PMO PM Targeted Project Management Services Economic Model
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Transcript of PMO PM Targeted Project Management Services Economic Model
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I. Overview
II. Instructions
VI. Results
The Potential Benefits tab provides a summary visual of the costs and benefits across the three years.
III. How the Model WorksDuring the first year of PM-targeted services implmentation, half of all admininistrative tasks are offloade
the third year 85% of all administrative tasks are offloaded from Entrepreneurial PMs to Project Coordina
For a detailed description of the model's calculations in each of the 3 years, please see the Model Logic a
4. Portfolio Composition: Enter your organization's portfolio value, total project management spend, the
5. Transition Costs for PM-Targeted Project Management Services: Enter the number of people, hours, an
When you have finished entering your PMO's data in the Assumptions tab, the Potential Benefits tab and
benchmark data.
PM-targeted services allow your best performing PMs to offload low-value administrative tasks and focus
identify the transition costs. The tool also allows you to compare the estimated benefits for your organiza
Begin with the Assumptions tab and enter the relevant information for your PMO in the dark gray boxes
use the CEB PMO-provided averages per $100 million of portfolio spend:
1. Project Management Staff Allocation: Enter the number of PMs on staff and the average fully loaded c
2. Project Manager Time Allocation: Enter the percentages of PM time allocation for high-value tasks (sta
reporting, PPM tool data entry, and other administrative tasks).
3. Project Manager Effectiveness and Typical Workweek: Enter the percentage of projects likely to achiev
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d from Entrepreneurial PMs to Process-crats. During the second year, 75% of all administrative ta
ors.
d Calculations tab.
umber of projects in your portfolio, and your organization's hurdle rate.
d hourly cost required for each cost involved with transitioning to a PM-targeted services model.
the Year 1, Year 2, and Year 3 tabs will automatically populate with will automatically populate
more time on the activities that drive business outcomes. Use this tool to calculate the potential
tion with CEB PMO Leadership Council's projections for the average $100M portfolio.
ith a thick black border (this information will automatically populate throughout the rest of the t
st of resources.
eholder management, risk management, mentoring and coaching, vendor management, and oth
business outcomes based on the PM who manages them and the average hours your PMs work
CEB IT PRACTICE
CEB PMO Leadership CouncilTM
PM-Targeted Services Economic Model
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sks are offloaded from Entrepreneurial PMs to Project Coordinators, and during
ith the estimated costs and benefits of PM-targeted services, alongside the
benefits that PM-targeted services could deliver to your organization as well as
ool and in all relevant graphs). If you are unsure, or do not have, any of this data,
er high-value tasks) and administrative tasks (deliverable creation, project status
per week.
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Number on staff for $100
M Portfolio Average Fully Loaded Cost
Project Managers 45 117,000$
Entrepreneurial PMs 30%
Process-crats 32%
Apprentices 27%
Laggards 11%
Project Coordinators/Administrators 11 75,000$Total n = 65 Companies, 492 PMs 56
Sources:
PMO Productivity Diagnostic
Calibrating the Cost of Project Management (page 36)
PM Time Allocation High-Value Tasks Administrative Tasks
Stakeholder Management 18%
Risk Management 13%
Mentoring and Coaching 11%
Vendor Management 9%
CEB PMO Leadership Council
CEB PMO Leadership Council
30%
32%
27%
11%
Project Management Staff Allocation - CEB PMO Leadership Council
Entrepreneurial PMs
Process-crats
Apprentices
Laggards
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Other Non-Administrative Tasks 3%
Budget Tracking
Schedule Maintenance
Artifact Control
Financial Accruals
Onboarding Contractors
Deliverable Creation 21%Project Status Reporting 11%
PPM Tool Data Entry 7%
Other Administrative Tasks 7%
Meeting Agenda-setting and Minute-taking
Meeting Follow-up
Collaboration Site Administration
Total 54% 46%
100%
Sources:
Calibrating the Cost of Project Management (page 19)
April 2012 CEB PMO Leadership Council Survey "Project Management Roles"
CEB PMO Leadership Council
Percentage of Projects Likely to Achieve Business Outcomes Based on PM
Average PM (Process-crat) 47%
Entrepreneurial PM 66%
Entrepreneurial PM + Year 2 Improvement 75%
Entrepreneurial PM + Year 3 Improvement 83%
n = 504 PMs
Source:
Project Manager Effectiveness Diagnostic
18%
13%
11%
9%
3%
21%
11%
7%
7%
0%
10%
20%
30%
40%
50%
60%
High-Value Tasks AdministrativeTasks
PM Time Allocation - CEB PMO LeadeCouncil
Other Ad
PPM To
Project
Delivera
Other NTasks
Vendor
Mentorin
Risk Ma
Stakehol
54%
46%
PM Time Allocation - CEB PMO
Leadership Council
High-Value Tasks Administrative Tasks
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CEB PMO Leadership Council
PM Workweek
Average Hours worked per Week 54
Weeks per year 48
Source:
Calibrating the Cost of Project Management (page 18)
CEB PMO Leadership Council
Portfolio Value 100,000,000$
Project Management Spend 17,000,000$
Number of Projects 250
Average Project size 400,000$
Corporate Hurdle Rate 10%
Average Project Value 440,000$
Source:
Calibrating the Cost of Project Management
Costs Hours Number of people
Identifying PM Needs and Creating Services Definitions
PMO Head 54 1
PMO Directors 25 8
PMs 2 12
Subtotal
Planning New Roles and Assessing Current Staff to Identify Potential Service Management Staff
PMO Head 25 1
HR Specialists 50 3
Subtotal
Project Coordinator Training Cost
Project Coordinators on Staff 80
11 in Year 1, 15 in Year 2, and
17 in Year 3
PMs 54 45
Subtotal
Source:
CIO: the ROI of end-to-end IT Services (page 30)
Employee Losses
Employee attrition or displacement (50% in Year 1, 33% in Year 2, and the rest in Year 3)
Loss of productivity due to unclear job roles
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Subtotal
Assumes a 25% productivity loss in the first quarter, 15% in following quarters
Headcount Year 1 Year 2
Total PM Staff 45 43
Entrepeneurial PMs 14 14
Process-crat PMs 14 15Apprentice PMs 12 12
Laggard PMs 5 2
Project Coordinators 11 15
Net Impact on Staff Cost
TOTAL
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Total Cost
Number on staff for $100 M
Portfolio Average Fully Loaded Cost
5,265,000$
825,000$6,090,000$ 0
High-Value Tasks Administrative Tasks
1. Project Management Staff Allocation
CEB IT PRACTICE
CEB PMO Leadership CouncilTM
2. Project Manager Time Allocation
Your PMO n
Your PMO
0%0%0%0%
Project Management Staff All
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0% 0%
0%
Percentage of Projects Likely to Achieve Business Outcom
3. Project Manager Effectiveness and Typical Workweek
Your PMO
rship
ministrative Tasks
l Data Entry
tatus Reporting
ble Creation
n-Administrative
anagement
g and Coaching
agement
lder Management
0%
20%
40%
60%
80%
100%
120%
High-Value Tasks
P
0%0%
PM Time Allocation
High-Value Tasks Administrative Tasks
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PM Workweek
#DIV/0!
