Policy Committee Annual Report 2012-2013 Early Head Start ...

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Policy Committee Annual Report 2012-2013 Early Head Start/FECEP/Head Start Fairfax County Public Schools Attachment A Page 1 There is a growing body of evidence highlighting the potential return on investment in early childhood development. The case for early learning compels public leaders to plan strategically for children to have access to high quality early childhood programs, resulting in long-term positive effects. Federal, state and local entities continue to struggle with committing funds to provide adequate numbers of quality early childhood programs to achieve these results. Despite adding additional classrooms this program year, the waitlist for the Family and Early Childhood Education Program/Head Start/Early Head Start (FECEP/HS/EHS) programs continued to grow. Fairfax County Office for Children has a waitlist of over 1135 children of which approximately 887 are on Fairfax County Public Schools’ waitlist. Program Description FECEP/ Head Start Program for Children Three and Four Years Old The FECEP/Head Start program is a child development program for three- and four-year-old children from income-eligible, low-income families. The program involves parents, community volunteers, and representatives from public and private agencies and organizations, working with staff to provide comprehensive services that address children’s educational, emotional, social, health, nutritional, and mental health needs as well as the needs of the children’s families. The program is funded to serve 1347 children in 59 elementary and 3 secondary schools throughout the county. The Pre-Kindergarten Program of Studies (Pre-K POS), which is aligned to the K-12 Program of Studies, is implemented in the FECEP/Head Start classrooms. Teaching young children in the 21st century requires connecting children’s thinking, concepts, and knowledge through developmentally appropriate, hands-on learning experiences. The alignment of the curriculum and assessments leads to increased success in Kindergarten and places children on a trajectory for later school success. Early Head Start Program for Infants, Toddlers, and Expectant Parents The Early Head Start program is a comprehensive program serving expectant parents, infants, toddlers, and their families. Currently, 48 eligible participants are being served through the class-based option at Clearview Elementary School (Herndon), Dogwood Elementary School (Reston) and Crestwood Elementary School (Springfield), which opened this year. The purpose of Early Head Start is to enhance children’s social-emotional, intellectual, and physical development, as well as to support parents’ efforts to maximize their potential in their parental roles. Program Updates During the 2012-2013 school year, the FECEP/Head Start program opened five additional classrooms at the following elementary schools: Hutchison, Lynbrook, Mason Crest, Mount Vernon Woods and Pine Springs. The program continued to receive federal funds to serve 242 students, ages three-to-five, in Head Start classrooms and 48 infants, toddlers and expectant parents in Early Head Start. Fairfax County, School Board, Title I and State funds supported the remaining 1105 four- to five-year old children in the program. Total funding for all programs for FY13 is $19,661,689 (Attachment B). Standards of Learning (SOL) data continue to be collected on cohorts of children who previously attended FECEP/HS. A larger percentage of former FECEP/HS students consistently passed the

Transcript of Policy Committee Annual Report 2012-2013 Early Head Start ...

