PMI Newsletter April 2015 · 2017. 8. 17. · PMI decided to extend the Economic Exception Program...

8
Thanks and Best Wishes Soumen De, PMP [email protected] Page 1 Editor’s Note Editor’s Note Dear Friends, Greetings from PMI Bangalore India Chapter! In the last month, three topics were very noteworthy for Project Managers like us. First, the Project Management National Conference 2015 jointly hosted by Bangalore Chapter was announced. The conference will be held at The Lalit Ashok, Bangalore from September 10-12, 2015. The theme of the Conference, after meticulously reviewing the suggestions given by past delegates has been chosen as “ARCHITECTING PROJECT MANAGEMENT for Redefining India…”. PMI decided to extend the Economic Exception Program till December 2015. More details are available in this edition of PM Essence. The other topic of relevance was the announcement made by India's market regulator, SEBI which mandated listed companies to have at least one woman director on their boards, by 1st April 2015. Regionally, European and North American companies do better in having women on corporate boards: 23.9% of board directors are women in European retail/consumer products companies, while in North America, woman occupy 22.3% of board seats in the same industry. African companies in the study (11.4%), Asia-Pacific (9.6%), and Latin American (9.5%) retail/consumer product companies all fall significantly short of the 18.4% average representation within the industry [reference- http://www.globewomen.org/]. Based on recent study, India has approximately 6% of the total directors on boards as women. Hence we can see we fare poorly when compared to global standards. If we have to match to global standards we need to bring more diversity in the board. Studies have linked gender-diverse boards with better financial performance, better governance, increased innovation, and improved opportunities for other women within the companies. A survey of Fortune 500 companies indicates that companies with higher female board room representation outperformed on various financial parameters like return on sales (ROS) and return on investment (ROI). While some of the progressive companies had women board members prior to SEBI's directive, there were many who hurriedly appointed women from the promoter's family on the last day to avoid strict penalties for non-compliance. Ensuring gender balance in the board does not mean we compromise the quality of the board. The selection of women directors based on their professional capabilities, will enhance the quality of the boards, leading to much better outcomes. India is on the cusp of massive transformation, catalyzed by the various initiatives launched by our Prime Minister that promises to make India more self-reliant and start playing a major role in the world's economy. If we can execute the intended spirit behind increasing diversity in company board, it will unleash the hidden potential and serve as a game changer for Transforming India. Happy Reading. Chapter News Editorial Board Volume - 3 - Issue 1 April 2015 - Capt. L. N. Prasad Chapter News - Capt. L. N. Prasad 2 Milli Gram knowledge ... - Ananth Sandwich or Sauce - Shiv M Kumar Social Mad-idea Discipline - Namita Gupta, PMP Tracking Project Milestones - Himanshu S. Mahanta Are Product Managers ... - Pinkesh Shah The Lighter side of PM - Rajiv DID YOU KNOW? Contents PM Footprints: During the month of March 2015, two PM Footprints sessions th were held. On 5 March 2015, Mr. A Baburajan, PMP, AVP - Bangalore Operations, from Causeway Software Technologies Pvt. Ltd., spoke on the topic “Demystifying Self Organising Agile Teams”. He gave an insight into elements of Self Organised Agile teams and how agile working frameworks embrace these elements. He also highlighted certain practices like 'Scrum' play, and how it plays an very important role in building Self Organising Teams. th On 19 March 2015, Dr. Rekha Jagannath, Honourable Member, Karnataka State Planning Board, spoke on the topic “From Ideas to Enterprise”. It discussed how ideas can be nurtured into viable business propositions. Her presentation was very inspiring and thought provoking for the audience. Murali Santhanam, PMP Namita Gupta, PMP, PMI-ACP Rama K, PMP, PMI-ACP Shikha Vaidh, PMP, PMI-ACP Soumen De, PMP Sujata Sahu, PMP Q. This is the principle which tends people to remember positives more accurately than negatives? Continued on Page 8...

Transcript of PMI Newsletter April 2015 · 2017. 8. 17. · PMI decided to extend the Economic Exception Program...

Page 1: PMI Newsletter April 2015 · 2017. 8. 17. · PMI decided to extend the Economic Exception Program till December 2015. More details are available in this edition of PM Essence. The

Thanks and Best Wishes

Soumen De, PMP

[email protected]

Page 1

Editor’s NoteEditor’s NoteDear Friends,

Greetings from PMI Bangalore India Chapter!