#DIV/0!
Year 1 Year 2 Year 3
Hourly Cost
95$ 5,130$
80$ 16,000$
45$ 1,080$
22,210$
95$ 2,375$
35$ 5,250$
7,625$
$29 25,463$ 33,614$ 40,269$45$ 109,350$
134,813$ 33,614$ 40,269$
0.50 0.33 0.17
73,710$ 32,786$ 13,157$
571,253$
CEB PMO Leadership Council
5. Transition Costs for PM-Targeted Project Management Services
4. Portfolio Composition
Your PMO
Your PMO
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644,963$ 32,786$ 13,157$
Year 3
43
14
1512
2
17
-$ 51,637$ 195,413$
809,610$ 118,037$ 248,839$
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Total Cost
-$
-$-$
ame here
location
Entrepreneurial PMs
Process-crats
Apprentices
Laggards
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es Based on PM
AdministrativeTasks
Time Allocation
Other AdministrativeTasks
PPM Tool Data Entry
Project Status Reporting
Deliverable Creation
Other Non-AdministrativeTasks
Vendor Management
Mentoring and Coaching
Risk Management
Stakeholder Management
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Year 1 Year 2 Year 3
Hours Number of People Hourly Cost
-$
-$
-$
-$
-$
-$
-$
#DIV/0! #DIV/0! #DIV/0! #DIV/0!-$
#DIV/0! #DIV/0! #DIV/0!
-$ #DIV/0! #DIV/0!
-$
Your PMO
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-$ #DIV/0! #DIV/0!
Year 1 Year 2 Year 3
0 #DIV/0! #DIV/0!
0 0 0
0 0 #DIV/0!0 0 0
0 #DIV/0! #DIV/0!
0 #DIV/0! #DIV/0!
-$ #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0!
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HeadcountStaff
Allocation
Projects
Managed
Projects that
Deliver
Business
Outcomes
Total 56 250 132
Entrepreneurs 14 30% 75 50
Process-crats 14 32% 80 38Apprentices 12 27% 68 32
Laggards 5 11% 28 13
Project Coordinators/Administrators 11 n/a n/a
Project Management Staff AllocationPM
Breakdown
Staff
Allocation
Average Fully
Loaded Cost
Number on
staff
Project Managers 45 117,000$ 45
Entrepreneurs 30% 13.50 117,000 $ 13.5
Stakeholder Management 18% 21,060$ 2.4
Risk Management 13% 15,210$ 1.8
Mentoring and Coaching 11% 12,870$ 1.5
Vendor Management 9% 10,530$ 1.2
Other Non-Administrative Tasks 3% 3,510$ 0.4
Deliverable Creation 21% 24,570$ 2.8
Project Status Reporting 11% 12,870$ 1.5
PPM Tool Data Entry 7% 8,190$ 0.9
Other Administrative Tasks 7% 8,190$ 0.9
Total 100% 117,000$ 13.5
Process-crats 32% 14.40 117,000 $ 14.4
Stakeholder Management 18% 21,060$ 2.6
Risk Management 13% 15,210$ 1.9
Mentoring and Coaching 11% 12,870$ 1.6
Vendor Management 9% 10,530$ 1.3
Other Non-Administrative Tasks 3% 3,510$ 0.4Deliverable Creation 21% 24,570$ 3.0
Project Status Reporting 11% 12,870$ 1.6
PPM Tool Data Entry 7% 8,190$ 1.0
Other Administrative Tasks 7% 8,190$ 1.0
Total 100% 117,000$ 14.4
Apprentices 27% 12.15 117,000 $ 12.15
Stakeholder Management 18% 21,060$ 2.2
Risk Management 13% 15,210$ 1.6
Mentoring and Coaching 11% 12,870$ 1.3
Vendor Management 9% 10,530$ 1.1
Other Non-Administrative Tasks 3% 3,510$ 0.4
Deliverable Creation 21% 24,570$ 2.6
Project Status Reporting 11% 12,870$ 1.3
PPM Tool Data Entry 7% 8,190$ 0.9
Other Administrative Tasks 7% 8,190$ 0.9
Total 100% 117,000$ 12.15
Laggards 11% 4.95 117,000 $ 4.95
Stakeholder Management 18% 21,060$ 0.9
Risk Management 13% 15,210$ 0.6
Mentoring and Coaching 11% 12,870$ 0.5
Vendor Management 9% 10,530$ 0.4
Other Non-Administrative Tasks 3% 3,510$ 0.1
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Deliverable Creation 21% 24,570$ 1.0
Project Status Reporting 11% 12,870$ 0.5
PPM Tool Data Entry 7% 8,190$ 0.3
Other Administrative Tasks 7% 8,190$ 0.3
Total 100% 117,000$ 4.95
Project Coordinators/Administrators 11.00 75,000$ 11
Stakeholder Management 0% -$ 0.0
Risk Management 0% -$ 0.0
Mentoring and Coaching 0% -$ 0.0
Vendor Management 0% -$ 0.0
Other Non-Administrative Tasks 0% -$ 0.0
Deliverable Creation 5% 3,750$ 0.6
Project Status Reporting 30% 22,500$ 3.3
PPM Tool Data Entry 45% 33,750$ 5.0
Other Administrative Tasks 20% 15,000$ 2.2
Total 100% 75,000$ 11.0
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% of portfolio
