POLICY COUNCIL HANDBOOK 2019-2020€¦ · action shall be prior to the Policy Council training and...

POLICY COUNCIL HANDBOOK 2019-2020

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The W’s of Policy Council

Who: A group of parents and community representatives that share the responsibility of overseeing the delivery of high quality services to children and families in accordance with Head Start legislation, regulations, and policies. The members will be elected at each individual Head Start sites, usually occurring at Parent Committee Meetings. Policy Council Members are limited to serve only three years for their lifetime and must sign the Conflict of Interest form, documenting that there is not a conflict of interest.

What: The group will be required to have a quorum to vote on items on the agenda. This means that there needs to be a representative from the majority of the sites (5/9). Some of the items that will be voted on will be: amendments to By-Laws, approval of grants, approval of recommended actions for employment, policies and procedures, etc……. (See Appendix A – Program Governance)

Where/When: The meetings occur at the various Head Start sites. We try to rotate the locations to assist the PC Members with travel and to be able to visit each of the sites. A meal will be served at each meeting. Onsite child care is also available at each meeting.

Why: Policy Council is a requirement of the Head Start Standards. Policy Council is intended to provide parents/community members with the authority and opportunity to participate in shared decision-making concerning program design and implementation. It also provides members the opportunity to help advocate for children and to ensure that the best quality of services are being delivered.

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Policy Council Training

Table of Contents 2019 - 2020

What is Policy Council? The W’s of Policy Council………. .......................................................................................3 Policy Council Structure and Communication Framework ………. .....................................4 Your Role and Responsibility in Policy Council ..................................................................5 By-Laws ………. ...................................................................................................................6 Forms to be signed annually by Policy Council Members Conflict of Interest Determination / Public Information Disclosure………..…….…. ....12 Policy Council Standards of Conduct ………. .................................................................13 Community Partnership Agreement………. ....................................................................14

Region 9 ESC Head Start Information Head Start Mission Statement / Goal and Objectives ………. ..............................................15 Region 9 Head Start Staff ………. ........................................................................................16 Region 9 ESC Head Start Sites………. .................................................................................17 Organizational Chart ………. ................................................................................................18 Head Start Meeting Dates ………. .......................................................................................19 PLEASE POST-Self-Monitoring Schedule ………. .............................................................20 Where do I find/ Head Start Organizations ………. ..............................................................22 Head Start Performance Standards What is ERSEA ……….........................................................................................................23 -Head Start Application ………. ...........................................................................................24 -Application Checklist & Selection Criteria ………. ............................................................28 -Head Start Income Guidelines ………. ................................................................................29 -Head Start Eligibility Verification form ………. .................................................................30 -Selection Forms / Selection Committee ………. .................................................................31 -Homeless / No-Income Verification form ………. ..............................................................33 What to expect at a Policy Council Meeting Head Start Policy Council Agenda/Invitation /RSVP ………….. ........................................35 Remind 101…………………………………………………………………………………37 Verification of Attendance ………. .......................................................................................38 Robert’s Rules of Order ………. ...........................................................................................39 Sample Policy Council Reports Personnel Reports for approval ………. ...........................................................................40 Site Reports ………. .........................................................................................................41 School Readiness Goals ....................................................................................................42 Program Enrollment Reports ………. ..............................................................................57 Ongoing Monitoring Reports ………. ..............................................................................69 Fiscal Reports ……….......................................................................................................87

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The W’s of Policy Council

Who: A group of parents and community representatives that share the responsibility of overseeing the delivery of high quality services to children and families in accordance with Head Start legislation, regulations, and policies. The members will be elected at each individual Head Start sites, usually occurring at Parent Committee Meetings. Policy Council Members are limited to serve only three years for their lifetime and must sign the Conflict of Interest form, documenting that there is not a conflict of interest.

What: The group will be required to have a quorum to vote on items on the agenda. This means that there needs to be a representative from the majority of the sites (5/9). Some of the items that will be voted on will be: amendments to By-Laws, approval of grants, approval of recommended actions for employment, policies and procedures, etc……. (See Appendix A – Program Governance)

Where/When: The meetings occur at the various Head Start sites. We try to rotate the locations to assist the PC Members with travel and to be able to visit each of the sites. A meal will be served at each meeting. Onsite child care is also available at each meeting.

Why: Policy Council is a requirement of the Head Start Standards. Policy Council is intended to provide parents/community members with the authority and opportunity to participate in shared decision-making concerning program design and implementation. It also provides members the opportunity to help advocate for children and to ensure that the best quality of services are being delivered.

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Your Role and Responsibility in Policy Council

Policy Council was created to make sure that all parents with children enrolled in Head Start (and partners from related community organizations) have the chance to both obtain/provide information about the organization and its operations.

As a Policy Council Member, you are responsible for:

1. Attending Parent Committee Meetings (at your local site) 2. Sharing ideas, questions and/or comments from your parent group with Policy Council 3. Attending Policy Council Meetings 4. Sharing information discussed at Policy Council with your center’s parent group 5. You may choose to serve on committees or attend meetings as a Policy Council representative.

It is important that you follow through on your commitment by attending the meetings and sharing information.

The role of the Region 9 Staff at Policy Council Meetings

Region 9 staff who are present at the meetings are not voting members, but may provide information and training on a variety of topics, including:

1. Providing Head Start updates 2. Present facility reports 3. Present grant requests for Policy Council approval 4. Discuss personnel changes 5. Present financial/in-kind reports 6. Propose policy changes 7. Discuss internal monitoring reports, Self-Assessment, and Community Assessment 8. Talk about the strategic plan 9. Assist with reimbursements/in-kind forms 10. Make copies/provide necessary supplies for the meeting

Confidentiality

As a representative of Policy Council, you will have signed a Standard of Conduct. This includes a statement of confidentiality. It is important that you abide by your agreement by signing this form.

By signing the form you have agreed to:

1. Respect the rights of all children and families enrolled in the program 2. Not discuss any child and/or family with any individuals outside the meeting 3. Not discuss and personnel information with others

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REGION 9 EDUCATION SERVICE CENTER HEAD START

POLICY COUNCIL BY-LAWS ARTICLE I NAME The name of the group shall be the Region 9 Education Service Center Head Start Policy Council. ARTICLE II PURPOSE The purpose of the Policy Council shall be to provide a formal structure of shared governance through which parents and community members can participate in decisions that relate to the Head Start Program. LONG-RANGE GOAL AND SHORT-TERM PROGRAM OBJECTIVES The primary goal of this Head Start program is to provide the opportunity for children and families to obtain success developmentally, academically, economically, and socially. This goal will be addressed by the following short-term program objectives:

• Enhance children’s growth and development. • Strengthen families as the primary nurturers of their children. • Provide children and families with educational, health and nutritional services. • Link children and their families to needed community services. • Ensure well-managed programs that involve parents in decision making. • Ensure our approach to education is developmentally and linguistically appropriate in

order to prepare children for school readiness. • Ensure the Grantee and Head Start sites spend funds in an allocable, reasonable, and

allowable method according to the Head Start Standards. ARTICLE III GENERAL RESPONSIBILITY This Council’s primary responsibility is to work in partnership with management staff and the governing bodies to develop, review, and approve or disapprove the following policies and procedures:

• Funding applications and amendments • Program planning • Reviewing and establishing goals and objectives • Operation and composition of the Council • Criteria for defining participant recruitment, selection and enrollment priorities • Annual self-assessment • Approve or disapprove personnel

And perform the following functions: • Serve as a link to each site’s parent committee, Region 9 ESC Board of Directors,

participating school districts, community agencies and organizations • Assist parents at each site in planning, coordinating and organizing program activities • Assist in recruiting volunteer services and publicizing the program

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ARTICLE IV MEETINGS The Council shall meet at least six (6) times per year, the first being in October, and shall conduct called meetings as deemed necessary. Training of Policy Council members will occur prior to the first meeting. The meeting dates will be set when school calendars are established. A written notice will be provided to delegates giving sufficient time to prepare for attendance at the next Policy Council meeting. This notice shall include the date, time, place and a draft of the agenda of items to be considered. Additional items may be added on the agenda with a vote and approval of the Policy Council. ARTICLE V MEMBERSHIP The Council shall be comprised of nineteen (19) members. Ten of these members shall be current Head Start parents (one from each of the nine Head Start communities, with two being from Wichita Falls ISD), and nine of the members shall be community representatives from each of the communities. Parent representatives must be elected by their peers during their local Head Start Parent Meeting, which should occur prior to the October Policy Council meeting. Alternates may be elected to ensure representation. Election results should be submitted in writing to the Head Start Director, within 10 days. Parents must represent 51% of the membership. Therefore, there will be one parent representative from each of the following communities: Bowie, Burkburnett, City View, Electra, Gainesville, Henrietta, Nocona, and Petrolia. There shall be two parent representatives from Wichita Falls as it has the largest student population. Community representatives shall be elected by each Head Start site parent committee. This action shall be prior to the Policy Council training and shall be reported to the Head Start Director, within 10 days after the election. There will be one community representative from each of the following communities: Bowie, Burkburnett, City View, Electra, Gainesville, Henrietta, Nocona, Petrolia, and Wichita Falls. Alternates may be selected to ensure community representation. Staff members may attend the meeting of the Policy Council and act as advisors. Head Start staff members, and Region 9 ESC or local school district employees, may not be elected to, or serve as, members of the Head Start Policy Council. Policy Council members may not serve if they have a relative working in the Region 9 Head Start program or a conflict designated on the conflict of interest form. ATTENDANCE If a member misses two consecutive Policy Council meetings, he/she will be contacted by an officer of the Head Start Policy Council to see if the member wishes to continue serving. If the member no longer wishes to participate, the alternate will assume the position of the voting member. If there is no alternate, the parent group from the local Head Start site shall elect another delegate.

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TERM Policy members will serve a term of one year. While they may be re-elected or re-appointed, no one member can serve more than a total of five one-year terms including a combining total from both Early Head Start and Head Start. VACANCY Any vacant position may be filled by the same process as outlined above upon notification of a resignation. QUORUM A quorum shall exist if at least a majority of the sites are in attendance with voting members of the Council membership present. PROXY In the event that a Policy Council member cannot attend and his/her alternate cannot attend, the voting member may assign, in writing, his proxy to vote in his/her absence. ARTICLE VI ELECTION OF OFFICERS Election will be held during the first meeting of the Policy Council. Term of office shall be one year or until a new Policy Council is installed. OFFICERS The Policy Council shall consist of the following officers:

• Chairperson • Vice-Chairperson • Secretary • Assistant Secretary • Board Liaison • Assistant Board Liaison

DUTIES OF OFFICERS

Chairperson shall: 1. Preside over Council meetings 2. In cooperation with the Director, prepare the agenda 3. Represent the Council when necessary 4. Carry out duties assigned by the Council 5. Attend Executive Committee Meetings

Vice-Chairperson shall:

1. Assume above duties in the absence of the Chairperson 2. Attend Executive Committee Meetings

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Secretary shall:

1. Draft and present Council meeting minutes 2. Maintain any records assigned by the Council 3. Attend Executive Committee Meetings

Assistant Secretary shall: 1. Assume the duties in the absence of the Secretary 2. Attend Executive Committee Meetings

Board Liaison shall:

1. Attend Region 9 ESC Board of Directors meeting quarterly to report activities regarding Head Start and the Policy Council

2. Report to the Council regarding Board activities or functions related to Head Start

3. Assume the duties of the Chairperson in the event that the Chairperson and Vice-Chairperson are both absent

4. Attend Executive Committee Meetings Assistant Board Liaison shall:

1. Assume the duties in the absence of the Board Liaison

All officers shall have the right to vote and discuss any questions as do all the other members of the Policy Council. TERMINATION OF OFFICER STATUS Persons elected to office by the general membership of the Policy Council, may be removed from office, with a 2/3 vote of the Policy Council membership in attendance at a called meeting, with or without cause, if deemed to be in the best interest of the Policy Council. Reasons for removal from office could be for the following reasons:

• Moving from the Region 9 ESC Head Start area. • Lack of attendance at meetings. • At the request/resignation of the officer.

REPLACEMENT OF OFFICERS Officers may be appointed by the presiding officer with simple majority approval of the Policy Council present at a called meeting.

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ARTICLE VII COMMITTEES Section 1: The Policy Council shall appoint such committees as necessary for the proper management of business such as the following: Section 2: Executive Committee The Executive Committee shall be composed of the officers of the Policy Council and representatives of the Region 9 ESC Board of Directors. This committee shall assist in writing and reviewing policies and/or procedures. Annual review of the Systematic Selection Process, points for eligibility will be reviewed and revised as indicated from the Self-Assessment. In addition, this committee will be instrumental in developing goals for the next year and approving the continuation grant. The Executive Committee has the authority to act on behalf of the Policy Council to approve or disapprove items such as policies, procedures, revisions to the continuation grant, etc., until such items can be voted on by the new Policy Council at the subsequent meeting. Section 3: Personnel Committee Each site will ensure that a Policy Council representative or a local parent committee representative is involved in the screening and interview process/committee. This representative will then make the recommendation of the interview committee for personnel matters. In the absence of a local parent committee representative, the information will be reviewed and approved at the local school district’s earliest opportunity. Section 4: Complaints Committee This committee shall hear complaints from the community and from parents who have followed the grievance procedures established by the Region 9 ESC Board of Directors and Policy Council. This committee may also hear grievances of Head Start staff and subsequently present their finding(s) to the Personnel Committee or the Region 9 ESC Board of Directors. Section 5: Grants/Fiscal Committee This committee will assist and review in the preparation of the Head Start grant application and any amendments to funding. Section 6: Special Committees Special Committees may be appointed by the Chairperson or selected by the Council as the need arises.

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ARTICLE VIII ADOPTION AND AMENDMENTS The By-Laws shall be adopted and amended by a simple majority of Council members present at a regularly scheduled meeting. The Region 9 ESC Board of Directors shall review the By-Laws and provide final approval. The By-Laws will be effective the date of the Board of Directors’ approval. APPROVAL: Chairperson, Head Start Policy Council Date Robert Henderson Date Chairperson, Region 9 ESC Board of Directors Original Date of Adoption: 04/24/2003 Last Amendment: 10/19/2017

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Policy Council (1301.3) Conflict of Interest Determination

I am committing to represent my Head Start site______________________ and local school district by serving on Policy Council. I am aware this requires traveling to various sites/town to attend meetings. I will become informed on Head Start Performance Standards, Head Start Act, and Region 9 Policies and Procedures. I will also vote to make decisions to promote compliance and best practice. If I am unable to attend, I will notify my site contact and appoint a Proxy (substitute). This signed statement verifies (initial below): ______I am aware I was elected to serve on Policy Council by the parents of currently enrolled children at the Parent Committee meeting. ______I do not work for Head Start. ______My immediate family members do not work for Head Start. ______I have not served a total of 5 years on a Early Head Start/Head Start Policy Council. Total years served previously (not counting this year): Early Head Start___________ Head Start__________ ______In an attempt to reduce the burden of travel to the meetings, I am aware that I may be compensated for travel expenses. I am aware that I will receive no other financial compensation for serving on Policy Council. I am serving as:

� Parent Representative – I am the parent/guardian of a currently enrolled Head Start child. � Community Representative – I work in the community or I am a former Head Start parent.

Head Start Policy Council

Public Information Disclosure Form Information may be requested by the public concerning members of the Region 9 Education Service Center Head Start Policy Council. The Public Information Act requires the Service Center to release information regarding the name and voting decisions regarding Policy Council business to the public. Policy Council members may choose to keep their address, phone number, and family member’s information private. Policy Council members may choose to open or close access to this information at any time by submitting a written statement to the Head Start Coordinator.

Name _________________Cell Phone:_____________________

Home Address Home Phone:

Email address:

Election to Close or Open Public Access:

I elect to close public access to my home address, telephone number, social security number, and information on family members. I elect to open public access to my home address, telephone number, social security number, and information on family members. Signature: Date:

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2019-2020

Region 9 ESC Head Start

Standards of Conduct (for all Staff, Substitutes, Volunteers, and Consultants)

1302.90 All staff, consultants, substitutes, and volunteers must abide by the program’s standards of conduct. These standards specify that:

1. I will respect and promote the unique identity of each child/family. 2. I will refrain from stereotyping on the basis of gender, race, ethnicity, culture, religion, sexual

orientation, family composition, or disability. 3. I will adhere to the program’s policies and procedures for filing a community complaint (begins with

campus principal/local administration). 4. I will follow program confidentiality policies concerning personally identifiable information about

children, families, and other staff members. 5. No child will be left alone or unsupervised while under my care. 6. I will use positive methods of child guidance and will not engage in corporal punishment, emotional

abuse, physical abuse, verbal abuse, or humiliation. 7. I will not bind or tie a child to restrict movement or tape a child’s mouth. 8. I will not use toilet learning/training methods that punish, demean, or humiliate a child. 9. I will not use methods of discipline that involve isolation, the use of food/physical activity as

punishment or reward, or the denial of basic needs. 10. I will refrain from accepting or soliciting personal favors, gratuities, or anything of significant value. 11. I will be responsible when utilizing social media (Twitter, Facebook, Instagram, Pinterest, etc.),

including posting of pictures. 12. I will utilize professionalism in language and will maintain professional boundaries. 13. I will share my skills, talents, and expertise to promote and improve the quality of the program 14. I will maintain the Head Start Child/Staff Ratio, which means a group of children supervised by two

adults at all times. 15. I am aware that I have been trained on Active Supervision, and educated on reporting procedures (to

parent/guardian and grantee) if a supervision incident should occur. 16. I am aware that there may be penalties for violating child/staff ratio and Active Supervision policies and

procedures. 17. I am aware that policy states no use of cell phone within the classroom (emergency call is the only

exception). 18. I am aware that I have been trained on (1302.21). Classrooms must have teacher and teacher assistant

(or two Head Start Staff) at all times. -By signing this statement, I am acknowledging that I have received training on the above stated Standards of Conduct and the expectations while being involved with Head Start. I am aware that there will be disciplinary action taken if I were to violate these Standards of Conduct. -All violations of the Standards of Conduct will be reported to the Head Start principal who will then report it to the Region 9 ESC Head Start Coordinator. Region 9 Head Start Coordinator will report the violation of the Standards of Conduct to the Region 9 Executive Director and determine appropriate course of action. Signature______________________________________ Date___________________

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Region 9 Head Start Community Partnership Agreement 2019-2020

We believe a child benefits most from a comprehensive, interdisciplinary program designed to meet the needs of the whole child. If the program is to have a lasting impact upon the child's total development and the well-being of the family, the community must be involved.