In the last month, three topics were very noteworthy for Project Managers like us.

First, the Project Management National Conference 2015 jointly hosted by Bangalore

Chapter was announced. The conference will be held at The Lalit Ashok, Bangalore from

September 10-12, 2015. The theme of the Conference, after meticulously reviewing the suggestions given

by past delegates has been chosen as “ARCHITECTING PROJECT MANAGEMENT for Redefining

India…”.

PMI decided to extend the Economic Exception Program till December 2015. More details are available in this

edition of PM Essence.

The other topic of relevance was the announcement made by India's market regulator, SEBI which mandated

listed companies to have at least one woman director on their boards, by 1st April 2015. Regionally, European

and North American companies do better in having women on corporate boards: 23.9% of board directors

are women in European retail/consumer products companies, while in North America, woman occupy 22.3%

of board seats in the same industry. African companies in the study (11.4%), Asia-Pacific (9.6%), and Latin

American (9.5%) retail/consumer product companies all fall significantly short of the 18.4% average

representation within the industry [reference- http://www.globewomen.org/].

Based on recent study, India has approximately 6% of the total directors on boards as women. Hence we can

see we fare poorly when compared to global standards. If we have to match to global standards we need to

bring more diversity in the board. Studies have linked gender-diverse boards with better financial

performance, better governance, increased innovation, and improved opportunities for other women within

the companies. A survey of Fortune 500 companies indicates that companies with higher female board room

representation outperformed on various financial parameters like return on sales (ROS) and return on

investment (ROI).

While some of the progressive companies had women board members prior to SEBI's directive, there were

many who hurriedly appointed women from the promoter's family on the last day to avoid strict penalties for

non-compliance. Ensuring gender balance in the board does not mean we compromise the quality of the

board. The selection of women directors based on their professional capabilities, will enhance the quality of

the boards, leading to much better outcomes.

India is on the cusp of massive transformation, catalyzed by the various initiatives launched by our Prime

Minister that promises to make India more self-reliant and start playing a major role in the world's economy. If

we can execute the intended spirit behind increasing diversity in company board, it will unleash the hidden

potential and serve as a game changer for Transforming India.

Happy Reading.

Chapter News

Editorial Board

Volume - 3 - Issue 1 April 2015

- Capt. L. N. Prasad

Chapter News

- Capt. L. N. Prasad

2 Milli Gram knowledge ...

- Ananth

Sandwich or Sauce

- Shiv M Kumar

Social Mad-idea Discipline

- Namita Gupta, PMP

Tracking Project Milestones

- Himanshu S. Mahanta

Are Product Managers ...

- Pinkesh Shah

The Lighter side of PM

- Rajiv

DID YOU KNOW?

Co

nte

nts

PM Footprints: During the month of

March 2015, two PM Footprints sessions thwere held. On 5 March 2015, Mr. A

Baburajan, PMP, AVP - Bangalore

Operations, from Causeway Software

Technologies Pvt. Ltd., spoke on the

topic “Demystifying Self Organising

Agile Teams”. He gave an insight into

elements of

Self Organised

Agile teams

and how agile

working

frameworks

embrace these elements. He also highlighted

certain practices like 'Scrum' play, and how it plays

an very important role in building Self Organising

Teams.

thOn 19 March 2015,

Dr. Rekha Jagannath,

Honourable Member,

Karnataka State Planning

Board, spoke on the topic

“From Ideas to Enterprise”. It discussed how ideas

can be nurtured into viable business propositions.

Her presentation was very inspiring and thought

provoking for the audience.

Murali Santhanam, PMP

Namita Gupta, PMP, PMI-ACP

Rama K, PMP, PMI-ACP

Shikha Vaidh, PMP, PMI-ACP

Soumen De, PMP

Sujata Sahu, PMP

Q. This is the principle which

tends people to remember

positives more accurately than

negatives?

Continued on Page 8...

Page 2: PMI Newsletter April 2015 · 2017. 8. 17. · PMI decided to extend the Economic Exception Program till December 2015. More details are available in this edition of PM Essence. The

2 Page

Volume - 3 - Issue 1 April 2015

2 Milli Gram Knowledge or the 2 minute Googlers2 Milli Gram Knowledge or the 2 minute GooglersPM Article

- Ananth

Recently, I heard

an individual,

arguing with an

experienced

surgeon on a

surgery that was

conducted on

one of his

relatives, when

confronted he

said he read it in

the internet and

he had knowledge in it; the surgeon

patiently explained in detail and put him

in his perspective. Half educated

information is dangerous but then this 2

minute knowledge gain over the internet

without a deeper research is catastrophic;

no education and no knowledge is

probably better than the 2 minute

internet search.