delivering on
business
outcomes
Business
Outcomes Your PMO name here HeadcountStaff
Allocation
53% 57,970,000$ Total 0
Entrepreneurs 0 0%
Process-crats 0 0%Apprentices 0 0%
Laggards 0 0%
Project Coordinators/Administrators 0
Annual Hours
Spent per
Activity
Total Cost Project Management Staff AllocationPM
Breakdown
Staff
Allocation
116,640 5,265,000$ Project Managers 0
34,992 1,579,500 $ Entrepreneurs 0% 0.00
6,299 284,310$ Stakeholder Management 0%
4,549 205,335$ Risk Management 0%
3,849 173,745$ Mentoring and Coaching 0%
3,149 142,155$ Vendor Management 0%
1,050 47,385$ Other Non-Administrative Tasks 0%
7,348 331,695$ Deliverable Creation 0%
3,849 173,745$ Project Status Reporting 0%
2,449 110,565$ PPM Tool Data Entry 0%
2,449 110,565$ Other Administrative Tasks 0%
34,992 1,579,500$ Total 0%
37,325 1,684,800 $ Process-crats 0% 0.00
6,718 303,264$ Stakeholder Management 0%
4,852 219,024$ Risk Management 0%
4,106 185,328$ Mentoring and Coaching 0%
3,359 151,632$ Vendor Management 0%
1,120 50,544$ Other Non-Administrative Tasks 0%7,838 353,808$ Deliverable Creation 0%
4,106 185,328$ Project Status Reporting 0%
2,613 117,936$ PPM Tool Data Entry 0%
2,613 117,936$ Other Administrative Tasks 0%
37,325 1,684,800$ Total 0%
31,493 1,421,550 $ Apprentices 0% 0.00
5,669 255,879$ Stakeholder Management 0%
4,094 184,802$ Risk Management 0%
3,464 156,371$ Mentoring and Coaching 0%
2,834 127,940$ Vendor Management 0%
945 42,647 $ Other Non-Administrative Tasks 0%
6,613 298,526$ Deliverable Creation 0%
3,464 156,371$ Project Status Reporting 0%
2,204 99,509$ PPM Tool Data Entry 0%
2,204 99,509$ Other Administrative Tasks 0%
31,493 1,421,550$ Total 0%
12,830 579,150 $ Laggards 0% 0.00
2,309 104,247 $ Stakeholder Management 0%
1,668 75,290$ Risk Management 0%
1,411 63,707 $ Mentoring and Coaching 0%
1,155 52,124$ Vendor Management 0%
385 17,375$ Other Non-Administrative Tasks 0%
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2,694 121,622$ Deliverable Creation 0%
1,411 63,707 $ Project Status Reporting 0%
898 40,541$ PPM Tool Data Entry 0%
898 40,541$ Other Administrative Tasks 0%
12,830 579,150$ Total 0%
28,512 825,000$ Project Coordinators/Administrators 0.00
0 -$ Stakeholder Management 0%
0 -$ Risk Management 0%
0 -$ Mentoring and Coaching 0%
0 -$ Vendor Management 0%
0 -$ Other Non-Administrative Tasks 0%
1,426 41,250$ Deliverable Creation 5%
8,554 247,500$ Project Status Reporting 30%
12,830 371,250$ PPM Tool Data Entry 45%
5,702 165,000$ Other Administrative Tasks 20%
28,512 825,000$ Total 100%
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Projects
Managed
Projects that
Deliver
Business
Outcomes
% of portfolio
delivering on
business
outcomes
Business
Outcomes
0 #DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
n/a n/a
Average Fully
Loaded Cost
Number on
staff
Annual Hours
Spent per
Activity
Total Cost
-$ 0 0 -$
-$ 0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
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-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.00 0 -$
-$ 0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
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-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.00 0 -$
-$ 0 0 -$
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Benefits Startup Costs
Year 1 1,128,600$ (139,185)$
Year 2 4,457,970$ -$Year 3 7,787,340$ -$
$(139,185) $-
$(670,425) $(118,037)
$1,128,600
$4,457,970
$(2,000,000)
$(1,000,000)
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
Year 1 Year 2
Startup Costs Recurring Costs Benefits
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Recurring CostsYour PMO name
hereBenefits
(670,425)$ Year 1 #DIV/0!
(118,037)$ Year 2 #DIV/0!(248,839)$ Year 3 #DIV/0!
$-$(248,839)
$7,787,340
Year 3
$- $$- $$- $$-
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
Year 1 Yea
Startup Costs Recurr
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Startup Costs Recurring Costs
-$ #DIV/0!
-$ #DIV/0!-$ #DIV/0!