This agreement defines the partnership between Head Start and

Name of Partner:

Address:

City, State, Zip:

Phone #:

Email: To assist in providing support services in the form of: (Check all that apply)

A. Training B. In-Kind (Donations of money or volunteer services) C. Materials/Equipment

D. Facilities E. Public Relations (Radio, TV, & newspaper advertisement) F. Transportation G. Entertainment (Restaurant, event passes, music services, speakers, etc) H. Treatment/Health Fairs/Supplies I. Food/Clothing/Household Necessities for families in need J. Discount services and/or merchandise K. Public assistance (Emergency, crisis, utilities, etc) L. Policy Council Representative M. Health Services Advisory Council Representative (HSAC) N. Other: -------------

Explanation of Services: _

Community/Parent Representative Region 9 Representative

Date Signed Date Signed

*Place in Community Partnership Binder at the site

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Head Start Mission Statement, Goal, and Objectives

Head Start services in North Texas are provided through the Region 9 Education Service Center (ESC) in nine school districts (ISDs), Bowie, Burkburnett, City View, Electra,

Gainesville, Henrietta, Nocona, Petrolia and Wichita Falls in the counties of Clay, Cooke, Montague and Wichita.

The mission of the ESC is:

• Empowering minds, inspiring hearts, and influencing character for every learner, every opportunity, every day • Supporting and nurturing our educational communities through quality professional development, specialized assistance, and personalized service • Doing whatever it takes to serve others while exhibiting a visionary’s mind, a servant’s heart, and a warrior’s spirit

The mission of the Region 9 ESC Head Start program is:

• Enrich the lives of children and families, including children with special needs, who qualify for Head Start through academic and social services • Encourage families to actively participate in the Head Start program • Empower families to advocate for their children.

Long-Range Goal and Short-Term Program Objectives

The primary goal of this Head Start program is to provide the opportunity for children and families to obtain success developmentally, academically, economically, and socially. This goal will be addressed by the following long-range goals:

• Ensure the Grantee and Head Start sites spend funds in an allocable, reasonable, allowable, and necessary method according to the Head Start Standards. • Ensure well-managed programs that involve parents in decision making. • Provide children and families with educational, health and nutritional services. • Link children and their families to needed community services. • Strengthen families as the primary nurturers of their children. • Enhance children’s growth and development. • Ensure our approach to education is developmentally and linguistically appropriate in order to prepare children for school readiness.

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REGION 9 HEAD START STAFF 2019-2020 Counties served: Clay, Cooke, Montague, and Wichita

Site Family Service Worker Mental Health Worker Bowie Karen Yell Ann Hicks Burkburnett Adria Perez Ann Hicks City View Ann Hicks Ann Hicks Electra Ann Hicks Ann Hicks Gainesville April Waggoner Ann Hicks Henrietta Karen Yell Karen Yell Nocona Ann Hicks Ann Hicks Petrolia Ann Hicks Ann Hicks Wichita Falls Lisa Little, Traci Ludtke, Lisa Little, Traci Ludtke,

Amanda Ellard Amanda Ellard, Schondra Riddle Schondra Riddle

Stacey Jurecek [email protected] 940-322-6928 x8264 (940) 232-0416

Head Start Coordinator • CDA Contact • Human Resources • CLI Admin • Fiscal •Pre-K Contact • Partners/Policy Council Meetings

-Site Report (C Plus) -Classroom Schedule (C Plus) -Personnel Reports -Reimbursements

Sharon West [email protected] (940) 322-6928 x8236

Head Start Education Monitor / Manager / Coach • Education – CLI, CLASS, Mentor/Coach • Disability • Connections • Early Learning Meetings

-New Teacher Learning Series -Anecdotal Notes (C Plus) -Education Committee -Prof Dev Plans (C Plus)

Courtney Cooner [email protected] 940-322-6928 x8234

Head Start ERSEA Monitor / Manager • ERSEA • CLI Data • Health Services • Child Files • Transportation • EHS • Medical Records • HSAC • Parent, Family, & Community Engagement • Mental Health Services •Nutrition

-Attendance -Health -Parent Meetings/Trainings -CD Classes

Ann Hicks [email protected] 940-322-6928 x8230

Family Services / Mental Health Coordinator • Parent Education • WIC • Mental Health

-CD Classes -Parent Meetings/Trainings -Health Tracking

Karen Yell [email protected] 940-322-6928 x8229

Family Services / Mental Health Coordinator/Coach • Child Plus Specialist •Community Partnerships • DECA Administrator • In-kind • Site Visits / Meetings / ERSEA • Quality Control Coach (QCC) • Safe Environments

-Disability Tracking -Safe Environment Checklist -Daily Playground Checklist -In-Kind -PIR

Vondell Hughes [email protected]

Contract Work/Assessments • DIAL-4 •ECDS • CLI •Personnel Files

Virginia Rose [email protected] 940-322-6928 x8263

Department Secretary

Carla Rodgers [email protected] Janay Litz [email protected]

Fiscal In-Kind

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Region 9 ESC Head Start Sites 2019-2020

District Name

Funded #

Name of Site Contact (Point Person)

# of Classes

Address Phone # Fax #

Bowie 31 Bowie Elementary

Kathy Green 2 405 Lovers Lane Bowie, TX 76230

940-872-3696 940-872-3041

Burkburnett 56 IC Evans Elementary Michelle Wiese/Adria Perez

3 1015 S. Berry Street Burkburnett, TX 76354

940-569-1942 940-569-2719

City View 20 City View Elementary Ronda Davis/Sara York

1 1023 City View Drive Wichita Falls, TX 76306

940-855-2351 (x214)

940-855-7943

Electra 15 Electra Elementary Steve Wallace/Lara Branch

1 601 S. Bailey Electra, TX 76360

940-495-2533

940-495-3627

Gainesville 70 Head Start Center April Waggoner 4 912 Martin Luther King Ave. Gainesville 76240

940-665-4619

940-665-1562

Henrietta 13 Henrietta Elementary Kristin Lennon 1 1600 East Crafton Henrietta 76365

940-720-7910 Ext. 3006

940-538-7515

Nocona 27 Nocona Elementary

Windi Womack 2 300 Montague Highway Nocona 76255

940-825-3018

940-825-4253

Petrolia 10 Petrolia Elementary

Kenda Cox 1 701 South Prairie Petrolia 76377

940-524-3906 Nurse: 524-3370

940-534-3608

Wichita Falls (388)

31 Booker T. Washington Angela Rooney 2 1300 Harding Wichita Falls, Texas 76301

940-235-1196

*Travis Armstrong (WF Admin)

68 Brook Village

Leticia Willis 4 2222 Brook Wichita Falls 76301

940-235-1132

940-235-1133

15 Cunningham Donna Martin 1 4100 Pool Street Wichita Falls 76308

940-235-1144 940-720-3061

223 Farris Center

Leticia Willis 15 710 Old Burk Road Wichita Falls 76306

940-235-4302

940-235-4303

51 Northwest Center

Leticia Willis 3 2310 5th Street Wichita Falls 76301

940-235-4307

940-767-7138

Total: 630

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REGION 9 EDUCATION SERVICE CENTER HEAD START ORGANIZATIONAL CHART

2019-2020 Purple: Gov/Admin. Blue: Program Managers Green: Region 9 Employees Pink: Quality Assurance Orange: Head Start Sites (Centers)

Burkburnett Head Start Site • Primary Contact: Adria Perez • Disability Mgr: Juli Hart • FSW: Adria Perez • MHC: Ann Hicks • Child Nutrition: Deb Welch • Transportation: Anthony West • Fiscal: Laura Richards

Electra Head Start Site • Primary Contact: Lara Branch • Disability Mgr: Anjela Schlegel • FSW/ MHC: Ann Hicks • Child Nutrition: Darlene Word • Transportation: Todd Box • Fiscal: Laura Lee Brock

Quality Assurance/Monitoring Janay Litz (Fiscal)

Sharon West, Courtney Cooner Jessica Bachman (Child Nutrition)

Campus Principals (Teacher Evaluations)

Education, Disability, Safe Environments, CLASS Manager

Sharon West

ERSEA, Parent, Family & Community Services, Health, Mental Health, Parent Involvement, Nutrition, Transportation

Manager Courtney Cooner

Fiscal Manager Janay Litz

Bowie Head Start Site • Primary Contact: Kathy Green • Disability Mgr: Barbara Miller • FSW/MHC: Yell/Hicks • Child Nutrition: Wayne Walker • Transportation: Lauri Crescenzo • Fiscal: Ken Korbel

City View Head Start Site • Primary Contact: Sara York • Disability Mgr: Anjela Schlegel • FSW/ MHC: Ann Hicks • Child Nutrition: Daphne Ramsey • Transportation: Dub Ewing • Fiscal: Debbie McDaris

Henrietta Head Start Site • Primary Contact: Kristin Lennon • Disability Mgr: Dr. Tyrell White • FSW/ MHC: Karen Yell • Child Nutrition: Brittanie Brown • Transportation: George Easter • Fiscal: Joy Campbell

Gainesville Head Start Site • Primary Contact: April Waggoner • Disability Mgr: Brittenie Polk • FSW: April Waggoner • MHC: Ann Hicks • Child Nutrition: Corey Ray • Transportation: Shelton Price • Fiscal: Janna Wolfe

Petrolia Head Start Site • Primary Contact: Kenda Cox • Disability Mgr: Dr. Tyrell White • FSW/ MHC: Ann Hicks • Child Nutrition: Skyla Barger • Transportation: David Sizemore • Fiscal: Theresa Harrison

Nocona Head Start Site • Primary Contact: Windi Womack • Disability Mgr: Barbara Miller • FSW/ MHC: Ann Hicks • Child Nutrition: Norman Waters • Transportation: Mike Poore • Fiscal: Paula Peterson

Wichita Falls Head Start Sites Brook Village, Cunningham, Farris Early Childhood Center, Northwest,

Booker T Washington • Primary Contacts: Travis Armstrong,

Tish Willis • Disability Mgr: Schondra Riddle • FSW/MHC: Lisa Little, Tracy

Ludtke, Amanda Ellard & Schondra Riddle

• Child Nutrition: Sarena Glenn • Transportation: Brian Gibson • Fiscal: Kyle Contreras • Parent Involvement Coordinator:

Amanda Ellard • Attendance: Betty Ordonez

Executive Director, Wes Pierce Deputy Director, Darren Francis

Director of ESC Quality Development, Jill Landrum

Region 9 ESC Board of Directors (Governing Body)


Head Start Coordinator/Early Learning Supervisor Stacey Jurecek

Executive Committee

Business Office Janay Litz, Coordinator

Carla Rodgers, Administrative Assistant Connie Harrigal, Accounting Clerk

Allison Cummings, Accounting Clerk

Region 9 ESC Family Service Worker/Mental Health Coordinator, Child Plus Quality Control Coach Karen Yell

Region 9 ESC Family Service Worker/Mental Health Coordinator Ann Hicks

Teacher Coach/Mentor: Sharon West

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2019-2020 Head Start Meeting Dates

Policy Council **@ Region **

9/26/19 6:00-9:00 # 349425 @ Region 9 (Wilbarger) 10/24/19** 6:00-9:00 #349426 @ City View or Region 9 12/12/19 6:00-9:00 #349427 @ Bowie 2/20/20 6:00-9:00 #349428 @ Farris 4/23/20 6:00-9:00 #349429 @ Gainesville 6/18/20** 12:00-2:00 #349430 @ Region 9 (Jack)

Partner’s Meeting @Region 9

9/17/19 1:00-4:00 #349365 Baylor

10/22/19 1:00-4:00 #349366 Foard

12/10/19 1:00-4:00 #349367 Foard

2/11/20 1:00-4:00 #349368 Foard

4/7/20 1:00-4:00 #349369 Foard

5/5/20 1:00-4:00 #349370 Baylor

Service Area Meetings (For FSW, MH, Health, Disabilities,

ERSEA, Parent Involvement) @Region 9

9/17/19 9:00 - 12:00 #349419 Jack

10/22/19 9:00 - 12:00 #349420 Jack

12/10/19 9:00 - 12:00 #349421 Foard

2/11/20 9:00-12:00 #349422 Foard

4/7/20 9:00-12:00 #349423 Foard

5/5/20 9:00 - 12:00 #349424 Baylor

5/2020 Release Party-TBS

Head Start Trainings All meetings held at Region 9

Saturday Dec 7 9-4 Connections - Frog Street

Monday 8/13/19 9-4 Welcome Back to Head Start #349071

CDA Dates: 10/2/19 9-4 #349443 Board Rm 12/4/19 9-4 #349444 Clay

2/5/20 9-4 #349445 Clay

3/25/20 9-4 #349446 Clay New Teacher Learning Series: 9/25/19 9-4 #349451 Clay 10/23/19 9-4 #349452 Jack 11/20/19 9-4 #349453 Foard

1/22/20 9-4 #349454 Foard

3/4/20 9-4 #349455 Foard

Fall CIRCLE Training: November 4th & 5th #349363 Foard

Early Learning Week 2020: June 15-June 18th

Health Services Advisory Committee

@Region 9

11/7/19 12:00-1:00 #349431 Board Rm

2/6/20 12:00-1:00 #349432 Clay

5/7/20 12:00-1:00 #349433 Board Rm

20

2019-2020 SELF-MONITORING SCHEDULE Enter into Child Plus Enter into Google

30 DAY – September 12, September 13, September 13, September 17, September 24

Pedestrian Safety/Parent Handbook Acknow. 1st Bus Evacuation

Immunization Status Health Insurance/Health Coverage Form Medical/Dental Home Safe Environments Checklist (Head Start Staff)

Classroom Schedule (Posted and to R9) 45 DAY – September 27, September 27, September 27, October 2, October 9

DIAL – Speech/Language (one time only) DECA/e-DECA (one time only) Hearing Screening by Certified Personnel Vision Screening by Certified Personnel Health/Nutrition History

90 DAY – November 11, November 12, November 13, November 15, November 22 1st Growth Assessment Dental Exam Physical Exam Lead Test – One Time Only Hemoglobin/Hematocrit – One Time Only

Follow-up TB – if indicated by Questionnaire Classroom Mental Health Observation/DECA Results

MIDPOINT DATE – 10% Disability Requirement – January 22, 2020 Safe Environments Checklist (Head Start Staff/Volunteer) 180 Days – February 7, February 10, February 11, February 14, February 21

2nd Growth Assessment 2nd Bus Evacuation

270 Days – May 8, May 8, May 11, May 14, May 21 3rd Growth Assessment 3rd Bus Evacuation Safe Environments Checklist (Head Start Staff/Volunteer)

Monthly – by 5th of the month Attendance Site Reports Disability Tracking Form Daily Playground Checklist Anecdotal Notes (Nov Dec March April) / CLI-CIRCLE Prog Monitor

Conscious Discipline Parenting Classes Parent Meeting Dates In-Kind / Father Initiative / Volunteers – (15th of each month)

Assessments – CLI Assessment Windows Fall – 9/23/19 – 10/11/19 (observables week of 10/14, if needed) Winter – 1/13/20 – 1/31/20 (observables week of 2/3, if needed) Spring – 4/13/20 – 5/1/20 (observables week of 5/4, if needed)

Home Visits / Parent Conferences / Transition Fall: Home Visit #1 & Parent Conference #1 Spring: Home Visit #2 & Parent Conference #2 Transition Plan - Spring

– All Schedules Must Be Met Regardless of Entry/Enrollment Date – Count Days Beginning on Date of Entry (count weekend days) – Child Plus Reports are listed on back. Please run monthly.

PLEA

SE P

OST

Henrietta (8/15) Nocona WFISD

Electra (8/26)

Bowie (8/14) Gainesville Petrolia

City View (8/19)

Burkburnett (8/16)

21

Child Plus Reports

Enrollment/Eligibility Reports: 2001 – Management Report Enrollment (Status of Income, Medicaid, Disability by %) 2004 – Management Report Eligibility Income (by child – locate missing data) 2025 – Enrollment Priority Listing (Waitlist & Selection) 2110 – Master List of Participants (demographics – locate missing data) 2180 – Primary Language and Race (locate missing data) 4501 – Labels for child file Attendance Reports: LR1015 – Individual Attendance report for absences exceeding 15% (use attendance filter) 2320 – Individual Attendance 2301 – Average Daily Attendance 2330 – Consecutive Absences (track excessive absences) Disability Reports: 3501 – Management Report – Disability (tracks % - must have 10%) Health Reports: 3001 – Management Report Health Services (summary of the health requirements) 3010 – Health History (specific report of any health event entered on a child) 3015 – Health Requirements (child specific-event date, days lapsed, results) 3020 – Requirements Assessment (summary by child) 3060 – Expiration Date Report 3330 – Immunization Status Statistics (summary) LR1000 – Live Report for Medical/Dental Home LL011 – BMI Letters – as needed throughout each measurement period 3410 – Growth Assessment – as needed throughout each measurement period Family Services: 4002 – Management Report – (summary of % of needs assessments completed) 4220 – Family Outcomes Completion Status Mental Health Services: 3620 – Mental Health Activity Record PIR Reports 9701 – Enrollment 9702 – Eligibility (by child: age and eligibility) 9706 – Health Insurance 9707 – Health Services (medical home, health services, treatment rec’d) 9708 – Immunization and Dental Services (status by child) 9710 – Disabilities (breakdown of IEP/primary disability) 9730 – Employment, Education, TANF, SSI (status of parents by child) 9731 – Family Services (by child services delivered, homeless families)

22

2019-2020

Head Start Information Where do I find…….

