding for noise control $2,000 and fireboat plumbing $10,000, both defered from FY15; labor to install engines in Boat 17 & refurbish $65k; general maintenance $2500/mo

Auto Equip & Maint. 2,090 8,248 5,500 5,000 6,500 Conferences & Training 3,587 3,585 3,000 3,500 3,000

Summer Lifeguard Services 23,969 15,111 30,000 32,000 59,000 Based on State of CA service proposal; staff is researching other possible alternatives

Professional Services - - - 4,000 4,000 Self Contained Breathing Aparatus (SCBA) testing, defered from FY15

Total Harbor Patrol Other Expenses 105,402 159,913 249,500 190,500 250,500 Increase / -Decrease over prev year 16% 52% 0%

Total Harbor Patrol Expenses 950,153 1,105,773 1,274,500 1,228,000 1,343,500 Increase / -Decrease over prev year 0% 16% 15% 11% 5%

(5,179) (116,053) (264,500) (218,000) (313,500) Remaining expenditures are funded from Operating Revenues

Harbor Patrol Department Expenses funded from Property Taxes and Assessments collected by the County of Ventura

Expenditures remaining after Property Tax Revenues were applied

Property Taxes and Assessments

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ATTACHMENT 3

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2012-13 2013-14 2014-15 2014-15 2015-16 Comments

Expenditures funded by Grants and Special Funding

Grants and Special FundingDBAW Grants-abandon vessel&vessel turn 5,085 - 13,500 13,500 5,500

DBAW Grants-Boating Equipment - 34,419 - 49,500 59,500 The District was not awarded the boat equipment grant applied for in FY14-15

DBAW Grant-Training Expense Reimb 5,625 694 5,000 6,000 10,000

DBAW Grants-LaunchRamp Slope 50,476 1,894,253 75,000 167,000 35,000 DBW is considering a 50% split with the district for the launch ramp parking lot reconfiguration

TOTAL GRANTS & SPECIAL FUNDING 61,186 1,929,366 93,500 236,000 110,000

Projects, Equipment and Training ExpensesVessel Salvage-Abandoned and Turn-in 5,085 - 13,500 13,500 5,500

Boat Equipment - 34,419 - 49,500 59,500 Grant for $39,000 for engines for B17, $10,500 for radar/GPS/depth sounder/misc equipment for two boats

Harbor Patrol Training 5,625 694 5,000 6,000 10,000 Renovate LaunchRamp Slope 50,476 1,894,253 75,000 167,000 70,000 Launch ramp parkinglot reconfiguration

TOTAL PROJECTS & EQUIPMENT 61,186 1,929,366 93,500 236,000 145,000

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ATTACHMENT 3

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Fiscal Yr Fiscal Yr Fiscal Yr Fiscal Yr Fiscal Yr15-16 16-17 17-18 18-19 19-20

Annual totals for reference 1,770,000$ 4,715,000$ 1,000,000$ 15,000$ 210,000$

Buildings

8

Location - National Park Service Building, 1431 Spinnaker DrivePublic elevators; refurbish chair elevator as budgeted, FY18-19.

Funded from normal operations

15,000

Buildings

9

Location - Harbor VillagePublic elevators, budget to modernize elevator with electronic controls and ADA upgrades, or replacement elevator;

Location 1) 1691 Island Packers & Natl Park Service building - broke down and became a priority for FY14-15. Elevator for 1583 bldg is deferred to FY15-16, Location 2 ) 1583 Spinnaker Seafood building as budgeted FY15-16,Location 3 ) 1591 Le Petite Cafe building as budgeted FY16-17.

Funded from unrestricted capital improvement reserves

105,000 125,000

Buildings

13

Location - Harbor VillageReplace windows with double pane vinyl retrofit windows. Primarily east side of buildings and windows facing inner courtyards. All other windows have already been refurbished.

Location 1) 1449 Fisheries buildingLocation 2) 1559 Brophy Bros. buildingLocation 3) 1567 Margarita Villa and Hats Unlimited buildingsLocation 4) 1575 Harbor Wind buildingLocation 5) 1583 Spinnaker Seafood buildingLocation 6) 1591 Blackbeard BBQ building


90,000

Capital Improvement and Maintanence PlanFive Year Projection

4/22/2015

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ATTACHMENT 4

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4/22/2015

900,000 Buildings

15

Location - Harbor VillageRoof, covering, flashing, gutters, drainage refurbish. Replace all flat roof coverings and replace tiles as needed. Replace extensively deteriorating metal gutters and downspouts with copper gutters and downspouts with the roof work. Original roof is true Spanish tile.

All the Village roofs are in need of refurbishing, it is in the District's best interest to perform the roof repairs on the buildings in the Village over several years. These roof repairs should not be performed all at the same time as the repairs will interfere with the Village tenants' business'. Also, we do not want to perform work during high peak summer season or during the rainy seasons. This limits our window of opportunity for performing repairs.