- $-- $-- $-
r 2 Year 3
ing Costs Benefits
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HeadcountStaff
Allocation
Projects
Managed
Projects that
Deliver
Business
OutcomesTotal 56 250 134
Entrepreneurs 14 30% 89 58
Process-crats 14 32% 67 31
Apprentices 12 27% 68 32
Laggards 5 11% 28 13
Project Coordinators/Administrators 11 n/a n/a
Project Management Staff AllocationPM
Breakdown
Staff
Allocation
Average Fully
Loaded Cost
Number on
staff
Project Managers 45 117,000$ 45
Entrepreneurs 30% 13.50 117,000 $ 13.5
Stakeholder Management 22% 25,904$ 3.0
Risk Management 17% 20,054$ 2.3
Mentoring and Coaching 15% 17,714$ 2.0
Vendor Management 13% 15,374$ 1.8
Other Non-Administrative Tasks 7% 8,354$ 1.0
Deliverable Creation 11% 12,285$ 1.4
Project Status Reporting 6% 6,435$ 0.7
PPM Tool Data Entry 4% 4,095$ 0.5
Other Administrative Tasks 4% 4,095$ 0.5
Total 98% 114,309$ 13.2
Process-crats 32% 14.40 117,000 $ 14.4
Stakeholder Management 13% 15,202$ 1.9
Risk Management 8% 9,352$ 1.2
Mentoring and Coaching 6% 7,012$ 0.9
Vendor Management 4% 4,672$ 0.6
Other Non-Administrative Tasks 1% 1,714$ 0.2Deliverable Creation 31% 36,087 $ 4.4
Project Status Reporting 16% 18,903$ 2.3
PPM Tool Data Entry 10% 12,029$ 1.5
Other Administrative Tasks 10% 12,029$ 1.5
Total 100% 117,000$ 14.4
Apprentices 27% 12.15 117,000 $ 12.15
Stakeholder Management 18% 21,060$ 2.2
Risk Management 13% 15,210$ 1.6
Mentoring and Coaching 11% 12,870$ 1.3
Vendor Management 9% 10,530$ 1.1
Other Non-Administrative Tasks 3% 3,510$ 0.4
Deliverable Creation 21% 24,570$ 2.6Project Status Reporting 11% 12,870$ 1.3
PPM Tool Data Entry 7% 8,190$ 0.9
Other Administrative Tasks 7% 8,190$ 0.9
Total 100% 117,000$ 12.15
Laggards 11% 4.95 117,000 $ 4.95
Stakeholder Management 18% 21,060$ 0.9
Risk Management 13% 15,210$ 0.6
Mentoring and Coaching 11% 12,870$ 0.5
Vendor Management 9% 10,530$ 0.4
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Other Non-Administrative Tasks 3% 3,510$ 0.1
Deliverable Creation 21% 24,570$ 1.0
Project Status Reporting 11% 12,870$ 0.5
PPM Tool Data Entry 7% 8,190$ 0.3
Other Administrative Tasks 7% 8,190$ 0.3
Total 100% 117,000$ 4.95
Project Coordinators/Administrators 11.00 75,000$ 11
Stakeholder Management 0% -$ 0.0
Risk Management 0% -$ 0.0
Mentoring and Coaching 0% -$ 0.0
Vendor Management 0% -$ 0.0
Other Non-Administrative Tasks 0% -$ 0.0
Deliverable Creation 5% 3,750$ 0.6
Project Status Reporting 30% 22,500$ 3.3
PPM Tool Data Entry 45% 33,750$ 5.0
Other Administrative Tasks 20% 15,000$ 2.2
Total 100% 75,000$ 11
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% of portfolio
delivering on
business outcomes
Business
Outcomes Your PMO name here HeadcountStaff
Allocation
54% 1,128,600$ Total 0
Entrepreneurs 0 #DIV/0!
Process-crats 0 #DIV/0!
Apprentices 0 #DIV/0!
Laggards 0 #DIV/0!
Project Coordinators/Administrators 0
Annual Hours
Spent per ActivityTotal Cost Project Management Staff Allocation
PM
Breakdown
Staff
Allocation
116,640 5,265,000$ Project Managers 0
34,992 1,579,500 $ Entrepreneurs #DIV/0! #DIV/0!
7,747 349,701$ Stakeholder Management #DIV/0!
5,998 270,726$ Risk Management #DIV/0!
5,298 239,136$ Mentoring and Coaching #DIV/0!
4,598 207,546$ Vendor Management #DIV/0!
2,498 112,776$ Other Non-Administrative Tasks #DIV/0!
3,674 165,848$ Deliverable Creation #DIV/0!
1,925 86,873$ Project Status Reporting #DIV/0!
1,225 55,283$ PPM Tool Data Entry #DIV/0!
1,225 55,283$ Other Administrative Tasks #DIV/0!
34,187 1,543,172$ Total #DIV/0!
37,325 1,684,800 $ Process-crats #DIV/0! #DIV/0!
4,850 218,907 $ Stakeholder Management #DIV/0!
2,983 134,667 $ Risk Management #DIV/0!
2,237 100,971$ Mentoring and Coaching #DIV/0!
1,490 67,275$ Vendor Management #DIV/0!
547 24,687 $ Other Non-Administrative Tasks #DIV/0!11,512 519,656$ Deliverable Creation #DIV/0!
6,030 272,201$ Project Status Reporting #DIV/0!
3,837 173,219$ PPM Tool Data Entry #DIV/0!
3,837 173,219$ Other Administrative Tasks #DIV/0!
37,325 1,684,800$ Total #DIV/0!
31,493 1,421,550 $ Apprentices #DIV/0! #DIV/0!
5,669 255,879$ Stakeholder Management 0%
4,094 184,802$ Risk Management 0%
3,464 156,371$ Mentoring and Coaching 0%
2,834 127,940$ Vendor Management 0%
945 42,647 $ Other Non-Administrative Tasks 0%
6,613 298,526$ Deliverable Creation 0%3,464 156,371$ Project Status Reporting 0%
2,204 99,509$ PPM Tool Data Entry 0%
2,204 99,509$ Other Administrative Tasks 0%
31,493 1,421,550$ Total 0%
12,830 579,150 $ Laggards #DIV/0! #DIV/0!
