1. PMP Prep Class by Mohammad Ashraf Khan, PMP

2. Why project management? We talk about Projects due to their importance and impacts on the world economy. Statistics say that: The world spends more than $10 trillion of its 40.7 trillion gross products each year on projects. More than 60 Millions of people work in the field of project management The Afghan Government spends close to 3 billion dollars on projects each year. 3. More on Project stats The Standish Group research shows that: 31.1% of projects are canceled before completion Projects failure rate is 40% throughout the world Half of the projects will cost twice the original budget The average time to complete a project is usually twice the planned schedule. On average Afghan Government manages to spend 40% of its developmental budget each year 4. COURSE OUTLINE 5. Topic Unit Sessions (120 mins) Remarks Ch. 1, 2, 3 Overview and Frame Work Introduction to PMI, PMP, and PMBOK Projects, programs, and portfolios Types of organization 1 1 , 2, 3, & 4 Ch. 5 Project Scope Management Plan Scope Management Collect Requirement Define Scope Create WBS Validate Scope Control Scope 2 5, 6, & 7 Ch. 6 Project Time Management Plan Schedule Management Define Activities Sequence Activities Estimate Activity Duration Estimate Activity Resources Develop Schedule Control Schedule 3 8,9, & 10 Ch. 7 Project Cost Management Plan Cost Management Estimate Activity costs Develop Budget Control Cost 4 11& 12 Ch. 8 Project Quality Management Plan Quality Management Quality Assurance Quality Control 5 13 & 14 Ch. 9 Project HR management Develop HR Management Plan Acquire Project Team Develop Project Team Manage Project Team 6 15 & 16 Ch. 10 Project Communication Management Plan Communication Manage Communication Control Communication 7 17 6. Course Outline Continue Ch. 11 Project Risk Management Plan Risk Management Identify Risk Perform Quality risk Analysis Perform Quantitative Risk Analysis Plan Risk Responses Control Risk 8 18, 19, & 20 Ch. 12 Project Procurement Management Plan Procurement Conduct Procurement Administer Procurement Close Procurement 9 21 & 22 Ch. 13 Project Stakeholder Management Identify Stakeholders Plan stakeholder management Manage Stakeholders Engagement Control Stakeholders Engagement 10 23 & 24 Ch. 4 Project Integration Management Develop Project Charter Develop Project Management Plan Direct and Manage Project Work Manage and Control Project Work Perform Integrate Change Control Close Project/Phase 11 25, and 26, Though covered in chapter of PMBOK, it is better to learn about integration management after you have a good understanding of the other areas. PMIs Professional Responsibility 12 27 Not part of the PMBOK but included in the PMP exam PMP exam, Review, and practice test 13 28,29, and 30 During this period, the students will learn more about the complex topics. 7. Introduction This course covers: 1.All the materials you need to pass the PMP exam PMBOK 5th Edition PMIs Professional Responsibility Document PMP sample exams 2.Templates used for project management Item 2 is part of the practical work in this course. 8. Course Objectives To prepare you for the PMP exam To give you project management education To fulfill the educational requirement of the PMP exam To give you practical knowledge of project management 9. Study materials The course is based on PMBOK 5th Edition PMBOK is a standard for project management, developed by the Project Management Institute (PMI) The practical part of the course is based on the various templates covered in the PMBOK 5th edition. 10. PMBOK Format PMBOK is mainly about the 47 project management processes Each process has its own inputs, outputs, and tools and techniques The 47 process are divided into 10 knowledge areas and 5 groups 11. PMBOK format: The 47 process 1 Initiating Planning Executing Monitoring & Controlling Closing Integration Management Develop Project Charter Develop Project Management Plan Direct and Manage Project Execution -Monitor and Control Project Work - Perform Integrated Change Control Close Project/Phase Scope Management - Plan Scope Management - Collect Requirements - Define Scope - Create WBS -verify scope - Control Scope Time Management -Plan Schedule Management - Define activities -Sequence Activities - Estimate Activity Resources -Estimate Activity Duration -Develop Schedule -Control Schedule Cost Management -Plan Cost Management -Estimate Cost -Develop Budgeting -Control Cost Quality Management -Plan Quality Perform Quality Assurance Perform Quality Control 12. Continue . 