Please insure that this document is given to the...

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Please insure that this document is given to the person(s) attending the Region 6 Assembly in Albany, New York.

The packet is also available online at OARegion6.org

February 16, 2017

Dear Region Six Intergroup, Representatives and Alternates:

Our Region 6 Assembly Spring 2017 on Saturday, April 8 is quickly approaching!

Included in the packet are the following documents to help your Intergroup prepare for our upcoming Assembly:

Credentials Report showing the number of groups registered to your Intergroup asof February 2, 20171

Assembly Agenda and Standing Rules Buffet lunch menu and other meal & shopping options

Four (4) Motions: three (3) New Business Proposals and one (1) BylawAmendment

Unapproved Minutes and Committee Reports – R6 Assembly Fall 2016 –September 24, 2016

Driving instructions to the Radisson Hotel Albany at Wolf Road in Albany, NY Discounts for rail travel and other public transportation options New Region 6 handout from our Finance committee to distribute to your member

groups: Who We (R6) Are, What We Do, and What We Could Never Do Alone One-page flyer of "How-To" instructions for the October R6 2017 Convention in

Toronto: register for the convention, reserve a room, buy a meal package & even find a roommate! A paper registration form is also included. And to make you feel a part of the process, there are flyers telling you "How To" submit recording to be a Keynote speaker or be in the Talent Show.

In keeping with R6’s policy of paperless distribution of documents, all of the Officer’s reports will be emailed and posted online on or about April 1, 2017. Please be attentive and look for this mailing. As is the case with this Assembly Packet, if you want to have it for use in paper form, please print it out for your convenience. We will be distributing paper copies of the budget only at the Assembly.

The Radisson Hotel Albany at Wolf Road has a 24-hour business center, but does not have a remote printing system. If you anticipate that you will need to print files from your computer, it is suggested that you bring a flash drive with you to transfer your documents so that you may print your documents via the business center's computer.

1 Please note that some intergroups qualify for either increased or decreased representation at this Assembly based on the number of affiliated meetings within the intergroup; please review these credentials carefully and verify your meeting statistics.

http://www.oaregion6.org/

R6 Assembly Mailing- Continued Spring 2017

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All Representatives and Alternates should review the attached materials so that our business can be carried out by an informed membership. Upon registration, Representatives are asked to choose the committee on which they prefer to serve. Committee assignments are made on a first-come, first-served basis. If your first choice for committee is overbooked, you will be placed on your second or third committee choice. So that Representatives can best select the committee on which they would like to serve, please learn more about each committee’s activities by reviewing the R6 Assembly Fall 2016 Committee Reports (attached).

ONLINE ASSEMBLY REGISTRATION: The attached Credentials Report shows the number of registered meetings in your Intergroup, as of February 2, 2017. It is suggested that Representatives and Alternates register themselves to provide the most complete and accurate information.

CLICK HERE TO REGISTER FOR R6 ASSEMBLY SPRING 2016

We encourage all Representatives to register online. Substitutions for Representatives may also be made online no later than Monday, April 3, 2017 at 9:00 AM EDT. Registrations may be made in person the day of the Assembly, however, each person who wishes to register in person the day of the Assembly shall give the Coordinator a signed statement from the Chair or other Officer (either hard copy or via email – digital signature is acceptable) – stating that he/she is a duly elected or appointed Representative/Alternate of his or her intergroup or unaffiliated group.

Please note that everyone needs to check in with the R6 Coordinator at the registration desk on the day of Assembly. You must register for THIS Assembly, even if you were a registered representative/alternate for previous R6 Assemblies.

There is a $10 charge per person for the catered buffet lunch in the Atrium Area; R6 subsidizes the balance of the cost of lunch. Lunch may be purchased, in advance online, by anyone attending Assembly.

• Catered buffet lunch is not available after Monday, April 3, 9:00AM EDTwhen online registration closes; it is not available to those who elect toregister at the door on the day of Assembly.

• ALL ATTENDEES (including non-working guests!) may REGISTER WITHLUNCH online. There is also an option to REGISTER WITHOUT LUNCH forthose who wish to eat elsewhere or bring their own lunch.

• Only Attendees who have REGISTERED WITH LUNCH will be admitted to theAtrium dining area; lunch registration payments are NON-REFUNDABLE (theymay be transferred).

• There is no option to pay for the catered lunch on the day of Assembly;however there is a restaurant on the hotel premises.

• A hospitality room will be available for those wishing to bring a bagged lunch.Attendees choosing to bring bagged lunches understand that they aredeclining the complimentary, catered lunch that was offered with theirregistration.

HOTEL INFORMATION: March 17, 2017 is the last day to make room reservations at the group rate with the Radisson Hotel Albany at Wolf Road.

http://oaregion6.org/en/r6-assembly/


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You may make an online hotel reservation for a room(s) for April 7 and/or April 8 with either two Queen beds or one King bed here: Book A Room, or via the links on the R6 website or on the online Assembly registration page.

Important information on hotel reservation procedure—please read carefully. Upon landing at the Radisson Hotel Albany reservation page using the link above:

1. Enter check-in and check-out dates (limited to April 7 and/or April 8 check-in only,checking out by April 9); if you require dates on either side of these, please call 518-458-7250 to make your reservation; mention Promotion Code REGSIX to receive your Region Six Group Rate discount for the two days for which we have contracted)

2. Enter number of Rooms3. Enter Number of Adults4. Click on More Search Options5. Click on the Rate Type pull-down bar and select Promotional Code6. Enter REGSIX under Enter Code or ID7. Click on SEARCH

You may also telephone (518) 458-7250 and ask for Promotion Code: REGSIX to guarantee the discounted rate of US$119* per night, single or double occupancy (*rates are subject to NYS and local taxes).

All reservations must be accompanied by check or credit card deposit guaranteeing the first night’s accommodations. Requests for rooms after this date will be on a space-available basis and rate-available basis only.

There are three options for breakfast at the hotel restaurant (prices are current as of this mailing and do not include tax or tip): a continental breakfast for US$7.95, a buffet breakfast for US$12.95 or you may order off of the menu. Be sure to ask for the 10% discount coupon when you check in to your room!

Please note:

• Regular OA Meeting, Friday, April 7, 2017 at 8:15 pm, one hour - to be heldin one of the Stonehenge Rooms, exact location to be announced – hotelstaff will direct you to the correct room.

• Regular OA Meeting, Saturday, April 8, 2017 at 7:45 a.m., one hour – HudsonRoom

• First Time Rep/Working Guest Registration is held from 8:45 AM-8:59 AM outside thePhoenix Ballroom. PLEASE BRING YOUR REGISTRATION TICKETS.

• An excellent orientation presented by Karin H, our Region Trustee, immediately followsat 9:01 AM in the Hudson Room and all New Reps are expected to attend; it isdesigned to make your first assembly experience as easy and fruitful as possible.

• General registration opens at 9:15 AM for returning Representatives outside thePhoenix Ballroom. PLEASE BRING YOUR REGISTRATION TICKETS.

Please forward information for your upcoming events (for OA holidays, retreats, PI outreach etc.) to the webmaster for updating on our Region Six website. This can be submitted online via this link: SUBMIT EVENTS HERE.

http://www.radisson.com/albany-hotel-ny-12205/usaalba

http://oaregion6.org/en/r6-calendar/submit-your-event-here/


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Other downloadable forms and the OA R6 Calendar can also be retrieved at OAREGION6.ORG. This is an excellent site for our information and continuity.

Please make sure your Intergroup contact information is up-to-date; the most efficient way to do that is online at the World Service website at INTERGROUP REGISTRATION/CHANGE ONLINE.