2,309 104,247 $ Stakeholder Management 0%
1,668 75,290$ Risk Management 0%
1,411 63,707 $ Mentoring and Coaching 0%
1,155 52,124$ Vendor Management 0%
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385 17,375$ Other Non-Administrative Tasks 0%
2,694 121,622$ Deliverable Creation 0%
1,411 63,707 $ Project Status Reporting 0%
898 40,541$ PPM Tool Data Entry 0%
898 40,541$ Other Administrative Tasks 0%
12,830 579,150$ Total 0%
28,512 825,000$ Project Coordinators/Administrators 0.00
0 -$ Stakeholder Management 0%
0 -$ Risk Management 0%
0 -$ Mentoring and Coaching 0%
0 -$ Vendor Management 0%
0 -$ Other Non-Administrative Tasks 0%
1,426 41,250$ Deliverable Creation 5%
8,554 247,500$ Project Status Reporting 30%
12,830 371,250$ PPM Tool Data Entry 45%
5,702 165,000$ Other Administrative Tasks 20%
28,512 825,000$ Total 100%
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Projects
Managed
Projects that
Deliver
Business
Outcomes
% of portfolio
delivering on
business outcomes
Business
Outcomes
#DIV/0! #DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
n/a n/a
Average Fully
Loaded Cost
Number on
staff
Annual Hours
Spent per ActivityTotal Cost
Number on staff
needed in new
Scenario
Reallocated
activities
-$ 0 0 -$
-$ 0 0 -$
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
-$ 0.0 0 -$
#DIV/0! -0.1 0 #DIV/0!
#DIV/0! -0.1 0 #DIV/0!
#DIV/0! -0.1 0 #DIV/0!
#DIV/0! -0.1 0 #DIV/0!
#DIV/0! 0.4 0 #DIV/0!#DIV/0! 0.0 0 #DIV/0!
#DIV/0! 0.0 0 #DIV/0!
#DIV/0! 0.0 0 #DIV/0!
#DIV/0! 0.0 0 #DIV/0!
#DIV/0! 0.0 0 #DIV/0!
-$ 0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.00 0 -$
-$ 0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
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-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.00 0 -$
-$ 0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0 0 -$
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HeadcountStaff
Allocation
Projects
Managed
Projects that
Deliver
Business
OutcomesTotal 58 250 142
Entrepreneurs 14 31% 89 66
Process-crats 15 35% 81 38
Apprentices 12 28% 68 32
Laggards 2 5% 13 6
Project Coordinators/Administrators 15 n/a n/a
Project Management Staff AllocationPM
Breakdown
Staff
Allocation
Average Fully
Loaded Cost
Number on
staff
Project Managers 45 117,000$ 43
Entrepreneurs 31% 14.07 117,000 $ 13.5
Stakeholder Management 24% 28,326$ 3.3
Risk Management 19% 22,476$ 2.6
Mentoring and Coaching 17% 20,136$ 2.3
Vendor Management 15% 17,796$ 2.1
Other Non-Administrative Tasks 9% 10,776$ 1.2
Deliverable Creation 5% 6,143$ 0.7
Project Status Reporting 3% 3,218$ 0.4
PPM Tool Data Entry 2% 2,048$ 0.2
Other Administrative Tasks 2% 2,048$ 0.2
Total 97% 112,964$ 13.0
Process-crats 35% 15.81 117,000 $ 15.2
Stakeholder Management 14% 16,818$ 2.2
Risk Management 10% 11,267 $ 1.5
Mentoring and Coaching 8% 9,047 $ 1.2
Vendor Management 6% 6,827 $ 0.9
Other Non-Administrative Tasks 3% 4,020$ 0.5
Deliverable Creation 27% 31,509$ 4.1
Project Status Reporting 14% 16,505$ 2.1
PPM Tool Data Entry 9% 10,503$ 1.4
Other Administrative Tasks 9% 10,503$ 1.4
Total 100% 117,000$ 15.2
Apprentices 28% 12.66 117,000 $ 12.15
Stakeholder Management 18% 21,060$ 2.2
Risk Management 13% 15,210$ 1.6
Mentoring and Coaching 11% 12,870$ 1.3
Vendor Management 9% 10,530$ 1.1
Other Non-Administrative Tasks 3% 3,510$ 0.4
Deliverable Creation 21% 24,570$ 2.6Project Status Reporting 11% 12,870$ 1.3
PPM Tool Data Entry 7% 8,190$ 0.9
Other Administrative Tasks 7% 8,190$ 0.9
Total 100% 117,000$ 12.15
Laggards 5% 2.46 117,000 $ 2.36
Stakeholder Management 18% 21,060$ 0.4
Risk Management 13% 15,210$ 0.3
Mentoring and Coaching 11% 12,870$ 0.3
Vendor Management 9% 10,530$ 0.2
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Other Non-Administrative Tasks 3% 3,510$ 0.1
Deliverable Creation 21% 24,570$ 0.5
Project Status Reporting 11% 12,870$ 0.3
PPM Tool Data Entry 7% 8,190$ 0.2
Other Administrative Tasks 7% 8,190$ 0.2
Total 100% 117,000$ 2.36
Project Coordinators/Administrators 11.00 75,000$ 14.5
Stakeholder Management 0% -$ 0.0Risk Management 0% -$ 0.0
Mentoring and Coaching 0% -$ 0.0
Vendor Management 0% -$ 0.0
Other Non-Administrative Tasks 0% -$ 0.0
Deliverable Creation 15% 11,143$ 2.2
Project Status Reporting 29% 21,393$ 4.1
PPM Tool Data Entry 38% 28,334$ 5.5
Other Administrative Tasks 19% 14,130$ 2.7
Total 100% 75,000$ 14.52
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% of portfolio
delivering on
business outcomes
Business
Outcomes Your PMO name here HeadcountStaff
Allocation
57% 4,457,970$ Total #DIV/0!
Entrepreneurs 0 #DIV/0!
Process-crats 0 #DIV/0!
Apprentices 0 #DIV/0!
Laggards #DIV/0! #DIV/0!
Project Coordinators/Administrators #DIV/0!
Annual Hours
Spent per ActivityTotal Cost Project Management Staff Allocation
PM
Breakdown
Staff
Allocation
111,934 5,052,557$ Project Managers 0
34,992 1,579,500 $ Entrepreneurs #DIV/0! #DIV/0!
8,472 382,397 $ Stakeholder Management #DIV/0!
6,722 303,422$ Risk Management #DIV/0!
6,022 271,832$ Mentoring and Coaching #DIV/0!
5,322 240,242$ Vendor Management #DIV/0!
3,223 145,472$ Other Non-Administrative Tasks #DIV/0!
1,837 82,924$ Deliverable Creation #DIV/0!
