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The Making of a Complete Project Manager

Developing Professional Project Management Talent to Lead Projects with Confidence and Foresight

1Copyright Warning:

Please note this presentation is a copyright of i2m and PMA and it contains key conceptual approaches used by i2m/PMA for its client engagements. Please do not copy and or reproduce any of the slides without

written permission of Ajay B Parasrampuria.

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The GAP

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DemandProject Execution leadership and

not just certified process managers

Professionals who are beyond the hype and ordinary

SupplyTheoretically prepared and not Industry-ready

Knowledge of terminologies but FAIL to

choose when to apply which process

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A Dispassionate look at ‘MYTHs’ of professional development

• Push the guy into the deep end, and he will learn how to swim!

Myth 1

• Certification is a reliable indicator of requisite skills!

Myth 2

• PM is mainly about great interpersonal and soft skills!

Myth 3

• Anyone with the requisite skills will become a good PM professional!

Myth 4

• One size-fits-all training will create good PMs!

Myth 5

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We need to change our approach

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• Long term job embedded professional developmentOne Shot Workshop

• Evaluation of the impact on practice and performanceFeedback and

satisfaction surveys

• Mentoring and SupportTraining

• Large scale deploymentProfessional development in small

clusters

®Industry needs ‘Project-Ready’ professionalsWhat does that mean?

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Does it imply that all projects will be managed the same way?

No. We need an adaptive PM approach based on Project context(s)

How would you know they have learned? How do you assess?

Using Performance Criterias and Evidence Framework

Who gets trained? Only those who would apply the learning to their work

Who does what and how?Managers learn based on role based performance outcomes elements

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Challenges in Talent Development

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Manager's appreciation of processes and ability to adapt processes to a context

Openness and honesty in dialogue - difficult decisions / conversations

Lack of condor perspective in the feedback

How do you translate learning to performance?

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Research on Transfer of Learning

Learners that will transfer a new skill into their practice as a result of learning a theory = 5%

Learners that will transfer a new skill into their practice as a result of learning a theory & seeing a demonstration = 10%

Learners that will transfer a new skill into their practice as a result of theory, demonstration & practice during the training = 20%

Learners that will transfer a new skill into their practice as a result of theory, demonstration, practice & corrective feed back during the training = 25%

Learners that will transfer a new skill into their practice as a result of theory, demonstration, practice, feed back during training & in-situation coaching = 90%

Bruce Joyce and Beverly Showers

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Search for a solution…….Reflection on past academic

experiences

Researching practice in training and

development

Experimentation with organization and internal

mentoring processes

Interviews and discussions with PM professionals,

aspirants and organization leaders

Studies

on Competence

Framew

ork an

d asse

ssmen

t

methods

®The Guiding Architecture Linking Learning to Performance

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Need for Effective Mentoring

Mentoring as support for change because classroom training doesn’t lead to change

Facilitate PM to take ownership of action and be committed to results and outcomes

Mentoring improves retention of managers

Mentoring helps in creating a learning organization/eco system

®But First…….Selecting a Competence Development Framework

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Essential 8Core Performance Outcomes

®The 8 Core PM Performance Elements

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ALIGN THE PROJECT TO THE NEEDS AND REQUIREMENT OF THE CUSTOMER AND STAKEHOLDERS INITIATION PERFORMANCE DOMAIN– PM FUNCTION - INTEGRATION MANAGEMENT  

DEFINE THE REQUIREMENTS, SCOPE, MEASURE OF SUCCESS OF THE PROJECT AND THE PROCESS OF MANAGING THEM - PLANNING PERFORMANCE DOMAIN – PM FUNCTION - SCOPE MANAGEMENT 

DEVELOP A SCHEDULE PLAN WITH VARIOUS CONSTRAINTS. PLANNING PERFORMANCE DOMAIN – PM FUNCTION - TIME AND COST MANAGEMENT  

IDENTIFY PROJECT RELATED RISKS AND DEVELOP RESPONSE PLANS PLANNING PERFORMANCE DOMAIN – PM FUNCTION - RISK MANAGEMENT  

DEFINE THE COMMUNICATION REQUIREMENTS, STRATEGY AND PLAN FOR DIFFERENT STAKEHOLDERS PLANNING PERFORMANCE DOMAIN – PM FUNCTION - COMMUNICATION MANAGEMENT