Downloadable change forms are also available: INTERGROUP REGISTRATION/CHANGE FORM. Once you have completed the change form (online or printed copy mailed to WSO), please forward the change information to me via email ([email protected]) or by mail to: R6 Coordinator P.O Box 761 South Salem, NY 10590 I look forward to seeing you all… In Grateful Service and Fellowship, Mary T Region Six Coordinator

http://oaregion6.org/

https://www.oa.org/ig-agreement/

http://www.oa.org/pdfs/igregform.pdf

mailto:[email protected]

REGION SIX – 2017 CALENDAR EVENTS AND SCHEDULE REQUIREMENTS

Day Date Event Time

Tuesday January 10, 2017 R6 Board Teleconference Call 7:00 pm

Tuesday February 7, 2017 Postmark Deadline: Spring Assembly Motions, Scholarship Applications, PI Blitz Proposals

Wednesday February 22, 2017 Assembly packets emailed and available online. Delivery via USPS to requesting Intergroups.

Saturday February 25, 2017 Unity Day (Pause to reaffirm the strength inherent in OA’s unity.) 2:30 pm EST

Friday March 17, 2017 Deadline: Group Rate at Hotel Radisson Hotel on Wolf Road 205 Wolf Road Albany, New York 12205 518-458-7250

Saturday April 1, 2017 Officers’ Reports emailed and available online.

Friday April 7, 2017 R6 Board Meeting, Albany, NY 7:30 pm

Saturday April 8, 2017 R6 Spring Assembly Radisson Hotel, Albany, NY

9:00 am – 6:00 pm

Monday - Saturday May 1-6 , 2017 World Service Business Conference Embassy Suites Albuquerque Hotel and Spa 1000 Woodward Place NE Albuquerque, NM 87102 Phone: 505-245-7100

Tuesday June _, 2017 R6 Board Teleconference Call 7:00 pm

Tuesday July 18, 2017 Postmark Deadline: Fall Assembly Officer Applications, Motions, PI Blitz Proposals R6 Fall Assembly Scholarship Applications

Wednesday August 2, 2017 Assembly packets emailed and available online. Delivery via USPS to requesting Intergroups.

Friday August 25, 2017 Deadline: Group Rate at Hotel Hilton Garden Inn Albany Medical Center 62 New Scotland Avenue Albany, New York, USA 12208 Phone: 518-396-3500

Saturday September 9, 2017 Officers’ Reports emailed and available online.

Friday September 15, 2017 R6 Board Meeting, Albany, NY 7:30 pm

Saturday September 16, 2017 R6 Fall Assembly Hilton Garden Inn Albany Medical Center, Albany, NY

9:00 am – 6:00 pm

Friday September 29, 2017 Deadline: Group Rate at Convention Hotel

Deadline: Convention Registration Online 11:59 pm

Sunday October 8, 2017 Postmark Deadline: WSBC Scholarship Applications due to R6

Friday – Sunday October 20-22, 2017 R6 Convention— Sheraton Parkway Toronto North, Toronto Ontario

Wednesday November 1, 2017 Postmark Deadline: WSBC Scholarship Applications due to WSO

Saturday November 18, 2017 IDEA DAY (International Day Experiencing Abstinence)

Sunday December 10, 2017 Postmark Deadline: WSBC Motions/Bylaw amendments to WSO

Tuesday December 12, 2017 TWELFTH-STEP-WITHIN DAY

October 6, 2017Friday

Helpful Travel Arrangements Kelly C., our R6 Vice-Chair, has been hard at work arranging discounts and shuttle services

to make your journey to the R6 Assembly on April 16 less stressful. AMTRAK USERS: Please be aware that these different codes are for different fares with different discounts and methods of booking.

The Amtrak I Love NY 15% Discount (below) is for travel only within New York State and is better than our convention rate of 10%, which is exclusive to Region Six for the Assembly.

Amtrak offers this 15% discount off the lowest available rail fare to and from Albany, NY (ALB) booking a minimum of 3 days in advance of travel.

However, seats are limited at the lowest rate, so book early. You may book this fare via internet only and only via this web link:

Click Here for Amtrak See NY 15% Discount

Region 6 has an exclusive 10% discount code off the best available rail fare between any location and Albany, NY. It is valid for travel April 4, 2017 – April 12, 2017. This Convention fare cannot be booked via Internet, and is not valid on the Auto Train and Acela Service. To book your reservation by this method, call Amtrak at 1(800) 872-7245 and mention:

10% Convention Fare Code: X03E-965 Rensselaer/Albany Amtrak or Downtown Bus Station to Hotel: 12.5 miles Taxi Charge (one way): $30.00 approx.

BUS SERVICE: To Albany Airport via downtown Albany Bus Terminal Radisson Hotel Albany at Wolf Road will pick up via shuttle from Albany International Airport. Greyhound and Trailways provide code-shared service between the downtown Albany Bus Terminal at 34 Hamilton Street and the AIRPORT BUS STOP located at: 737 Albany Shaker Road, Albany Airport, NY 12211 Click here: Click Here for BUS SERVICE Be sure to select ALBANY ARPT as your destination.

SHUTTLE SERVICE USERS:

1. Shuttle pickup/drop-off service is available only to and from Albany International Airport.

2. Upon arrival, please call the Radisson Hotel Albany at Wolf Road upon arrival. (518) 458-7250.

3. Return to the Airport by request. Please let the bellman know.

4. Earliest pickup/drop-off 4:00 AM. Latest pickup/drop-off 11:59 PM

5. Local shuttle service is available within a 2 mile radius of hotel.

It is always a nice idea to tip your driver.

https://www.amtrak.com/see-new-york-and-save-15-percent

http://www.greyhound.com/



DIRECTIONS TO RADISSON HOTEL ALBANY AT WOLF ROAD, ALBANY, NY

From the North - Take the Adirondack Northway (Interstate 87) SOUTH to Exit 4 (Route 155 West/ Albany International Airport). At the end of the off-ramp, turn LEFT on Route 155. Continue for approximately 1/4 mile to the next traffic light, and turn LEFT Oil Albany-Shaker Road. At the next light, turn RIGHT on Wolf Road. Hotel is about 1/4 of a mile down Wolf Road on the left.

From the East - Take Interstate 90 to New York, and continue on I-90 by taking Exit B-1 from Berkshire Spur of the NYS thruway. Follow I-90 to Exit 1 (Interstate 87). Continue on I-87 to Exit 4 (Wolf Road). Turn RIGHT off of the exit and follow Wolf Road. Hotel is 1/4 mile on the left.

From the West - Take Interstate 90 West to Exit 24. Continue on l-87 NORTH (Exit 1 out of the toll booths) to Exit 4 (Wolf Road). Tum RIGHT off of the Exit. Turn right onto Wolf Road. Hotel is 1/4 mile on the left.

From the South - Take the New York State Thruway (Interstate 87) NORTH to Exit 24. Continue on I-87 NORTH (Exit 1N out of the toll booths) to Exit 4 (Wolf Road). Turn RIGHT off the exit. Hotel is about 1/4 of a mile down Wolf Road on the left.

From the Airport - (Albany International Airport) Left out of airport onto Albany Shaker Road (NY-155) heading southeast. Just after ramp for I-87, turn right onto Wolf Road. Hotel is 1/4 mile on the left. Or, call for complimentary Shuttle Service.

at Wolf Road

205 Wolf Road, Albany, NY 12205 Front Desk: 518-458-7250

25 Quackenbush Square, Albany, NY 12207 / Phone: (518) 434-1217 / 800-258-3582 / Fax: (518) 434-0887 / www.albany.org

This map is presented and distributed by

DIRECTIONS TO COLONIE CENTER

DIRECTIONS TO CROSSGATES MALL DIRECTIONS TO STUYVESANT PLAZA

From the North take I-87 South to Exit 2E. Colonie Center will be on the left.From the South take I-87. Stay in the RIGHT LANE and take Exit 2E, Wolf Road. At the end of the exit ramp, proceed straight through the stoplight. Colonie Center will be on the right.From the East take I-90 to I-87 North and exit at Exit 2E, Wolf Road. At the end of the exit ramp, proceed straight through the stoplight. Colonie Center will be on the right.From the West take I-87. Stay in RIGHT LANE and take Exit 2E, Wolf Road. At the end of the exit ramp, proceed straight through the stoplight. Colonie Center will be on the right.