962 43,436$ Project Status Reporting #DIV/0!
612 27,641$ PPM Tool Data Entry #DIV/0!
612 27,641$ Other Administrative Tasks #DIV/0!
33,785 1,525,007 $ Total #DIV/0!
39,337 1,775,621$ Process-crats #DIV/0! #DIV/0!
5,654 255,236$ Stakeholder Management #DIV/0!
3,788 170,996$ Risk Management #DIV/0!
3,042 137,300$ Mentoring and Coaching #DIV/0!
2,295 103,604$ Vendor Management #DIV/0!
1,352 61,016$ Other Non-Administrative Tasks #DIV/0!
10,594 478,194$ Deliverable Creation #DIV/0!
5,549 250,482$ Project Status Reporting #DIV/0!
3,531 159,398$ PPM Tool Data Entry #DIV/0!
3,531 159,398$ Other Administrative Tasks #DIV/0!
39,337 1,775,621$ Total #DIV/0!
31,493 1,421,550 $ Apprentices #DIV/0! #DIV/0!
5,669 255,879$ Stakeholder Management 0%
4,094 184,802$ Risk Management 0%
3,464 156,371$ Mentoring and Coaching 0%
2,834 127,940$ Vendor Management 0%
945 42,647 $ Other Non-Administrative Tasks 0%
6,613 298,526$ Deliverable Creation 0%3,464 156,371$ Project Status Reporting 0%
2,204 99,509$ PPM Tool Data Entry 0%
2,204 99,509$ Other Administrative Tasks 0%
31,493 1,421,550$ Total 0%
6,112 275,886$ Laggards #DIV/0! #DIV/0!
1,100 49,659$ Stakeholder Management 0%
795 35,865$ Risk Management 0%
672 30,347 $ Mentoring and Coaching 0%
550 24,830$ Vendor Management 0%
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183 8,277 $ Other Non-Administrative Tasks 0%
1,284 57,936$ Deliverable Creation 0%
672 30,347 $ Project Status Reporting 0%
428 19,312$ PPM Tool Data Entry 0%
428 19,312$ Other Administrative Tasks 0%
6,112 275,886$ Total 0%
37,639 1,089,080$ Project Coordinators/Administrators 0.00
0 -$ Stakeholder Management #DIV/0!0 -$ Risk Management #DIV/0!
0 -$ Mentoring and Coaching #DIV/0!
0 -$ Vendor Management #DIV/0!
0 -$ Other Non-Administrative Tasks #DIV/0!
5,592 161,808$ Deliverable Creation #DIV/0!
10,736 310,650$ Project Status Reporting #DIV/0!
14,219 411,436$ PPM Tool Data Entry #DIV/0!
7,091 205,186$ Other Administrative Tasks #DIV/0!
37,639 1,089,080$ Total 100%
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Projects
Managed
Projects that
Deliver
Business
Outcomes
% of portfolio
delivering on
business outcomes
Business
Outcomes
#DIV/0! #DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
n/a n/a
Average Fully
Loaded Cost
Number on
staff
Annual Hours
Spent per ActivityTotal Cost
Number on staff
needed in new
Scenario
Reallocated
activities
-$ #DIV/0! #DIV/0! #DIV/0!
-$ 0 0 -$
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
-$ 0.0 0 -$
#DIV/0! -0.1 0 #DIV/0!
#DIV/0! -0.1 0 #DIV/0!
#DIV/0! -0.1 0 #DIV/0!
#DIV/0! -0.1 0 #DIV/0!
#DIV/0! 0.4 0 #DIV/0!
#DIV/0! 0.0 0 #DIV/0!
#DIV/0! 0.0 0 #DIV/0!
#DIV/0! 0.0 0 #DIV/0!
#DIV/0! 0.0 0 #DIV/0!
#DIV/0! 0.0 0 #DIV/0!
-$ 0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.00 0 -$
-$ #DIV/0! #DIV/0! #DIV/0!
-$ #DIV/0! #DIV/0! #DIV/0!
-$ #DIV/0! #DIV/0! #DIV/0!
-$ #DIV/0! #DIV/0! #DIV/0!
-$ #DIV/0! #DIV/0! #DIV/0!
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-$ #DIV/0! #DIV/0! #DIV/0!
-$ #DIV/0! #DIV/0! #DIV/0!
-$ #DIV/0! #DIV/0! #DIV/0!
-$ #DIV/0! #DIV/0! #DIV/0!
-$ #DIV/0! #DIV/0! #DIV/0!
-$ #DIV/0! #DIV/0! #DIV/0!
-$ #DIV/0! #DIV/0! #DIV/0!
#DIV/0! 0.0 0 #DIV/0!#DIV/0! 0.0 0 #DIV/0!
#DIV/0! 0.0 0 #DIV/0!
#DIV/0! 0.0 0 #DIV/0!
#DIV/0! 0.0 0 #DIV/0!
#DIV/0! #DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0! #DIV/0!