DIRECT AND MANAGE PROJECT ISSUES DURING EXECUTION AND GET THE RESOLUTION FOR ISSUES. EXECUTION PERFORMANCE DOMAIN – PM FUNCTION - INTEGRATION MANAGEMENT   

UPDATING, MONITORING AND MANAGING CHANGES TO A PROJECT PLAN MONITOR AND CONTROL PERFORMANCE DOMAIN – PM FUNCTION - INTEGRATION MANAGEMENT  

PREPARING PERFORMANCE REPORTS AND ELICITING DECISIONS MONITOR AND CONTROL PERFORMANCE DOMAIN – PM FUNCTION - INTEGRATION MANAGEMENT

®Program Architecture & MethodologyLinking Learning to Performance

Experiential Workshops or

Scheduled Instructor led web-

basedsessions

Excel based PM Toolkit

and Assessment Report

50+ hours of self e-learning content based on

PMBOK® 5th edition

Optional Mentoring and Coaching

Sessions

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Experiential Learning Workshops

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Practice based sessions on 8 core

competencies

Not classroom training, an

interactive session with compelling

narrative and case-study approach

A hands-on approach that is designed to drive the candidate to an ‘aha’ moment

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Instructor Led web sessions

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• Learning Content mapped to PMBOK ® standards of PMI ® USA• Aligned to PMI ® PMCDF and PMP ® Exam Specifications

• Over 80 learning hours • Lecture Recordings• PM Process lessons with examples• Situational Assessment and Practice questions with detailed feedback

and explanations• Other reading and learning resources

• A self sufficient learning course for PMP® Exam Preparation

Project Management

Training Videos

Project Management

Training Videos

PMBOK Based Lessons

PMBOK Based Lessons

Practice TestsPractice Tests

Situational Assessment Situational

Assessment

Feedback andExplanation

Feedback andExplanation

Self LearningOn Global Standards

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• Project Definition– Align the project to the strategic objectives of busines, determine the success criteria of the project and its

alignment to business objectives – Perform a project stakeholder analysis, prioritize the stakeholders to be managed closely and prepare a

communication and engagement plan based on the stakeholder style, preference and requirements

• Project Scope and Deliverables Definitions– Define the scope, work breakdown structure along with WBS dictionary and responsibility allocation– Define a project quality management plan and measurement approach to determine the deliverable quality metrics

• Project Schedule Plan– Prepare deliverable associated task schedule plan along with a Gantt view of the schedule.  Incorporate task level

responsibility as well as resource requirements

•  Risk Identification and Response Planning– Create a risk log and prioritize the risks to be managed and responded. – Identify the risks that impact specific project tasks and deliverables  – ·Prepare an effective response plan and monitor the change on the risk profile of the project

• Direct and Manage Project Execution– Manage Issues and Changes to the project by creating a log of the issues and changes request along with a

dashboard to focus on critical issues– Update the project schedule and generate status report along with qualitative comments

• Monitor and Control project performance using an integrated performance dashboard with trend and predictive performance analysis

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Performance Support With PM Toolkit - An Excel Based Tool to translate learning to performance

®Performance Feedback Accountable and Measurable

Proficiency Levels

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Our Offerings

• Practice of Project Management: The PMBOK® Way

– More than Just Exam Prep, building real skills in Project Management

• PMP Exam Prep+– Self Study course to Master the PMP® Exam with feedback and insights

on the situational questions

• Strategic Project Leadership®– Transforming Managers into Leaders to execute strategy and win in the

marketplace

• Mentor the Mentor– Professional Development for Manager of Project Managers to be the

brain to pick, the ear to listen and the voice to push aspiring Project Managers in the right direction

• BHAG! (Big, Hairy, Audacious Goals)– An expedition based leadership development program

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Custom Workshops• Immersive Workshops (2-3 days)