From the North take I-87 South to Crossgates Mall Road Exit.From the South take I-87 North to Exit 24, go through tolls, take Crossgates Mall Road Exit.From the East take I-90 West to Exit 1S (Route 20/Western Ave) to Crossgates Mall Road Exit.From the West take I-90 East to Exit 24, go through tolls, take Crossgates Mall Road Exit.

From the North take I-87 South to the end, then left on Western Ave (Route 20).From the South NYS Thruway North to Exit 24 to I-87 South to the end, then left on Western Ave (Route 20).From the East I-90 West to Fuller Road Exit. Turn left on Fuller Road and follow to Stuyvesant Plaza on the right.From the West From I-90 East, take Exit 24 to I-87 South to the end, then left on Western Ave (Route 20).

SHOPPING ALONG WOLF ROAD (SHOPPING KEY ON MAP)2 Bed Bath and Beyond 32 Wolf Road 518-437-0147

3 Colonie Center (Mall) 131 Wolf Road 518-459-90204 Hannaford Plaza 96 Wolf Road 518-482-10856 Pier 1 Imports 120 Wolf Road 518-459-5304

1 Talbots Outlet 5 Metro Park Road 518-482-4611 8 Toys “R” Us 38 Wolf Road 518-459-5561 9 Wolf Road Shoppers Park 145 Wolf Road LODGING ALONG WOLF ROAD (LODGING KEY ON MAP) 10 Albany Marriott Hotel 189 Wolf Road 518-458-8444 11 Best Western Albany Airport Inn 200 Wolf Road 518-458-1000 12 Cocca’s Inns & Suites 2 Wolf Road 518-459-2240 14 Comfort Inn & Suites 16 Wolf Road 518-459-3600 13 Courtyard by Marriott Albany Airport 168 Wolf Road 518-482-8800

15 Desmond Hotel & Conference Center 660 Albany Shaker Road 518-869-8100 17 Hampton Inn 10 Ulenski Drive 518-438-2822 18 Holiday Inn Albany 205 Wolf Road 518-458-7250 19 Homewood Suites by Hilton 216 Wolf Road 518-438-4300 102 Home2Suites (Opening Summer 2015) 10 Metro Park Road 21 Hotel Indigo 661 Albany Shaker Road 518-869-9100

20 Red Roof Inn 188 Wolf Road 518-459-1971 103 Staybridge Suites 39 Wolf Road 518-438-3300 16 Travelodge Inn & Suites, Albany Airport 42 Wolf Road 518-459-5670 RESTAURANTS/FOOD & BEVERAGE ALONG WOLF ROAD 18 205 on Wolf/Holiday Inn 205 Wolf Road 518-458-7250

22 99 Restaurant & Pub 107 Wolf Road 518-446-9909 23 Arby's 133 Wolf Road 518-482-1960 26 Barnsider, The 480 Sand Creek Road 518-250-6486 31 Blu Stone Bistro/Hotel Indigo 661 Albany-Shaker Road 518-869-9976

24 Bonefish Grill 59 Wolf Road 518-459-2046 27 Bruegger's Bagels 98 Wolf Road 518-438-5014

28 Buca di Beppo 44 Wolf Road 518-459-2822 30 Buffalo Wagon 6 Metro Park Road 518-689-0938

32 Capital Buffet 145 Wolf Road 518-489-888884 Chats/Albany Marriott 189 Wolf Road 518-458-8444

33 Cheesecake Factory, The 131 Wolf Road 518-453-250034 Chili's Grill & Bar 60 Wolf Road 518-489-4664

25 Chipotle 105 Wolf Road 518-438-7590 85 CiCi’s Pizza 145 Wolf Road 518-482-2424

36 Denny's Restaurant 114 Wolf Road 518-458-1194 38 Dunkin Donuts 186 Wolf Road 518-454-940040 East Wok Restaurant 98 Wolf Road 518-482-6782 37 Golden Grain Gourmet Pizza 98 Wolf Road 518-459-3333

43 Hooters 70 Wolf Road 518-438-930096 HoneyBaked Ham Company 69 Wolf Road 518-438-220097 Hong Kong Bakery & Bistro 8 Wolf Road 518-438-220045 International House of Pancakes 16A Wolf Road 518-459-7540

46 J.T. Maxies Bar & Grill 240 Wolf Road 518-435-155147 Koto Japanese Restaurant 260 Wolf Road 518-869-8888

88 Lemondrop 65 Wolf Road 518-591-0888 48 The Market/Albany Marriott 189 Wolf Road 518-458-8444 80 Maurice’s Sandwich Shop 133 Wolf Road 518-690-0109 49 McDonald's 106 Wolf Road 518-458-7053 81 Moe’s Southwest Grill 243 Wolf Road 518-687-6637

51 Olive Garden Restaurant 178 Wolf Road 518-458-867652 Outback Steakhouse 145 Wolf Road 518-482-4863

50 Panera Bread 65 Wolf Road 518-438-4307 53 P.F. Chang’s 131 Wolf Road 518-454-0040

54 Pizza Hut 203 Wolf Road 518-458-1221 55 Professor Java's Coffee 217 Wolf Road 518-435-0843

74 Recovery Sports Grill 98 Wolf Road 518-591-0001 56 Reel Seafood Co. 195 Wolf Road 518-458-2068

57 Romano's Macaroni Grill 1 Metro Park Road 518-446-919058 Red Lobster 170 Wolf Road 518-459-1040

39 Samurai 158 Wolf Road 518-813-9555 35 Scenarios/Best Western 200 Wolf Road 518-458-1000 59 Scrimshaw at the Desmond 660 Albany Shaker Road 518-869-8100

41 Scubber’s 186 Wolf Road 518-729-2433 60 Simpson's at the Desmond 660 Albany Shaker Road 518-869-8100

98 Smashburger 81 Wolf Road 518-487-409982 Starbucks 18 Wolf Road 518-435-928083 Starbucks 243 Wolf Road 518-482-237042 Subway 155 Wolf Road 518-446-1755

61 Taco Bell 56 Wolf Road 518-459-7330 60 The Tavern at the Desmond 660 Albany Shaker Road 518-869-8100 29 Ted’s Fish Fry 203 Wolf Road 518-454-9490 95 Texas Roadhouse 105 Wolf Road 518-453-3444 44 Turf House Grille at Holiday Inn 205 Wolf Road 518-458-7250 62 Wolf Road Diner 219 Wolf Road 518-459-5214 63 Wolf’s 1-11 Restaurant & Games 111 Wolf Road 518-275-0561SERVICES ALONG WOLF ROAD

65 Bank of America 133 Wolf Road 518-459-900389 Berkshire Bank 98 Wolf Road 518-269-392094 Cap Comm Federal Credit Union 18 Computer Drive E 518-458-2195

100 Capital Bank 65 Wolf Road 518-438-004666 Citizens Bank 96 Wolf Road 518-438-5910

86 Complexions Spa & Salon 221 Wolf Road 518-489-523184 CVS Pharmacy 465 Sand Creek Road 518-482-283590 Exclusive Nail Salon 98 Wolf Road 518-489-805891 Fantastic Sam’s 98 Wolf Road 518-459-495567 Fed Ex Office 110 Wolf Road #1 518-482-909471 First Niagara Bank 95 Wolf Road 518-482-607469 Hannaford Supermarkets 96 Wolf Road 518-482-108564 Hess Gas Station 156 Wolf Road 518-438-0256

70 Hoffman’s Car Wash 460 Sand Creek Road 518-459-2045 72 Key Bank 155 Wolf Road 518-453-1612

92 M&T Bank 125 Wolf Road 518-482-659573 NBT Bank 80 Wolf Road 518-437-410093 SEFCU Bank 40 Wolf Road 518-452-818375 St. Francis Chapel 145 Wolf Road 518-459-2854

87 Shapes & Colours Day Spa 65 Wolf Road 518-869-4247 68 Trader Joe’s 79 Wolf Road 518-482-4538 76 Trustco Bank 34 Wolf Road 518-458-7761

77 Village Mobil Inc. 88 Wolf Road 518-869-535478 Rudy A. Ciccotti 30 Aviation Road 518-867-8920

Family Recreation Center 79 United States Postal Service 1425 Central Ave. 518-458-7217 101 Whole Foods Market Colonie Center 518-621-5300

*ACCVB Partners are listed in BOLD. Last Updated 2/10/15.

