PMP Lecture 5

7/25/2019 PMP Lecture 5

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AUC TechnologiesConsulting | Development | Mentoring | Training

Project Management With PMP Exam Preparation


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Agenda

Define Activity

Sequence Activity

Estimate Activity Resource

Develop Human Resource Plan


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Importance of Project Schedules

Managers often cite delivering projects on time as one of their

biggest challenges

50% of IT projects were challenged in the 2003 CHAOS

study, and their average time overrun increased to 82% from

a low of 63% in 2000

Schedule issues are the main reason for conflicts on projects,

especially during the second half of projects

Time has the least amount of flexibility; it passes no matter

what happens on a project


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Define Activity

Define Activity involves developing a more detailed WBS and

supporting explanations to understand all the work to be done

so you can develop realistic cost and duration estimates

Identifying the specific schedule activities that need to be

performed to produce the various project deliverables.


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Define Activity

1.Scope baseline

2.EnterpriseEnvironmentalFactors

3.Organizational

process assets

1. Decomposition

2. Templates

3. Rolling wave

planning

4. Expert Judgment

1. Activity List

2. Activity

attributes

3. Milestone list

InputOutput

Tools


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Activity Lists and Attributes

An activity list is a tabulation of activities to be included on a

project schedule that includes

the activity name

an activity identifier or number

a brief description of the activity

Activity attributes provide more information such as

predecessors, successors, logical relationships, leads and

lags, resource requirements, constraints, imposed dates, and

assumptions related to the activity


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Milestones

A milestone is a significant event that normally has no

duration

It often takes several activities and a lot of work to complete amilestone

Theyre useful tools for setting schedule goals and monitoring

progress

Examples include obtaining customer sign-off on key

documents or completion of specific products


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SequenceActivity

Involves reviewing activities and determining dependencies

A dependency or relationship is the sequencing of project

activities or tasks

You mustdetermine dependencies in order to use critical

path analysis

Identifying and documenting dependencies among

schedule activities


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Activity Sequencing

1. Activity List

2. Activity Attributes

3. Milestone list

4. Scope Statement

5. Organizational

Process Asset

1. Preceding

DiagrammingMethod

2. Dependency

Determination

3. Applying Leads and

Lags

4. Schedule Network

Templates

1. Project Schedule

network diagrams

2. Project Document

Updates

Input Output

Tools


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Three types of Dependencies

Mandatory dependencies: inherent in the nature of the work

being performed on a project, sometimes referred to as hard

logic

Discretionary dependencies: defined by the project team.,

sometimes referred to as soft logic and should be used with

care since they may limit later scheduling options

External dependencies: involve relationships between project

and non-project activities


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Task Dependency Types


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Network Diagrams

Network diagrams are the preferred technique for showing

activity sequencing

A network diagram is a schematic display of the logical

relationships among, or sequencing of, project activities


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PDM Network Diagram Template


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Precedence Diagramming Method (PDM)

Activities are represented by boxes

Arrows show relationships between activities

More popular than ADM method and used by project

management software

Better at showing different types of dependencies


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Consider important issues in estimating

resources

How difficult will it be to do specific activities on this project?

What is the organizations history in doing similar activities?

Are the required resources available?

Estimating the type and quantities of resources required to

perform each schedule activity


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1. Activity List

2. Activity attributes

3. Enterprise

Calendar

4. Enterprise

Environment

Factor

5. OPA

1. Expert Judgment

2. Alternatives analysis

3. Published

estimating data

4. project

management

software

5. Bottom-up

estimating

1. Activity Resource

Requirements

2. Resource

breakdown

structure

3. Project document

updates

Input Output

Tools


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Develop Human Resource Plan determines project roles,

responsibilities, and reporting relationships, and creates the

Human Resource Plan.


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1. Organizational

Process Asset

2. Activity Resource

Requirement

3. Enterprise

Environmental

Factor

1. Organization Charts

and position

Descriptions

2. Networking

3. Organizational

Theory

1. Human Resource

Plan

InputOutput

Tools


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Project Organizational Chart


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Responsibility Assignment Matrices (RAM)

A responsibility assignment matrix (RAM) is a matrix that

maps the work of the project as described in the WBS to the

people responsible for performing the work as described in

the OBS

Can be created in different ways to meet unique project needs


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Responsibility Assignment Matrix Template


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Resource Histograms

A resource histogram is a column chart that shows the

number of resources assigned to a project over time


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Resource Histogram Template


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Human Resource Plan

The Human Resource plan details the resources needed for

the project

Plan can be formal or informal, detailed or broadly stated

On a project with a smaller scope, the plan may be informal

The detail and formality of the staffing management plan

depends on the

needs of the project


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Summary

Define Activity helps to identify the tasks without considering

the amount of time, cost , and people required to perform the

activity .

Milestones are important elements which helps to present

progress to board or sponsor

Sequencing guides logical sequencing of tasks with the help of

PDM network diagrams

Develop Human Resource Plan involves identifying policies

and resource which will be used during project execution


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THANK YOU

PMP Lecture 5

Documents

Transcript of PMP Lecture 5