– Translating Strategy into Execution – Creating and Environment for Execution Excellence

– Overcoming the challenges of Execution – The Program Management Way– Balancing the Art and Science of Managing Projects– Principles and Practice of Project Management: The PMBOK Way– Mastering Planning and Scheduling with Microsoft Project

• Knowledge Workshops (1 day)– Program and Project Risk Management– Leveraging Stakeholder Relations and Engagement Planning– Business Benefit Management– Program/Project Performance Analysis & Reporting with Earned Value

Management– Portfolio Definition and Implementation (Strategic Initiatives, Product

Development, IT)– PMO Design and Definition (Strategic and Tactical)

• Assessments– Professional PM Competency & Skills Assessment– Project Health Checks and Implementation Review Analysis– PM Process Maturity Assessment & Improvement Road Map– Strategy Execution Excellence Survey

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Our Support Services

• Implementation and Managed Services Support

• Customized change management interventions

• On-Going Mentoring and Support

• Developing internal mentoring capacities and

capabilities

• Developing Joint Certification Program

• Custom Program and Content Development

• End to End Training Administration support

• Custom learning portal deployment21

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Designed to develop your Project Management skills, not merely impart knowledge

Skills are assessed, evaluated and routed back in the form of constructive feedback

Performance support provided – to facilitate skills transfer

Virtual classrooms allowing greater flexibility

Coaching on weak areas for further improvement

Mentoring by experts who offer valuable insights into various topics

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Summarizing the program features

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Student Speak

• “I think the course structure itself. Rather than pure theory, the practical part of it attracted me a lot and it kept me going till the end. Good job”.

• “The merit of the course is in making an attempt to make people understand the need behind each process. Also, the grouping of the processes on the basis of the outcomes makes a very strong, lasting statement”.

• “One good thing I have experienced is that many a time I was knowing what it is to be written in the documents in assignment but how and what will be content was understood in the course. Another important learning is value addition in web session on mistakes carried out”.

• “Now I am able to think the communication plan in relation with stake holder management plan. I am able to do quantitative assessment for risk and able to come up with a proper strategy’.

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Feedback Data

• 99% participants feel confident of implementing the knowledge learnt across all the 8 core performance outcomes

• 60% participants can now implement the knowledge acquired independently and 30% participants require additional support in implementation

• 90% participants Agreed that the assignment helped

them apply knowledge and skills to their project

• 90% participants Agreed that the assessment

feedback provided helped them understand their

gaps

• Almost 90% participants Agreed that discussions

during the web session provided new insights

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OUR CREDENTIALS

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PM Academy is the educational division of i2m Services, a professional services firm delivering business solutions in the area of program and project management. • Professional Services Portfolio• Ensure Strategy Success – Implement Strategy Execution Framework• Boost project throughput and business value with Project Portfolio

Management (PPM)• Improve Execution Consistency – Develop and Align Process Methodologies to

Global Standards• Gain Competitive Advantage with PMO Deployment• Outsource PMO - Improve focus and optimize PMO Cost• Speed Innovation – Active Plan Development and Initiative Co-Piloting• Build Strategic Execution Leadership: Develop People Competency and Talent

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About PM Academy

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Our Service Verticals

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PM Academy

Workshops

PM Certificati

on

E-Learning

i2m Professio

nal Services

Implementation Support

PMO Managed ServicesConsulting

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Associations and Affiliations

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Partner

Member of

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Clientele

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Process and Methodology Development

Consulting

Training & Education

IP & Knowledge Assets

Methodologies + ToolkitsPMO Deployment

Mega ProjectsPortfolio Optimization

Strategy Execution Framework

ContentMetrics/Dashboard LibraryLearning Content + Indian

case examples Assessment Methods and

Metrics

PM/PMO Deployment

StrategicInterventions

Competency Certification

E-learning

COE Partnerships

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Connect with us

www.pmacademy.in

IndiaProject Management Academy Inc.Plot # 54, Yogendra Bhavan, J B NagarAndheri (E), Mumbai – 400059Tel: +91 22 2820 8821 / 4462Email: enquiry@pmacademy.in 

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