Policy Committee Annual Report 2012-2013 Early Head Start/FECEP/Head Start

Fairfax County Public Schools

Attachment A Page 1

There is a growing body of evidence highlighting the potential return on investment in early childhood development. The case for early learning compels public leaders to plan strategically for children to have access to high quality early childhood programs, resulting in long-term positive effects. Federal, state and local entities continue to struggle with committing funds to provide adequate numbers of quality early childhood programs to achieve these results. Despite adding additional classrooms this program year, the waitlist for the Family and Early Childhood Education Program/Head Start/Early Head Start (FECEP/HS/EHS) programs continued to grow. Fairfax County Office for Children has a waitlist of over 1135 children of which approximately 887 are on Fairfax County Public Schools’ waitlist. Program Description FECEP/ Head Start Program for Children Three and Four Years Old The FECEP/Head Start program is a child development program for three- and four-year-old children from income-eligible, low-income families. The program involves parents, community volunteers, and representatives from public and private agencies and organizations, working with staff to provide comprehensive services that address children’s educational, emotional, social, health, nutritional, and mental health needs as well as the needs of the children’s families. The program is funded to serve 1347 children in 59 elementary and 3 secondary schools throughout the county. The Pre-Kindergarten Program of Studies (Pre-K POS), which is aligned to the K-12 Program of Studies, is implemented in the FECEP/Head Start classrooms. Teaching young children in the 21st century requires connecting children’s thinking, concepts, and knowledge through developmentally appropriate, hands-on learning experiences. The alignment of the curriculum and assessments leads to increased success in Kindergarten and places children on a trajectory for later school success. Early Head Start Program for Infants, Toddlers, and Expectant Parents The Early Head Start program is a comprehensive program serving expectant parents, infants, toddlers, and their families. Currently, 48 eligible participants are being served through the class-based option at Clearview Elementary School (Herndon), Dogwood Elementary School (Reston) and Crestwood Elementary School (Springfield), which opened this year. The purpose of Early Head Start is to enhance children’s social-emotional, intellectual, and physical development, as well as to support parents’ efforts to maximize their potential in their parental roles. Program Updates During the 2012-2013 school year, the FECEP/Head Start program opened five additional classrooms at the following elementary schools: Hutchison, Lynbrook, Mason Crest, Mount Vernon Woods and Pine Springs. The program continued to receive federal funds to serve 242 students, ages three-to-five, in Head Start classrooms and 48 infants, toddlers and expectant parents in Early Head Start. Fairfax County, School Board, Title I and State funds supported the remaining 1105 four- to five-year old children in the program. Total funding for all programs for FY13 is $19,661,689 (Attachment B). Standards of Learning (SOL) data continue to be collected on cohorts of children who previously attended FECEP/HS. A larger percentage of former FECEP/HS students consistently passed the

Policy Committee Annual Report 2012-2013 Early Head Start/FECEP/Head Start

Fairfax County Public Schools

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grade level Reading and Math SOL exam (3rd grade to 9th grade) than other students who qualify for free/reduced meals who did not attend FECEP/HS. However, there continues to be a gap between division wide performance and students who attended FECEP/HS. The percentages of students, in the cohorts SY2007-2008 to SY2010-2011, who participated in the Fall DRA2 Word Analysis assessment, meet the intervention benchmark at similar rates to all FCPS students. These same cohorts of students’ Spring DRA2 data in 1st and 2nd grade reflect a gap in meeting the grade level benchmark when compared to all FCPS students. In addition to the assessment data, the number of former FECEP/HS students enrolled in Advanced Academics Level IV, Young Scholars and the percentage of students that passed Algebra I in middle school is attached. The cohorts of students will continue to be monitored as they progress through FCPS. (Attachment C). FECEP/Head Start/Early Head Start Advisory Committee Charge The FECEP/Head Start/Early Head Start Advisory Committee charge for school year 2012-2013 was to increase family engagement. Following Head Start Program Performance Standards for Parent Involvement, (45-CFR 1304.50), FECEP/Head Start/Early Head Start is required to involve families of children in the overall development and operation of the program at the local level. In 2012-13, parents were strongly encouraged to be involved in three levels of Head Start Governance (parent participation/decision-making) as follows:

Parent Committee: At enrollment, parents were given information about leadership possibilities within the Parent Committee at their school and were encouraged to participate. Based on the recommendations from last year’s Policy Committee, the Family Orientation presentation was revised to highlight parent engagement opportunities at the beginning, and included actual photographs from Policy Committee meetings. Parent representatives at each school worked closely with a family service staff member to facilitate monthly parent center meetings and act as a liaison to the voting members of the Policy Committee, thereby developing their individual leadership skills.