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Please see back of this map for name, location and phone number of all points of interest.

25 Quackenbush Square, Albany, NY 12207Phone: (518) 434-1217 / 800-258-3582

Fax: (518) 434-0887www.albany.org

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AGENDA

REGION 6 SPRING ASSEMBLY 2017

Saturday, April 8, 9:00am to 6:00pm

Radisson Hotel, Albany, New York

7:45- 8:45 am OA Meeting Hudson Room

8:45- 8:59 am First Time Representative Registration Mary- entrance to Phoenix Ballroom

9:01 -9:45 am New Representative Orientation Karin- Hudson Room

9:15- 9:45 am Representative Registration Mary- entrance to Phoenix Ballroom

9:55- 10:25 am Opening Prayers and Welcome Debbie- Phoenix Ballroom

Twelve Steps of OA Volunteer 1

Twelve Traditions of OA Volunteer 2

Twelve Concepts of Service of OA 1- 6 Volunteer 3

Twelve Concepts of Service of OA 7-12 Volunteer 4

Announcements Kelly

10:30 am - 12:10pm Committee Meetings Committee Chairs

12:15- 1:10 pm LUNCH Indoor Patio- First Floor

1:15- 1:25 pm Representative Registration/Break Mary- entrance to Phoenix Ballroom

1:30- 2:20 pm Roll Call Susan

Adoption of Standing Rules Debbie

Adoption of agenda Debbie

Minutes- Fall 2016 Assembly Susan

Announcements Kelly

Introductions: Officers/Former Officers Debbie

Introductions: Service Volunteers Debbie

Introductions: New Representatives Debbie

Introductions: Visitors Debbie

Officers Reports

Chairperson Debbie

Vice Chairperson Kelly

Treasurer Lyn

Coordinator Mary

Website and Publications Coordinator George

Trustee Karin

Committee Reports Committee Chairs

2:20- 2:40 pm BREAK (includes 10 minute writing session)

PI Caucus Board Members

2:40 - 4:30 pm Bylaw Amendments/ Policy Motions Debbie

Committee Motions

Motion to Adopt 2017-2018 Budget Lyn

4:30 -4:45 pm BREAK

4:45- 5:30pm Workshop

5:30 5:45 pm Tradition Discussion- 15 min. (as per Policy 018) Karin

(time permitting)

5:45 pm First Timers' Ceremony Debbie

6:00 pm Closing Prayer Debbie

Region Six Assembly Luncheon Menu Saturday, April 8 2017, 12:15 PM

On the indoor Patio, First Floor, Center of Hotel CATERED LUNCH is only available IF you Pre-Register WITH LUNCH for $10

• Online registration by Monday, April 3, 9:00 AM EDT is the only method by which

R6 can guarantee availability of catered lunch.• It is available to ANYONE attending who preregisters and pays the $10 charge online.

Hot Entrée Vegetarian Chili with Assorted Beans & Vegetables

Brown Rice

Steamed Green Vegetable

Cold Platter Sliced Turkey (fresh, not roll) & Swiss Cheese

Whole Grain & Regular Breads

Lettuce, Tomato, Onion & Pickle Tray

Salad Bar to include: Field Greens, Tomatoes, Cucumbers, Shredded Carrots, Tofu, Tempeh, Kidney Beans,

Shredded Cheese, Cooked Egg Whites, Sliced Peppers, Black Olives, Croutons, Bacon Bits

Assortment of Low-Fat & Regular Salad Dressings

CondimentsOlive Oil, Vinegar, Reduced Fat & Regular Mayonnaise, Mustard

DessertFresh Fruit Platter

Plain Yogurt

Beverages Unsweetened Iced Tea, Diet Soda, Coffee, Hot Tea, Decaf

Breakfast The Radisson Hotel Albany at Wolf Road offers three options for breakfast: a continental breakfast for US$7.95, a buffet breakfast for US$12.95 or you may order off of the regular menu. These prices do not reflect tax or tip but a 10% discount coupon is provided upon check-in; be sure to ask for it.

Intergroup Name# of

Affiliated Meetings

# ofReps

Allowed

Voting 1

Voting 2

Bronx IG 6 1Cape Cod IG 13 2Central Maine IG 10 1Central Massachusetts IG 14 2Central Ontario IG 56 6Connecticut IG 21 3Greater NY OA Metro IG Inc. 105 11Greater Rochester IG 15 2 Count 1 =

Greater Syracuse IG 12 2 Total RR =

Green Mountain North IG 17 2 Board Members Voting =

IG de Quebec 17 2 Total Voting =

IG Francais De L’outaouais 4 1 Simple Majority =

IG Francais de Montreal 38 4 2/3 Majority =

Island IG 3 1Mass Bay IG 44 5 Count 2 =

MetroWest IG 34 4 Total RR =

Mid Hudson IG 21 3 Board Members Voting =

Montreal English IG 6 1 Total Voting =

Nassau County IG 40 4 Simple Majority =

New Hampshire OA IG 37 4 2/3 Majority =

North Shore IG 23 3Nova Scotia IG 7 1NYS Capital District IG 20 2Ocean and Bay IG 18 2Ottawa District IG 16 2Rockland County IG 10 1Seacoast IG 12 2Seaway District IG 9 1 Total # of affiliated groups in R6: 831South Coastal Mass IG 25 3 Total # of unaffiliated groups in R6: 29South Eastern Connecticut IG 7 1 Total # of groups in R6: 860Southern Maine IG 13 2 Total # of intergroups in R6: 38Southern Tier IG 6 1Southwestern Connecticut IG 33 4Staten Island IG 14 2Suffolk County IG 26 3Westchester United IG 29 3

Western Mass IG 40 4Western New York IG 10 1

Credentials Report* Region Six Spring Assembly

Saturday, April 8, 2017 *As of February 2, 2017

STANDING RULES OF THE REGION SIX ASSEMBLY

6/13/2016dh

A. In all deliberations, the group conscience is more important than the technicalities of the actual motion.

B. Children who are not OA members are not permitted on the R6 Assembly floor.

RULES FOR LIMITED DEBATE:

C. To be recognized, ALL speakers must speak from the center microphone stating their name and Intergroup. They will be limited to two minutes for each main motion or substantive amendment.

D. Two copies of motions of more than a few words MUST be provided in writing: one to Region Six Secretary; one to the Region Six Chair through the Parliamentarian.

E. Pro and con will be limited to three speakers for a main motion, and two speakers for each substantive amendment.

F. No main motion and all amendments to that main motion will last longer than thirty minutes in total, including discussion. At the end of thirty minutes the question will be called automatically.

G. The Chair will call on people in order; first pro and then con. Pros will line up on the right side of the room as you face the dais, cons on the left side.

H. To provide the opportunity for as many different representatives or alternates to speak during the assembly, the Chair has the right to recognize those members who have not had the opportunity to speak. If more then three wish to speak on one side of an issue, they will select from amongst themselves the three to represent them.

I. If a registered representative is required to leave the assembly for more than thirty minutes, a REGISTERED alternate from the same Intergroup may move up to Temporary Voting Representative until the Representative returns, provided that the transfer is made through the Region Six Coordinator.

J. No questions will be entertained from the center microphone until one pro and one con have been presented for each main motion.

K. New business arising from Region Six Committee and the R6 Board activities shall be brought to the Assembly floor after the new business included in the published agenda has been addressed. Such new business shall require a vote of two thirds in the affirmative to pass, because of the lack of prior notice to the assembly.