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HeadcountStaff
Allocation
Projects
Managed
Projects that
Deliver
Business
OutcomesTotal 60 250 149
Entrepreneurs 14 32% 89 74
Process-crats 15 34% 81 38
Apprentices 12 29% 68 32
Laggards 2 6% 13 6
Project Coordinators/Administrators 17 n/a n/a
Project Management Staff AllocationPM
Breakdown
Staff
Allocation
Average Fully
Loaded Cost
Number on
staff
Project Managers 45 117,000$ 43
Entrepreneurs 32% 14.27 117,000 $ 13.5
Stakeholder Management 25% 29,294$ 3.4
Risk Management 20% 23,444$ 2.7
Mentoring and Coaching 18% 21,104$ 2.4
Vendor Management 16% 18,764$ 2.2
Other Non-Administrative Tasks 10% 11,744$ 1.4
Deliverable Creation 3% 3,686$ 0.4
Project Status Reporting 2% 1,931$ 0.2
PPM Tool Data Entry 1% 1,229$ 0.1
Other Administrative Tasks 1% 1,229$ 0.1
Total 96% 112,425$ 13.0
Process-crats 34% 15.39 117,000 $ 14.6
Stakeholder Management 18% 21,060$ 2.6
Risk Management 13% 15,210$ 1.9
Mentoring and Coaching 11% 12,870$ 1.6
Vendor Management 9% 10,530$ 1.3
Other Non-Administrative Tasks 3% 3,510$ 0.4
Deliverable Creation 21% 24,570$ 3.1
Project Status Reporting 11% 12,870$ 1.6
PPM Tool Data Entry 7% 8,190$ 1.0
Other Administrative Tasks 7% 8,190$ 1.0
Total 100% 117,000$ 14.6
Apprentices 29% 12.84 117,000 $ 12.15
Stakeholder Management 18% 21,060$ 2.2
Risk Management 13% 15,210$ 1.6
Mentoring and Coaching 11% 12,870$ 1.3
Vendor Management 9% 10,530$ 1.1
Other Non-Administrative Tasks 3% 3,510$ 0.4
Deliverable Creation 21% 24,570$ 2.6Project Status Reporting 11% 12,870$ 1.3
PPM Tool Data Entry 7% 8,190$ 0.9
Other Administrative Tasks 7% 8,190$ 0.9
Total 100% 117,000$ 12.15
Laggards 6% 2.49 117,000 $ 2.36
Stakeholder Management 18% 21,060$ 0.4
Risk Management 13% 15,210$ 0.3
Mentoring and Coaching 11% 12,870$ 0.3
Vendor Management 9% 10,530$ 0.2
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Other Non-Administrative Tasks 3% 3,510$ 0.1
Deliverable Creation 21% 24,570$ 0.5
Project Status Reporting 11% 12,870$ 0.3
PPM Tool Data Entry 7% 8,190$ 0.2
Other Administrative Tasks 7% 8,190$ 0.2
Total 100% 117,000$ 2.36
Project Coordinators/Administrators 11.00 75,000$ 17.4
Stakeholder Management 0% -$ 0.0Risk Management 0% -$ 0.0
Mentoring and Coaching 0% -$ 0.0
Vendor Management 0% -$ 0.0
Other Non-Administrative Tasks 0% -$ 0.0
Deliverable Creation 20% 14,960$ 3.5
Project Status Reporting 28% 20,821$ 4.8
PPM Tool Data Entry 34% 25,537 $ 5.9
Other Administrative Tasks 18% 13,681$ 3.2
Total 100% 75,000$ 17.40
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% of portfolio
delivering on
business outcomes
Business
Outcomes Your PMO name here HeadcountStaff
Allocation
60% 7,787,340$ Total #DIV/0!
Entrepreneurs 0 #DIV/0!
Process-crats #DIV/0! #DIV/0!
Apprentices 0 #DIV/0!
Laggards #DIV/0! #DIV/0!
Project Coordinators/Administrators #DIV/0!
Annual Hours
Spent per ActivityTotal Cost Project Management Staff Allocation
PM
Breakdown
Staff
Allocation
110,341 4,980,690$ Project Managers 0
34,992 1,579,500 $ Entrepreneurs #DIV/0! #DIV/0!
8,761 395,475$ Stakeholder Management #DIV/0!
7,012 316,500$ Risk Management #DIV/0!
6,312 284,910$ Mentoring and Coaching #DIV/0!
5,612 253,320$ Vendor Management #DIV/0!
3,512 158,550$ Other Non-Administrative Tasks #DIV/0!
1,102 49,754$ Deliverable Creation #DIV/0!
577 26,062$ Project Status Reporting #DIV/0!
367 16,585$ PPM Tool Data Entry #DIV/0!
367 16,585$ Other Administrative Tasks #DIV/0!
33,624 1,517,742$ Total #DIV/0!
37,745 1,703,754$ Process-crats #DIV/0! #DIV/0!
6,794 306,676$ Stakeholder Management #DIV/0!
4,907 221,488$ Risk Management #DIV/0!
4,152 187,413$ Mentoring and Coaching #DIV/0!
3,397 153,338$ Vendor Management #DIV/0!
1,132 51,113$ Other Non-Administrative Tasks #DIV/0!
7,926 357,788$ Deliverable Creation #DIV/0!
4,152 187,413$ Project Status Reporting #DIV/0!
2,642 119,263$ PPM Tool Data Entry #DIV/0!
2,642 119,263$ Other Administrative Tasks #DIV/0!
37,745 1,703,754$ Total #DIV/0!
31,493 1,421,550 $ Apprentices #DIV/0! #DIV/0!
5,669 255,879$ Stakeholder Management 0%
4,094 184,802$ Risk Management 0%
3,464 156,371$ Mentoring and Coaching 0%
2,834 127,940$ Vendor Management 0%
945 42,647 $ Other Non-Administrative Tasks 0%
6,613 298,526$ Deliverable Creation 0%3,464 156,371$ Project Status Reporting 0%
2,204 99,509$ PPM Tool Data Entry 0%
2,204 99,509$ Other Administrative Tasks 0%
31,493 1,421,550$ Total 0%
6,112 275,886$ Laggards #DIV/0! #DIV/0!
1,100 49,659$ Stakeholder Management 0%
795 35,865$ Risk Management 0%
672 30,347 $ Mentoring and Coaching 0%
550 24,830$ Vendor Management 0%
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183 8,277 $ Other Non-Administrative Tasks 0%
1,284 57,936$ Deliverable Creation 0%
672 30,347 $ Project Status Reporting 0%
428 19,312$ PPM Tool Data Entry 0%
428 19,312$ Other Administrative Tasks 0%
6,112 275,886$ Total 0%
45,091 1,304,723$ Project Coordinators/Administrators 0.00
0 -$ Stakeholder Management #DIV/0!0 -$ Risk Management #DIV/0!
0 -$ Mentoring and Coaching #DIV/0!
0 -$ Vendor Management #DIV/0!
0 -$ Other Non-Administrative Tasks #DIV/0!
8,994 260,254$ Deliverable Creation #DIV/0!