Policy Committee: Parents from the school-based Parent Committees were elected to serve as representatives from their respective geographic area to the Policy Committee (Attachments D, E and F). Policy Committee members worked with key management staff and the governing body to plan, make decisions, and review program policies and procedures. Parents also received training and information about Governance, advocacy, the role of the School Board, budget preparation, the program’s self-assessment, the program’s Service Delivery Plan, and the services provided by the Policy Committee’s community representatives. Policy Committee members were also actively involved in the annual assessment and the approval of candidates for program hiring. The Policy Committee meetings gave parents an opportunity to connect across schools and increased the opportunities for parents to advocate for their children and classrooms in the geographic area they represented.

The Policy Committee also offered opportunities for parents to serve on various sub-

Policy Committee Annual Report 2012-2013 Early Head Start/FECEP/Head Start

Fairfax County Public Schools

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committees, such as budget, bi-laws, education, and Health Services Advisory Committee, that developed a brochure for parents to use when preparing their children for a visit to the dentist. The male-involvement subcommittee planned a variety of activities to encourage male participation, including offering scholarships for fathers to attend “Dads Matter” classes offered by DCCO (in English and Spanish). This subcommittee also used grant funds to send two fathers to the National Head Start Conference, held at the Gaylord Hotel at National Harbor, Maryland. Early Head Start fathers will each receive a recordable book, “Count on Me” (in English and Spanish) and will be encouraged by their family service partner to record themselves reading the book for their infant/toddler. Based on last year’s recommendations from the Policy Committee, development of the Fairfax County Public Schools FECEP/Head Start Facebook page continued for parent communication. It has been updated to reflect current events and program highlights, and the committee is recommending a social-media subcommittee for next program year.

Policy Council: Six parents from the Policy Committee were elected to represent Fairfax County Public Schools, as a delegate agency, to the countywide Policy Council (Attachment G). These parent representatives worked with Fairfax County’s Office for Children staff to plan, make decisions, and review the program policies and procedures affecting all three of the Grantee’s programs. Policy Council members were also involved in the annual program assessment, the grant application, and the selection of personnel.

In addition to serving at these three Governance levels, parents were encouraged to participate in a variety of parent activities and training opportunities:

Parent education workshops offered at local libraries on topics such as: Child Development, Literacy, Creating and Maintaining a Family Budget, Home Activities that Strengthen Resiliency Protective Factors, Healthy Relationships, and Child Safety.

Family Breakfasts were held at all schools in November and May, with a total of 781 participants.

Eight grocery store tours to teach healthy shopping habits, 9 cooking classes to demonstrate healthy cooking, and 14 group parent meetings on nutrition were presented to approximately 320 families.

As of March 31, 2013, 1406 participating parents contributed 10,954 volunteer hours with an in-kind equivalent of $48,399. They supported the program by helping in the classrooms, going on field trips, participating in Parent Committee, Policy Committee, and Policy Council meetings, program Self-Assessment, and Male Involvement activities.

Teaching teams conduct at least two home visits with parents during the school year, and parents attend at least one on-site school conference. Family services, health, mental health and nutrition staff conduct home visits with identified families to discuss a variety of topics related to the well-being of their children, as well as goal-setting based on family strengths.

Policy Committee Annual Report 2012-2013 Early Head Start/FECEP/Head Start

Fairfax County Public Schools

Attachment A Page 4

Ongoing Community Partnerships and Collaboration School Readiness and Transition The Neighborhood School Readiness Teams continue to work with educators and parents to help children enter school ready to succeed. Neighborhood teams are made up of elementary principals, early childhood teachers, child care professionals, parents and others working together to support young children’s school readiness. Ten elementary schools currently participate on teams. Ensuring effective transitions from the EHS/FECEP/HS programs to the next stage in the children’s education remains a focus for the program. The transition team meets on a monthly basis to monitor program-wide transition activities and discuss strategies for enhancing the process for students and their families. A common transition form continues to be used by FECEP/Head Start/Early Head Start and other community early childhood programs. This shared document ensures that similar information across programs is conveyed to the kindergarten or FECEP/Head Start teachers thus contributing to a successful transition for children. This year a colorful tray liner was created and disseminated in FCPS communities and at local businesses encouraging parents to register their child for kindergarten. In addition, the following transition activities occurred during the 2012-2013 school year:

Transition to Kindergarten Parent Committee meetings were held at each FECEP/Head Start school so parents could learn more about the kindergarten daily routine, what to expect at kindergarten registration, and activities they could do with their children during the summer. Many of these transition meetings were scheduled to coincide with the base schools’ kindergarten orientations to maximize parent attendance at both events.