Region 9 Head Start Website: www.esc9.net Services Head Start

Head Start Staff Information:

**To login: user name: headstart password: headstart

CIRCLE Progress Monitoring (CLI) Information Summer Activities Current Health Announcements Region 9’s Head Start Monthly Calendar Parent/Guardian Information Policy Council Information Early Learning Information PPCD Information About Region 9 Head Start:

Annual Public Report Community Assessment School Readiness Goals Self-Assessment Head Start Website links

- sign up to follow the Region 9 Early Learning Pinterest Page

National Head Start Website http://eclkc.ohs.acf.hhs.gov

Regional Head Start Office Website http://www.acf.hhs.gov/programs/region6/

National Head Start Association www.nhsa.org

(NHSA Membership Information - http://www.nhsa.org/get-involved/join/membership)

Texas Head Start Association http://www.txhsa.org

(THSA Membership information - http://www.txhsa.org/Members.html)

National Head Start Resource Center www.headstartresourcecenter.org

National Association for Education of Young Children http://www.naeyc.org/

23

http://eclkc.ohs.acf.hhs.gov/

http://www.acf.hhs.gov/programs/region6/

http://www.nhsa.org/

http://www.nhsa.org/get-involved/join/membership

http://www.txhsa.org/

http://www.txhsa.org/Members.html

http://www.headstartresourcecenter.org/

http://www.naeyc.org/

http://pinterest.com/r9earlylearning/

What is ERSEA?

Eligibility – children must be 3 or 4 years old on the public school eligibility date (September 1st), 90 % low income families, homeless, families receiving public assistance, foster child, and live in our service area (Clay, Cooke, Wichita, and Montague counties). We may serve up to 10% over-income.

Recruitment – a process designed to actively identify and inform all families with Head Start eligible children of the program and its services and to encourage them to apply. Special emphasis is placed on recruiting children with disabilities, foster children, and homeless families.

Selection – a formal process for reviewing all eligible applicants for the program and ranking them according to need. 10% of the slots must be made available for children with disabilities and a waiting list must be maintained with the children ranked in point order.

Enrollment – a process that involves the family in completing the necessary paperwork/procedures for the child to be ready to start the program and receive services. This is the family’s official acceptance into the program.

Attendance – Individual child average daily attendance must not fall below 90%. Site monthly average daily attendance rate must not fall below 85%. All absences are tracked and analyzed starting within the first 60 days. After 2 consecutive unexplained absences without contact with the family, a referral to the social worker must be made and home visit will be made. If the child is not at school within the first hour of the school day, school staff will make contact with the family.

24

To be completed by Head Start Staff: School Name: Teacher: ID# Date of Enrollment (paperwork completed): Date of Entry (first day of school):

Head Start Applicant Information Complete for individuals who are applying to a program.

Child’s Information First

Middle Last Nickname

Birthday

Gender

SSN Place of Birth

Race (check all that apply) American Indian/Alaska Native Asian Black/African American Hawaiian/Pacific Islander White Other:

Hispanic (circle one)

YES / NO

Child’s Primary Language:

Proficiency: None Little Moderate Proficient

Has your child ever been enrolled:

Head Start: YES NO If so, where?

Early Head Start YES NO If so, where?

ECI Program: YES NO If so, where?

Is there any Legal Paperwork in place

for this child?

YES / NO

If yes, explain:

Child’s Other Language:

Other Language Proficiency: None Little Moderate Proficient

Health Coverage

Child’s Primary Health Coverage

Other Health Coverage

Child’s Medicaid Eligibility Status (circle one): On Medicaid Not Eligible Potentially Eligible

Medicaid Number

Child’s Doctor

Child’s Dentist

Family Information Living Address

Mailing Address (if different)

Living Address Line 2

Mailing Address Line 2

City

State

Zip

County

City

State

Zip

Phone Type

if Primary

Phone Number Phone Number Phone Notes

Email address

Parental Status (circle one) One Two Primary Language at Home: (circle one) English / Spanish / Other:

Homeless Family:

YES NO

Active Duty Military Family: YES NO

Veteran of the US Military: YES NO

Referred by Child Welfare Agency?

YES NO

Receiving SNAP: YES NO

WIC: YES NO

TANF Status: YES NO FORMERLY If circled yes, please provide documentation

SSI - Supplemental Security Income: YES NO If circled yes, please provide documentation

Number in Family Number in Household Number of Children: _____ Age: 0-3 Age: 4-5

Parent/Guardian Signature: Staff Signature: 2019-2020 25

Child’s Name:

2019-2020

Primary Adult

First Middle Last Date of Birth Gender Social Security # Hispanic Primary

Language Proficiency Other Language Other Language Proficiency

YES NO None Little

Moderate Proficient

None Little Moderate Proficient

Race (check all that apply): American Indian/Alaska Native Asian Black/African American Hawaiian/Pacific Islander White Other: Highest Grade Completed: 9th grade or less 10th grade 11th grade 12th grade High School Graduate GED Some College/Training Associates Bachelors Masters Employment Status: Full Time & Training Full Time 35 hrs + Part Time & Training Part Time Retired or Disabled Seasonal employed Training or School Unemployed Child’s Relationship to adult: Son/Daughter (Natural/Adopted/Step) Foster Grandchild Niece/Nephew Other: Has Custody? YES NO Lives with family? YES NO Provides financial support? YES NO Teen Parent? YES NO If Teen Parent is income subsidized? YES NO

Race (check all that apply): American Indian/Alaska Native Asian Black/African American Hawaiian/Pacific Islander White Other: Highest Grade Completed: 9th grade or less 10th grade 11th grade 12th grade High School Graduate GED Some College/Training Associates Bachelors Masters Employment Status: Full Time & Training Full Time 35 hrs + Part Time & Training Part Time Retired or Disabled Seasonal employed Training or School Unemployed Child’s Relationship to adult: Son/Daughter (Natural/Adopted/Step) Foster Grandchild Niece/Nephew Other:

Secondary Adult

First Middle Last Date of Birth Gender Social Security # Hispanic Primary

Language Proficiency Other Language Other Language Proficiency

YES NO



Has Custody? YES NO Lives with family? YES NO Provides financial support? YES NO Teen Parent? YES NO If Teen Parent is income subsidized? YES NO

Race (check all that apply): American Indian/Alaska Native Asian Black/African American Hawaiian/Pacific Islander White Other: Highest Grade Completed: 9th grade or less 10th grade 11th grade 12th grade High School Graduate GED Some College/Training Associates Bachelors Masters Employment Status: Full Time & Training Full Time 35 hrs + Part Time & Training Part Time Retired or Disabled Seasonal employed Training or School Unemployed Child’s Relationship to adult: Son/Daughter (Natural/Adopted/Step) Foster Grandchild Niece/Nephew Other:

Other Adult First Middle Last Date of

Birth Gender Social Security # Hispanic Primary Language Proficiency Other

Language Other Language Proficiency

YES NO



Has Custody? YES NO Lives with family? YES NO Provides financial support? YES NO Teen Parent? YES NO If Teen Parent is income subsidized? YES NO

Other Children First Middle Last

Eligible for Head Start next year?

Date of Birth Gender Social

Security # Race Hispanic Primary Language Proficiency Other

Language Other Language

Proficiency

1 YES NO None Little Moderate Proficient












PARENT/GUARDIAN: STOP HERE, SIGN BELOW Certification: I certify that this information is true. If any part is false, my participation in this agency’s programs may be terminated and I may be subject to legal action. I also understand that the information in this application

will be held in strict confidence within the agency and is accessible to me during normal business hours. Parent/Guardian Signature: Date: Head Start Staff Member Signature: Date: ☐ Head Start Eligibility Verification Form Completed

26

To be completed by Head Start Staff: School Name: Teacher: ID# Date of Enrollment (paperwork completed): Date of Entry (first day of school):

Head Start - Informacion de Aplicante Completa lo siguiente para las personas que están haciendo aplicación para un programa.

Participante (Niño(a) aplicando para los servicios) Primer Nombre

Segundo Nombre Apellido Nombre Preferido

Fecha de nacimiento

Sexo

Número de Seguro Social Ciudad, estado de nacimiento

Raza (favor de indicar todos lo que pertenecen Americano Nativo Asiático Negro Hawaiano/ Isleño del Pacífico Blanco Otra:

Hispano (Llene uno)

SI / NO

Idioma primario del niño: Habilidad de Idioma: Ninguna Pobre Moderada Proficiente

¿Ha sido enrollado en el programa de:

Head Start: SI NO Dónde?

Early Head Start SI NO Dónde?

ECI Programa: SI NO Dónde?

¿Hay algún papeleo legal en lugar para

este niño?

SI / NO

Explique si conteste si:

La otra idioma del niño

Habilidad de la otra Idioma Ninguna Pobre Moderada Proficiente

Información sobre seguro de salud

Cobertura de Salud Primaria

Otra Cobertura de Salud

Estado de elegibilidad de Medicaid (rodee uno): Tiene Medicaid No es Elegible Potencialmente Elegible

Número de Medicaid

Nombre del doctor (del niño)

Nombre del dentista (del niño)

Información de Familia Dirección de Residencia

Dirección Postal (si es diferente)

Línea 2 de la dirección

Línea 2 de la dirección

Ciudad

Estado

Código Postal

Condado

Ciudad

Estado

Código Postal

Tipo de teléfono

si es Primaria

Número de Teléfono Número de Teléfono Notas

Dirección de Email:

Estado de Padre/Madre (Llene uno) Uno Dos Idioma Principal en el Hogar: (rodee uno) Ingles / Español / Otro:

Familia sin Hogar: SI NO

Familia Militar: SI NO

El Veterano de las US Militar: SI NO

Referido por Agencia del Bienestar Infantil

SI NO

Reciben SNAP: SI NO

WIC: SI NO

Estado de TANF: SI NO ANTERIORMENTE Si la respuesta es sí, favor de proporcionar documentación.

SSI - Supplemental Security Income: SI NO Si la respuesta es sí, favor de proporcionar documentación.

Cuántos en la familia Cuántos viven en casa ¿Cuántos niños en casa?: _____ Por edad: 0-3 Por edad: 4-5

Firma del Padre/Madre/Guardián(a):

Firma del personal de Head Start:

2019-2020 27

Nombre de Nino:

2019-2020

Adulto Principal

Primer Nombre Segundo Nombre Apellido Fecha de

nacimiento Sexo Número de Seguro Social Hispano Idioma

Primaria Habilidad Otra Idioma Habilidad de la otra Idioma

SI NO

Ninguna Pobre Moderada Proficiente


Raza (favor de indicar todos lo que pertenecen): Americano Nativo o Alaska Asiático Negro Isleño Pacífico Anglo Otra raza: Grado escolar cumplido: grado 9 o menos grado 10 grado 11 grado 12 Graduación de la escuela secundaria GED Colegio/entrenamiento Asociado Bachiller Masters Empleo: Tiempo completo y entrenamiento/escuela Tiempo completo Parte de tiempo y entrenamiento/escuela Parte de tiempo Retirado / Incapacidad Empleo estacional Entrenamiento o escuela Desempleado Relación del niño con adulto : Hijo/Hija (Natural/Adoptado/Padrastro/Madrasta) Padre adoptivo Nieto(a) Sobrino(a) Otro: Tiene la custodia? SI NO Vive con la Familia? SI NO Provee Asistencia Económica? SI NO Padre/Madre Adolescente? SI NO Sí, es Subvencionado? SI NO

Raza (favor de indicar todos lo que pertenecen): Americano Nativo o Alaska Asiático Negro Isleño Pacífico Anglo Otra raza: Grado escolar cumplido: grado 9 o menos grado 10 grado 11 grado 12 Graduación de la escuela secundaria GED Colegio/entrenamiento Asociado Bachiller Masters Empleo: Tiempo completo y entrenamiento/escuela Tiempo completo Parte de tiempo y entrenamiento/escuela Parte de tiempo Retirado / Incapacidad Empleo estacional Entrenamiento o escuela Desempleado Relación del niño con adulto: Hijo/Hija (Natural/Adoptado/Padrastro/Madrasta) Padre adoptivo Nieto(a) Sobrino(a) Otro:

Adulto Segundario

Primer Nombre Segundo Nombre Apellido Fecha de

nacimiento Sexo Número de Seguro Social Hispano Idioma

Primaria Habilidad Otra Idioma Habilidad de la otra Lengua

SI NO Ninguna Pobre

Moderada Proficiente


Tiene la custodia? SI NO Vive con la Familia? SI NO Provee Asistencia Económica? SI NO Padre/Madre Adolescente? SI NO Sí, es Subvencionado? SI NO

Raza (favor de indicar todos lo que pertenecen): Americano Nativo o Alaska Asiático Negro Isleño Pacífico Anglo Otra raza: Grado escolar cumplido: grado 9 o menos grado 10 grado 11 grado 12 Graduación de la escuela secundaria GED Colegio/entrenamiento Asociado Bachiller Masters Empleo: Tiempo completo y entrenamiento/escuela Tiempo completo Parte de tiempo y entrenamiento/escuela Parte de tiempo Retirado / Incapacidad Empleo estacional Entrenamiento o escuela Desempleado Relación del niño con adulto: Hijo/Hija (Natural/Adoptado/Padrastro/Madrasta) Padre adoptivo Nieto(a) Sobrino(a) Otro:

Adulto Otra Primer Nombre Segundo

Nombre Apellido Fecha de nacimiento Sexo Número de

Seguro Social Hispano Idioma Primaria Habilidad Otra Idioma Habilidad de la otra Lengua

SI NO Ninguna Pobre Moderada Proficiente


Tiene la custodia? SI NO Vive con la Familia? SI NO Provee Asistencia Económica? SI NO Padre/Madre Adolescente? SI NO Sí, es Subvencionado? SI NO

Nino(s) Adicional Primer Nombre Segundo

Nombre Apellido

¿Es usted elegible para el programa

de Head Start en el próximo ano?

Fecha de nacimiento Sexo

Número de Seguro Social

Raza Hispano Idioma Primaria Habilidad Otra Idioma Habilidad de la otra

Lengua

1 SI / NO Ninguna Pobre Moderada Proficiente


2 SI NO Ninguna Pobre Moderada Proficiente


3 SI NO Ninguna Pobre Moderada Proficiente








PADRE/GUARDIAN: PARE AQUÍ, FIRME ABAJO

Certificación: Certifico que la información es verdadera. Si alguna parte es falsa, puede terminar mi participación en los programas de esta agencia y puedo ser sujeto a acción legal. También entiendo que la información contenida en esta solicitud se realizara en estricta confidencia dentro de la agencia y es accesible durante horas normales de trabajo.

Firma de guardián/padre: Fecha:

Head Start Staff Member Signature: Date: ☐ Head Start Eligibility Verification Form Completed

28

2019-2020 Application Checklist & Selection Criteria

PLEASE INFORM PARENTS: It is a requirement of being enrolled in Head Start that your child be up to date with all immunizations, physical and dental THS appointments.

Child’s Name: Date completed:

Eligibility Status (choose one) If a family meets criteria for more than one category, choose the category with the most points 50 points: Family Income below Poverty Guidelines 50 points: Family is currently receiving TANF or SSI 10 points: Within 130% of Poverty Guidelines 200 points: Child in Foster Care – Shelter (CPS has conservatorship) *must have documentation* 180 points: Child in Foster Care Home-or- Kinship Placement (CPS has conservatorship) *must have documentation* 500 points: Family is Homeless – lives in public places *must complete Homeless Verification Form* 300 points: Family is Homeless – lives with others *must complete Homeless Verification Form* Disability Status (choose one) No Disability 5 points: Suspected Disability – parent or staff 10 points: Previously diagnosed disability If yes, When: Where: 40 points: Diagnosed disability - Current IEP or IFSP Child Information (choose all that apply) 10 points: Child has obvious medical need - Explain: 15 points: Early Head Start If yes, where: 15 points: Previously enrolled in a Head Start program If yes, where: 15 points: Child’s primary language is not English – Language child speaks (must match application): Family Information (choose all that apply) *do not assess for child in foster care / kinship placement) 100 points: Non parent Caregiver 15 points: Single Parent Home 10 points: Family has 3 or more children 10 points: One parent working and/or in school/training 20 points: Two parents working and/or in school/training 30 points: Family Preservation – open CPS case Stressors (2 points each) (choose all that apply) *do not assess for child in foster care / kinship placement) Lack of transportation……………………..family does not have private vehicle CPS Intervention (not an open case) Family living with relatives Education level below 12th grade Teenage Parent ………………(when Head Start child was born - between 13-19) Migrant Family………family has moved several times in the past 12 mos. seasonal/agricultural work Parent Deployed Parent Disability Sibling Disability Pregnancy Recent Relocation………………………….within 6 months Recent Unemployment………………….within 6 months Working and in school……………………… (Including GED classes, Vo Tech, College) Parent Incarcerated Other +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

MUST HAVE: Child’s: Parent’s: Birth Certificate Proof of Eligibility: Income, TANF/SSI, Homeless, Foster, No income form Social Security Card Picture I.D. Medicaid/Insurance Card Proof of Residency (lease agreement, utility bill, or rent receipt) Shot Record

Child’s age as of Sept. 1st: ☐ 3 years old ☐ 4 years old

29

2019-2020 Head Start Income Guidelines

Family size 100% Poverty and under b/t 100% and 130% Poverty

1 $12,490 $16,237 2 $16,910 $21,983 3 $21,330 $27,729 4 $25,750 $33,475 5 $30,170 $39,221 6 $34,590 $44,967 7 $39,010 $50,713 8 $43,430 $56,459

INCOME ELIGIBLE 50 POINTS

OVER INCOME 10 POINTS

For families with more than 8 persons, add $4,420 for each additional person

Income 100% Poverty guidelines and less: 50 points

Income between 100% and 130% guidelines: 10 points

Income over 130% guidelines – 0 points

Gross Annual Income Calculator (AIC): Paid twice/month – x 24 Paid every other week – x 26 Paid monthly – x 12 Paid weekly – x 52

Eligible age for 3 year olds: 3 years old on September 1, 2019

Eligible age for 4 year olds: 4 years old on September 1, 2019

Teen Parent – when current enrolling child was born, parent was 19 years old or younger

30

2019-2020 *submit copy to Region 9 ERSEA Manager

Head Start Eligibility Verification Form

Child's Name: Date of Birth: Site:

Date Interview completed: ☐ In-Person ☐ Telephone –reason Check the applicable category of eligibility for this child (check only one eligibility category): ☐ Income– 0-100 % federal poverty guidelines ☐ Homeless ☐ Over Income - 100-130% of federal poverty guidelines ☐ Foster Care ☐ Over Income – Over 130% of federal poverty guidelines ☐ Public Assistance (TANF or SSI)

What documentation was used to determine eligibility (check all that apply)?