I have been interviewing people for a

good amount of time now, I can hear one

line as common from most majority; “I

will google and find the solution”. Well

nothing wrong, but look at the flip side,

people have stopped reading books,

asking their peers, people have stopped

digging/probing/researching deeper in to

the issues, a superficial solution available

over the internet makes them

happy/content/satisfied.

Is Google the culprit? Is internet the

culprit? Certainly NOT!

It is the mind set change in the 21st

century. People have become sluggish,

lack thinking capabilities and have

become more materialistic. Taking onus,

resolving the deeper issues, bring up

risks, come up with smarter solutions are

all bygone. Now we need 2 minute

solutions; there's nothing wrong in

seeking solutions within 2 minutes;

however people have failed to understand

that this solution which comes in 2

minutes comes because of years and

decades of hard work.

A university graduate who is starting his

professional wants to become a manger

to start with; at 3 years of experience an

individual wants to be a senior engineer,

not many wants to get in to research

field, there's a mad rush at the lucrative

offers by some of the big corporates in

the name of programming/developing;

the 2 minute googlers are on the rise no

doubt, lack of maturity, lack of guidance,

the not so judicious, materialistic

interests have all have stemmed it.

I was addressing a gathering of mid level

experienced youngsters who had just

joined a company. Majority of them

quoted Bosses and Money as the reason

for leaving the work place and few

extended stating I just got 10% hike.

I countered them stating please jot down

10 value adds that YOU brought in to

your work, your company, and yourself in

the last one year or between the two

appraisal cycles. If you have these 10

items listed you are worth perhaps a little

beyond the hike you got. I extended

myself in explaining the rationale behind

a longer stay at work place and building a

career than jump at an additional rupee

hike.

As Project Managers; I feel we have the

social responsibility of addressing these

kind of issues and make people

understand the importance of building a

career than settle for short term gains

which eventually would leave them

stranded in the long run.

Use the 2 min googling/surfing for only a

superficial insight. However, probe, dig

and research a subject and or a topic be

a Subject Matter Expert, build a good

CAREER by investing time on studying

and gaining knowledge over a good

period of time, build a good Personality

by acquiring the wealth of knowledge.

Have a good life!!!

2 mG; 2 Milli Gram Knowledged people or

the 2 minute Googlers is what we get in

the industry today, not many seem to be

taking interest to study a subject in depth

and detail.

There was point in time and not too long

ago where in people used to get in to an

enterprise and probably serve their life in

it. In a good span of time, they were

subject matter experts and were excelling

in the same. People took pride in their job

and they had the same commitment

towards the work and work place as that

of their family.

There was also a point in time where the

people visited the libraries and invested

money on books to gain knowledge,

people invested time to visit the scholars

and learned people.

They all led a peaceful life, they all had

their share of time for their family and

work, they worked on Saturdays and

sometimes Sundays or probably worked

in grave yard shifts but then no cribs or

complain; but for a standard shift

allowance at the most.

The end of the 20th century saw a sea

change in this and by the time 21st

century dawned we had the 2 minute

googlers. People who browsed for 2

minutes and felt that they were

experienced to debate, discuss and

perform at par what a 15 years

experience would do.

Everything has been fast tracked.

“Half educated information

is dangerous but then this

2 minute knowledge gain

over the internet without a

deeper research is

catastrophic; no education

and or no knowledge is

probably better than the 2

minute internet search.”

Page 3: PMI Newsletter April 2015 · 2017. 8. 17. · PMI decided to extend the Economic Exception Program till December 2015. More details are available in this edition of PM Essence. The

Social Mad-idea Discipline

Page 3

Volume - 3 - Issue 1 April 2015

PM Article Social Mad-idea Discipline

communication or by lack of direct

communication. Any relation in this world

asks for time and communication, be it

with others or own self. These are the

building blocks or mediums through

which any relation blossoms. We are not

using these mediums effectively and

efficiently in our day to day life today

because we have plenty of things (office

deadlines, fb, replying on WhatsApp,

checking twitter etc.) to do and day is too

short to fulfil all these commitments. We

can't avoid office deadlines of course as

end of day we need bread to survive.