This project was scheduled to begin in FY14-15 but was delayed due to the complexity of the project requiring additional engineering. All previously scheduled repairs have been pushed out one year to begin in FY15-16.

Budgeted in FY15-16 Location 1) 1431 National Park Service BuildingLocation 2) 1449 Fisheries BuildingLocation 3) 1559 Brophy Bros. Building Budgeted in FY16-17Location 4) 1567 address has 3 buildings - Margarita Villa, Hats Unlimited and Ventura Pottery Location 5) 1575 Harbor Wind & Kite building

Budgeted in FY18-19Location 6) 1583 Spinnaker Seafood buildingLocation 7) 1591 Blackbeard BBQ buildingLocation 8) 1691 Island Packers & National Park Service building


850,000 400,000

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4/22/2015

Buildings

20

Location - National Park Service Building - 1431 Spinnaker DriveHVAC Systems; Need to replace two split/3 ton HVAC units. Work will include repairs and ducting replacement as needed.

This project was scheduled for FY14-15 but has been deferred to FY15-16.


35,000

Buildings

22

Location - Harbor Village - National Park Service Offices - 1691 building, HVAC Systems -Three new HVAC Systems. These units are maintained annually and may need to be replaced in FY19-20


100,000

Buildings

23

Location - Harbor Village Paint all exterior walls, facades, staircases and trim as budgeted FY15-16, Facades and trim will be maintained annually due to building exposure to sun, wind and corrosive salt air.

Location 1) 1431 National Park Service buildingLocation 2) 1449 Fisheries buildingLocation 3) 1559 Brophy Bros. buildingLocation 4) 1567 Margarita Villa, Ventura Pottery and Hats Unlimited buildingsLocation 5) 1575 Harbor Wind & Kite buildingLocation 6) 1583 Spinnaker Seafood buildingLocation 7) 1591 Blackbeard BBQ buildingLocation 8) 1691 Island Packers & National Park Service building


500,000 -

Buildings

30

Location - Harbor VillageRepair/replace existing restaurant decking at two buildings

Location 1) 1575 Harbor Wind buildingLocation 2) 1583 Spinnaker Seafood building


100,000

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4/22/2015

Dry Storage

34

Location - Dry Boat Storage Lot on Anchors Way DriveFencing; chain-link fencing around parcel, with two card-key-controlled sliding entry gates; refurbish on 5yr interval;

Funding from normal operations

20,000

Fisheries

36

Location - Fish PierPier Deck Surface: Various fish unloading, other industry support operational problems as well as age, design and weathering of pier surface material have required a number of repairs to various areas of the pier paving surface. Half of the resurfacing was completed in FY13-14. The remaining half is in good enough condition to defer until FY16-17 to complete the resurfacing.


370,000

Headquarters

39

Location - Port District Headquarters/shop/yard - Replace two Maintenance vehicles (used)


40,000

Headquarters

40

Location - Port District Headquarters/shop/yard - Replace HVAC condenser in unit located at the District Headquarters as budgeted FY19-20. Maintain annually.

Funding from normal operations

20,000

Headquarters

44

Location - Ventura Port District HeadquartersSite electrical service; defer purchase and install of new emergency generator to FY19-20 and provide existing generator as backup for emergency communications network, fire, etc.


70,000

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4/22/2015

Marina

58

Location - Harbor Village Marina D, G & H docksMarina docks, pilings, FY14-15 Engineering, spec, and permits only. Docks D, G and H to be Bellingham Concrete or other equal, either replacing existing configuration or in new "Super Seiner" commercial fishing configuration (NOBLE 2012). New construction will require pilings. This project is still in the permitting stages and is scheduled to go to bid in FY16-17.

Construction financing through a third party

50,000 3,000,000

Parking lots

60

Location - Parking LotsRemove and replace sections of the asphalt at Harbor Village and Surfers Knoll in FY15-16 - $100,000.

Will defer any major restoration and asphalt replacement including parking lot slurry coat, striping/curb painting to FY16-17.

Location 1) 1431 National Park Service buildingLocation 2) 1449 Fisheries buildingLocation 3) 1559 Brophy Bros. buildingLocation 4) 1567 Margarita Villa, Ventura Pottery and Hats Unlimited buildingsLocation 5) 1575 Harbor Wind buildingLocation 6) 1583 Spinnaker Seafood buildingLocation 7) 1591 Blackbeard BBQ buildingLocation 8) 1691 Island Packers & National Park Service buildingLocation 9) Surfers KnollLocation 10) Harbor CoveLocation 11) Dry Boat Storage on Anchors WayLocation 12) 19A Overflow Parking Lot on corner of Schooner and Harbor BlvdLocation 13) Public Boat Launch Facility on Anchors Way


100,000 820,000

TOTAL CAPITAL IMPROVEMENT PLAN 1,770,000$ 4,715,000$ 1,000,000$ 15,000$ 210,000$

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ATTACHMENT 4

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PORT COMMISSION AGENDA REGULAR MEETING...

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