Substitute teachers were provided so Kindergarten teachers could visit FECEP/Head Start classrooms to begin the development of relationships with the children they will be receiving and to develop strategies for supporting the children’s transition. FECEP/Head Start teachers were also provided with substitutes so they could visit kindergarten classrooms and EHS classrooms/daycare setting to gather information to best support effective transitions for children and families.

Northern Virginia Community College Adult Career Pathways A partnership was formed this year with NOVA’s Adult Career Pathways program; Patricia Gordon served as a community representative on the Policy Committee. The Adult Career Pathways offers guidance and support to adults who are seeking education as a means of improving their career opportunities. Thirty parents were referred to the program; the seven parents who enrolled were connected to a counselor who will guide them through the admissions and financial aid processes, as well as provide academic advising throughout the three-year commitment. Participation at the three levels of Governance (Center, Committee, Council), as well as opportunities that emphasized the connection for families with their neighborhood school and community, has increased the potential for sustaining family engagement as the child moves through FCPS. Due to the diverse family/student needs of the population served by FECEP/Head Start/Early Head Start, the program continues to go beyond traditional means of parent involvement, constantly looking for new and innovative ways to engage and support parents as lifelong learners and educators, which in turn will benefit their children’s learning and development.

Policy Committee Annual Report 2012-2013 Early Head Start/FECEP/Head Start

Fairfax County Public Schools

Attachment A Page 5

2012-2013 Recommendations of the Policy Committee

1. Create a sub-committee to explore various methods for sharing information with parents regarding

program events and updates through social media.

2. In order to promote parent participation, incorporate booths with information about the work of the Policy Committee and the various subcommittees into the initial countywide Head Start Parent Meeting.

3. Create a video that energizes parents to participate at all levels of Governance that includes messages from parents, spoken in their home language in order to reduce the language barrier to involvement.

Program Funding Sources FY2013 Early Head Start/FECEP/Head Start

Fairfax County Public Schools

Attachment B Page 1

Federal /State/

FCPS

Total

Program

Children

County Funding % Funding % Funding %

Federal Head Start (PA-22)

$1,654,072

$0

$1,654,072 Local FFX OFC Supplement

$82,699

$0

$82,699 Local FCPS Head Start

Supplement

$0

$968,237

$968,237

Total Head Start Funding:

242

$1,736,771

$968,237

$2,705,008

Early Head Start (PA-25)

$1,003,913

$0

$1,003,913 Local FFX OFC Supplement

$60,126

$0

$60,126 Local FCPS Supplement

$0

$101,694

$101,694

Total Early Head Start Funding:

48

$1,064,039

$101,694

$1,165,733

FECEP - FFX OFC

$3,827,807

$0

$3,827,807 STATE VPI FUNDING

$2,667,000

$0

$2,667,000

FEDERAL USDA

$1,000,120

$0

$1,000,120 FECEP - FCPS/VPI

$0

$7,796,021

$7,796,021

Title I Pre-K

$500,000

$500,000

Total FECEP/VPI Funding:

1105

$7,994,927

$7,796,021

$15,790,948

TOTALS:

1,395 $10,795,737 54.91% $8,865,952 45.09% $19,661,689 100.00%

FECEP/Head Start Data Analysis, By Cohort SY05-06 to SY11-12

Fairfax County Public Schools

Attachment C Page 1

FECEP/Head Start Data Analysis, By Cohort SY05-06 to SY11-12

Fairfax County Public Schools

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FECEP/Head Start Data Analysis, By Cohort SY05-06 to SY11-12