L. Cell phones, smart phones and other wireless electronic communication equipment must be turned off during assembly proceedings unless approved by the R6 Chair.

M. Eating is not permitted in the assembly business meetings or committee meetings.

N. Any committee wishing to bring an emergency motion to the Assembly in the afternoon session MUST present the motion in writing to the Board before lunch time. The Board must have time to review the motion before the afternoon session.

REGION 6 FALL ASSEMBLY SATURDAY, SEPTEMBER 24, 2016 Radisson Wolf Road, Albany

There was an OA meeting 7:45-8:45am First time representative registration was held 8:45-9:00 am.

New Delegates Orientation Region 6 Trustee, Karin H, explained the procedures of the Region 6 Assembly to the new representatives in attendance.

Opening Prayer/Welcome The meeting was called to order at 10:00 am by Chair, Debbie H. with The Serenity Prayer in English by all and in French by Carmen D. Debbie welcomed everyone to assembly, thanked them for their service and made the following announcements:

There will be Elections for Vice Chair, Treasurer, Secretary and the WSBC reference subcommittee members, Policy andProcedure Motions and an Emergency New Business Motion

Workshop by the PIPO Committee

If time allows there will be a short Traditions Tune-up presentation by our Region Trustee, Karin.

There will be 2 raffles: a Lifeline raffle and World Service Convention tote bag raffle, which you must be present to win

12 Steps were read by: Valerie from MetroWest IG 12 Traditions were read by: Carol S. from Western NY IG Twelve Concepts 1-6 were read by: Carlita H. from Nova Scotia IG Twelve Concepts 7-12 were read by: Pat G. from New Hampshire IG

Announcements:

Uncontested election for Treasurer and Secretary(Kelly withdrew from Secretary), contested for Vice Chair

Any hotel issues contact Debbie

Use rear doors to enter and exit the room.

Literature, Intergroup and 2017 Region 6 Convention merchandise is for sale outside of this room

Catered lunch will be served at the Central Atrium Patio on the 1st

Floor. Tickets, which were given out at registration, arerequired to obtain the lunch. Only available to those who registered on-line. Brown baggers are able to eat in the Hudson roomwhere there is a fridge and a microwave. Lunch can be purchased in the restaurant.

Printing and copying service is provided, free of charge, by the hotel in the business center. A flash drive is required.

Revised Committee Meeting locations were announced by the chair. Finance committee meeting in Stonehenge A.

Committee chairs were introduced and received a package from the Coordinator

Debbie pointed out the new Standing rule

Cell phones off

Tote bags sale $5

2017 Region 6 Convention committee announced the convention in Toronto on October 20th

to 22nd

, 2017. Super Early BirdRegistration is $35 CAD until October 16

th, 2017

Volunteers:

Center Mic Monitor - Cathy B. from Mass Bay IG Timekeeper – Mary S. of Metro West IG Registration – Mary S. of NYS Capital District IG & Lyn C. of Greater New York Metro IG

Committee Meeting Notes

The first order of business is to elected a new committee chair for a 1 year term

An individual may serve for 2 years

Committee chairs are required to have 1 year of current continuous abstinence, be an intergroup rep or alternate rep from aregistered Intergroup and have attended two Region 6 assemblies.

The newly elected committee chair’s term begins at the conclusion of this assembly.

Current or acting chairs were introduced and picked up sign in sheets

The meeting was closed with the serenity prayer.

Page 1 of 4

10:30a - 12:10p – Each committee broke out for their meetings 12:15 - 1:10p - Lunch 1:15 - 1:25p - Registration/Break

Reconvene at 1:34

Roll Call – Susan did roll call for the Region 6 Assembly for September 24, 2016. There were a total of 50 Region 6 Representatives and 5 Region 6 Board members. Total voting was 55. A Simple Majority was 28 and a 2/3’s Majority was 37.

Adoption of Standing Rules: The Standing Rules were presented and adopted as presented.

Adoption of Agenda: The agenda for today was adopted as presented.

Speakers List – Those who have signed up for the R6 Speakers List, when you return home, please take a moment to update your information. If you have never signed up but would like to, there is a minimum requirement of one-year of current continuous abstinence.

Minutes Spring 2016 Region 6 Assembly: The minutes were accepted as presented.

Introduction of Officers Debbie H. – Vice Chair Kelly C. – Treasurer Mary T. – Coordinator George H. – Web and Publications Coordinator Susan P. – Secretary Ann – Parliamentarian Debbie H. - Chair

Introductions Officers/Former Officers: Don from Westchester United IG – Vice Chair Karin H from Ottawa District IG – Vice Chair, Chair and Convention Chair

Volunteers:

Center Mic Monitor - Cathy B. from Mass Bay IG Timekeeper – Mary S. of Metro West IG Registration – Mary S. of NYS Capital District IG & Andrea F. of Greater New York Metro IG

The chair requested volunteers for approval of the minutes. Brian of Southwestern Connecticut IG and Pat G. of New Hampshire IG volunteered.

Current Officer from World Service Tina Collins from North Shore IG – General Service Trustee Barbara Bertlesen from Cape Cod IG – Current General Service Trustee

New Representatives: Introduced themselves: Liz of Green Mountain IG, Carol of Western NY IG, Jen of New York Metro IG, Jay of Ocean & Bay IG, Pat G. of New Hampshire IG, Jen of Metro West IG, Valerie of Metro West IG, Carlita of Nova Scotia IG and Cathy of Central Ontario IG.

Visitors: Debbie and Chelsea from Westchester IG Brigitte from IG OA Français De L’Outaouais

Page 2 of 4

Officer Reports: Officer’s reports were distributed via email and made available on-line. Representatives were invited to ask questions of each officer. The coordinator pointed out that the deadline for the applications for scholarship to attend the 2017 WSBC are due on October 8

th, 2016. The web and publications coordinator advised that volunteers are needed to help with

translation and that the committee is pursuing translation funding from World Service. The trustee gave info about the World Service Convention. There were 1,100 attendees and $5000 was made on the raffle baskets. Change to the definition of an OA group was changed at WSBC 2016. Any Intergroup with the definition in their bylaws must revise their bylaws and submit to the trustee. Also while doing Service, Tradition and Concepts workshops around the region it has become apparent that there is a need for abstinent sponsors and so she is starting a list of abstinent sponsors. She asked that anyone who is available to sponsor please provide contact info to her today.

7th

Tradition was taken for donation to the World Service General Fund - $215.75

Committee Reports: One member from each committee presented their Committee Summary Report. Reports will be provided in a separate document.

Writing Assignment for the Newsletter: Writing Topic – How does doing service beyond the group level help my recovery? Deadline is November 23, 2016

2:20 – 2:40 pm Break

PI Caucus The Board made the following awards: Cape Cod Intergroup $300.00, Central Maine $475.00, NYS Capital $1,225.00 for a total of $2,000.00

ELECTIONS Prospective candidates for Region 6 Vice-Chair, Ann B. of Nassau County Intergroup and Kelly C. of Mass Bay Intergroup, stood before the assembly and spoke about their qualifications. There was a time for questions from the floor. The vote was then taken by a paper ballot. Kelly was elected as the new Vice-Chair for a 2 year term.

Prospective candidate for Region 6 Treasurer, Lyn C. of Western Mass Intergroup, stood before the assembly and spoke about her qualifications. There was a time for questions from the floor. There was no objection to a voice vote. The vote was then taken. Lyn was elected the Region 6 Treasurer for a 2 year term.

Prospective candidate for Region 6 Secretary, Susan P. of Ottawa District Intergroup, stood before the assembly and spoke about her qualifications. There was a time for questions from the floor. There was no objection to a voice vote. The voice vote was then taken. Susan was elected as the Region 6 Secretary for a 2 year term.