Then what we really need to discipline

on? We need to balance ourselves and set

our priorities right. Chetan Bhagat has

rightly mentioned that “Work hard, but

make time for your love, family & friends.

Nobody remembers power point

presentation on your final day”.

One thing I appreciate about west is that

are very clear in their priorities and time

management. A clear bifurcation of

personal, social and professional life.

They are not confused like us. I used this

word confused due to multiple reasons.

We get confuse on where to spend more

time. We get obsessed by technology

because it has come to us as a new

wonder. In this epic of dealing with new

wonders we start losing other important

things. Think about a fact, we have seen

our parents, without all these

technologies. They were managing with a

landline phone and a TV set at home and

living very happily and perhaps very

content life. I belong to a middle class

family where we used to live in a joint

family with 4 families in one house very

happily. There was one bathroom and one

toilet and still we use to reach our

respective places (fathers to offices, Kids

to school, mothers to work) at right time.

On the contrary, today I live in an

apartment where we are total 3 members

with an access to 3 bathrooms and 3

toilets and still we all are hurrying and

getting late every day.

Life style changes have already created

lot of pressure and stress in our lives and

on top of that we are thwarting ourselves

with unnecessary arguments arising due

to less time for our loved ones. We need

to learn & manage the judicious use of

technology which can enhance our living

and not creating further damages. We

need FB, Twitter, and WhatsApp for sure

but when we are back home and have

very little time left for our near & dear

ones - let’s pause on it for a minute.

Nothing will stop if you are away for few

hours. Get back after sometime, who is

stopping you. I remember few funny

incidents. One of my friends has put on

FB, who will miss me if I delete my FB

and WhatsApp? He didn't get any reply

for 4-5 hours. He again re posted on his

timeline and this time few people

responded don't do that buddy.. I saw he

deleted the account next day for a week

and again came in limelight. This time he

posted, it may not affect you but I can't

live without you FB. So the bottom line is,

at end of the day, it's our personal

choice. He was probably testing and I am

sure with this experiment he came back

with some refined thoughts. Try this if

you really want to see how many people

try to reach in your absence.

We are the so called 'Gen Z' who are

witnessing the “Cool” life style. We are

the ones who are advanced in so many

ways when compared to our yester

generations. Technology did wonders and

social media is the key. Can we imagine

our life without FB, Twitter, Instagram,

WhatsApp, Tango etc. etc.? List is huge

and we know we can't. To be very precise

we can't resist, for an hour these days,

forget about one full day. Nothing bad in

really being connected right? Why are we

even discussing it? We are discussing

because we are not realising what we are

losing in this shining world of social

media.

Social media is the forum which made us

connected to old buddies from childhood

whom it was near to impossible to

connect. This is the very opportunity for

us to keep ourselves updated about the

world. Many heart touching stories, social

awareness connects, missed relatives,

close friends settled abroad so there is no

second thought, it's really awesome. If

so, what is it compelling me to pen down

this article?

Let me start with a quote I read few days

back “My internet was down for 5

minutes so I went downstairs and spoke

to my family. They seem like nice people”

There was another video in which “A

mother visited her daughter and without

making noise, TO SURPRISE HER, sat

silently on the next chair and got

surprised by the very fact that her

daughter has not realised her for 2 hours.

Reason? She was busy with FB,

WhatsApp etc., switching between laptop

and smart phone.”

The very urge to write today was to come

up with a sense of social media discipline

in life. We are slowly getting indulged in

social media to a level which has started

affecting our personal lives and we have

started losing our near and dear ones.

More importantly, we are losing our own

selves in this world. There are so many

distractions around that we are unable to

get few minutes only for our own selves

in full day. The trigger for this is lack of

- Namita Gupta, PMP, PMI-ACP

Continued on Page 7...

Page 4: PMI Newsletter April 2015 · 2017. 8. 17. · PMI decided to extend the Economic Exception Program till December 2015. More details are available in this edition of PM Essence. The

4 Page

Volume - 3 - Issue 1 April 2015

Sandwich or Sauce

PM Accomplishments

The professional contributions of Lt. Col. L. Shri Harsha, Retd, PgMP, PMP,

VP – Academic Relations of the PMI Bangalore India Chapter has been

acknowledged by various professional bodies in the country. In the last six

months he has to his credit four publications and two presentations, which

are listed below.

“Circumventing Arbitrations-Alternatives and Legal Framework” was

published in the Journal of the Indian Institution of Technical

Arbitrators in November 2014.