2 Initiating Planning Executing Monitoring & Controlling Closing HR Management -Develop HR Plan Acquire Project Team - Develop Project Team - Manage Project Team Communication Management Plan Communication Management Manage Communication Control Communication Risk Management -Plan Risk Management -Identify Risk - Perform Qualitative Risk Analysis -Perform Quantitative Risk Analysis -Plan Risk Responses - Control Risks Procurement Management Plan Procurement Conduct Procurement Administer Procurement Close Procurement Stakeholder Management Identify Stakeholders Plan Stakeholder management Management Stakeholder Engagement Control Stakeholder Engagement 13. What is process? Inputs 1. Project charter 2. Scope Management Plan 2. Requirements management plan 4. Stakeholder Management Plan 5. Stakeholder Register Tools and Techniques 1. Interviews 2. Focus group discussions 3. Facilitated Workshops 4. Group Creativity Technique 5. Group decision making techniques 6. Questionnaire and surveys 7. Observations 8. Prototypes 9. Benchmarking Outputs 1. Requirements Documentation 2. Requirements Traceability matrix A series of actions or steps taken in order to achieve a particular end (output) A sample PMBOK process 14. Orgs working for PM There are several organization working for the improvement of PM. The main ones are as follow: 1. The Association of PM (APM), UK: By developing The APM Body of Knowledge (BoK) The APM has 20,000 members mainly in Europe 15. PM Orgs continue. 2. The UK Government: By developing PRINCE2 PRINCE 2 stands for (Projects in Controlled Environment, Version 2) PRINCE 2 is the de facto PM methodology in UK government Mainly used by the governments of UK, Australia, and New Zealand. 16. PM Orgs Continue. 3. Scrum Alliance: By developing the agile methodology Agile methodology is mainly used in IT Agile methodology has become popular recently 17. PM Orgs continue. 4. Project Management Institute (PMI) By developing PMBOK By developing Standards for program and portfolio management By forming PM associations throughout the world Having 700,000 members worldwide 18. Main PM Mythologies Waterfall (PMI) Agile (PMI, Scrum Alliance) PRINCE 2 (UK Government) APM Body of Knowledge (APM) 19. Main PM Certificates 1. PMP: Based on PMBOK, PMP tests your knowledge and experience about project management 2. CAPM: Based on PMBOK, CAPM tests your knowledge of project management 20. PM Certificates . 3. PMI-Agile: Based on PMI Agile Outline, tests your knowledge and experience of the Agile Methodology 4. PRINCE 2: Tests you on PRINCE Methodology 5. Scrum Master: Tests you on Agile methodology and is offered by Scrum Alliance 21. The PMP exam Educational Requirements Category 1 Category 2 University Degree High School, Diploma, or equivalent 4500 Hours 36 Months Last 6 years 7500 Hours 60 Months Last 8 years 35 training hours 35 training hours 22. PMP exam The structure 200 Questions in 4 hours time 4 multiple choices (choose the best answer) Passing with 106 of 175Q (25 not scored) Exam fee is $ 405 for members and $ 550 for none-mem Questions on each Domain: Initiating Project (11.59%) Planning Project (22.7%) Executing Project (27.5%) Monitoring and Controlling Project (21.03%) Closing Project (8.57%) Professional and Social Responsibility (8.61%) 23. The PMBOK PMBOK stands for Project Management Body of Knowledge The latest version: PMBOK 5th edition Written by more than 300 industry professional The process of developing PMBOK is administered by PMI 24. The PMBOK PMBOK is PMIs standard for project management PMBOK provides guidelines for management individual projects. Standard: A standard is a formal document that describes established norms, methods, processes, and practices. Watch for the word Guidelines. PMBOK is only giving you guidelines. It does not tell you how exactly you should manage a specific project. You have to figure out the what, who, when, how and how much. 25. What PMBOK Guide really is? Well there are two answers. Officially the PMBOK Guide is a standard and a guide, but not a methodology. But in reality, the PMBOK Guide is a framework that once properly understood, it provides a good structure within which to plan and manage a project. Robert Goatham 26. Methodology Vs Standard Vs Guideline Vs Framework Methodology: a system of methods, tools and processes to be followed. Standard: Set of norms/rules considered as good practices and agreed upon Guideline: Recommended practices that allows some discretion in its interpretation, and implementation. Framework: A basic structure underlying a system, concept, or text 27. PMBOK is organized into 3 sections Section I - The Project Management Framework: CH01: Introduction CH02: Project Life Cycle and Organization Section II The Standard for PM of a Project: CH03: Project Management Processes Section III The Project Management Knowledge Areas: CH04: Project Integration Management CH05: Project Scope Management CH06: Project Time Management CH07: Project Cost Management CH08: Project Quality Management CH09: Project Human Resources Management CH10: Project Communications Management CH11: Project Risk Management CH12: Project Procurements Management Ch 13: Project Stakeholder Management 28. Lesson 2: Wrap-up PMBOK The 47 processes The10 knowledge areas The 5 process groups Inputs, outputs, tools and techniques PMI and other related organizations PM Methodologies PMP