12,518 362,216$ Project Status Reporting #DIV/0!
15,353 444,251$ PPM Tool Data Entry #DIV/0!
8,225 238,001$ Other Administrative Tasks #DIV/0!
45,091 1,304,723$ Total 100%
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Projects
Managed
Projects that
Deliver
Business
Outcomes
% of portfolio
delivering on
business outcomes
Business
Outcomes
#DIV/0! #DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
n/a n/a
Average Fully
Loaded Cost
Number on
staff
Annual Hours
Spent per ActivityTotal Cost
Number on staff
needed in new
Scenario
Reallocated
activities
-$ #DIV/0! #DIV/0! #DIV/0!
-$ 0 0 -$
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0.0
-$ #DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0! #DIV/0!
-$ 0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.0 0 -$
-$ 0.00 0 -$
-$ #DIV/0! #DIV/0! #DIV/0!
-$ #DIV/0! #DIV/0! #DIV/0!
-$ #DIV/0! #DIV/0! #DIV/0!
-$ #DIV/0! #DIV/0! #DIV/0!
-$ #DIV/0! #DIV/0! #DIV/0!
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-$ #DIV/0! #DIV/0! #DIV/0!
-$ #DIV/0! #DIV/0! #DIV/0!
-$ #DIV/0! #DIV/0! #DIV/0!
-$ #DIV/0! #DIV/0! #DIV/0!
-$ #DIV/0! #DIV/0! #DIV/0!
-$ #DIV/0! #DIV/0! #DIV/0!
-$ #DIV/0! #DIV/0! #DIV/0!
#DIV/0! 0.0 0 #DIV/0!#DIV/0! 0.0 0 #DIV/0!
#DIV/0! 0.0 0 #DIV/0!
#DIV/0! 0.0 0 #DIV/0!
#DIV/0! 0.0 0 #DIV/0!
#DIV/0! #DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0! #DIV/0!
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During the second year of PM-targeted services implementation, 75% of all admininistrative tasks are offl
1) In the "Number on staff needed in new scenario" column, calculate the theoretical number of staff nee
Calculation: divide each activity by 75 projects and multiply by 89 projects
[SAME AS YEAR 1]
2a) In the "Realllocated activities" column, make the administrative tasks equal 25% of what they were in2b) For the high-value tasks, add to the Current State the "freed up time" obtained from offloading 75%
***Note: CEB PMO applies a 90% discount to this number, based on the fact that some time is lost in real
Calculation for each activity: Current State + (75% of the sum of administrative activities, divided by 5 wh
3) From the "Reallocated activities" column, obtain the new "Staff Allocation" percentages and the new "
4) Processcrats pick up 50% of the slack: the rest is forced into the Project Coordinators/Administrators a
Calculation for Processcrat administrative tasks: Current State + (50% of 75% of Entrepreneurial PMs' adm
Calculation for Processcrat high-value tasks: Current State - (50% of the sum of Entrepreneurial PMs' admi
***Note: to account for rounding errors we subtract 0.1 to obtain a constant total
5)Process-crats have taken 1 projects from Laggards, so Laggards' time needs to be adjusted accordingly.
Calculation: divide each activity by # of projects managed in the Current State and multiply by # of project
6) Project Coordinators/Administrators pick up the administrative tasks left over by Entrepreneurial PMs
Calculation for each administrative task: sum each administrative task's responsibility for all staff member
III. Year 3
During the third year of PM-targeted services implementation, 85% of all admininistrative tasks are offloa
1) In the "Number on staff needed in new scenario" column, calculate the theoretical number of staff neeCalculation: divide each activity by 75 projects and multiply by 89 projects
[SAME AS YEAR 1]
2a) In the "Realllocated activities" column, make the administrative tasks equal 15% of what they were in
2b) For the high-value tasks, add to the Current State the "freed up time" obtained from offloading 75%
***Note: CEB PMO applies a 90% discount to this number, based on the fact that some time is lost in real
Calculation for each task: Current State + (85% of the sum of administrative tasks, divided by 5 which is t
3) From the "Reallocated activities" column, obtain the new "Staff Allocation" percentages and the new "
4) Process-crats now go back to the same allocation of activities they have in the Current State.Calculation: for each task, divide by the # of projects managed in Current State and multiply by # of projec
5) Laggards now go back to the same allocation of activities they have in the Current State.
Calculation: for each task, divide by the # of projects managed in Current State and multiply by # of projec
6) Project Coordinators/Administrators pick up the administrative tasks left over by Entrepreneurial PMs
Calculation for each administrative task: sum each administrative task's responsibility for all staff member
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ed to Process-crats. Steps in the model:
ded to take on 1 extra project if task allocations were to remain the same as in the Current State.
he Current State
f the administrative tasks
location efficiency***
the number of high-value tasks, multiplied by 90%)
umber on Staff"
ntrepreneurial PMs decreased, so that the total PMO amount of administrative tasks remains con
urrent State)
sks, divided by 5 which is the number of high-value tasks)
CEB IT PRACTICE
CEB PMO Leadership CouncilTM
ppendix - Detailed description of model calculations in Year 1, Year 2, and Year 3
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oaded to Project Coordinators. Steps in the model:
ded to take on 1 extra project if activity allocations were to remain the same as in the Current Sta
the Current Statef the administrative tasks
location efficiency***
ch is the number of high-value activities, multiplied by 90%)
umber on Staff"
dministrative tasks.
inistrative tasks, as the other 50% is picked up by Coordinators)
nistrative tasks, divided by 5 which is the number of high-value tasks)
managed in Year 2
nd Processcrats.
s in the Current State, subtract the Year 2 responsibility for all PMs
ded to Project Coordinators. Steps in the model:
ded to take on 1 extra project if activity allocations were to remain the same as in the Current Sta
the Current State
f the administrative tasks
location efficiency***
e number of high-value tasks, multiplied by 90%)
umber on Staff"
s managed in Year 3.
s managed in Year 3.
nd Processcrats.
s in the Current State, subtract the Year 3 responsibility for all PMs
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stant.
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te.
te.
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