The floor was then open for nominations to the WSBC Bylaws Reference Sub-Committee. This is a paper ballot vote. The nominees were Brian of Southwestern Connecticut Intergroup, Dorothy of New Hampshire Intergroup, Ann B. of Nassau County Intergroup, Cathy B. from Mass Bay Intergroup and Mike C from Westchester United Intergroup. Ann and Dorothy were elected to represent Region 6 at the reference sub-committee. Mike and Cathy are the alternates.

There was a motion to shred the ballots, they were then shredded.

NEW BUSINESS The motion regarding the Unity with Diversity committee was withdrawn.

EMERGENCY NEW BUSINESS MOTION The budget that was passed at the last assembly was adjusted to accommodate the increase of $15,000 for the IGOR committee. The approval of the amended budget requires 2/3 majority. Motion carried.

Break 3:45 to 4:00 pm

The PIPO committee performed a skit and did a workshop with break out groups.

Page 3 of 4

Traditions Tune-up – Karin, Region 6 Trustee, shared information regarding tradition issues: Restricting sharing – abstinence requirement; Announcing AA events at an OA meeting; and Changing the words in the steps. She explained the service structure and the new definition of an OA group. She advised that all Intergroups will have to update their bylaws. She read the Statement on Approved Literature and advised that there is a letter from AA specifically requesting that other fellowships using the big book not change the words when reading from AA literature. She shared information of resources available at OA.org, including new literature. Also that Unity is the theme for 2017 at World Service.

Raffles – Lifeline raffle was won by Roxanne of Ottawa District IG and the tote bag was won by Carol of Western NY IG.

First Timers Ceremony - Debbie had all the 1st timers come up to the front of the assembly. She asked them place their blue dots on their back. Debbie then said, “You now have your first REGION 6 ASSEMBLY behind you.”

Chair Debbie G. formally made a motion to close the general session day of business at 5:15 pm with the Serenity Prayer.

The business of the assembly continued in the Hudson room for the purpose of transferring the signing authority to the new Region 6 Treasurer. TD Bank Store Supervisor, Dorothy Aspinall, took information from the new Region 6 treasurer, Evelyn (Lyn) Casey. The Business Account Maintenance document was signed by Debbie, Kelly and George. A General Business Resolution document was completed and signed by Debbie, Kelly, Lyn and Susan. Both documents apply to all 3 bank accounts.

The meeting was adjourned at 6:03

Respectfully submitted by, Susan Peters Region 6 Secretary

Minutes Approval Committee Brian K. of Southwestern Connecticut IG Pat G. of New Hampshire IG

Page 4 of 4

REGION 6 2016 FALL ASSEMBLY

SEPTEMBER 24, 2016

COMMITTEE REPORTS

Page 1 of 9

BY-LAWS COMMITTEE Committee Chair: Dorothy

Committee Secretary: Jen

Issues discussed during the meeting:

Purpose of committee reviewed; stated in bylaws; often this involves amending region bylaws to bring them in

line with WS bylaws

Who will present motion for Unity with Diversity committee? Debbie

Accomplished: completed proposed Bylaws amendment to add Unity with Diversity Committee

Adoption of World Service policy on Unity with Diversity at region level. This will be referred to new

committee, if established

World Service changed definition of a group; our bylaws simply say that our definition is always the same as

theirs. So there’s nothing we need to change in our bylaws.

Decisions made:

Jen is secretary for this meeting

Re-election of Dorothy as chair

Goals and Actions which will be completed by next assembly:

If the Unity with Diversity committee is established, we will work with them to generate new policies and

procedures by spring

Assignments and Deadlines:

N/A

Page 2 of 9

CONVENTION COMMITTEE Committee Chair: Lynda B.

Committee Secretary: Nancy K.


Primary issue was conversation about 2018

2017 Convention that will be held in Toronto over Oct. 22 weekend.

Chair is Chuck.

Announcement was made that early bird registration would begin tomorrow, on-line, and the early bird fee is:

$35 Canadian, which is $26.58 US dollars....members can go to Region 6 website and conversion will happen

automatically.

Decisions made:

Committee voted to elect Lynda B to continue to be the Region 6 Convention Chair.

If no one agrees to Chair 2018 Convention, this Committee agreed that they would ask Mary T., Coordinator,

to send email to all Chairs of IGs and ask who might be willing to Chair 2018 with a deadline to communicate

by end of November.


We discussed the importance of finding an IG that would be willing to host Convention 2018.

Westchester IG had been contacted and reported that they would be willing to support the Convention

Committee and would be willing to have it in the Westchester area but would not be willing to lead/chair the

convention.

Discussion continued and Scott T stated that he would ask his IG, Greater NY Metro IG if they might be willing

to Chair the 2018 convention with support from Westchester IG.

If that doesn't work, Chuck F. (Chair of 2017 Convention in Toronto) with support from Karin H might be

willing to Chair.


Secretary will email this report to all members of the Convention Committee

Page 3 of 9

FINANCE COMMITTEE Committee Chair: Kelly, Region 6 Treasurer

Committee Liaise: Connie M., New York Capital District IG

Secretary: Pat G, New Hampshire IG


Reviewed one-pager/flyer for distribution to all R6 groups and Intergroups that outlines where their donations

go and how they are used – discussed one final change and then ready for distribution and posting on R6

website

Budget review – discussed by line item changes made to budget since SA2016 specifically to fund the$15K

increase for IGOR training

Treasurer discussed review of bank statements, prudent reserve and how each is used; current balances total

$72,000

Reviewed the books with Chair in the room; reviewed 3 donations and 3 expenses and tracked process for

how expenses are paid out and the appropriate back-up

Decisions made:

Voted to accept Connie M. to continue as Chair Liaise.


N/A

Page 4 of 9

IGOR (INTERGROUP/OUTREACH) COMMITTEE Committee Chair: Don

Committee Secretary: Ann B.


Travel scholarships for WSBC and assembly – deadline for WSBC scholarships due by October 8. If your IG

needs help – it is available

IG renewal workshops– first was held in Mr. Kisco – 11 IG and 38 officers attended and were fired up by

training – some have already begun process of change

Decisions made:

Rochester training will be in spring 2017 and open to all remaining IG not attending Mt. Kisco or Chelmsford

Toronto – the 4th

training will be held immediately preceding convention in convention in Toronto – open to

all

Remove the R6 IG handbook from the website and reference OA handbook instead


Contact remaining IGs regarding Rochester and Toronto

Set date & hotel for Rochester (spring 2017)

Register IGs for Rochester

Book room for Toronto


Wayne to act as registrar for Rochester

Wayne, Liz and Jane will contact IGs by end of November

Don to book hotel for Rochester by October 15

Don to have Karin book rooms for Toronto ASAP

Conference call the end of October – Sunday evening

Page 5 of 9

PIPO (PUBLIC INFORMATION/PROFESSIONAL OUTREACH) COMMITTEE Committee Chair: Brian K.

Secretary: Robin H.


Each member briefly shared on their group/Intergroup’s PIPO activities:

o Mike C- Westchester County: Provide literature display racks with 15 questions and business cards.