☐ Check stubs* ☐ No Income Form ☐ Child Support* ☐ Social Security or SSDI income* ☐ Employer Letter* ☐ SSI (Supplemental Security Income) documentation ☐ Foster care reimbursement/documentation ☐ TANF Documentation ☐ Homeless form ☐ W-2* ☐ Income Tax Return* ☐ Unemployment* ☐ Other: Period of Time Considered for Eligibility: ☐ Previous calendar year (Tax return, W-2)

☐ Previous 12 months (check stubs, written statements, Social Security benefits)

☐ Information that most accurately reflects the current needs of the family (check stubs, no income, homeless)

*Income Calculations (complete for * marked above):

Family Member Amount Per X AIC Total

Total Eligibility Income: Number in Family: I verify that reasonable efforts have been made to accurately verify eligibility information. I understand that actions could be taken against staff who intentionally violate federal and program eligibility determination regulations and who enroll children that are not eligible for Head Start services.

This child is eligible to participate in the program: ☐ Yes ☐ No Head Start Staff Signature: Date of eligibility verification:

Gross Annual Income Calculator (AIC): Paid twice/month – x 24 Paid every other week – x 26 Paid monthly – x 12 Paid weekly – x 52

If averaging, show work:

31

2019-2020

Head Start Individual Systematic Selection Form

2019-2020

Child’s Name: Date of Birth: Screening Code #: Head Start Site: Parent’s Name: # in Family: Application Date: Screening Date: CHILD’S AGE AS OF SEPTEMBER 1ST: ____________________ Is this a rescreen? ☐ Date of original screening: Eligibility Status (choose one) If a family meets criteria for more than one category, choose the category with the most points 50 points: Family Income below Poverty Guidelines 50 points: Family is currently receiving TANF or SSI 10 points: Within 130% of Poverty Guidelines 180 points: Child in Foster Care Home-or- Kinship Placement (CPS has conservatorship) *must have documentation* 200 points: Child in Foster Care – Shelter (CPS has conservatorship) *must have documentation* 300 points: Family is Homeless – lives with others *must complete Homeless Verification Form* 500 points: Family is Homeless – lives in public places *must complete Homeless Verification Form* 0 points: Over Income

Disability Status (choose one) 0 points: No Disability 5 points: Suspected Disability – parent or staff 10 points: Previously diagnosed disability. If yes, when: where: 40 points: Diagnosed disability - Current IEP or IFSP

Child Information (choose all that apply) 10 points: Child has obvious medical need - Explain: 15 points: Early Head Start. If yes, where: 15 points: Previously enrolled in a Head Start Program? If yes, where: 15 points: Child’s primary language is not English– Language child speaks (must match application): 0 points: none apply

Family Information (choose all that apply) *do not assess for child in foster care / kinship placement) 100 points: Non parent Caregiver 15 points: Single Parent Home 10 points: Family has 3 or more children 10 points: One parent working and/or in school/training 20 points: Two parents working and/or in school/training 30 points: Family Preservation – Open CPS case 0 points: none apply

Stressors (2 points each) (choose all that apply) *do not assess for child in foster care / kinship placement) Lack of transportation…family does not have private vehicle Parent Disability CPS Intervention (not an open case) Sibling Disability Family living with relatives (not homeless) Pregnancy Education level below 12th grade Recent Relocation……………….within 6 months Teenage Parent …(age when child was born - between 13-19) Recent Unemployment……….within 6 months Migrant Family……family has moved several times in the Parent Incarcerated past 12 months for seasonal/agricultural work Working and in school-GED classes, Vo Tech, College None of these apply Other – Explain: Total Points: Comments: Verifying Staff Signature: Date:

32

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Head Start Committee Systematic Selection Form

Systematic Selection Committee Signatures:

Committee Member: Date: Committee Member: Date: Committee Member: Date: Committee Member: Date: Committee Member: Date:

2019-2020

33

2019-2020

Homeless Verification Form Any child marked homeless on the eligibility verification form and application must have this form completed.

Child’s Name:

According to section 725(2) of the McKinney-Vento Homeless Assistance Act, as amended by ESSA (and the Improving Head Start for School Readiness Act of 2007) the term “homeless children and youth” means individuals who lack a fixed, regular, and adequate nighttime residence...; and Mark the one statement that best describes the family’s situation:

(1) children and youths who are sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason; are living in motels, hotels, trailer parks, or camping grounds due to the lack of alternative adequate accommodations; are living in emergency or transitional shelters; are abandoned in hospitals; 300 points

(2) children and youths who have a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings. 500 points

(3) children and youths who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; 500 points

(4) Migrant children who qualify as homeless because they are living in circumstances described in this definition. 300 points

Complete the following: Family Circumstances: Document the circumstances that created the Homeless situation:

Verification Signature: I verify that the information I have given to the Head Start program is correct and accurately reflects the circumstances outlined on this verification form. I understand that any misrepresentation of critical information could result in the denial of services for my child/children.

Parent /Guardian Signature Date Head Start Staff Signature Date

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2019-2020

No-Income Verification Form Child’s Name:

Instructions: This form must be completed for any family that meets the following criteria:

Zero Income - The family declares that they had no source of income as defined by Head Start during the last calendar year or the last twelve months.

No Documentation - The family has no documentation because they are homeless or their financial records have been destroyed or lost.

Teen Parent - Teen parents who have no source of income.

Complete the following for each family:

A. Family Circumstances (Interview and document the family situation that created a Zero/No income situation or an absence of documentation):

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

B. Justification ________Yes _________No Reason denied _________________________________

C. Verification Signatures: (The parent/guardian of the child enrolling and the staff member verifying this information must sign and date this form).

I verify that the information I have given to the Head Start program is correct and accurately reflects the circumstances outlined on this verification form. I understand that any misrepresentation of critical information could result in the denial of services for my child/children.

_________________________ _______ _________________________ _________ Parent /Guardian Date Head Start Staff Date

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September 26, 2019

Agenda

Welcome

Roll Call

Training Topic – Policy Council Handbook Training (Who & What) Karen Yell Courtney Cooner

Approval Stacey Jurecek

• Minutes from Previous Meeting • Change Tentative Agenda to Agenda • Internal Dispute Process • Head Start Personnel • Election of Officers

Program Reports Stacey Jurecek

• Head Start Enrollment Reports • Budget/Financial Statement • Department of Agriculture/USDA • Communication from the Secretary, OHS • Monitoring • Meeting Dates/Locations

www.esc9.net ⇒ A-Z Index ⇒Head Start

Meeting Adjourns Stacey Jurecek

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http://www.esc9.net/

September 10, 2019

M E M O R A N D U M

TO: Head Start Policy Council Representatives FROM: Stacey Jurecek, Head Start Coordinator SUBJECT: Policy Council Meeting The Policy Council meeting will be held on Thursday, September 26, 2019 at Region ESC, 301 Loop 11, Wichita Falls, TX 76306. A meal will be served at 6:00 p.m. The Policy Council Meeting will begin at 6:20 p.m. Child Care and meals will also be available for the children. Please call to reserve a spot for your children. It is important we know of your availability to attend this meeting before noon on September 25, 2019. In order to establish a quorum (vote on items that need your approval), we must have the majority of our Head Start sites represented. You may call Virginia Rose at 940-322-6928 or text 940-232-0416. If you have any further questions, feel free to contact me at 940-322-6928 or by e-mail at [email protected]. SJ

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mailto:[email protected]

Sign up for important updates fromStacey Jurecek.Get information for Region 9 ESC right on your phone—not on handouts.

Pick a way to receive messages for Policy Council 2019-2020:

A If you have a smartphone, get pushnotifications.

On your iPhone or Android phone,open your web browser and go tothe following link:

rmd.at/sjurecek19

Follow the instructions to sign upfor Remind. You’ll be prompted todownload the mobile app.

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Join Policy Council 2019-2020

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First and Last Name

Phone Number or Email Address

(555) 555-5555

B If you don’t have a smartphone,get text notifications.

Text the message @sjurecek19 to thenumber 81010.

If you’re having trouble with 81010, trytexting @sjurecek19 to (469) 203-4524.

* Standard text message rates apply.

To

81010

Message

@sjurecek19

Don’t have a mobile phone? Go to rmd.at/sjurecek19 on a desktop computer to sign up for email notifications.

38

http://rmd.at/sjurecek19

http://rmd.at/sjurecek19

2017-2018


VERIFICATION OF ATTENDANCE

DATE:

NAME:__________________________________

POSITION: ☐ Policy Council Parent Representative ☐ Policy Council Community Representative ☐ Policy Council Alternate Parent Representative ☐ Committee Representative ☐ Region 9 ESC Board Member

PURPOSE: ☐ Policy Council Meeting ☐ Policy Council Training ☐ Special Committee ☐ Other:

The above stated person attended this meeting and is entitled to mileage from your site.

☐ Please In-Kind my time spent and travel reimbursement. ☐ Please reimburse me for my travel, and in-kind my time. ☐ N/A (Not Applicable)–I rode with another person. Please in-kind my time.

HEAD START COORDINATOR: Stacey Jurecek

Head Start Site Representing:

☐ Bowie ☐ Burkburnett ☐ City View ☐ Electra ☐ Gainesville ☐ Henrietta ☐ Nocona ☐ Petrolia ☐ Brook Village ☐Cunningham ☐Farris ☐Northwest ☐Rosewood ☐ ESC Board

Location of meeting:

☐ Bowie ☐ Burkburnett ☐ City View ☐ Electra ☐ Gainesville ☐ Henrietta ☐ Nocona ☐ Petrolia ☐ Brook Village ☐Cunningham ☐Farris ☐Northwest ☐Rosewood ☐ Region 9

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Robert’s Rules of Order

40

Region 9 ESC Head Start Personnel Report

Name of District: Bowie ISD School Year: 2019-2020

Name Staff Position Recommended Action to be Taken: Employ: Rehire; Reassignment; Resignation; Retirement

Jessica Lamb Head Start Teacher Rehire Stormy Warren Head Start Paraprofessional Rehire Angie Onley Head Start Teacher Resignation Amanda Parr Head Start Paraprofessional Resignation

Brailie Posey Head Start Paraprofessional Resignation

Susan Nantz Head Start Paraprofessional Hire

Marianna Delgado Head Start Paraprofessional Hire

Gina Dillard Head Start Teacher Hire

-By signing this statement, I verify that the Criminal History Record checks have been completed on the above stated employee before their designated hire/employment: date to report. -We the undersigned wish to submit the above personnel actions to be taken by the Region 9 Head Start Policy Council and Region 9 ESC Board of Directors.

Superintendent or Superintendent Designee Signature Date of Recommendation Policy Council Representative Signature Date of Recommendation Policy Council Officer Signature Date of Approval Region 9 ESC Board Signature Date of Review (Approved for Key Personnel)

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May 2019 CITYVIEW

Enrollment

Month: Year: Site:

Disability Services

20 7# of students Enrolled: # of students on waiting list:

# of students receiving services: 6 # of students with pending referrals: 0

Family Involvement

Parent Training Topic: Transition Other: # of parents in attendance: 12

Classroom Monthly Theme

We studied Zoo animals, Farm Animals, and Ocean Animals during May. The students played zoo keeper and learned how to takecare of animals. They built farms and zoos for their animals in the block center and in legos. After reading The Little Red Hen, thekids helped make bread in a bread machine, then enjoyed eating it for snack. We also learned about summer safety and swimmingsafety during the last month of school. All students participated in our Graduation program on Tuesday May 21 in our cafeteria.They performed amazingly well for their families!

Field Trips/Special Visitors

Nutrition Activities

York, SaraCompleted by: Date: 5/24/2019 12:00:00 AM

The students who are transitioning into Kindergarten went on a walking field trip to the Kindergarten wing. They toured the 4Kindergarten classrooms, then had a question and answer session with three of the teachers. Our speech therapist visited ourclassroom with her pet Bearded Dragon and pet ball python. Kona Ice visited our school at the end of May and we all enjoyed asnow cone picnic on the playground!

We made bread in a bread machine, then enjoyed it with butter for snacktime.

# of referrals to Child Welfare agency: 0

FReport is complete

Region 9 Head Start Site Report

SAMPLE

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1

Region 9 ESC Head Start

Program Implementation Plan/School Readiness Goals 06CH7096-06

2018-2019 (Updates: 12/2018, 4/2019, 6/2019)

Region 9 Education Service Center Head Start partners with the following Independent School Districts:

Bowie Burkburnett City View Electra Gainesville Henrietta Nocona Petrolia Wichita Falls

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2

Region 9 ESC Head Start Program Implementation Plan/School Readiness Goals

2018-2019

Program Goals will be effective for the 5-year grant period. They will be evaluated annually upon the completion of the Self-Assessment and Community Assessment. The Measurable Objectives will be evaluated triannually, with updates being made as needs arise or program planning indicates. CLASS data will provide annual feedback into this process, and guide the program planning with those scores. School Readiness Goals will be evaluated triannually utilizing CLI Progress Monitoring documentation, parent feedback, and teacher input. Child Plus data will provide input into the evaluation of the goals and objectives as well.

Program Area: Program Governance/Management Systems/Fiscal Integrity/ERSEA

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Program Goals: -Ensure the Grantee and Head Start sites spend funds in an allocable, reasonable, allowable, and necessary method according to the Head Start Standards. -Ensure well-managed programs that involve parents in decision making, ensuring services are provided to eligible children.

Year #1: Year #2: Year #3: Year #4: Year #5: Year #6:

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Progress, Outcomes, Challenges Measurable Objectives: Policy Council and Governing Body will receive accurate and regular information about program planning, policies, and Head Start agency operations – including line-item budgets and monthly financial credit card statements.

Activities/Action Steps: -Reports shared monthly with Governing Body and Policy Council. Staff Responsible: Fiscal Manager, Head Start Coordinator Time Frame: monthly Monitoring Tools: Meeting Agendas and Minutes Triannual Progress (Tracking) Review for 2018-2019: 12/10/18 - required reports have been provided to the Policy Council and Governing Body each month. They have been emailed to both groups during months with no scheduled meeting. 4/1/19 - required reports have been provided to the Policy Council and Governing Body each month. They have been emailed to both groups during months with no scheduled meeting. Communication with Policy Council has been increased this year with the implementation of Remind 101. 6/11/19 - required reports have been provided to the Policy Council and Governing Body each month, including line-item budget and monthly credit card statement. They have been emailed to both groups during months with no scheduled meeting. Texting, emailing, and Remind 101 are some examples of technology that have assisted in promoting ongoing communication with the Policy Council members and Governing Body. Increased communication has improved the


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overall effectiveness of both committees. Both groups were key players in the development and submission of the competitive grant. Expected Outcome: 100% Outcome: 100% met Expected Challenges: With the use of technology, challenges were eliminated in this area this year.

Measurable Objectives: Fiscal monitoring will assist districts in providing an increase in timeliness and accuracy of documentation submitted.

Activities/Action Steps: -Reimbursement requests will be submitted timely with no errors. -Timely submission of in-kind reports. -Appropriate and accurate documentation of father involvement as it relates to in-kind. Staff Responsible: Region 9 Fiscal Manager Time Frame: monthly Monitoring Tools: Meeting Agendas and Minutes, Monitoring Reports Triannual Progress (Tracking) Review for 2018-2019: 12/10/18 - fiscal monitoring reports that most districts are submitting reports in a timely manner. The fiscal manager contacts the districts that are not timely in their monthly submission of reports. This has been beneficial in ensuring reports are submitted more timely the next month. By the end of the fiscal year (October 31, 2018), all sites were able to report 100% spent. 4/1/19 - fiscal monitoring reports that most districts are submitting reports in a timely manner. The fiscal manager contacts the districts that are not timely in their monthly submission of reports. This continues to ensure that reports are submitted timely. Tracking is established to ensure that reimbursement is on track for budget year end in June 2019, goal is to be 100%. 6/11/19 - fiscal monitoring reports that most districts are submitting reports in a timely manner. The fiscal manager contacts the districts that are not timely in their monthly submission of reports. This continues to ensure that reports are submitted timely. Tracking is established to ensure that reimbursement is on track for budget year end in June 2019, goal is to be 100%. The fiscal manager is currently communicating with each ISD to ensure that all money is spent to close out the fiscal year. At this time, the business managers are also working to establish their local budgets for the new fiscal year beginning on July 1, 2019. Several districts have needed technical assistance to ensure all components of closing out the current grant, while applying for both grants are being addressed. Expected Outcome: 100% Outcome: 100% met Expected Challenges: Ongoing training to ensure that business managers fully understand the accountability, compliance, and timeliness aspects of the documentation requires consistent follow-up from the grantee.


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Measurable Objectives: Eligibility documentation will be thorough and accurate, and reflective of 100% eligible enrollment, while maintaining a wait list.

Activities/Action Steps: -Streamline ERSEA eligibility forms to ensure determination process is evident. -Maintain internal monitoring systems to monitor child files and ERSEA documentation for discrepancies. -Re-evaluate process for data entry. -Participate in Hope for the Holidays/local health fairs to recruit homeless families. -Intentionally increase recruitment in Clay and Montague Counties. -Educate/assist homeless families and families with no income to obtain resources. Staff Responsible: Family Service Workers/ERSEA Manager Time Frame: ongoing


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Monitoring Tools: Monitoring Reports, Child Plus Triannual Progress (Tracking) Review for 2018-2019: 12/10/18 - all sites are fully enrolled with a waitlist, except for Henrietta and Nocona. Both of these districts/sites are working on recruitment to enroll eligible children in the community. At this time, the program serves 100% income eligible children. 4/1/19 - all sites are fully enrolled with a waitlist. Petrolia has had a significant turnover this year, with 4/10 being the only children who have been enrolled all year long. The change in the foster care system (privatization of foster homes) is a factor. The wait list was at one point exhausted. Two of the over income children are being served for special education services. At this time, the program serves 99% income eligible children. Recruitment and registration is occurring at this time in preparation for next school year. 6/11/19 - all sites are fully enrolled with a waitlist (program total 77). At this time, the program serves 99% (total of 4) income eligible children. Two of the over income children are being served for special education services. Recruitment and registration is occurring at this time in preparation for next school year. Applications are lower than expected for HS and for Pre-K in our communities so far this year. Several recruitment events have occurred, and another one is schedule for June 2019. Recruitment logs are up to date. Child file monitoring revealed that sites are more consistently following all ERSEA procedures with the electronic application system. Expected Outcome: 100% Outcome: 100% met Expected Challenges: Providing technical assistance to teachers that are in charge of the ERSEA process locally is an ongoing effort.