“Competent Teams for Challenging Times”, co-authored with Prof.

Hema Harsha was published in Parikalpana, KIIT Journal of

Management in January 2015.

“Integrated Waste Management in the Construction Industry” published in the Journal of the Indian Building Congress in 2014.

“Building Project Management Competencies : A Government of Karnataka – PMI Bangalore India Chapter Imitative” presented at

the FICCI PMI Symposium at FICCI House in February 2015.

In spite of his hectic schedule, Harsha finds time to pursue his interests, acquire new skills and knowledge and actively volunteer with

the Chapter. To get more information on his papers you can visit https://independent.academia.edu/LHarsha

- Shiv M Kumar

direction' into 'a meaningful and clear

direction' is the key. Not enough, you

need to also prime them that these 'clear'

directions are till the ball rolls in our

court. Time comes when you have to

throw this back to the 'Strategist' either

as a feedback or progress, you first get

prepared. Yes, to face the ambiguous

understanding of the reality or ambitious

future direction that may be progressive

or scratch-up. Confusing eh? Don't worry;

simply go prepared for the worst...!

Coming back to the 'Smarties' is the next

challenge. Bravo!

Not to worry. Thank them first for the

good job done till now. Just bring the

good news that the project is enhanced.

Give them fresh directions. Agree with

them that our only goal is to excel our

past performance. Go on...!

Are you 'crushed' in between OR 'adding

to the taste'? You decide.

“Manager is one who manages anger"

…someone said…!

Strategists will push from top. Smarties

will push from bottom. Are you crushed in

between OR adding to the taste? This

decides your success.

On the verge of getting caught in the

cross-fire? Watch out, Pal. Understand

the 'Strategist' first. Agree on the

expectations. Don't assume putting it in

record will help. Keep yourself flexible on

the expectations...changes are inevitable.

Once you are clear about the 'changing

expectations', season your 'Smarties'.

Converting the ‘ambiguous strategic

Sandwich or Sauce

PM in Non Traditional Area

Page 5: PMI Newsletter April 2015 · 2017. 8. 17. · PMI decided to extend the Economic Exception Program till December 2015. More details are available in this edition of PM Essence. The

Tracking Project Milestones

Page 5

Volume - 3 - Issue 1 April 2015

stakeholders both internal as well as

external with varying priorities, involve

multiple geographies and may even have

stiff delivery timelines with an associated

penalty clause for delayed deliveries.

Given the complexities, tracking of

deliveries becomes difficult as there are

too many moving parts. There is also an

additional aspect of reporting where

reports shared by the PMO need to be

synchronized as it is important that the

status shared through various mediums

with different levels of stakeholders is

consistent. A tool based monitoring does

allow an automatic revision of dates

should a dependent task undergo a

change. However, more often the change

is not expected to be linear and the client

expects that the end date remains the

same while the internal milestones are

reworked upon. This therefore, leads to a

significant manual realignment of the

plan and while this is manageable to a

large extent on single deliveries, the

tracking becomes extremely stressful in a

program with multiple sub projects

having vast interdependencies.

At a very basic level following are the key

milestones of any delivery:

Project initiation, Kick-off

Business requirement closure

SoW creation

Design

Development

Testing (Unit test , System

Integration test, Performance test)

Services Delivery

User Acceptance Test

Production Deployment, Cutover

Go live

Steady State, Project Closure

Conception

Business case approval

Requirement closure

Road Map approval

Design for Release 1

Prototype Development Release 1

Prototype Signoff

Development for Release 1

Testing (Unit test , System

Integration test, Performance test)

Version Release

Design for Release 2 (as per

roadmap)

Given the above mentioned environment

around a complex delivery, what are the

options available to Project Managers,

irrespective of the tracking tools used, to

effectively manage the delivery

milestones?

"In this competitive landscape where

both time and money are extremely

important, on time delivery or ahead of

time delivery is the mantra for success

and this can only be achieved by first,

having well defined milestones and then

tracking them diligently" says Sujit

Sahay, Associate Partner at IBM and

currently leading a major transformation

delivery for a large telco.

Following is the list of initiatives which is

likely to yield positive results in managing

the milestones for complex deliveries:

Each project

would have a common set of key

milestones as listed above. And as per

standard Project Management principles

we would have dates for each milestone.