Fairfax County Public Schools

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FECEP/Head Start Data Analysis, By Cohort SY05-06 to SY11-12

Fairfax County Public Schools

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FECEP/Head Start Data Analysis, By Cohort SY05-06 to SY11-12

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FECEP/Head Start Data Analysis, By Cohort SY05-06 to SY11-12

Fairfax County Public Schools

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FECEP/Head Start Data Analysis, By Cohort SY05-06 to SY11-12

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FECEP/Head Start Data Analysis, By Cohort SY05-06 to SY11-12

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FECEP/Head Start Data Analysis, By Cohort SY05-06 to SY11-12

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FECEP/Head Start Data Analysis, By Cohort SY05-06 to SY11-12

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FECEP/Head Start Data Analysis, By Cohort SY05-06 to SY11-12

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FECEP/Head Start Data Analysis, By Cohort SY05-06 to SY11-12

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FECEP/Head Start Data Analysis, By Cohort SY05-06 to SY11-12

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FECEP/Head Start Data Analysis, By Cohort SY05-06 to SY11-12

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FECEP/Head Start Data Analysis, By Cohort SY05-06 to SY11-12

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Policy Committee Executive Board 2012-2013 Early Head Start/FECEP/Head Start

Fairfax County Public Schools

Attachment D Page 1

Mr. Ray Riller Lorton Station Elementary

Ms. Humma Mustafa Parklawn Elementary

Ms. Glendy Bowman Braddock Elementary

Ms. Mary Goodman Brookfield Elementary

Ms. Yaraslava Horres Mason Crest Elementary

Policy Committee 2012-2013 Early Head Start/FECEP/Head Start

Fairfax County Public Schools

Attachment E Page 1

Group 1

Bailey’s, Beech Tree, Belvedere, Glen Forest,

Parklawn, West Potomac, Weyanoke, Woodley

Hills

Gonzalez Alvarado, Selvin , Representative

Thompson, Paul, Representative

Group 2

Bonnie Brae, Braddock, Brookfield, Cardinal

Forest, Centre Ridge, Chantilly, Cub Run

Adeleke, Johannah , Representative

Del Llano, Galia, Representative

Isse, Amal, Alternate

Sulaymanhel, Larisa, Alternate

Picado Garay, Marianella, Alternate

Molina Aguilera, Natalia Alternate

Addo, Naa, Alternate

Newsome, Ross, Alternate

Mejia, Naville, Alternate

Naville, Mejia, Alternate

Group 3

Bucknell , Hybla Valley, Lorton Station,

Mount Eagle, Mount Vernon Woods,

Riverside, Washington Mill, Woodlawn

Vaughn, Janetta, Representative

Elizalde, Maria, Representative

Castro, Gamaliel, Alternate

Reyes, Karen, Alternate

Roberts King, Tiffany, Alternate

Harvest Sr, Toussaint, Alternate

Group 4

Clearview, Clearview Early Head Start,

Dranesville, Herndon, Hunters Woods,

Hutchison, Lake Anne, McNair

Hector Ordonez, Representative

Nickens, Charlotte, Representative

Adam Hunt, Alternate

Vega, Karina, Alternate

Herrera Capriel, Marta, Alternate

Barraza, Mauricio, Alternate

Arcoria, Meridith, Alternate

Gedi, Nasir, Alternate

Lopez-Gegundo, Berbelin, Alternate

Porter, Tiffany , Representative

Policy Committee 2012-2013 Early Head Start/FECEP/Head Start

Fairfax County Public Schools

Attachment E Page 2