Measurable Objectives: Monitoring to continue to ensure that when the majority of children speak the same language, a least one staff member in the classroom (interacting regularly) with the children will speak their language.

Activities/Action Steps: -Continue ongoing monthly monitoring to ensure compliance in the area of primary language for the child. Ensure that classrooms that have 50% or more Spanish speaking children has a paraprofessional who is Spanish speaking interacting with the children regularly. Staff Responsible: Family Service Workers/Head Start Coordinator Time Frame: monthly Monitoring Tools: Monitoring Reports, Child Plus Triannual Progress (Tracking) Review for 2018-2019: 12/10/18 - monthly monitoring reflects that classrooms are compliant with ensuring staff members in classrooms are able to provide supports to children in their native language. Ongoing training is occurring to ensure that classrooms are labelled in Spanish and English and families are receiving support in their home language as often as possible. 4/1/19 - monthly monitoring reflects that classrooms are compliant with ensuring staff members in classrooms are able to provide supports to children in their native language. Ongoing training is occurring to ensure that classrooms are labelled in Spanish and English and families are receiving support in their home language as often as possible. 6/11/19 – monthly monitoring reflects that classrooms are compliant with ensuring staff members in classrooms are able to provide supports to children in their native language. Ongoing training is occurring to ensure that classrooms are labelled in Spanish and English and families are receiving support in their home language as often as possible. Expected Outcome: 100% Outcome: 100% met Expected Challenges: Maintaining Spanish speaking personnel in the appropriate classrooms as enrollments occur throughout the year.


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Measurable Objectives: The grantee will ensure that all Head Start staff has a Criminal History Record Check completed before documented hire date/date to report.

Activities/Action Steps: -Continue ongoing monitoring to ensure that staff has a documented criminal history check(s) (CHRI/Fingerprinting/Sex Offender Registry/Child Abuse Registry Check) before entering the classroom to work with children. -Ensure that Human Resource staff continues to be aware of requirements and procedures are followed. Staff Responsible: School District Human Resources/Head Start Coordinator Time Frame: as needed Monitoring Tools: Tracking Forms Triannual Progress (Tracking) Review for 2018-2019: 12/10/18 - all staff members have a flow chart and tracking that reflect CHRI was completed before hire/report to classroom date. The program implemented a new flow chart for the Human Resource criminal history check process. This tracks the completed of all 4 criminal history checks now requested by the Head Start Program Performance Standards. 4/1/19 - all staff members have a flow chart and tracking that reflect CHRI was completed before hire/report to classroom date. The program implemented a new flow chart for the Human Resource criminal history check process. This tracks the completed of all 4 criminal history checks now requested by the Head Start Program Performance Standards. 6/11/19 – all staff members have a flow chart and tracking that reflect CHRI was completed before hire/report to classroom date. The program implemented a new flow chart for the Human Resource criminal history check process. This tracks the completed of all 4 criminal history checks now requested by the Head Start Program Performance Standards. Expected Outcome: 100% Outcome: 100% met Expected Challenges: Working with staff to follow-up on their Child Abuse and Neglect background check since the results come directly to the staff member.


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Measurable Objectives: Attendance procedures will be consistent and promote communication with families and Head Start staff to ensure accuracy of tracking, documentation, and referrals.

Activities/Action Steps: -Create internal monitoring systems to monitor child files and ERSEA documentation for discrepancies. -Re-evaluate process for data entry. -Waitlist will be utilized through proper recruitment procedures and efforts. -Implement system to ensure absent children/families are contacted within first hour of the school day. Staff Responsible: Family Services Staff/ERSEA Manager Time Frame: monthly/ongoing Monitoring Tools: Monitoring Reports, Child Plus Triannual Progress (Tracking) Review for 2018-2019: 12/10/18 - all classrooms have new systems in place to ensure that absent children are accounted for within the first hour. These systems include calling families, utilizing class do-jo and social media, and texting. Tracking and referrals are in place for attendance at all sites. The average daily attendance for November for all Region 9 sites was 93.83%. 4/1/19 - all classrooms have maintained the system in place to ensure that absent children are accounted for within the first hour. Tracking and referrals are in place for attendance at all sites. The average daily attendance for March for all Region 9 sites was 93.20%. Illness has affected the classrooms later this school year than in previous years.


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6/11/19 – The average daily attendance for May for all Region 9 sites was 93.98%. 88 children ended the year in the moderate risk category (10-20%) and 11 children in the severe risk category (20% and over) for excessive absences. Follow up monitoring did occur throughout the year to ensure appropriate referrals and supports are in place. All classrooms have maintained systems to ensure that absent children/families were contacted within the first hour of each school day. These systems included: phone calls, utilizing class do-jo, Remind 101, and texting. Expected Outcome: 100% Outcome: 100% met Expected Challenges: This school year the flu almost became an epidemic. Those months with low attendance rates were hard to recover from.

Program Area: Child Health & Safety

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Program Goals: -Provide children and families with educational, health and nutritional services.


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Progress, Outcomes, Challenges Measurable Objectives: Daily playground checklist will be utilized to ensure play areas are safe.

Activities/Action Steps: -Ongoing monitoring process will ensure all appropriate parties are informed of areas that require attention. -Sidewalks and tricycle tracks will be maintained and repaired to ensure the safety of the children (no holes or cracks over 1 in. wide/deep). -An appropriate number of smoke detectors are installed and tested regularly at each site. -Smoke detector compliance chart will be maintained annually to communicate status to sites. -Safe Environments/Health and Safety Monitoring Tool checklist will be completed 3 times annually to ensure smoke detectors are in compliance, and all environments are safe. Staff Responsible: Head Start Staff/Education Manager Time Frame: daily Monitoring Tools: Daily Playground Checklist Triannual Progress (Tracking) Review for 2018-2019: 12/10/18 – all sites are completing their playground checklists and submitting them to the Education Manager by the 5th of the month to promote internal monitoring. Ongoing support is needed to ensure that staff submits work orders appropriately and ensures proper follow-up to required maintenance requests.


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4/1/19 - all sites are completing their playground checklists and submitting them to the Education Manager by the 5th of the month to promote internal monitoring. Ongoing support is needed to ensure that staff submits work orders appropriately and ensures proper follow-up to required maintenance requests. 6/11/19 – All sites have maintained a Daily Playground Checklist. Playgrounds were maintained utilizing a work order system and will be monitored before school resumes. Gainesville and Electra Head Start sites will be replacing and/or adding to their playground mulch, as a result of monitoring and ongoing concerns documented on work orders. Expected Outcome: 100% Outcome: 100% met Expected Challenges: Keeping work orders a top priority on a campus full of work orders.

Measurable Objectives: -Child will have a current well child exam and dental exam on file, including any follow-up needed to demonstrate physical well-being for learning. -Staff will have accurate tracking of 90-day health requirements and the medical records request process.

Activities/Action Steps: -Releases will be obtained and sent to physicians in an effort to obtain current physical/dental records. - Tracking systems will reflect efforts made to obtain required documentation and reflect follow up. -Monitoring will ensure ongoing communication and coordination to promote compliance. -Children will receive appropriate follow-up treatment in regards to health concerns noted. -Parents will be educated on ways to assist in obtaining information to ensure their children are current in health requirements, including Medicaid coverage and changes. -Monitoring will ensure ongoing communication, coordination, compliance, and a team approach. -Explore community partners to provide physicals and dentals as in-kind in assisting with compliance of 90 day health requirements, including the Medicaid community partnership program. Staff Responsible: Health Services Staff/Health Manager Time Frame: within 90 days of enrollment, ongoing Monitoring Tools: Monitoring Reports, Child Plus Triannual Progress (Tracking) Review for 2018-2019: 12/10/18 - Region 9 Health requirements completion totals (within 90 days of entry) to date are Dentals 95.80% and Physicals 96.73%. All sites have tracking systems to ensure documentation is obtained at the appropriate times and follow ups are timely. 4/1/19 - Region 9 Health requirements completion totals (within 90 days of entry) to date are Dentals 97.05% and Physicals 97.98%. All sites have tracking systems to ensure documentation is obtained at the appropriate times and follow ups are timely. The Health Google spreadsheet is being utilized by all health staff at this point, which has greatly increased communication. 6/11/19 – Region 9 Health requirements completion totals (within 90 days of entry) to date are Dentals 98.59% and Physicals 99.06%. All sites have tracking systems to ensure documentation is obtained at the appropriate times and follow ups are timely. Education of staff and parents has helped to ensure that families are utilizing their medical/dental homes to obtain the necessary exams. This also assists in follow-ups/treatments. Expected Outcome: 100% Outcome: 99% met Expected Challenges: Working with families that deny the assistance with this area.


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Measurable Objectives: Families will attempt to obtain available health coverage and continue to be educated on Medicaid requirements.

Activities/Action Steps: -Continue to educate families about Medicaid/CHIP application, coverage and the changes in Medicaid that affect them. -Provide a team approach in regards to assisting families with this need. -Ensure that tracking systems and documentation reflects follow up in this area and appropriate assistance is provided. -Explore the benefits of participating in the Medicaid Community Partnership Program. Staff Responsible: Health Services Staff/Health Manager Time Frame: ongoing Monitoring Tools: Child Plus Triannual Progress (Tracking) Review for 2018-2019: 12/10/18 - new systems were put into place this year for tracking and following up with health coverage for all families. At the beginning of the school year, 36 families did not have health coverage. Plans are in place to work with Medicaid to promote the plans to attend parent meetings/enrollments to educate families on Medicaid requirements. 4/1/19 - Currently, 13 families are in the process of re-applying for health coverage to prevent a lapse in coverage. Four families did not have health coverage at enrollment. One family is not eligible for health coverage (not citizen), referred for Title V services. New systems were put into place this year for tracking and following up with health coverage for all families. Medicaid continues to promote the plans to attend parent meetings/enrollments to educate families on Medicaid requirements. 6/11/19 – At this time a total of 6 children no not have medical coverage: 1 child does not have coverage in Texas (he moved from another state), 4 do not have any coverage, and 1 is not eligible. Follow-ups are continuing with the eligible families to ensure Medicaid applications are in place, and to ensure families are aware of available resources in the meantime. Expected Outcome: 100% Outcome: 100% met Expected Challenges: Ensuring families are aware of the Medicaid renewal requirements so that health coverage is not interrupted.


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Measurable Objectives: -Active Supervision will be implemented in all routines, settings, and transitions and utilized by all staff with all children at all times. -Active Supervision will be implemented with parents and substitutes/volunteers in all routines, settings, and transitions with all children at all times. (added to Plan for years 4 and 5)

Activities/Action Steps: -Provide annual training on Active Supervision with all Head Start Staff, including written procedures for reporting. -Utilize ongoing monitoring tools to ensure procedures are followed and staff is documenting systems appropriately. -Provide training to parents on Active Supervision annually in conjunction with Pedestrian Safety Training. -Provide training to Policy Council on Active Supervision. Staff Responsible: Head Start Staff Time Frame: ongoing Monitoring Tools: Monitoring Reports, Monitoring Tools Triannual Progress (Tracking) Review for 2018-2019: 12/10/18 - active supervision training has been provided to all staff, and each district administrator has completed the active supervision monitoring checklist. Ongoing trainings continue with all staff to ensure active supervision is ongoing and implemented in all settings.


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Active supervision training was incorporated into the parent handbook this year to ensure that all parents receiving the training accompanying their pedestrian safety training. Staff members are able to verbalize through ongoing monitoring their systems to ensure that active supervision is in place at all times. 4/1/19 - active supervision training has been provided to all staff, and each district administrator has completed the active supervision monitoring checklist. Ongoing trainings continue with all staff to ensure active supervision is ongoing and implemented in all settings. Active supervision checklists for each classroom were completed with all teaching staff. Staff members are able to verbalize through ongoing monitoring their systems to ensure that active supervision is in place at all times. 6/5/19 – Staff members are able to verbalize through ongoing monitoring their systems to ensure that active supervision is in place at all times. Ongoing coaching helps to ensure that Active Supervision continues to be utilized redundantly in all systems and routines. Classroom monitoring and coaching is another avenue to ensure that all staff play a role in Active Supervision. This year the implementation of the Classroom Active Supervision Monitoring Tool assisted all staff in taking ownership for their internal classroom systems, as well as educating the visitors in their classrooms. Expected Outcome: 100% Outcome: 100% met Expected Challenges: Ensuring that systems are redundant every moment of each day.

Program Area: Parent, Family Community Engagement/Child Development and Education

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Program Goals: -Link children and their families to needed community services. -Strengthen families as the primary nurturers/educators of their children. -Enhance children’s growth and development.


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Progress, Outcomes, Challenges Measurable Objectives: By mid-year, at least 10% of total enrollment will reflect services to children with disabilities.

- Activities/Action Steps: -Ongoing monitoring will support the process of timely identification of children and submission of necessary referrals. -10% of the total enrollment will be children with disabilities by mid-January (mid-point date). -Disability Tracking Form will be submitted monthly to Manager/Monitor. Staff Responsible: Head Start Staff/Disability Manager/Head Start Coordinator Time Frame: monthly, mid-year Monitoring Tools: Monitoring Reports, Child Plus Triannual Progress (Tracking) Review for 2018-2019:


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12/10/18 - current monitoring reflects that the program is serving 9% children with disabilities. Disability tracking forms have been submitted monthly and indicate that the program has been able to reach the 10% by the established mid-point date, January 23, 2019. 4/1/19 - current monitoring reflects that the program is serving 12% children with disabilities. Disability tracking forms have been submitted monthly and indicate that the program has been able to reach the 10% by the established mid-point date, January 23, 2019. 6/11/19 – current monitoring reflects that the program is serving 16.5% children with disabilities. Disability tracking forms were submitted monthly and the program was able to reach the 10% by the established mid-point date, January 23, 2019. The tracking form implemented in this system made a positive impact of overall services for the identified children, as well as ensured that referrals were tracked through completion. This system assisted in educating teachers on the overall process as well as the significance of individualization and scaffolding of their lessons for each child to promote optimal development. Expected Outcome: 100% Outcome: 100% met Expected Challenges: Helping teachers to identify concerns and implement strategies before making a referral.

Measurable Objectives: Parent meetings will be held at each site monthly to promote consistency in parent involvement.

Activities/Action Steps: - Meetings will be scheduled and advertised consistently, regularly, and in advance. - Staff will be trained on the variety of required topics (utilizing the Parent Training tracking sheet) including specific developmental feedback, developmental activities, father involvement, and parental input into nutritional activities. -Ensure communication of availability of child care. -Schedule parent meetings at individual sites within WFISD. -Agenda, minutes, and sign in sheets will be maintained at each district. -Monitoring will occur to determine various levels of parent involvement. Staff Responsible: Teachers/Family Service Workers/Parent Involvement Manager Time Frame: monthly Monitoring Tools: Monitoring Reports, Meeting Agendas and Minutes Triannual Progress (Tracking) Review for 2018-2019: 12/10/18 - parent meetings are being held monthly at all sites. All districts are successfully conducting Conscious Discipline parenting classes at each site. 4/1/19 - parent meetings continue to be held monthly at all sites. All districts are successfully conducting Conscious Discipline parenting classes at each site. 675 parents have attended training so far this school year. Training topics include: composure, assertiveness, encouragement, choices, and empathy. The parents report they love make-and-take activities. 6/11/19 – parent meetings are being held monthly at all sites. All sites conducted parent meetings. The parent meetings covered all required areas, with an emphasis on financial literacy and fluoride education. Expected Outcome: 100% Outcome: 100% met Expected Challenges: Ensuring that times of meetings meet the needs of all parents.


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Measurable Objectives: Parent involvement activities will be intentional (identified parent needs) and consistently

Activities/Action Steps: -Monitoring will occur to determine levels of parent involvement, documentation will include site reports, agenda, minutes, and sign-in sheets maintained at each district.

Year #1: Year #2: Year #3: Year #4:

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11

scheduled, while geared toward meeting the Head Start Standards and Requirements including: -Nutritional activities with parents and in the classrooms -Obesity awareness -Educational activities to promote school readiness -Setting measurable goals with families.

-Encourage attendance by offering: an accessible location for the families, incentives, child care, transportation… -Collaboration with Food Bank Cooking Matters classes. -Education to families on childhood obesity. -Promoting a variety of parent involvement/volunteer opportunities. -Utilize Family Partnership Agreement and Outcomes Assessment to set school readiness goals for the family. -Implement Parenting Classes with researched based Conscious Discipline Parenting Curriculum. Staff Responsible: Teachers/Family Service Workers/Parent Involvement Manager Time Frame: monthly Monitoring Tools: Monitoring Reports, Meeting Agendas and Minutes Triannual Progress (Tracking) Review for 2018-2019: 12/10/18 - Parent involvement meetings/activities have begun at all sites. Exploring Foods Together in the Classroom classes by the Food Bank are taking place at the Wichita Falls sites. 4/1/19 - Parent involvement meetings/activities continue at all sites. Educational topics covered so far this year include: community resources, Medicaid, family literacy, oral health care, school readiness, pedestrian safety, and Active Supervision. 6/11/19 – Parent Involvement activities occurred consistently throughout the year at all sites. Trainings included: safety/Active Supervision, health care, fluoride education, nutrition, mental health, child abuse, community resources, transition, literacy, child development, and father involvement. The feedback received from the Conscious Discipline parenting classes continued to be outstanding. The parents stated they learned specific techniques that teachers are using in the classroom. Attendance was steady for the classes throughout the year. A total of 843 (increase from 438) parents received training and 78% of them reported learning useful and meaningful information. The most common strategy parents implemented at home were the Breathing Techniques (63%) and (57%) reported “I Love You Rituals”. Expected Outcome: 100% Outcome: 100% met Expected Challenges: Making sure all Head Start staff learn the same concepts the parents are learning.