While internally the dependencies may

exist, each milestone would have a clear

date. The dates associated with the key

milestones need to be shared

Product Development

• Documented schedule:

The highly turbulent, ever evolving and

competitive market place demands that

the delivery programs get executed on

time. So that the program benefits can be

realized as soon as possible. Tracking

delivery milestones diligently therefore

becomes critical for achieving on time

delivery.

Managing and tracking project milestones

effectively is an extremely important

aspect of any delivery. A host of COTS

products are available for tracking project

milestones which allow the project

manager to manage inter dependencies

between the tasks, optimize resource

allocations and so on and so forth. While

a tool based management is efficient for

standard projects, the tracking can

become extremely overwhelming in case

of programs which are complex in nature.

"I have come to expect a certain level of

complexity in most transformational

projects right now.” says Steve Martin, VP

& Delivery Executive, IBM. "Given the

huge pressure companies are under to

invest in innovative technology and drive

competitive solutions, one would expect

challenges in upgrading legacy

ecosystems.”

Programs can be categorized as

“complex” due to various reasons.

Typically they may involve complex

system integrations involving multiple

technologies, be first of a kind type of

implementation, have multiple

PM Article - Himanshu S. Mahanta

Tracking Project Milestones

Continued on Page 6...

"Verbal confirmations or

assurances on milestone

closure must be avoided as

these are likely to pose

issues later. It is therefore

best to have the correct

artifacts in place for each

closure"

Page 6: PMI Newsletter April 2015 · 2017. 8. 17. · PMI decided to extend the Economic Exception Program till December 2015. More details are available in this edition of PM Essence. The

6 Page

Volume - 3 - Issue 1 April 2015

signed documents with the right set of

signatories or could be mail approvals as

specified in the documented process.

Verbal confirmations or assurances on

milestone closure must be avoided as

these are likely to pose issues later. It is

therefore, best to have the correct

artefacts' in place for each closure and

should there be any issue, the same

needs to get addressed early enough so

that the remedial actions or escalations

can be made.

An

escalation is only meaningful if it's carried

out at the right time. Thus forthcoming

milestones need to be reviewed diligently

every day and should the team envisage

any issue around any milestone, the right

stakeholders must be informed. The aim

should always be to achieve the

milestone as per the documented plan

and hence right escalations must be

carried at the right time.

The

milestones must be owned by the

relevant Project Manager. However even

during reviews with the client, there

needs to be a defined individual in the

PMO team who would own the

milestones. This individual must be aware

of the status of the milestones being

discussed to a granular level. If issues are

to be discussed, the same should be

available with the PMO to be taken up

with the client leadership or with the

relevant stakeholders internally. Raising

an issue and then stating that the details

would be provided later will only delay

issue resolution.

As daily

milestones will be tracked with rigor, over

a period of time, it will become apparent

which are the teams that are performing

well and which are the projects or teams

which come up with delays. The

leadership then must review the

performance of the associated leads

critically. The hindering factors need to be

addressed via mentoring or coaching and

if the performance still does not improve

then decisions around moving individuals

to different roles may be taken so that

the weak links are removed.

• Escalation process with pre-agreed

tolerance duration for each stage:

• Ownership at each level:

• Consequence management:

• Change management with senior

management concurrence:

• Documented steady state period:

It is likely

that certain milestones would be missed

or delivery dates would need to be

revised due to re prioritization of the

delivery. In this case, the required

change management process must be

followed and the right approvals must be

taken to accept the revision with very

clearly documented reasons for the shift.

While the project is commercially rolled

out successfully, the final milestone that

needs to get tracked is the conclusion of

the steady state period. This basically

implies that the project has moved to the

operations and maintenance teams and

it’s business as usual. This needs to be

signed off by the relevant stakeholders

that are taking over the installation as

per the agreed process thereby releasing

the project team of the responsibilities.

“Tracking significant events or Milestones

throughout complex programs is not only

a requirement for the delivery team, but

it presents an excellent opportunity to

interact with key stakeholders” says

Steven V. DelGrosso, Director, IBM

Project Management Center of

Excellence. While the Project Manager is

focused on the details of managing

intricate dependencies across activities

and tracking status at the work package

level, key stakeholders will want to know

if the program is meeting its milestones.

Focus on these key events ensures the

PM has a handle on the overall schedule

health of the program.

Proper tracking of milestones becomes a

critical activity and setting up a “war

room” with active participation from the

client and the project teams would help

in identifying the weak links early enough

so that appropriate measures are taken

proactively to address any deterrent.