Group 5

Cunningham Park, Fairhill, Freedom Hill,

Graham Road, Pine Spring, Shrevewood, Timber

Lane, Westgate

Mekdes, Masresha, Representative

Nieto Zelaya, Dailia , Representative

Cifuentes, Claudia, Alternate

Resendiz Nievez, Heydy, Alternate

Cifuentes, Carlos, Alternate

Orozco, Rigoberto, Alternate

Patel, Ashokkumar, Alternate

Group 6

Dogwood, Dogwood Early Head Start, Forest

Edge, London Towne, Mosby Woods, Poplar

Tree, Providence, Robinson

Yousuf, Mariya , Representative

Ramos, Estefania , Representative

Zelaya Romero, Brilifida, Alternate

Hayat, Najia, Alternate

Salazar, Edward, Alternate

Vasquez, Fanny, Alternate

Yousif, Rana, Alternate

Al-Safari, Senna, Alternate

Duran, Sonia, Alternate

Gunther, Victoria, Alternate

Caceres, Yojana, Alternate

Rivera Ramirez, Renee, Alternate

Group 7

Annandale Terrace, Bren Mar Park, Camelot,

Crestwood, Crestwood EHS, Lynbrook, Mason

Crest Newington Forest, North Springfield,

Westlawn

Blanco, Ana , Representative

Ndisetse, Paulin, Representative

Simpson Karina, Alterante

Cabrera, Maria, Alternate

Arriola, Miguel, Alternate

Omer, Raga, Alternate

Stroud, Rebecca, Alternate

Ahmed, Samra, Alternate

Fuentes, Sonia, Alterante

Alvarez Guerrero, Diana, Alternate

Group 8

Belle View, Cameron, Forestdale, Groveton,

Halley, Hollin Meadows, Saratoga,

Springfield Estates

McMillian, Latasha , Representative

Vasquez Sanjnes, Karen, Representative

Nofal, Alaa, Alternate

Akber, Humara, Alternate

Zambrano, Carolina, Alternate

Sultany, Khatol, Alternate

Flores, Maria, Alternate

Giday, Ashenafi, Alternate

Din, Nasir, Alternate

Nguyen, Thi, Alternate

Ramirez, Julio ,Alternate

Attendance 2012-2013 Early Head Start/FECEP/Head Start

Fairfax County Public Schools

Attachment F Page 1

Attendance 2012-2013 Early Head Start/FECEP/Head Start

Fairfax County Public Schools

Attachment F Page 2

Attendance 2012-2013 Early Head Start/FECEP/Head Start

Fairfax County Public Schools

Attachment F Page 3

Policy Council Representatives 2012-2013 Early Head Start/FECEP/Head Start

Fairfax County Public Schools

Attachment G Page 1

Glendy Bowman, Council Chairperson Braddock Elementary

Ray Riller, Council Vice Chairperson Lorton Station Elementary

Mariya Yousef Mosby Woods Elementary

Humma Mustafa Parklawn Elementary

Tiffany Porter Hunters Woods Elementary

Early Head Start/FECEP/Head Start

Fairfax County Public Schools

Attachment H Page 1

Policy Committee Meeting Agenda Early Head Start/FECEP/Head Start

Fairfax County Public Schools Robinson Secondary School

May 16, 2013 6:00 P.M.

Page 1

Topic Desired

Outcome Type Notes

1. Dinner and Networking (6:00 P.M.) Enjoy the Music!

Sign-In & Dinner/ Networking

2. Call to Order (6:30 P.M.)

Ray Riller , Chair

3. Introductions (6:30 P.M.)

4. Approval of Minutes (6:30 P.M)

-Vote to approve minutes

5. Treasurer Report (6:35 P.M.)

Present Proposed PC, Glendy Bowman (Treasurer) & Sai Hamrojananukun

6. Policy Council Report

(6:45P.M.)

Glendy Bowman (Council Rep)

7. Subcommittee Report (6:55pm)

Male Involvement- End of Year Male Inv classroom activity – Ray Riller

8. Coordinator’s Report

(7:05 P.M.) Maura Burke

Program Updates

9. Old Business: (7:15 P.M.) Review revised bylaws

Vote on bylaws Vote to Approve end of year parent activity. Melinda Langford Vote to Approve literacy end of year children’s activity.

