PMOs explained and how to survive project deluge
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Transcript of PMOs explained and how to survive project deluge
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And all the other hairy questions answered such as:Why the single biggest threat to project management is project management.And how an effective PMO will help you survive the project deluge.
What’s A
PMOAll About?
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Today’s organisations are project heavy. With the relentless pace of change, reduced costs, and demand for greater efficiency, projects are now a recognised vehicle to achieve organisational change.
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Strategic objectives are often met through a series of projects involving complex coordination.
And, of course, large sums of money.
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Despite the growing amount of projects, many organisations still score poorly when it comes to their project management maturity.
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As a result project failure is still far too high.
This creates some real problems.
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The winners in this era of Project Deluge are the companies with a formal body managing an organised approach to all their projects.
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This is often referred to as a Project Management Office, or PMO.
PM’s love acronyms.
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So what is a PMO actually responsible for?
• Setting and maintaining consistent project management standards through the implementation of a project management framework
• Being the owner and steward of project management processes,
methodologies, documentation and tools
• Ensuring the successful delivery of projects and benefits
• Providing governance and support to Project Managers
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Every organisation is unique and there is no one size fits all approach when it comes to PMOs.
* Make sure there is a need and a desire to implement a PMO. Do the ground work, evaluate and understand your businesses needs and current project management maturity to ensure you are making informed decisions.
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An effective PMO will reap many benefits…
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An effective PMO will reap many benefits…
Successfully delivered projects
Better resource management
Reduced project failures
Projects finished on time and on budget
Benefits realisation
A consistent, professional approach to projects
Development of competency and skills
Visibility of all projects
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An effective PMO will reap many benefits…
Successfully delivered projects
Better resource management
Reduced project failures
Projects finished on time and on budget
Benefits realisation
A consistent, professional approach to projects
Development of competency and skills
Visibility of all projectsProject Success & Cost Savings
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However, even with a PMO, the struggle is not yet over.
PMOs usually face three common challenges.
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PMO Challenge #1
Doing the right projects.
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PMO Challenge #2
Doing projects right.
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PMO Challenge #3
Raising the bar to improve organisational capability.
*A typical PMO should only tackle challenges 2 and 3. The first challenge should be left to Programme Management and Enterprise Portfolio Office’s.
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The 13 Core FunctionsOf Effective PMOs
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#1 Governance
Ensure projects are properly constituted on the basis of a sound business case.
Implement the overall framework for managing projects.
The 13 Core FunctionsOf Effective PMOs
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#2 Mentoring
Train, develop and support Project Managers.
The 13 Core FunctionsOf Effective PMOs
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#3 Project Management Tools
Implement standard tools and templates for planning, delivering and monitoring projects.
The 13 Core FunctionsOf Effective PMOs
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#4 Quality Assurance
Implement a regular project audit/health check process assessing project performance and provide constructive feedback.
The 13 Core FunctionsOf Effective PMOs
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#5 Planning & Scheduling
Implement standards for the planning and tracking of projects.
Provide a consolidated view of projects.
The 13 Core FunctionsOf Effective PMOs
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#6 Risk Management
Implement risk planning and management processes and ensure the mechanism for dealing with issues is robust.
The 13 Core FunctionsOf Effective PMOs
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#7 Reporting
Track the status of projects and provide a consolidated view of progress across projects.
The 13 Core FunctionsOf Effective PMOs
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#8 Cost Control
Ensure project finances are being managed and reported.
The 13 Core FunctionsOf Effective PMOs
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#9 Change Control
Develop and implement a process for cohesively identifying, assessing and approving changes to project scope.
The 13 Core FunctionsOf Effective PMOs
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#10 Resource Management
Build and maintain an overall project resource plan and align the supply of resources and skills to the demands of projects.
The 13 Core FunctionsOf Effective PMOs
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#11 Benefits Management
Plan and track the delivery of benefits arising from projects.
The 13 Core FunctionsOf Effective PMOs
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#12 Stakeholder Management
Implement the discipline of engaging and managing stakeholder input to projects.
The 13 Core FunctionsOf Effective PMOs
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#13 Vendor Management
Ensure there is rigour in the procurement and management of third party products and services.
The 13 Core FunctionsOf Effective PMOs
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The bottom line:A well established and managed PMO will significantly increase the success of your projects.
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Some more content you may like.
Top 10 Free Project and Programme Management Templates!
www.lps.co.nz/pmtemplates
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LPS provides top notch Project Management services from resourcing to consulting.
Need help with your PMO?Give us a call.
www.lps.co.nz