PO Balance Report - Boston College · PDF file1 PO Balance Report The purpose of this report...
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1 PO Balance Report The purpose of this report is to provide information about open Purchase Orders. This report should be used by Departments to review balances remaining in a regular purchase order or blanket. It can also be used to reconcile outstanding encumbrances. This report will only list open balance Purchase Orders. If a Purchase Order has been fully matched and paid, it will be excluded from this report. This report should also used to clean up old or invalid Req’s or PO’s for Fiscal Year End. The data displayed by this inquiry is as of the current day. Please contact Jerri Cole in Purchasing at 2-3055 for closing requisitions or purchase order questions. If you receive any errors or confusing data when running this report, please contact the Procurement Services help line at 2-8911. Procedure 1. Log on to the PeopleSoft Financials Application https://www11.bc.edu/psp/FN84PROD/?cmd=login
Transcript of PO Balance Report - Boston College · PDF file1 PO Balance Report The purpose of this report...
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PO Balance Report The purpose of this report is to provide information about open Purchase Orders. This report should be used by Departments to review balances remaining in a regular purchase order or blanket. It can also be used to reconcile outstanding encumbrances. This report will only list open balance Purchase Orders. If a Purchase Order has been fully matched and paid, it will be excluded from this report. This report should also used to clean up old or invalid Req’s or PO’s for Fiscal Year End. The data displayed by this inquiry is as of the current day. Please contact Jerri Cole in Purchasing at 2-3055 for closing requisitions or purchase order questions. If you receive any errors or confusing data when running this report, please contact the Procurement Services help line at 2-8911. Procedure
1. Log on to the PeopleSoft Financials Application https://www11.bc.edu/psp/FN84PROD/?cmd=login
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2. From the main menu, select BC REPORTS à Purchasing à PO Balance
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3. Enter the name PO_BALANCE (no dashes or spaces but use the underline symbol) in the Run Control ID field that will be used each time you run this report. Click on the Add button. Once you have created the run control, you can use the ‘Find an Existing Value’ link to search for it when running the report again.
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4. Select parameters using the looking glass, or type directly into each field. At minimum, enter the Department. You can also select a specific Project/Grant code or PO From and To Date ranges. This report selects on PO date not Budget date. If you are selecting by date range, remember agreements and long lead time purchase orders may have been created starting in mid-April so the “from date” should begin “4/14/xx” to include a full fiscal year’s orders. If you are selecting a Department, it is recommended that you select the Fund Code to limit your search to just operating or project related data. Select the Run button
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5. In the Process Scheduler Request you need to select PSUNX as the Server Name and place a check box next to the PO Balances report for selection. Click the OK button.
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6. The system will return back to the criteria screen. Click on the Process Monitor link to verify the report ran successfully.
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7. This monitor will show the status of your requested report as ‘Initiated’, ‘Processing’, ‘Posting’ then ‘Success’. Click on the Refresh button to update the status, this could take several tries. Once success is displayed, click on the Details link to view your report.
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8. Click on the View Log/Trace link at the bottom of your page to retrieve the report.
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9. Select the bcpor003_252289.PDF file which uses the Adobe Acrobat application.
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10. The Adobe application will open with the PO Balance report displayed. You can print this by selecting File, Print or Email it using File, Send, Page by email in order to retain an electronic copy. When finished, you can close out of the window and return to PeopleSoft.