10. New Business (7:25)

-Conference Presentation -School Board Report- review and approve; June 4

th at 7pm, Ray Riller will

present to the board -Election of new secretary

11. Community Representative- updates/ info (7:50 P.M.)

Maria Ledford – unable to attend ,sent Immunization schedule & Clinic sites to be shared.

12. Announcements / “Shout Outs”/Mission Moments (7:55 P.M.)

13. Thank you & Adjournment (8:00 P.M.)

Policy Committee Meeting Agenda Early Head Start/FECEP/Head Start

Fairfax County Public Schools Robinson Secondary School

May 16, 2013 6:00 P.M.

Page 2

Important Dates: Next Policy Committee Meeting at Robinson SS : Thursday, June 6

th , 2013 @ 6:00 PM – 8:00 PM

Next Policy Council Meeting at Robinson SS : Thursday, May 23rd

, 2013 @ 6:00 PM – 8:00 PM

Community Representatives:

Fairfax County Health Department

Maria Lenard

[email protected]

NOVA Pathways Dunn Loring Parent Center:

Executive Board Members Pat Gordon 2334 Gallows Road

Ray Riller, Chairperson [email protected] Dunn Loring, VA 22027

Humma Mustafa, Vice-Chair Governance Staff Support Phone: 703-204-6700 Mary Goodman, Secretary Alyce Pope Fax: 703-204-6722

Glendy Bowmen, Treasurer [email protected]; 703-204-6712 Yaraslava Horres, Parliamentarian Ingrid Arnoldson-Ponce

[email protected]; 703-204-4390

Angela Newsome [email protected]; 703-204-6702

Nancy Bidus, EC Resource Teacher

[email protected]; 571-423-4807

Policy Committee Meeting Minutes Early Head Start/FECEP/Head Start

Fairfax County Public Schools

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Fairfax County Public Schools Early Head Start/FECEP/Head Start

Vision:

“EVERY CHILD READY TO LEARN” Policy Committee Meeting

MINUTES May 16, 2013 6:00 – 8:00 P.M ROBINSON SECONDARY SCHOOL

MEETING CALLED BY Ray Riller at 6:40 pm

TYPE OF MEETING

FACILITATOR

Policy Committee Meeting

Robinson Secondary School

NOTE TAKER Angela Newsome (Family Service Technician Governance Team) in support of Secretary Mary Goodman

TIMEKEEPER Ray Riller (Chairperson)

ATTENDEES (this section is data and staff can insert this information using the Sign-In Sheets)

Attendees: Ray Riller (Chairperson), Humma Mustafa (Vice Chairperson); Glendy Bowman (Treasurer); Yaraslava Horres (Parlimentarian); Patricia Gordon (Community Representative); Johannah Adeleke (Group 2, Representative); Estefania Ramos (Group 6, Representative); Mariya Yousuf (Group 6, Representative); Raul Aguilar (Group 2, Representative); Masresha Mekdes (Group 5, Representative); Maria Elizalde (Group 3, Representative);

Staff: Alyce Pope (Early Childhood Specialist, Governance Team); Ingrid Arnoldson-Ponce (Early Childhood Specialist, Governance Team); Angela Newsome (Family Service Technician, Governance Team); Mia Lee (Early Childhood Specialist, Health Subcommittee Support Staff); Dina Blythe (Early Childhood Specialist; Kerry Ickrath (Manager, Governance Team); Maura Burke (Coordinator); Barbara Havens (Program Manager), Sai Hamrojananukun (Financial Analyst); Adam Kline (Resource Teacher); Nancy Bidus (Resource Teacher)

Total of Attendees: (11) Representatives, (10)Children, (11) Staff Members, (4) Child Care Providers, (0) Family Volunteers

WELCOME &

INTRODUCTIONS/ROLLCALL

Ray Riller facilitated introductions and the committee introduced themselves.