Most of the concepts mentioned above

are very basic and simple, yet when

these are used in conjunction, the impact

on the overall delivery performance will

be widespread and would translate into a

truly successful delivery.

transparently with all stakeholders –

internal as well as external and these

must be presented at the outset during

the project kickoff itself.

A

critical element around the success of any

delivery is the senior management

involvement. This becomes even more

critical in case of complex deliveries

involving multiple stakeholders. It is likely

that the stakeholders have varying

priorities and hence senior management

support helps pass on the right message

so that the teams are well aligned.

Since all the milestones

for the various deliveries are available,

the PMO has clear visibility on the

milestones that fall on each day. While

there may be many parallel deliveries

across geographies, there will be only a

handful of milestones for a specific day. It

is therefore important that the status of

the milestones is reviewed jointly with

the client on a regular basis. The ideal

way of tracking would be to filter all

upcoming milestones (say for a week)and

the team must highlight to the PMO of

any issue that they envisage on achieving

a future milestone.

What should be avoided is coming on the

day of a milestone closure and then

announcing that the milestone is likely to

be missed.

: As the project moves from

initiation to go live and passes through

different stages, there needs to be a clear

entry and exit criteria for each stage. The

process should be documented and at

each stage the approving authority needs

to be clearly listed. It should not happen

that the project moves to the user

acceptance stage and then there is a

realization that the delivery is missing

some key components because the right

individuals were not involved during the

requirements stage.

The fact that the

guidelines are actually being followed can

only be proven through artifacts. For any

milestone closure, the PMO needs to

review the artifacts and then mark the

milestone as complete. These could be

• Executive management support:

• Focused tracking of milestones and

dependencies:

• Pre - defined process and strict

adherence:

• Need for Artifacts:

Tracking Project Milestones ... continued from Page 5

Page 7: PMI Newsletter April 2015 · 2017. 8. 17. · PMI decided to extend the Economic Exception Program till December 2015. More details are available in this edition of PM Essence. The

Are Product Managers

Future Entrepreneurs?

Page 7

Volume - 3 - Issue 1 April 2015

A. The Pollyanna principle

(also called Pollyannaism or

positivity bias) is the tendency

for people to remember

p l e a s a n t i t e m s m o r e

accurately than unpleasant

ones. Research indicates that,

at the subconscious level, the

mind has a tendency to focus

on the optimistic while, at the

conscious level, it has a

tendency to focus on the

negative. This subconscious

bias towards the positive is

often described as the

Pollyanna principle.

[Source - Internet]

PM Article

- Pinkesh Shah

Are Product Managers

Future Entrepreneurs?

a. Leadership Skills -

b. Internal vs External –

Conflict

management, stakeholder management,

influence building. Product Managers

have to influence multiple stake holders

for decision making, hence leadership

skills are more critical.

Product

Managers have to spend more time

internal to the company compared to an

entrepreneur who might be completely

customer/market focused (funded

startups have Boards to answer as well

but time investments are lower)

c. Plumber vs Oil Digger –

d. Risk Appetite -

As a

Product Manager you have potentially lots

of resources that you need to be aware of

and know how to leverage (existing

customers, brand, sales force, budgets

etc.). So the key thing here is to

“connect” the right pipes in the

organization so oil falls in your bucket as

opposed to dig for oil (find early

adopters, investors etc.)

Emotionally a Product

Manager might be less attached to the

business as personal wealth is not at

stake (reputation is on the line though!).

A good Product Manager should have the

right passion for the product and a good

entrepreneur knows when to quit and

pivot based on market feedback!

While there are differences in skillsets,

the end goal for both seems to be aligned

– “delivering value”.

So at the end, is it fair to say that

Product Managers are Future

Entrepreneurs?

Product Management is more of a

mindset change.

“Product Management has many

definitions but most experts will agree

that its essentially the art & science of

delivering delighting solutions to real

market problems and doing it rather

predictably.”

So if a Product Manager is supposed to

Get customer insights

Validate a proposed solution

Develop a business/monetization

model

Develop specifications/requirements

for teams to build a delighting solution

Help launch and figure out the go to

market strategy

then, how is it different from what an

entrepreneur ends up doing?

Here is my take on how Product

Managers need slightly different skills

than an entrepreneur -

We desperately need a balance and as a manager, my managerial instinct is overpowering me

to give some “gyan” to do it. We need to make sure that:

There is no silence when 2 people sitting near to each other.