Year #5: Year #6:

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Measurable Objectives: CLI - CIRCLE Engage assessment will reflect progress toward educational goals in the areas of Science, Mathematics, Social Studies, and Creative Arts.

Activities/Action Steps: -Provide professional development opportunities, on-site training, individualized training, and mentoring for Head Start staff, as needs arise and ongoing monitoring identifies. -Educate staff to provide specific feedback on developmental progress of the children and to effectively communicate strengths/needs with parents to promote the relationship and overall development. Staff Responsible: Head Start Teachers/Education Manager Time Frame: monthly Monitoring Tools: CLI Progress Monitoring, Educational Records Triannual Progress (Tracking) Review for 2018-2019: 12/10/18 - baseline data for the year has been collected. Data will be analyzed after the 2nd wave of testing in February. 4/1/19 – the average score in all areas increased from Wave 1 to Wave 2. 6/11/19 – assessment wave 3 was completed. The staff was educated on utilizing CLI reports to educate parents, individualize, and to establish small learning groups within their daily


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12

classroom planning. Individualization, anecdotal notes, and assessment results are being utilized to guide classroom teaching. Teachers are continuously learning more about the assessment and reports available. Teachers are also being supported in appropriately using data from the reports to individualize and guide their teaching/grouping. Expected Outcome: 100% Outcome: 100% met Expected Challenges: Utilizing class time to complete the assessment.

Measurable Objectives: -CLASS data will sustain and/or increase in all areas to meet or exceed the national average.

-CLASS scores will reflect an increase in the area of Instructional Support.

Activities/Action Steps: -Target new (and identified) teachers to ensure understanding and expectations of the CLASS observation. -Upon completion of first CLASS observation, provide individualized training to teaching staff to promote an increase in scores for follow-up observation in the spring. -Professional development will be offered to promote the use of technology in the classroom & knowledge of ongoing assessments completed. -Coaching will occur with new staff, by administrator request, or by teachers identified though the data gathering process. Staff Responsible: Head Start Teachers/Administrators/Education Manager Time Frame: twice a year Monitoring Tools: CLASS Observation Scores, Child Plus Triannual Progress (Tracking) Review for 2018-2019: 12/10/18 – CLASS has been completed on 90% of the classrooms. The data will be aggregated and analyzed after the completion of the CLASS observations in the remainder of the classrooms. 4/1/19 – The first round of CLASS has been completed on all of the classrooms. The second round is currently being completed on the classrooms that fell below the National Average in any of the three domains. A total of 17/40 classrooms are being re-CLASSed for the spring. Ongoing professional development will address the Classroom Organization domain (productivity and behavior management). The data will be aggregated and analyzed after the completion of the second round of CLASS observations. 6/11/19 – CLASS has been completed on 100% of the classrooms. The classrooms that fell below the National Average in one or more domains were reCLASSed this spring. The priority for professional development will be to address Emotional Support and Classroom Organization. These two domains did not show as much growth from last year. The priority will be on the Classroom Organization domain, due to several subdomains scoring lower than the National Average. Expected Outcome: 100% Outcome: 100% met Expected Challenges: Coaching all teachers to ensure that all domains and dimensions remain above the National Average.


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Program Area: School Readiness

Met

Tar

get

On

Trac

k

Did

Not

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13

Program Goals: -Ensure our approach to education is developmentally and linguistically appropriate in order to prepare children for school readiness.


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Progress, Outcomes, Challenges Measurable Objectives: Physical Development and Health: (Gross Motor) Children will be able to exhibit a wide range of gross motor activities such as: catching, kicking, throwing, pulling, bouncing, pedaling, etc…

Activities/Action Steps: -Provide training in the area of gross motor development. -Ensure outdoor play is organized and structured, as appropriate. -Promote use of IMIL (I am Moving I am Learning) within the classroom. -Provide IMIL training to the new Head Start staff. -Monitor CLI reports in an ongoing manner to ensure progress is being made. -Ensure fidelity of the curriculum through ongoing monitoring. Staff Responsible: Head Start Teachers/Education Manager Time Frame: daily Monitoring Tools: CLI Reports, Anecdotal Notes Triannual Progress (Tracking) Review for 2018-2019: 12/10/18 - Baseline data for the year has been collected. Data will be analyzed after the 2nd wave of testing in February. 4/1/19 - wave 2 assessment results show an increase of 1.25 in the area of physical development and health. The average score report shows that the children in the program met 79% of the max score in this area. 6/11/19 – wave 3 assessment results show an increased score of 0.98 in the area of physical development and health gross motor skills. The average score report shows that the children in the program met 89% of the max score in this area. This score is 2% lower than the wave 3 score last year. Expected Outcome: 91% Outcome: 98% met Expected Challenges: Some sites have built in specific PE time into their daily schedule, whereas some sites do not have a PE teacher and are charged with ensuring gross motor activities occur throughout the day.


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Measurable Objectives: Social and Emotional Development: Children will demonstrate: -age appropriate independence in decision making -resolves conflict with peers alone and/or with adult intervention, as appropriate -follows rules, routines, and directions

Activities/Action Steps: -Incorporate Positive Behavior Support Systems into the classrooms. -Promote positive guidance plans in each setting. -Monitor completion of the DECA and appropriate follow-up through mental health staff. -Utilize Conscious Discipline techniques at school, and encourage them to carry over to home -Ensure fidelity of the curriculum through ongoing monitoring. Staff Responsible: Head Start Teachers/Education Manager Time Frame: daily Monitoring Tools: CLI Progress Monitoring, Educational Records, Anecdotal Notes Triannual Progress (Tracking) Review for 2018-2019: 12/10/18 - Baseline data for the year has been collected. Data will be analyzed after the 2nd wave of testing in February.


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-refrains from disruptive, aggressive, angry, or defiant behaviors

4/1/19 - wave 2 assessment results show an increase of 7.23 in the area of social and emotional development. The average score report shows that the children in the program met 69% of the max score in this area. Social and Emotional will be an area of focus for professional development due to this score being the area that fell furthest behind the benchmark (red). 6/11/19 – wave 3 assessment results show an increase in score of 8.08 in the area of social and emotional development. The average score report shows that the children in the program met 82% of the max score in this area. This score reflects a 2% decrease from this assessment period last school year. Expected Outcome: 84% Outcome: 98% met Expected Challenges: Ensuring that the social/emotional needs of all children are met throughout the year.

Measurable Objectives: Approaches to Learning: (Initiative and Curiosity) Child will exhibit eagerness to learn about and discuss a range of topics, ideas, and tasks, as demonstrated by feedback provided to teacher and peers during activities, providing input during read-a-louds, and spontaneous questions and information seeking.

Activities/Action Steps: -Provide teachers with training and support to promote developmentally appropriate practices in the areas of creative arts and movement. -Provide ongoing trainings to ensure teachers have a wide variety of activities to utilize. -Provide support to parents in their roles as teachers and nurturing parent/child relationships. -Provide reports to parents to communicate child progress in all areas of learning. -Promote field trips to learn through “real life” experiences. -Ensure fidelity of the curriculum through ongoing monitoring. Staff Responsible: Head Start Teachers/Education Manager Time Frame: daily Monitoring Tools: CLI Progress Monitoring, Educational Record, Anecdotal Notes Triannual Progress (Tracking) Review for 2018-2019: 12/10/18 - Baseline data for the year has been collected. Data will be analyzed after the 2nd wave of testing in February. 4/1/19 - wave 2 assessment results show an increase of 1.55 in the area of approaches to learning. The average score report shows that the children in the program met 64% of the max score in this area. 6/11/19 – wave 3 assessment results show an increase in score of 1.46 in the area of approaches to learning. The average score report shows that the children in the program met 79% of the max score in this area. This score reflects a 1% increase from this assessment period last school year. Expected Outcome: 79% Outcome: 100% met Expected Challenges: Maintaining children’s attention and curiosity as the school year progresses.


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Measurable Objectives: Language and Literacy: Child will be able to understand increasingly complex and varied vocabulary (receptive language). Attends to language during

Activities/Action Steps: -Ensure that classrooms have at least two read-alouds each day. -Program will continue to promote family literacy and families reading to their children at home. -CLASS observations to identify classrooms with strong language development and those that could benefit from increased support. -Ensure fidelity of the curriculum through ongoing monitoring. Staff Responsible: Head Start Teachers/Education Manager Time Frame: daily Monitoring Tools: CLI Progress Monitoring, Educational Records, Anecdotal Notes


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conversations, songs, stories, or other learning experiences.

Triannual Progress (Tracking) Review for 2018-2019: 12/10/18 - Baseline data for the year has been collected. Data will be analyzed after the 2nd wave of testing in February. 4/1/19 - wave 2 assessment results show an increase of 3.63 in the area of language and literacy. The average score report shows that the children in the program met 56% of the max score in this area. 6/11/19 – wave 3 assessment results show an increase in the score of 3.29 in the area of language and literacy. The average score report shows that the children in the program met 68% of the max score in this area. This score reflects a 5% increase from this assessment period last school year. Expected Outcome: 63% Outcome: 100% met Expected Challenges: Making sure teachers are increasing vocabulary words to children throughout the year.

Measurable Objectives: Cognition and General Knowledge: (Logic and Reasoning) Child will be able to represent people, places, or things through drawings, movement, and three dimensional objects.

Activities/Action Steps: -Ensure each child is presented with higher level thinking/problem solving opportunities. -Promote activities that incorporate symbolic representation. -Offer trainings during Early Learning Week to support logic and reasoning learning activities. -Ensure fidelity of the curriculum through ongoing monitoring. Staff Responsible: Head Start Teachers/Education Manager Time Frame: daily Monitoring Tools: CLI Progress Monitoring, Educational Records, Anecdotal Notes Triannual Progress (Tracking) Review for 2018-2019: 12/10/18 - Baseline data for the year has been collected. Data will be analyzed after the 2nd wave of testing in February. 4/1/19 - wave 2 assessment results show an increase of 4.71 in the area of cognition and general knowledge (math). The average score report shows that the children in the program met 61% of the max score in this area. wave 2 assessment results show an increase of 2.39 in the area of cognition and general knowledge (science). The average score report shows that the children in the program met 75% of the max score in this area. Social Studies will be an area of focus for professional development due to this score being the second area that fell furthest behind the benchmark (red). 6/11/19 – wave 3 assessment results show an increase score of 2.96 in the area of cognition and general knowledge math and 1.65 score increase in the area of cognition and general knowledge science. The average score report shows that the children in the program met 71% of the max score in the math area and 82% in the area of science. These scores reflect an increase in both areas from this assessment period last year: math 3% and science 2%. Expected Outcome: 71% & 80% met Outcome: 100% & 100% met Expected Challenges: Making sure teachers utilize math and science throughout the day with other activities.


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57

Family Income TANF SSI WIC Income Range

Participant

Family

Name

Primary

Adult

Eligible

0-100%

101-

130%

Over

Income

Foster

Child

Home-

less

Public

Assist. Yes No Former Yes No Yes No

$0

to

$2999

$3000

to

$5999

$6000

to

$8999

$9000

to

$11999

$12000

to

$14999

$15000

and

Over

Report: Management Report - Eligibility Income

Agency: Region 9 ESC

Subtotals for Site: BOWIE

31 27 0 0 1 2 1 2 29 0 1 30 16 15 12 1 0 2 3 13

Subtotals for Site: BROOK VILLAGE (HS/PreK)

50 44 0 0 2 0 4 1 49 0 4 46 28 22 15 3 5 4 5 18

Subtotals for Site: BURKBURNETT

56 49 0 0 4 0 3 0 51 3 4 52 23 33 14 5 5 3 5 24

Subtotals for Site: CITYVIEW

19 18 0 0 0 1 0 0 18 0 1 18 13 6 4 0 1 1 2 11

Subtotals for Site: Cunningham Elementary

15 11 0 0 0 4 0 0 15 0 0 15 2 13 4 2 2 1 2 4

Subtotals for Site: ELECTRA HEADSTART

14 10 0 0 1 3 0 0 12 0 0 14 6 8 7 0 1 1 2 3

Subtotals for Site: FARRIS CENTER

208 156 0 0 8 18 26 5 201 2 20 188 95 113 88 13 18 10 26 53

Subtotals for Site: Gainesville Head Start

70 54 0 0 3 11 2 0 66 1 4 66 33 37 19 1 3 3 8 36

Subtotals for Site: HES HEAD START

13 10 0 2 0 0 1 0 13 0 1 12 3 10 3 0 0 0 2 8

Subtotals for Site: Nocona HS

27 24 0 0 1 2 0 0 27 0 0 27 11 16 7 1 1 2 5 11

Subtotals for Site: NORTHWEST

51 41 0 0 1 3 6 1 50 0 5 46 17 34 18 5 2 3 2 21

Subtotals for Site: Petrolia (HS/PreK)

10 7 0 2 0 1 0 0 9 0 0 10 1 9 5 0 0 0 2 3

Subtotals for Site: ROSEWOOD HEAD START

74 50 0 0 0 9 15 5 69 0 12 62 36 38 36 7 7 3 2 19

Subtotals for Agency: Region 9 ESC

638 501 0 4 21 54 58 14 609 6 52 586 284 354 232 38 45 33 66 224

Report Totals

638 501 0 4 21 54 58 14 609 6 52 586 284 354 232 38 45 33 66 224

© ChildPlus

6/4/2019

2:43 PM

2004 - Management Report - Eligibility Income

Program Term: Head Start 2018-2019, Enrollment Status: Enrolled

1 of 1

stacey.j

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2:43 pm Region 9 ESC 2005 - Management Report - End of Month Enrollment stacey.j

Program Term: Head Start 2018-2019, Replacement In Same Site, Replacement In Same Classroom, Reporting Date: 5/31/2019

6/4/2019 1

Region 9 ESC Total Actual

Enrollment Vacancies Days Vacant

(Avg)

BOWIE

31 31 0 0 Head Start Totals: (Avg)

BROOK VILLAGE (HS/PreK)


BURKBURNETT


CITYVIEW


Cunningham Elementary


ELECTRA HEADSTART


FARRIS CENTER


Gainesville Head Start


HES HEAD START


Nocona HS


NORTHWEST


Petrolia (HS/PreK)


ROSEWOOD HEAD START


642 4 638 Region 9 ESC Totals: 20 (Avg)

This report shows children/pregnant mothers who were either enrolled on the Reporting Date or were terminated and not replaced within 30 days prior to the Reporting Date. Report Format Copyright © Management Information Technology USA, Inc.

59

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2:42 PM stacey.jRegion 9 ESC

3501 - Management Report - DisabilityProgram Term: Head Start 2018-2019, Enrollment Status: Enrolled, Dropped, Drop/Wait, Drop/Accept, Completed

Agency Summary - Region 9 ESC

ReceivedServices

Children with an IEP or IFSP(% of funded enrollment)

Primary DisabilityChildren

104

0

0

0

104

00.0%

16.5%

0.0%

0.0%

0.0%

16.5%104

0

0

0

104

0Total Closed

Total Open

Closed IFSP

Open IFSP

Closed IEP

Open IEP Autism 2

Emotional disturbance 1

Health impairment 4

Hearing impairment, includi 1

Non-categorical/developme 13

Orthopedic impairment 2

Speech or language impair 81

104

Funded:

630

0<blank>

95More than 30 days

0Next 30 days

Past Due 9

IEP / IFSPs Due

© ChildPlus*Closed Record

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of 16/4/2019

2:44 PM stacey.jRegion 9 ESC

2006 - Management Report - Waitlist

Participants on the Waitlist as of 5/31/19

Waitlist

Region 9 ESC

Location: BOWIE

Program: Head Start 15

BOWIE Totals: 15

Location: BURKBURNETT


BURKBURNETT Totals: 15

Location: CITYVIEW


CITYVIEW Totals: 8

Location: ELECTRA HEADSTART


ELECTRA HEADSTART Totals: 2

Location: FARRIS CENTER


FARRIS CENTER Totals: 8

Location: Gainesville Head Start


Gainesville Head Start Totals: 12

Location: HES HEAD START


HES HEAD START Totals: 9

Location: Nocona HS


Nocona HS Totals: 6

Location: Petrolia (HS/PreK)


Petrolia (HS/PreK) Totals: 3

Location: ROSEWOOD HEAD START


ROSEWOOD HEAD START Totals: 1

77Region 9 ESC Totals:


© ChildPlus

SAMPLE

61

Term: Head Start 2018-2019, Status: Enrolled, Enrolled: 5/1/2019 - 5/31/2019

Region 9 ESCBOWIEBowie Classroom 1Name (Last, First) Primary

LanguagePrimary Language At Home

14 English1 Spanish

14 English1 Spanish

Bowie Classroom 2Name (Last, First) Primary


14 English2 Spanish

14 English2 Spanish

Summary Information for Site

BOWIE28 English3 Spanish

28 English3 Spanish

BROOK VILLAGE (HS/PreK)Brook Village Classroom 7Name (Last, First) Primary


14 English3 Spanish

14 English3 Spanish

Brook Village Classroom 8Name (Last, First) Primary


13 English1 Portuguese2 Spanish


Brook VillageClassroom 14Name (Last, First) Primary


17 Spanish 1 English16 Spanish


BROOK VILLAGE (HS/PreK)27 English1 Portuguese22 Spanish


BURKBURNETTBurkburnett HS-1Name (Last, First) Primary


16 English1 Spanish

16 English1 Spanish

Burkburnett HS-2Name (Last, First) Primary


19 English 19 English

Burkburnett HS-3Name (Last, First) Primary


20 English 20 EnglishSummary Information for Site

BURKBURNETT55 English1 Spanish

55 English1 Spanish

Region 9 ESC1008 - Primary Language at Home

Page 1 of 66/6/201910:01 AMstacey.j

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62

Region 9 ESCCITYVIEWCity View Classroom 1Name (Last, First) Primary


18 English1 Vietnamese



CITYVIEW18 English1 Vietnamese


Cunningham ElementaryCunningham Classroom AName (Last, First) Primary



Cunningham Elementary15 English 15 English

ELECTRA HEADSTARTELECTRA HEADSTART 1Name (Last, First) Primary



ELECTRA HEADSTART14 English 14 English

FARRIS CENTERFarris Classroom 02Name (Last, First) Primary



Farris Classroom 04Name (Last, First) Primary


16 English 14 English2 Spanish






7 English8 Spanish

8 English7 Spanish









SAMPLE

63

Region 9 ESCFARRIS CENTERFarris Classroom 20Name (Last, First) Primary


15 English1 Spanish

15 English1 Spanish









11 English2 Spanish

11 English2 Spanish



14 English2 Spanish

14 English2 Spanish







FARRIS CENTER195 English13 Spanish

193 English15 Spanish

Gainesville Head StartGainesville AName (Last, First) Primary


16 English1 Spanish

16 English1 Spanish

Gainesville BName (Last, First) Primary


9 English8 Spanish

8 English9 Spanish

Gainesville CName (Last, First) Primary


11 English7 Spanish

9 English9 Spanish



SAMPLE

64

Region 9 ESCGainesville Head StartGainesville DName (Last, First) Primary


16 English2 Spanish

16 English2 Spanish


Gainesville Head Start52 English18 Spanish


HES HEAD STARTHES HEAD START AName (Last, First) Primary



HES HEAD START13 English 13 English

Nocona HSNocona Classroom AName (Last, First) Primary


10 English2 Spanish

10 English2 Spanish

Nocona Classroom BName (Last, First) Primary


10 English5 Spanish

10 English5 Spanish


Nocona HS20 English7 Spanish

20 English7 Spanish

NORTHWESTNorthwest Classroom 1Name (Last, First) Primary


16 English1 Spanish

16 English1 Spanish

Northwest Classroom 2Name (Last, First) Primary


1 Arabic15 English1 Spanish

1 Arabic14 English2 Spanish



SAMPLE

65

Region 9 ESCNORTHWESTNorthwest Classroom 3Name (Last, First) Primary


16 English1 Gujarati

15 English1 Gujarati1 Spanish


NORTHWEST1 Arabic47 English1 Gujarati2 Spanish

1 Arabic45 English1 Gujarati4 Spanish

Petrolia (HS/PreK)PetroliaName (Last, First) Primary



Petrolia (HS/PreK)10 English 10 English

ROSEWOOD HEAD STARTRosewood Classroom 1Name (Last, First) Primary


14 English2 Spanish

14 English2 Spanish

Rosewood Classroom 3Name (Last, First) Primary


13 English1 Spanish

13 English1 Spanish






12 English1 Spanish

12 English1 Spanish



SAMPLE

66

Region 9 ESCROSEWOOD HEAD STARTRosewood Classroom 8Name (Last, First) Primary


11 English3 Spanish

11 English3 Spanish


ROSEWOOD HEAD START67 English7 Spanish


Summary Information for Agency

Region 9 ESC1 Arabic561 English1 Gujarati1 Portuguese73 Spanish1 Vietnamese

1 Arabic551 English1 Gujarati1 Portuguese83 Spanish1 Vietnamese

Summary Information for Report





SAMPLE

67

Classroom English Spanish Total Other Spanish Speaking StaffBowie 1 14 1 15Bowie 2 14 2 16Brook Village 7 14 3 17Brook Village 8 13 2 16 1Brook Village 14 0 17 17 R. RodriguezBurkburnett HS-1 16 1 17Burkburnett HS-2 19 0 19Burkburnett HS-3 20 0 20City View 1 18 1 19Cunningham A 15 0 15Electra HS 1 14 0 14Farris 02 16 0 16Farris 04 16 0 16Farris 13 16 0 16 C. JohnstonFarris 15 7 8 15 G. Chavez, A. OrdunoFarris 17 16 0 16Farris 19 17 0 17Farris 20 15 1 16 V. SaldanaFarris 21 17 0 17Farris 22 16 0 16Farris 23 11 2 13Farris 24 14 2 16 C. HerreraFarris 25 17 0 17 R. FarisFarris 26 17 0 17 A. MartellGainesville A 16 1 17Gainesville B 9 8 17 D. VillaGainesville C 11 7 18 V. ChopinGainesville D 16 2 18Henrietta A (HES A) 13 0 13Nocona A 10 2 12 B. Hinijosa-scheduleNocona B 10 5 15 B. Hinijosa-scheduleNorthwest 1 16 1 17 L. PerezNorthwest 2 15 1 17 1Northwest 3 16 0 17 1Petrolia 10 0 10Rosewood 1 14 2 16Rosewood 3 13 1 14Rosewood 4 17 0 17Rosewood 7 12 1 13 I. WheelerRosewood 8 11 3 14 R. Barron

Total: 638

14 classroomsClassroom is compliantCarefully monitorClassroom is non-compliant

Language Supports in the Classroom - Monitoring May 2019

SAMPLE

68

Breakfast Lunch Snack Breakfast Lunch Snack Breakfast Lunch Snack Breakfast Lunch Snack Breakfast Lunch Snack Breakfast Lunch Snack2.14 3.31 0.91 2.14 3.31 0.91 2.14 3.31 0.91 2.14 3.31 0.91 2.14 3.31 0.91 2.14 3.31 0.91

Bowie 1,153.46$ 1,784.09$ 490.49$ 843.16$ 1,304.14$ 358.54$ 999.38$ 1,542.46$ 424.06$ Bowie 1,040.04 1,608.66 442.26 0.00 0.00 0.00 0.00 0.00 0.00Burkburnett 1,765.50$ 2,730.75$ 750.75$ 1,613.56$ 2,495.74$ 686.14$ 1,936.70$ 2,995.55$ 823.55$ Burkburnett 1,900.32 2,939.28 808.08 0.00 0.00 0.00 0.00 0.00 0.00City View 535.00$ 827.50$ 227.50$ 564.96$ 873.84$ 240.24$ 723.32$ 1,118.78$ 307.58$ City View 674.10 1,042.65 286.65 0.00 0.00 0.00 0.00 0.00 0.00Electra 567.10$ 877.15$ 241.15$ 464.38$ 718.27$ 197.47$ 520.02$ 804.33$ 221.13$ Electra 543.56 840.74 231.14 0.00 0.00 0.00 0.00 0.00 0.00Gainesville 2,129.30$ 3,290.14$ 904.54$ 1,652.08$ 2,552.01$ 701.61$ 2,178.52$ 3,369.58$ 926.38$ Gainesville 2,634.34 4,074.61 1,120.21 0.00 0.00 0.00 0.00 0.00 0.00Henrietta 376.64$ 582.56$ 160.16$ 344.54$ 532.91$ 145.60$ 438.70$ 678.55$ 186.55$ Henrietta 372.36 579.25 157.43 0.00 0.00 0.00 0.00 0.00 0.00Nocona 845.30$ 1,307.45$ 359.45$ 768.26$ 1,188.29$ 326.69$ 909.50$ 1,406.75$ 386.75$ Nocona 1,097.82 1,698.03 466.83 0.00 0.00 0.00 0.00 0.00 0.00Petrolia 333.84$ 516.36$ 141.96$ 241.82$ 374.03$ 102.83$ 314.58$ 486.57$ 133.77$ Petrolia 301.74 466.71 128.31 0.00 0.00 0.00 0.00 0.00 0.00Wichita Falls 13,734.52$ 21,243.58$ 5,840.38$ 11,898.40$ 18,403.60$ 5,059.60$ 13,749.50$ 21,266.75$ 5,846.75$ Wichita Falls 13,567.60 20,985.40 5,769.40 0.00 0.00 0.00 0.00 0.00 0.00Total $21,440.66 $33,159.58 $9,116.38 $18,391.16 $28,442.83 $7,818.72 $21,770.22 $33,669.32 $9,256.52 Total $22,131.88 $34,235.33 $9,410.31 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

$63,716.62 $54,652.71 $64,696.06 $65,777.52 $0.00 $0.00

$65,777.52

Breakfast Lunch Snack Breakfast Lunch Snack Breakfast Lunch Snack Breakfast Lunch Snack Breakfast Lunch Snack Breakfast Lunch Snack2.14 3.31 0.91 2.14 3.31 0.91 2.14 3.31 0.91 2.14 3.31 0.91 2.14 3.31 0.91 2.14 3.31 0.91

Bowie $1,189.84 $1,843.67 $506.87 924.48 1,426.61 391.30 1,215.52 1,873.46 515.06 Bowie 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Burkburnett $1,964.52 $3,038.58 $834.47 1,587.88 2,456.02 675.22 2,234.16 3,455.64 950.04 Burkburnett 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00City View $763.98 $1,181.67 $324.87 644.14 996.31 273.91 862.42 1,333.93 366.73 City View 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Electra $543.56 $840.74 $231.14 466.52 721.58 198.38 577.80 893.70 245.70 Electra 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Gainesville $2,330.46 $3,601.28 $990.08 2,180.66 3,372.89 927.29 2,572.28 3,978.62 1,093.82 Gainesville 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Henrietta $479.36 $738.13 $200.20 359.52 556.08 152.88 524.30 810.95 222.95 Henrietta 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Nocona $1,001.52 $1,549.08 $425.88 856.00 1,324.00 364.00 1,078.56 1,668.24 458.64 Nocona 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Petrolia $368.08 $569.32 $156.52 250.38 387.27 106.47 387.34 599.11 164.71 Petrolia 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Wichita Falls $15,159.76 $23,448.04 $6,446.44 11,838.48 18,310.92 5,034.12 16,022.18 24,778.66 6,812.26 Wichita Falls 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Total $23,801.08 $36,810.51 $10,116.47 19,108.06 29,551.68 8,123.57 25,474.56 39,392.31 10,829.91 Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

$70,728.06 $56,783.31 $75,696.78 Monthly Total $0.00 $0.00 $0.00

4th Quarter Total $0.00

November December January February March April May June July August September October TotalBowie 3,428.04 2,505.84 2,965.90 3,540.38 2,742.39 3,604.04 3,090.96 0.00 0.00 0.00 0.00 0.00 21,877.55Burkbunett 5,247.00 4,795.44 5,755.80 5,837.57 4,719.12 6,639.84 5,647.68 0.00 0.00 0.00 0.00 0.00 38,642.45City View 1,590.00 1,679.04 2,149.68 2,270.52 1,914.36 2,563.08 2,003.40 0.00 0.00 0.00 0.00 0.00 14,170.08Electra 1,685.40 1,380.12 1,545.48 1,615.44 1,386.48 1,717.20 1,615.44 0.00 0.00 0.00 0.00 0.00 10,945.56Gainesville 6,323.98 4,905.70 6,474.48 6,921.82 6,480.84 7,644.72 7,829.16 0.00 0.00 0.00 0.00 0.00 46,580.70Henrietta 1,119.36 1,023.05 1,303.80 1,417.69 1,068.48 1,558.20 1,109.04 0.00 0.00 0.00 0.00 0.00 8,599.62Nocona 2,512.20 2,283.24 2,703.00 2,976.48 2,544.00 3,205.44 3,262.68 0.00 0.00 0.00 0.00 0.00 19,487.04Petrolia 992.16 718.68 934.92 1,093.92 744.12 1,151.16 896.76 0.00 0.00 0.00 0.00 0.00 6,531.72Wichita Falls 40,818.48 35,361.60 40,863.00 45,054.24 35,183.52 47,613.10 40,322.40 0.00 0.00 0.00 0.00 0.00 285,216.34

Total 63,716.62 54,652.71 64,696.06 70,728.06 56,783.31 75,696.78 65,777.52 0.00 0.00 0.00 0.00 0.00 452,051.06

September October

Monthly Total

2nd Quarter Total $203,208.15

Monthly Total Monthly Total

1st Quarter Total $183,065.39 3rd Quarter Total

February March April August

2018-2019 Head StartUSDA Reimbursement

November December January May June July

SAMPLE

69

Region 9 ESC Head Start Observation and Monitoring Report

Region 9 ESC Monitor: Courtney Cooner Month: May Year: 2019 Areas Monitored:

• ERSEA 1305 • Health 1304.20 • Family/Community Partnerships and Parent Involvement 1304.40 • Mental Health 1304.24 • Transportation 1310 • Nutrition 1302.44

SUMMARY REPORT: STRENGTHS: ERSEA: End of the month enrollment for May was 638. All sites maintained a waitlist throughout the year. The Region 9 total waitlist is 77. Two over income children with a disability at Henrietta and two over income children at Petrolia have been approved for enrollment due to the waitlist being exhausted at the time an opening occurred. There has been a high turnover of children in foster care. This is possibility due to the recent privatization of foster care at the state level and children are having to move to different homes. Attendance: All Head Start sites, except Henrietta, had attendance above 85% for the month of May (see notes below). The average daily attendance for May for all Region 9 sites was 93.98%. 88 children ended the year in the moderate risk category (10-20%) and 11 children in the severe risk category (20% and over) for excessive absences. Follow up monitoring did occur throughout the year to ensure appropriate referrals and supports are in place. Child Files: Child file are being monitoring with good results. So far, all sites monitored are in compliance. The website has been updated with forms and the child file monitoring tool for teachers is available for them to begin self-monitoring Health: Region 9 Health requirements completion totals (within 90 days of entry) to date are Dentals 98.59% and Physicals 99.06%. At this time, only 1 child does not have insurance in Texas (he moved from another state), 4 do not have insurance, and 1 is not eligible. Follow ups are occurring with these families to ensure Medicaid applications are in place. Nutrition: Head Start Nutrition monitoring occurred in October. All sites are in compliance with USDA and Head Start standards. The Cooking Matters in the Classroom course from the North Texas Area Food Bank have occurred at the Wichita Falls, Burkburnett, Petrolia, Electra, and City View campuses. Family/Community Partnerships and Parent Involvement: Conscious Discipline parenting classes have begun at all campuses. In May, 51 parents received conscious discipline training on Consequences. For the year, 843 parents received training on various conscious discipline strategies. All sites held parent committee meetings and/or family activities in May. Mental Health: Referrals continue services are being provided by the Mental Health Consultants at the individual, classroom, and family level. Monitoring has revealed a need to update the Mental Health Classroom Observation tool. This will occur with the Mental Health workers in our next service area meeting. We will continue to look into way to incorporate the at home Conscious Discipline curriculum make and take on home visits since it was so well received by parents. Transportation: All sites that provide transportation are in compliance. NON-COMPLIANCE: none Responsive/Correction Action:

70

Standard Procedure: Communication and monitoring reports are shared with the teacher, principals/site managers and the Head Start director concerning any non -compliances.

71

Bowie Areas Reviewed: Findings:

ERSEA: Compliant Funded Enrollment/Monthly Enrollment 31 / 31

Income Eligible 0% - 100% ...... 27 *Over Income ........................... 0 Foster Child .............................. 1 Homeless .................................. 2 Public Assistance .................... 1 Waitlist . ................................... 15 Compliant Monthly Average Daily Attendance: 92.22% Compliant

Health: Compliant 30 day requirements: 100%

45 day requirements: 100% 90 day requirements: 96.77% Dentals completed within 90 days

96.77% Physicals completed within 90 days Nutrition: Compliant Family/Community/Parent Involvement: Compliant Mental Health: Compliant

NOTES: Burkburnett Areas Reviewed: Findings:


Income Eligible 0% - 100% ...... 49 *Over Income ........................... 0 Foster Child .............................. 4 Homeless .................................. 0 Public Assistance ..................... 3 Waitlist . ................................... 15 Compliant Monthly Average Daily Attendance: 89.40% Compliant



100% Physicals completed within 90 days Nutrition: Compliant Family/Community/Parent Involvement: Compliant Mental Health: Compliant

NOTES:

72

City View Areas Reviewed: Findings:




45 day requirements: 100% 90 day requirements: 100% Dentals completed within 90 days


NOTES: *Approved to not enroll one child in May

Electra Areas Reviewed: Findings:





100% Physicals completed within 90 days Nutrition: Compliant Family/Community/Parent Involvement: Compliant Mental Health: Compliant Transportation- ongoing monitoring at site: Compliant

NOTES: *Approved to not enroll one child in May

73

Gainesville Areas Reviewed: Findings:





100% Physicals completed within 90 days Nutrition: Compliant Family/Community/Parent Involvement: Compliant Mental Health: Compliant Transportation- ongoing monitoring at site: Compliant

NOTES: One child is enrolled but is being provided services at the hospital/home since 10/2/18. She is being counted as an excused absence due to being sick.

Henrietta Areas Reviewed: Findings:






NOTES: *2 over Income Special Education children enrolled due to exhausted waitlist Average daily attendance – several sick/doctors notes, one child left town the last 2 weeks

74

Nocona Areas Reviewed: Findings:






NOTES:

Petrolia Areas Reviewed: Findings:





100% Physicals completed within 90 days Nutrition: Compliant Family/Community/Parent Involvement: Compliant Mental Health: Compliant Transportation- ongoing monitoring at site Compliant

NOTES: *2 over Income children enrolled due to exhausted waitlist

75

Wichita Falls: Brook Village Areas Reviewed: Findings: ERSEA: Compliant Funded Enrollment/Monthly Enrollment 50 / 50

Income Eligible 0% - 100% ...... 44 *Over Income ........................... 0 Foster Child .............................. 2 Homeless .................................. 0 Public Assistance .................... 4 Waitlist (WF combined) ........... 8 Compliant Monthly Average Daily Attendance: 93.26% Compliant



98% Physicals completed within 90 days Nutrition (All WF sites): Compliant Family/Community/Parent Involvement: Compliant Mental Health: Compliant Transportation: Compliant

NOTES:

Wichita Falls: Cunningham Areas Reviewed: Findings:





100% Physicals completed within 90 days Nutrition (All WF sites): Compliant Family/Community/Parent Involvement: Compliant Mental Health: Compliant Transportation: Compliant

NOTES:

76

Wichita Falls: Farris Areas Reviewed: Findings:





98.08% Physicals completed within 90 days Nutrition (All WF sites): Compliant Family/Community/Parent Involvement: Compliant Mental Health: Compliant Transportation- ongoing monitoring by Durham Compliant

NOTES:

Wichita Falls: Northwest Areas Reviewed: Findings:





100% Physicals completed within 90 days Nutrition (All WF sites): Compliant Family/Community/Parent Involvement: Compliant Mental Health: Compliant Transportation- ongoing monitoring by Durham Compliant

NOTES:

77

Wichita Falls: Rosewood Areas Reviewed: Findings:





100% Physicals completed within 90 days Nutrition (All WF sites): Compliant Family/Community/Parent Involvement: Compliant Mental Health: Compliant Transportation- ongoing monitoring by Durham Compliant

NOTES:

78


Region 9 ESC Monitor: Sharon West Month: May Year: 2019 Areas Monitored:

• Coaching 1302.92 • Disabilities Services 1302.60 • Education 1302.30 • Safe Environments/Health and Safety 1302.47

SUMMARY REPORT: STRENGTHS: Coaching: Seventeen staff members are receiving coaching services. Education: All classrooms completed the third wave of CLI testing. Three classrooms were observed using the CLASS tool and met minimum requirements. One classroom regained compliance with the Curriculum Fidelity Tool. Disabilities Services: Overall disabilities for Region 9 Head Start were at 16% for the month of May. All classrooms turned in a disability tracking form for the month. Thirty-nine classrooms were monitored and are compliant with the Disabilities Monitoring Tool. Safe Environment/Health and Safety: All sites turned in the Daily Playground Checklist. Thirty-nine classrooms are compliant in turning in the third Health and Safety checklist. There are two preventative work orders for playgrounds turned in for the month of May One gym has a preventative work order turned in for the month of May. One building has a preventative work order turned in for the month of May. One classroom was monitored and found to be compliant in keeping the environment safe by adding lids to two trashcans.