Raul Aguilar was inducted as Group 2 Representative.

APPROVAL OF MINUTES Minutes for March and April 2013 were unanimously approved.

TREASURER REPORT Glendy presented the current budget (see May Budget Document)

Sai Hamrojananukun answered questions about the credit card reconciliation reports.

POLICY COUNCIL

REPORT

Glendy Bowman gave a summary report from the Policy Council meeting; she distributed

informational flyers for next week’s Policy Council meeting at Robinson.

Policy Committee Meeting Minutes Early Head Start/FECEP/Head Start

Fairfax County Public Schools

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Glendy Bowman

At the April meeting, it was shared that fees for Child Care Assistance/Referral will be

increasing; Glendy shared that this will have a negative impact on low-income families.

COORDINATOR’S

REPORT,

MAURA BURKE

Maura Burke reported USDA Information for April 2013: [27,030] Breakfast Meals, [23,271]

Lunch Meals, [21,903] Snacks; [1,148] Adult Meals: Total of [73,352] Meals Served.

For April 2013: Free Lunch Children [1,147] (which program received full reimbursement),

Reduced Lunch Children [195] (program received partial reimbursement); Program paid for

only [47] of the meals

Attendance Average for March was 93.01%, Program required to maintain an 85%

Attendance Average.

Candidates for teacher and instructional assistant positions were presented by Barbara

Havens; all candidates were approved by unanimous vote.

Maura provided copies of this year’s Annual Report to the School Board 2012-13; committee

members reviewed the report and provided recommendations for School Year 2013-14. The

report was approved by unanimous vote.

Child Care/ Resource Activity: “Lola in the Library”. Lola is a little girl who visits the library

and has to solve a puzzle finding various words. The activity paired with the book: a pipe

cleaner that could be shaped into the form of a magnifying glass and used when reading a

book (to follow along with the print).

SUB-COMMITTEE

REPORTS

Male Involvement Subcommittee Report- Male Involvement Activity was revised due to

funding constraints. Early Head Start fathers (or significant male in child’s life) will receive a

recordable story book called “Count On Me”. Early childhood specialists will work

individually with fathers to support the recording of the book. The FECEP/Head Start fathers

(or significant male in a child’s life) will make a “memory frame” with their child at their

school’s end-of-year event. Materials and guidance will be provided by the Male Involvement

subcommittee and supported by each school’s family service partner/teacher.

Education Subcommittee: “Oh Suzanna” will do the children’s activity; the vendor changed

because the original vendor (“Classic Tales and Tunes”) had to cancel due to car accident.

Replacement vendor will charge the same amount and will provide music and movement

activities, along with the CD voted on by the Policy Committee.

NEW BUSINESS Ray Riller gave a review of revised bi-laws; PPC voted and unanimously approved.

Johannah Adeleke was elected and inducted as secretary to serve through October 2013.

Community Representative Pat Gordon shared that over 30 parents had been referred to the

NOVA ACP program and that seven are currently enrolled in classes.

Community Representative Maria Leonard provided information in advance (unable to attend

meeting); distributed immunization schedule and Health Department clinic sites.

UNFINISHED BUSINESS Conference presentation by parent attendees was tabled to next meeting.

ANNOUNCEMENTS/SHOUT- Computers for Students program and contact information was distributed.

Policy Committee Meeting Minutes Early Head Start/FECEP/Head Start

Fairfax County Public Schools

Page 3

OUTS/”MISSION MOMENTS” Cox Communications program, “Connect 2Compete” provides low-cost internet access to income-

eligible families; contact information was provided to the committee.

Link for “Crazy Coupon Lady” was also shared, along with a gasoline giveaway from Channel 7.

ADJOURNMENT

Glendy Bowman motioned, Johannah Adeleke Seconded, Unanimous vote to adjourn at

8:22 pm.