POLICIES, PROCEDURES, PROPOSALS AND OTHER FASCINATING TOPICS

Advanced Study Program

Any sufficiently advanced bureaucracy is indistinguishable from molasses. -Unknown

What exciting topics will we cover? Policies and Procedures Publication Guidelines Postdocs and Proposals …and, if we’re lucky, Export Control

Hard work never killed anybody, but why take the chance -Edgar Bergen (1903-1978)

ASP Policies & Procedures

ASP policy manual can be found on the ASP website at: http://www.asp.ucar.edu/policies.php Should be your first “stop” when you have a

question about ASP policies UCAR policy manual:

http://www.fin.ucar.edu/hr/polpro/manual/

Publication Guidelines

All manuscripts MUST include somewhere:

The National Center for Atmospheric Research is sponsored by the National Science Foundation

Publication Guidelines

To ensure that manuscripts submitted with NCAR affiliations are of the highest quality:

The lead author should solicit reviews from at least two colleagues. Comments should be addressed before the manuscript is submitted.

If the reviews indicate that the manuscript should not be submitted in its present form, the authors should not submit the manuscript without the approval of the ASP Director.

All paid jobs absorb and degrade the mind. -Aristotle

Postdocs and Proposals

1. Investigator with Funding coming to NCAR

2. Investigator with No Funding coming to NCAR

3. Named collaborator with No Funding coming to NCAR

Why are we talking about this?

Proposal Scenarios

General Points to Remember Postdocs may never be listed as the

Principal Investigator. Postdocs may be Co-Investigators with certain restrictions.

Any time you are named anywhere on a proposal, with funding or not, we need to know about it.

All proposals with an NCAR component must go through the “Advance Notice” system.

Why?

Why?

Why?

Co-Investigator on Funded Proposal

There must be an NCAR permanent staff member as a Principal Investigator or Co-Investigator with you.

Proposal must be submitted through the division/program that will support this research, not ASP.Why?

Co-Investigator with No Funding Coming to NCAR

There must be an NCAR permanent staff member as a Principal Investigator or Co-Investigator with you.

Proposal could be submitted by ASP, but probably better to be submitted through the division/program that will support you in the future.

Why?

Why?

Named Collaborator with No Funding Coming to NCAR

If you are named as a collaborator in a proposal submitted by another organization, you do not need an NCAR permanent staff member to be named on the proposal as well.

You must still go through the Advance Notice process.

ASP will submit this.

Why?

Why?Why?

Final Thoughts on Proposals

Whatever the scenario, Chris must provide approval.

Never Sign Anything! Some NSF solicitations are specifically

for postdocs and contain language about the award being independent of the institution.

No punishments will be administered to those who may have already broken these rules; amnesty is available!

Why?Why?

Export Control: What is an export? Any item that is sent from the United

States to a foreign destination is an export. “Items” include commodities, software or technology, such as building materials, circuit boards, replacement parts, blue prints, design plans, scientific equipment, retail software packages, and technical information.

Export Control

The release of technology or source code to a foreign national in the United States is “deemed” to be an export to the home country of the foreign person.

Fundamental research, by definition, is free of access, participation, or dissemination restrictions. The term Fundamental Research means

basic and applied research in science and engineering, the results of which ordinarily are published and shared broadly within the scientific community

Export Control: Sanctions

US persons are prohibited from trading and providing services of value to Cuba Iran North Korea Sudan Syria

Therefore, providing support to these countries and any nationals of these countries for any models, tools, applications or datasets through help desks, phone calls, emails, and tutorials is not allowed without a license.

Export Control: Final Thoughts This is an extremely complicated topic.

To learn more, go to http://www.fin.ucar.edu/export/index.html

If you have concerns, ask. Every program has export control “experts” They are listed on the webpage above.