Doctors, gyms etc.; 29 groups-each has a packet of PI flyers and local information stickers that have

location and contact person that get posted in community areas; oahelps.org is their intergroup

website; provide every group rep with a folder to help members build awareness of resources of OA

that can be shared in meetings of how to get the word out on OA.

o Robin- Central Maine newspaper ad Blitz application for region; PI flyers mailed to all meeting areas

o Brian – Southwestern CT: not many folks working on IG committees (including PIPO) - requesting

Chair go out to meetings and ask for people to get involved

o Cat- Mid Hudson: send people to health fairs with flyers and information; adopted section of highway

so OA sign up

o Kathy- Central Ontario: medical convention booth;

o Barbara-Cape Cod: 2 separate chairs for PI/PO; Have flyers out and assign people to certain areas to

be sure they are still out; 2 separate newcomer meetings and put that sticker on the flyer. PO

committee has put together packets of PO in area (3 pamphlets); have Newcomers packet and

started a survey “How did you hear about OA?” on sticky for collecting data by bringing them to IG

meeting.

o Maureen-South Coastal MA: phone hotline with volunteers that keep ledger; active website with

information of activities; have not been pushing on PO lately; have done marathons and workshops

and retreats.

o Marcy-N. Shore MA; bus ads in 2 locations; distributed literature throughout the groups; working on

questionnaire to interview professionals for development of article for Courier.

o Kara-Ocean and Bay RI: Got 12 & 12 into libraries and posters up around the state; only have a few

committee members; health fairs

o Penny- South Coastal MA: only people who come to the IG meetings are the officers; looking to get

younger members

o Jay -Ocean and Bay RI: offered a table at marriage and family conference on food addiction in the

family but did not get the exposure they hoped for and Rally for Recovery for 4th year and NOW

getting more exposure because of their consistency; hoping to do Blitz work

o Claire- NH have number of active meetings and PI committee; posters, health fairs, hotline; started

this year to approach groups and ask members which doctor offices might want to have Lifeline and

20 offices selected for 1 year subscription

o Kay- NYS District: hotline, submitted Blitz application; want to get 12&12 into libraries; started a

discussion series locally with HOW of the program last year 2X/year 35 minute discussion meeting

after beginners meeting and before IG meeting.

o Mary- NY District: yearly marathon on a Saturday meeting with discussions; IG orientation packets

being modeled after Westchester IG. Asking nursing schools if want an OA rep to come and speak to

classes or invite them to come to OA meetings

o Susan – promoted the IGOR IG workshops that are being held to train officers. They have been

energizing IG’s.

Page 6 of 9

PIPO (PUBLIC INFORMATION/PROFESSIONAL OUTREACH) COMMITTEE continued Review of Current PI Blitz Applications - 6 submitted this period.

o Cape Cod IG - Libraries PI Blitz $453.52

o Central Maine IG - Bangor Daily News OA Advertisement $675.00

o NYS Capital District IG - Times Union Newspaper Insert Blitz $2570.00

o Ottawa District IG - Literature Distribution $679.89

o Quebec City OA IG - PI Blitz Campaign $3000.00

o WUIG - Literature Awareness/ Literature Display Racks $577.00

Decisions made:

Brian K. was elected chair, Robin will continue to be secretary

Recommendation for PI Blitz awards:

o Central Maine IG $475;

o Cape Cod $300;

o NYS Capital $1225.

o Total $2,000


Develop content for new PIPO tab on R6 Website

Develop procedural instructions for filling out Blitz Form. Need to add funds are awarded in US$

Develop new form for evaluation of awarded Blitz activity.

Define procedure to track success indicators of current Blitz programs


Monthly conference call will be Sunday October 17th at 7:30pm

Page 7 of 9

TWELFTH STEP WITHIN COMMITTEE: Committee Chair: Jeanette S.

Committee Secretary: Janet M.


What 12th

Step Within means: from 12th

Step Within Handbook

Areas of focus have been: OA Birthday, IDEA Day, Unity Day and 12th

Step Within Day

Previous script for making calls to members

Methods different groups and Intergroups use to retain newcomers

Decisions made:

Revise and reissue Phone Script Flyer for call member (especially those who haven’t come in a while) to be

placed on the R6 website and to be distributed to Intergroups

Compose a flyer with ideas to retain newcomers, to be put on R6 website and distributed to Intergroups

Unity with Diversity Committee will be and Ad hoc sub-committee of the 12th

Step Within committee


By December 31st

approve script for 12th

Step Within calls

Present approved script to R6 Board at January 10th

,2017 meeting

Jeanette will email committee members to make a call on the 12th

of every month

By December 31st

committee members will send suggestions for retaining newcomers to Jeanette

By March 2017 we will have finished flyer for retaining newcomers to present to R6 Board


Janet volunteered to put suggestion for retaining newcomers into the flyer for approval, revision etc. To

committee members

Jeanette will collate suggestions and pass on to committee members to prioritize

Page 8 of 9

WEBSITE AND PUBLICATIONS COMMITTEE: Chair: Adam

Secretary: Roxanne


How committee can address translation issues

Process for publication of Assembly news, minutes etc. on the website

Decisions made:

Assembly Newsbytes will be folded into the messenger tab on the website

Email will go out to Intergroups on completion and approval of Newsbytes and Newsletter

Created question for members share


Publication of newsletter on to website & send out via email to Intergroups

Assembly Newsbytes

Put the post-assembly messages from the Chair and the Trustee on the website

Jen will put the approved minutes from Spring 2016 on the website.

Adam will forward instructions about how to post the French content on the website to Roxanne

Translated approved minutes from Fall 2015 will be added to the website (Jen)

Lauren will write-up the Fall 2016 Assembly newsbytes in English and Roxanne will write-up the newsbytes in

French.

Adam will communicate deadlines to Susan for Board approvals.


Conference call on November 6th

Ruth will take notes for Assembly Newsbytes, Jen will type up and Lauren will finish up

Carmen will go through OA.org French translations to see what could be used for our site to save money

Page 9 of 9

Email submission is preferred: [email protected] Or via USPS to: R6 Coordinator, P.O. Box 761, South Salem, NY 10590

914-763-1172

R6 NEW BUSINESS MOTION, SPRING 2017

Move that a section of item No.006 in the Policies and Procedures be revised as follows: CURRENT TEXT PROPOSED TEXT

CONVENTIONS

CONVENTIONS

POLICY

POLICY

DONATION TO WSO

When Region 6 has a prudent reserve equivalent to the cost of two assemblies, Region 6 shall donate 15% of the annual Region 6 convention net profits to the World Service Office.

DONATION TO WSO

When Region 6 has a prudent reserve equivalent to the cost of two assemblies, Region 6 shall donate 15% of the annual Region 6 convention net profits will be donated to the World Service Office.

SUBMITTED BY: Finance Committee Contact Name: Lyn C., R6 Treasurer; Connie M., Finance Liaison Email Address: [email protected] Phone #: 413-562-8912 [email protected] 518-207-6419 INTENT: The intent is to remove the definition of the amount of the Prudent Reserve from the Convention policy. IMPLEMENTATION: Revision of the R6 Policy and Procedure Manual. COST: None RATIONALE: There is a motion to add the definition of the amount of the prudent reserve to Policy 014 Officer Duties and Responsibilities. It is not necessary to have the details in the Convention Policy. Also funds are not donated to the World Service Office, they are donated to World Service.

Item No. 1 R6 Assembly Spring 2017



of 2


914-763-1172

SUBMISSION OF PROPOSED R6 BYLAW AMENDMENT, SPRING 2017

POLICY NUMBER: 013

TO AMEND: Bylaws of R6 Assembly/Policies & Procedures (Rev. 04/18/15) on page 24 in the current revision of the Region 6 Bylaws (Rev 20160416), Policy 013

Current Wording Policy # - 013 (Rev. date 04/10) Sections B & C – Intergroup Scholarship Fund

B. WSBC Scholarship Eligibility and Deadline for Application:

Intergroups which have attended R6 Assemblies may apply for funding for travel to WSBC using the R6 Travel Fund Scholarship Application to WSBC form. The application must be completed in full; no fields should be left blank. Applications must be received by mail or electronic transmission by or on October 8 for the subsequent WSC. Recipients of the scholarship will be considered according to financial need. Priority shall be given to Intergroups which have never been to a WSBC or which have attended neither of the two (2) past consecutive WSBC’s. Applications must be must be postmarked or sent by electronic transmission by or on October 15 for the subsequent WSBC.

C. Awarding of Scholarships:

The Intergroup Outreach Committee shall recommend Intergroups for scholarship awards to the R6 Board for their final approval of awards.

The Intergroup Outreach Committee will make its recommendation to the R6 Board for award of WSBC scholarships no later than November 1st; the R6 Board will consider and direct the R6 Chair to notify all scholarhip applicants of the status of their application by November 7.

