Introducing PleaseReview, for collaborative document review and co-authoring

Dave Cornwell CEO, PleaseTech Ltd

Gregory Arthur Document Imaging Specialist,

Peniel Solutions, LLC

About Peniel Solutions (PSL)

PSL is a global outsource provider of business process solutions that simplify, facilitate and enhance critical business processes• Providing solutions that facilitate the movement of business

critical information between and among business enterprises and their partners

• Developing innovative solutions to existing services to benefit our enterprise clients and increase the breadth and size of the markets we satisfy today

• Acquiring intellectual and technology assets that continue to accelerate the expansion of our client solutions

• Providing cloud computing expertise for document management, CRM and business critical applications

Cloud Solutions

Document, Records, and Content Management

Data Center, IT Asset Management and Data Migration

Document, Records, and Content Management

Document, Records, and Content Management

CIO Support & Governance

Enterprise Program Management Office Services

Strategic Planning

Technology & Assessment

Transformation Roadmap

Management Best Practices

IT Solutions Advisory Services

Customers

City of Atlanta Dept. of Navy

Dept. of Army Dept. of Commerce

Dept. of Housing and Urban Development

Federal Housing Association

National Archives and Records Administration

Office of Economic Adjustment (OEA)

About PleaseTech

• The document review and co-authoring specialist

• A growing & profitable software products company

• A global client base - over 100 corporate customers

• Business conducted across industries and sectors

– Life Sciences, Defense, Utilities, Government, IT, Transport…

– Regulatory, proposals, contract management, marketing, QA, software engineering…

About PleaseReview

• A unique, proven collaborative review and co-authoring solution developed over the last 8 years

• Over 100,000 users

• Offering

– Simultaneous access

– Specialist review functionality

– Management and control

– Reporting

The challenges of document review

• Vast (and increasing) number of documents produced

• Often no clear workflow

• Management of review is difficult

• Issues consolidating and incorporating changes and comments (client example: average of 175 comments/review)

• No audit trail

• Various collaboration partners (internal and external)

• Different document formats (e.g. Word, PDF, others)

• Email chaos (client example: 8 documents = 256 emails)

A critical business process consuming considerable resources and frequently theroadblock in the document production process

Resulting in

• Missed deadlines

• Poor collaboration

• Multiple marked up copies

• No record of activity on the review

• No accountability

Benefits of PleaseReview

• Save time

– Less time spent on each review

– Fewer review cycles

– Shorter review meetings

• Improve document quality

– Better collaboration

– Transparency

– Metrics (QA) “The use of PleaseReview cut the

review time for a document by half compared to the process we used before - what used to take days is often achieved in hours

Benefits contd.

• Bring control

– To the process

– Over the document and content

• Ensure compliance

– Secure collaboration

– Configurable to meet corporate standards

– Transparency & accountability

– Metrics

“PleaseReview combines

intuitive ease of use with absolute control and accountability

PleaseReview • Simple interface

• Add comments and propose changes

• See and respond to others’ changes and comments in real time

• Comments and changes automatically incorporated once accepted

• Document round tripping for Word• Metrics provide detailed report of all

activity• Reviews can be archived once

completed“PleaseReview allows you

to focus on the content… not the tools or process

TransAccess Content Management

• Scalable enterprise document and records management solution

• Simplifies the capture, management, security and access to information

• Complies with governance and regulations

• Direct interface with Archives and Records Centers Information System (ARCIS), NARA’s (National Archive Records Administration) primary archival and tracking system

• Enables Transparency, Collaboration and Engagement (Open Government Directive)

• Secures business records from inappropriate access and misuse

• Reduces storage and operational cost through retention and disposal policies

• Prevents loss of records, provides images centrally available and provides access quickly

• Allows access to your important files from the browser of any computer – anytime, anyplace

The integrated solution

Planned integration with PleaseReview:

• Extends document collaboration capabilities

• Easy to use

• Seamless environment for document access, editing and review

– Initiate a review directly from within TransAccess

– Access documents for review directly from within TransAccess

• Uses existing TransAccess login credentials

• Central user administration

More information

• PleaseReview and TransAccess are available on PSL’s GSA IT Schedule 70

• Contact us for a no obligation online demo

PSL - USA – Atlanta, GA, Washington, DC & Worldwide3885 Crestwood Parkway, Suite 275 – Duluth, GA 30096 Tel: (866) 878-24901001 G Street, NW, Ste 800 – Washington, DC 2001 Tel: (202) 627-6834ptransaccess@penielsolutions.com

Questions?

Thank you!