79

NON-COMPLIANCE:

• One classroom continues to be non-compliant with meeting minimal requirements in CLASS in the areas of Emotional Support, Classroom Organization and Instructional Support.

• One classroom is non-compliant in having parent consent to test forms in Section 7 of the child files.

Responsive/Correction Action:

• The non-compliant classroom that did not meet minimal requirements in CLASS is receiving

ongoing support and monitoring from Region 9 staff. • The non-compliant classroom with disabilities has been given a deadline to have the parent

consent to test forms in the child files.

Standard Procedure: Communication and monitoring reports are shared with the teacher, principals/site managers and the Head Start director concerning any non-compliances.

Actions:

80

Bowie Areas Reviewed: Findings:

Education: CLASS Compliant CLI CIRCLE Progress Monitoring Compliant Anecdotal Notes Not monitored Disability: Disability Tracking Compliant

Safe Environment/Health and Safety: Compliant

NOTES:

Coaching: Two staff members are receiving coaching services.

Burkburnett Areas Reviewed: Findings:

Education: CLASS Not monitored CLI CIRCLE Progress Monitoring Compliant Anecdotal Notes Not monitored Disability: Disability Tracking Compliant

Safe Environment/Health and Safety: Compliant NOTES: Coaching: One staff member is receiving coaching services. Education: Classroom 2 was monitored using the Curriculum Fidelity Tool on April 1, 2019 and was found to be non-compliant. The classroom continues to receive support from the Region 9 Head Start staff. City View Areas Reviewed: Findings: Education: CLASS Not monitored CLI CIRCLE Progress Monitoring Compliant Anecdotal Notes Not monitored Disability: Disability Tracking Compliant


NOTES:

81

Electra Areas Reviewed: Findings:



NOTES:

Gainesville Areas Reviewed: Findings:



NOTES: Coaching: Four staff members are receiving coaching services. Safe Environments/Health and Safety: The site has evaluated the mulch levels on the playground and is working with Region 9 to purchase more.

Henrietta Areas Reviewed: Findings:


Safe Environment/Health and Safety: Compliant NOTES:

82

Nocona Areas Reviewed: Findings:

Education: CLASS Non-Compliant (see notes below) CLI CIRCLE Progress Monitoring Compliant Anecdotal Notes Not monitored Disability: Disability Tracking Non-Compliant (see notes below) Safe Environment/Health and Safety: Non-Compliant (see notes below)

NOTES: Two staff members are receiving coaching services. Education: Classroom B was observed using the CLASS tool on April 24, 2019 and did not meet minimum expectations in the areas of Emotional Support, Classroom Organization and Instructional Support. The classroom was monitored again on May 15, 2019 and continues to not meet minimum expectations. A Plan of Action is in place and continues to receive support from Region 9 Head Start staff. Disabilities: Classroom B was non-compliant due to child files that did not have the parent consent to test in Section 7 when monitored on April 24, 2019. ***The child files were monitored on May 15, 2019 and found to be compliant. Safe Environments/Health and Safety: The Health and Safety Checklist was not turned in by the due date. The classroom regained compliance on May 23, 2019 by sending in the form.

Petrolia Areas Reviewed: Findings:

Education: CLASS Not monitored CLI CIRCLE Progress Monitoring Compliant Anecdotal Notes Compliant Disability: Disability Tracking Compliant


NOTES: Coaching: One staff member is receiving coaching services. Education: The classroom was non-compliant in turning in anecdotal notes for the month of December. The classroom regained compliance in May Safe Environments/Health and Safety: A preventative work order was turned in on May 23, 2019 to repair the caterpillar tunnel on the playground that is broken

83

Wichita Falls: Brook Village Areas Reviewed: Findings:


Safe Environment/Health and Safety: Compliant NOTES: Education: Classroom 14 was monitored on April 23, 2019 and found to be non-compliant in six areas of the Curriculum Fidelity Tool. The classroom was monitored again on May 5, 2019 and found to be non-compliant in three remaining areas on the Curriculum Fidelity Tool, and two trashcans did not have lids. The classroom was monitored once again on May 15, 2019 and found to be compliant in all areas. Wichita Falls: Cunningham

Areas Reviewed: Findings: Education: CLASS Not monitored CLI CIRCLE Progress Monitoring Compliant Anecdotal Notes Not monitored Disability: Disability Tracking Compliant


NOTES: One staff member is receiving coaching services. Education: The classroom was monitored with the Curriculum Fidelity Tool on May 9, 2019 and found to be compliant in all areas.

Wichita Falls: Farris Areas Reviewed: Findings:

Education: CLASS Compliant CLI CIRCLE Progress Monitoring Compliant Anecdotal Notes Not monitored Disability: Disability Tracking Compliant

84


NOTES: Coaching: Seven staff members are receiving coaching services. Education: Classroom 26 was observed using the CLASS tool and did not meet minimum requirements in Emotional Support, Classroom Organization and Instructional Support. The classroom will be reassessed on May 13, 2019 after four weeks of intervention from the mental health worker and required training. ***Classroom 26 was observed using the CLASS tool on May 14, 2019 and met minimum requirements. Safe Environments/Health and Safety: A preventative work order was turned in on May 2, 2019 to reattach the padding on the back wall of the gym. Repairs were made on May 3, 2019 by removing the old anchors and replacing them with two new anchors. A preventative work order was turned on May 13, 2019 to remove the door stops outside of the north doors. The old doorsteps were removed on May 15, 2019. A preventative work order was turned in on May 13, 2019 to put something on the pavilion by the playground to keep the birds out and prevent droppings underneath. Wichita Falls: Northwest

Areas Reviewed: Findings: Education: CLASS Compliant CLI CIRCLE Progress Monitoring Compliant Anecdotal Notes Not monitored Disability: Disability Tracking Compliant

Safe Environment/Health and Safety: Compliant NOTES: Education: Classroom 3 was observed using the CLASS tool and met minimum requirements. Wichita Falls: Rosewood

Areas Reviewed: Findings: Education: CLASS Not monitored CLI CIRCLE Progress Monitoring Compliant Anecdotal Notes Not monitored

85

Disability: Disability Tracking Compliant


NOTES:

86


Fiscal May 2018

Submitted June 18, 2018 Quality Assurance Staff reporting: Allison Cummings, Region 9 ESC Summary Report:

A. Strengths: The following sites have submitted their May reports: Burkburnett, City View, Electra, Nocona & Petrolia

B. Non-Compliance (Exceptions): The following sites have not yet submitted their May reports: Bowie, Gainesville, Henrietta & Wichita Falls

C. Response/Corrective Action: Districts have been emailed and should be submitting their reports within the next week. ACTIONS:

87

SAMPLE

88

SAMPLE

89

SAMPLE

90

SAMPLE

91

SAMPLE

92

SAMPLE

93

Budget

Program: FIN3050Date Run:

Cnty Dist:

File ID: C

08-09-2019 9:28 AM

243-950

As of July

Board Report

REGION 9 ESC

Fund 294 / 1 HEAD START

Page 1 of 3

EstimatedRevenue(Budget)

RevenueBalance

PercentRealized

Detail Comparison of Revenue to Budget

RevenueRealizedCurrent

RevenueRealizedTo Date

5000 - REVENUE CONTROL ACCOUNTS

5700 - REVENUE-LOCAL & INTERMEDIATE

5740 - OTHER REVENUES-LOCAL SOURCES

HEAD START REVENUE5749-00.999-1-00000 .00%.00.00.00.00

.00.00.00 .00%.00Sub Total 5740

Total REVENUE-LOCAL & INTERMEDIATE .00%.00.00.00.00

5900 - FEDERAL PROGRAM REVENUES

5930 - VOC ED NON FOUNDATION

FEDERAL REVENUE FROM5939-00.000-1-00000 .00%854,002.00.00.00854,002.00

.00.00854,002.00 .00%854,002.00Sub Total 5930

Total FEDERAL PROGRAM REVENUES .00%854,002.00.00.00854,002.00

.00%854,002.00.00.00854,002.00Total Revenue Local-State-Federal

854,002.00.00.00854,002.00.00000Total for .00%

SAMPLE

94

Budget


Cnty Dist:

File ID: C

08-09-2019 9:28 AM

243-950

As of July

Board Report

REGION 9 ESC


Page 2 of 3

EncumbranceYTD Balance

PercentRealized

Detail Comparison of Expenditures and Encumbrances to Budget

ExpenditureYTD

CurrentExpenditure

6000 - EXPENDITURES/EXPENSE CONTROL A

13 - INSTRUCTIONAL STAFF DEVELOPMNT

6100 - PAYROLL COSTS

TEMP SALARIES6116-00.999-1-01000 .00%-4,900.00.00.00.00-4,900.00

TEMP WORKER6116-00.999-1-04000 .00%-2,000.00.00.00.00-2,000.00

SS/MEDICARE6141-00.999-1-01000 .00%-50.00.00.00.00-50.00

SS/MEDICARE6141-00.999-1-04000 .00%-29.00.00.00.00-29.00

WORKERS COMP6143-00.999-1-01000 .00%-25.00.00.00.00-25.00

WORKER'S COMP6143-00.999-1-04000 .00%-1.00.00.00.00-1.00

UNEMPLOYMENT6145-00.999-1-01000 .00%-25.00.00.00.00-25.00

UNEMPLOYMENT6145-00.999-1-04000 .00%-1.00.00.00.00-1.00

TRS6146-00.999-1-04000 .00%-153.00.00.00.00-153.00

.00.00.00-7,184.00 .00%-7,184.00Sub Total 6100

6200 - PROFESSIONAL AND CONTRACTED SE

CONTRACTED PROF6216-00.999-1-01000 12.69%-56,095.818,156.198,156.19.00-64,252.00

CONSULTANT6291-00.999-1-04000 .00%-5,000.00.00.00.00-5,000.00

MGMT WORKSHOP FEE6295-01.999-1-01000 .00%-45.00.00.00.00-45.00

MGMT FEE WORKSHOP6295-01.999-1-04000 88.89%-20.00160.00160.00.00-180.00

TECH SUPPORT6295-02.999-1-01000 23.33%-690.00210.00210.00.00-900.00

8,526.198,526.19.00-70,377.00 12.12%-61,850.81Sub Total 6200

6300 - SUPPLIES AND MATERIALS

GENERAL SUPPLIES6399-00.999-1-01000 .00%-1,225.00.00.00.00-1,225.00

GENERAL/INSTR.6399-00.999-1-04000 .00%4,200.8624.9424.944,175.92.00

GRAPHICS6399-02.999-1-01000 .00%21.0021.0021.00.00.00

REPRODUCTION6399-03.999-1-01000 20.11%-798.92201.08201.08.00-1,000.00

247.02247.024,175.92-2,225.00 11.10%2,197.94Sub Total 6300

6400 - OTHER OPERATING EXPENSES

EMPLOYEE TRAVEL6411-00.999-1-01000 6.67%-1,400.00100.00100.00.00-1,500.00

NON-EMPLOYEE TRAVEL6419-00.999-1-01000 .00%-100.00.00.00.00-100.00

OTHER6499-00.999-1-04000 .00%-3,887.00.00.00.00-3,887.00

FOOD6499-02.999-1-01000 .00%-200.00.00.00.00-200.00

100.00100.00.00-5,687.00 1.76%-5,587.00Sub Total 6400

Total Function 13 INSTRUCTIONAL STAFF 10.38%-72,423.878,873.218,873.214,175.92-85,473.00

32 - ATTENDANCE & SOCIAL WORK SVS


CONT PROF ESC STAFF6216-00.999-1-01000 4.92%-30,721.261,590.741,590.74.00-32,312.00

TECH SUPPORT6295-02.999-1-01000 23.12%-369.00111.00111.00.00-480.00

1,701.741,701.74.00-32,792.00 5.19%-31,090.26Sub Total 6200


EMPLOYEE TRAVEL6411-00.999-1-01000 .00%-2,000.00.00.00.00-2,000.00

.00.00.00-2,000.00 .00%-2,000.00Sub Total 6400

Total Function 32 ATTENDANCE & SOCIAL 4.89%-33,090.261,701.741,701.74.00-34,792.00

51 - PLANT MAINTENANCE & OPERATION


TELEPHONE6259-05.999-1-01000 25.33%-36.0337.9937.9975.98-150.00

FACILITY USE FEE6269-00.999-1-01000 19.50%-7,691.701,863.301,863.30.00-9,555.00

1,901.291,901.2975.98-9,705.00 19.59%-7,727.73Sub Total 6200

SAMPLE

95

Budget


Cnty Dist:

File ID: C

08-09-2019 9:28 AM

243-950

As of July

Board Report

REGION 9 ESC


Page 3 of 3

EncumbranceYTD Balance

PercentRealized

Detail Comparison of Expenditures and Encumbrances to Budget

ExpenditureYTD

CurrentExpenditure

6000 - EXPENDITURES/EXPENSE CONTROL A

51 - PLANT MAINTENANCE & OPERATION


INSURANCES6425-00.999-1-01000 49.41%-1,922.501,877.501,877.50.00-3,800.00

1,877.501,877.50.00-3,800.00 49.41%-1,922.50Sub Total 6400

Total Function 51 PLANT MAINTENANCE & 27.98%-9,650.233,778.793,778.7975.98-13,505.00

93 - PAYMENT TO MEMBER DISTRICT


PMTS. BOWIE-PAYROLL6493-01.924-1-01000 .00%-33,292.00.00.00.00-33,292.00

PMTS. BURKBURNETT-6493-01.926-1-01000 .00%-54,620.00.00.00.00-54,620.00

PMTS CITY VIEW-PAYROLL6493-01.929-1-01000 .00%-19,136.00.00.00.00-19,136.00

PMTS. ELECTRA-PAYROLL6493-01.931-1-01000 .00%-16,998.00.00.00.00-16,998.00

PMTS. HENRIETT-6493-01.937-1-01000 .00%-14,732.00.00.00.00-14,732.00

PMTS. NOCONA-PAYROLL6493-01.947-1-01000 .00%-28,051.00.00.00.00-28,051.00

PMTS. PETROLIA-PAYROLL6493-01.951-1-01000 .00%-11,244.00.00.00.00-11,244.00

PMTS. WFISD-PAYROLL6493-01.958-1-01000 .00%-427,274.00.00.00.00-427,274.00

PMTS. GAINESVILLE-6493-01.988-1-01000 .00%-79,326.00.00.00.00-79,326.00

PMTS. BOWIE CONTRACT6493-02.924-1-01000 .00%-1,125.00.00.00.00-1,125.00


PMTS. CITY VIEW CONTR.6493-02.929-1-01000 .00%-1,894.00.00.00.00-1,894.00

PMTS. NOCONA CONTR.6493-02.947-1-01000 .00%-2,452.00.00.00.00-2,452.00

PMTS. PETROLIA CONTR.6493-02.951-1-01000 .00%-88.00.00.00.00-88.00

PMTS. WFISD CONTR.6493-02.958-1-01000 .00%-10,500.00.00.00.00-10,500.00

PMTS. BOWIE-SUPPLIES6493-03.924-1-01000 .00%-713.00.00.00.00-713.00


PMTS. CITY VIEW-6493-03.929-1-01000 .00%-1,469.00.00.00.00-1,469.00

PMTS. NOCONA-SUPPLIES6493-03.947-1-01000 .00%-94.00.00.00.00-94.00

PMTS. WFISD-SUPPLIES6493-03.958-1-01000 .00%-1,917.00.00.00.00-1,917.00

PMTS. BURKBURNETT-6493-04.926-1-01000 .00%-80.00.00.00.00-80.00

PMTS. CITY VIEW-OTHER6493-04.929-1-01000 .00%-166.00.00.00.00-166.00

PMTS. BOWIE-T/TA6493-05.924-1-04000 .00%-310.00.00.00.00-310.00

PMTS. BURKBURNETT-6493-05.926-1-04000 .00%-560.00.00.00.00-560.00

PMTS. CITY VIEW-T/TA6493-05.929-1-04000 .00%-200.00.00.00.00-200.00

PMTS. ELECTRA-T/TA6493-05.931-1-04000 .00%-150.00.00.00.00-150.00

PMTS. HENRIETTA-T/TA6493-05.937-1-04000 .00%-130.00.00.00.00-130.00

PMTS. NOCONA-T/TA6493-05.947-1-04000 .00%-270.00.00.00.00-270.00

PMTS. PETROLIA-T/TA6493-05.951-1-04000 .00%-100.00.00.00.00-100.00

PMTS. WFISD-T/TA6493-05.958-1-04000 .00%-3,880.00.00.00.00-3,880.00

PMTS. GAINESVILLE-T/TA6493-05.988-1-04000 .00%-700.00.00.00.00-700.00

.00.00.00-720,232.00 .00%-720,232.00Sub Total 6400

Total Function 93 PAYMENT TO MEMBER .00%-720,232.00.00.00.00-720,232.00

1.68%-835,396.3614,353.7414,353.744,251.90-854,002.00Total Expenditures

-835,396.3614,353.7414,353.744,251.90-854,002.00988Total for 1.68%

End of Report

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