Quality of time is not compromised with near & dear ones

We are not stopping letters, greeting cards and phone calls to family & friends

We are not leaving even one chance unturned to be F2F with family & friends (Agile way)

On top of all, we are spending some time with our own self without any message/email/FB

alert

Use social media, but use it with some level of moderation.

Social Mad-idea ... continued from Page 3

One More Reason to Renew Chapter Membership Now

The Economic Exception Pilot Program launched by PMI in 2012 allows PMI Members in India

to renew their membership at a reduced cost of US$65. This was done to study whether this

will address the issue of lower membership renewals from developing countries like India.

After three years of existence, PMI is reviewing the effectiveness of the program. In the

meanwhile PMI decided to extend the Economic Exception Program till December 2015 by

which time PMI will complete the review and take decisions. We request all PMI Members to

renew PMI and Chapter Membership and be proudly associated with the leading Project

Management community in the world. This will help the program to be extended and will

benefit everyone. Apart from a host of benefits to renew your Chapter membership, here is

one more reason to renew/join the Chapter membership.

"This article is reproduced with permission from IEEE Fusion”

Page 8: PMI Newsletter April 2015 · 2017. 8. 17. · PMI decided to extend the Economic Exception Program till December 2015. More details are available in this edition of PM Essence. The

8 Page

Volume - 3 - Issue 1 April 2015

PMI Bangalore India Chapter# 13, Suryastan Apartments, Andree Road, Shanthi Nagar,Bengaluru - 560 027, Karnataka, India

[email protected] +91 80 6583 3671, +91 80 2211 5772, +91 98868 14078http://www.pmibangalorechapter.org

ValueWorks; [email protected]

PM Essence

Disclaimer

“The mission of PM Essence is to facilitate the exchange of information among professionals in the field of

project and program management, provide them with practical tools and techniques, and serve as a

forum for discussion of emerging trends and issues in project management. PM Essence is YOUR

Newsletter and Bangalore Chapter welcomes story ideas and/or suggestions to make it still better. More

information can be found on the Chapter's website.”

All articles in PM Essence are the views of the authors and not necessarily those of PMI or PMI Bangalore

India Chapter. Unless otherwise specified, it is assumed that the senders have done due diligence in

getting necessary copyright and official clearance in respect of all letters and articles sent to PM Essence

for publication. PMI Bangalore India Chapter is not responsible for loss, damage, or any other injury to

unsolicited manuscripts or other material.

The Lighter Side of PM

Share your Professional Achievements with us!

PM Accomplishments is YOUR section for sharing the joy of professional achievement

with the rest of the community an inspiration for others to follow. Please share details of

your achievement in not more than 50 words and send it along a high resolution picture

associated with the accomplishment with the Chapter for publishing in PM Essence.

Certain rules apply:

The accomplishment must relate to project management profession. Please do not send

information on promotions, new job, new role and other routine events The

accomplishment must be within the last 6 months The entries received will be evaluated

by the Chapter and selected accomplishment(s) will be published in the Essence of the

following month.

Please write to [email protected] and share details of your

accomplishments and steal the limelight

Technology Support : Sekar Parasuraman, PMP

Your Opportunity to take Leadership Position in PMI Bangalore India Chapter Board

PMI Bangalore India Chapter recognizes the vital role the Nomination Committee (NC) can play in identifying and recommending the best

candidates for the vacant post of Vice President to be part of the Chapter Board. It is in this context, the Chapter Board has recently selected 5

seasoned professionals with diverse background to form this year's Nominating Committee. They will be steering the Chapter Board Elections

for 2015.

The Chapter needs experienced and passionate professionals like YOU to spread the enthusiasm and help us reach greater levels of

adoption and professionalism in Project Management in Karnataka.

We encourage YOU to tap this opportunity and nominate yourself for the open Board positions. The NC will soon invite applications from

eligible Chapter members for elections to fill the existing vacancy in the Chapter Board. Those members interested to file their

nominations may visit Chapter's website and lookout for further communication from Chapter.

Chapter News ... continued from Page 1

Agile Foundation Program:

Corporate Connect:

The Chapter

also conducted a two day workshop on Agile

titled “Agile Advanced Program". The program th thwas held on 28 and 29 March 2015.

22 members participated in the workshop.

Chapter also

conducted two programs, one at GE

Healthcare and one at Robert Bosch. The goal

of these workshops was to connect with the

PM community and learn the share from the

experiences of each other.