(continued on next page)

Proposed Wording Policy # - 013 Sections B & C – Intergroup Scholarship Fund

B. WSBC Scholarship Eligibility and Deadline for Application:

Intergroups which have attended R6 Assemblies may apply for funding for travel to WSBC using the R6 Travel Fund Scholarship Application to WSBC form. The application must be completed in full; no fields should be left blank. Applications must be received by mail or electronic transmission by or on October 8 for the subsequent WSC. Recipients of the scholarship will be considered according to financial need. Priority shall be given to Intergroups which have never been to a WSBC or which have attended neither of the two (2) past consecutive WSBC’s. Applications must be must be postmarked or sent by electronic transmission by or on October 15 8 for the subsequent WSBC.

C. Awarding of Scholarships:

The Intergroup Outreach Committee shall recommend Intergroups for scholarship awards to the R6 Board for their final approval of awards.

The Intergroup Outreach Committee will make its recommendation to the R6 Board for award of WSBC scholarships no later than November 1st October 20; the R6 Board will consider and direct the R6 Chair to notify all scholarhip scholarship applicants of the status of their application by November 7 October 26.

(continued on next page)


of 2


914-763-1172

C. Awarding of Scholarships (con’t):

Notification of R6 scholarship applicants will follow the same procedure, the Intergroup Outreach Committee making its recommendation to the R6 Board no later than thirty (30) days prior to R6A and the R6 Chair making notification no later than twenty-one (21) days prior to R6A and the R6 Chair will notify all scholarship applicants no later than twenty-one (21) days prior to R6A. Bylaws of R6

The R6 Board will award the scholarship upon recommendation of the Intergropu Outreach Committee after reviewing the applications; a R6Board vote will determine the recipients.

Notification of the scholarship award will be made to the recipient(s) first by pohne, and then by email or mail. Specifics regarding the conditions of the scholarship will be spelled out in the letter. Scholarship applicants not receiving a scholarship award will be notified by email or mail in the timeframe described above.

C. Awarding of Scholarships (con’t):

Notification of R6 scholarship applicants will follow the same procedure, with the Intergroup Outreach Committee making its recommendation to the R6 Board no later than thirty (30) days prior to R6A and the R6 Chair making notification no later than twenty-one (21) days prior to R6A and the R6 Chair will notifying all scholarship applicants no later than twenty-one (21) days prior to R6A.

The R6 Board will award the scholarship upon recommendation of the Intergropu Intergroup Outreach Committee after reviewing the applications; a R6Board R6 Board vote will determine the recipients.

Notification of the scholarship award will be made to the recipient(s) first by pohne, and then by email. or mail. Specifics regarding the conditions of the scholarship will be spelled out detailed in the letter email. Scholarship applicants not receiving a scholarship award will be notified by email or mail in the timeframe described above.

Submitted by: Region 6 Board 914-763-1172 [email protected] Intent: Adjust R6 deadline dates to provide applicants with sufficient time to apply for

additional funding from the World Service Delegate Support Fund if more assistance is needed; to correct typographical errors and clarify language; bring bylaws into alignment with process in place.

Implementation: Practice is already in place Cost: None Rationale: The World Service Delegate Support Fund deadline has moved to November 1 the

last few years so our deadline of notifying applicants of their status by November 7 deprived them of the opportunity to apply for additional funding in the event that R6 was unable to meet all of their financial needs (an intergroup is not allowed to apply for Delegate Support Funds until after they have applied for regional funding and either received same or been denied).



914-763-1172


MOTION: 3 Move that a section of item No.014 in the Policies and Procedures be revised as follows:

CURRENT TEXT PROPOSED TEXT

DUTIES AND RESPONSIBILITIES OF THE R6A OFFICERS

DUTIES AND RESPONSIBILITIES OF THE R6A OFFICERS

PROCEDURE PROCEDURE

D. The Treasurer of R6A shall: 1. Attend all R6 Board meetings and R6As;2. Maintain checking and savings accounts

established in the name of "Region 6 ofOvereaters Anonymous”;

3. Be the guardian of all funds received anddisbursed;

4. Submit a written report to R6 at each R6Aregarding all contributions and disbursements;

5. Co-sign documents for R6 expenditures;6. Submit a complete account of R6A funds at

the annual election meeting of the R6A;7. Act as liaison with the accountants and

federal, state and local tax authorities andensure that the annual tax form is preparedand submitted in a timely fashion to the IRS;

8. Maintain appropriate records showing allfiduciary transactions;

9. Oversee the current R6 Convention account;10. Chair the Finance Committee;11. Obtain budget requests from Region

Committees during the second assembly ofeach fiscal year;

12. Present a budget for adoption at the lastmeeting scheduled prior to the start of thefiscal year;

13. Perform the financial review with Vice Chairand the Finance Committee and supply thelatest completed tax form(s), current insurancepolicies, and original financial documentsincluding receipts, bank statements, checkstubs, and all other relevant document for thefinancial review;

14. Obtain suitable Officers & Directors Insurance

D. The Treasurer of R6A shall: 1. Attend all R6 Board meetings and R6As;2. Maintain checking and savings accounts

established in the name of "Region 6 ofOvereaters Anonymous”;

3. Be the guardian of all funds received anddisbursed;

4. Submit a written report to R6 at each R6Aregarding all contributions and disbursements;

5. Co-sign documents for R6 expenditures;6. Submit a complete account of R6A funds at

the annual election meeting of the R6A;7. Act as liaison with the accountants and

federal, state and local tax authorities andensure that the annual tax form is preparedand submitted in a timely fashion to the IRS;

8. Maintain appropriate records showing allfiduciary transactions;

9. Oversee the current R6 Convention account;10. Chair the Finance Committee;11. Obtain budget requests from Region

Committees during the second assembly ofeach fiscal year;

12. Present a budget for adoption at the lastmeeting scheduled prior to the start of thefiscal year;

13. Perform the financial review with Vice Chairand the Finance Committee and supply thelatest completed tax form(s), current insurancepolicies, and original financial documentsincluding receipts, bank statements, checkstubs, and all other relevant document for thefinancial review;

14. Obtain suitable Officers & Directors Insurance


page 1 of 2


914-763-1172

policy for the board each year; 15. Oversee the preparation and distribution of

annual special contribution request toregistered R6 groups;

16. Submit a written report to be distributed ateach R6 Assembly;

17. Be responsible for overseeing theimplementation of Policy Numbers 003, 004and 016;

18. Perform other duties as may be required bythe R6A or delegated by the R6 Chair.

19. To make al disbursements using US currency.

policy for the board each year; 15. Oversee the preparation and distribution of

annual special contribution request toregistered R6 groups;

16. Submit a written report to be distributed ateach R6 Assembly;

17. Be responsible for overseeing theimplementation of Policy Numbers 004 and016;

18. Perform other duties as may be required bythe R6A or delegated by the R6 Chair.

19. To make all disbursements using US currency.20. Maintain a Prudent Reserve equal to fifty

(50) percent of the current annual budget’sexpenses.

SUBMITTED BY: Finance Committee Contact Name: Lyn C., R6 Treasurer; Connie M., Finance Liaison Email Address: [email protected] Phone #: 413-562-8912

[email protected] 518-207-6419 INTENT: The intent is to clearly define the amount of the Prudent Reserve maintained for the optimal operation and fiscal responsibility of the Region.

IMPLEMENTATION: Revision of the R6 Policy and Procedure Manual.

COST: None

RATIONALE: Currently the only place the R6 Bylaws and Policy and Procedures indicates what the Prudent Reserve should be is in Policy 006 – Convention and it states, “When Region 6 has a prudent reserve equivalent to the cost of two assemblies Region 6 shall donate 15% of the annual Region 6 convention net profits to the World Service Office.” It makes more sense that the explanation of the amount of the prudent reserve and who is responsible for maintaining it should be in the policy of Treasurer’s Duties and Responsibilities. In the FAQ for Treasurers resource on OA.org it says, “” Each service body can establish its own prudent reserve policy. It’s common for a prudent reserve to cover a three-month period”. Because part of Region Six’s income comes from Conventions and there are years when there is no convention, 6 months is a more appropriate choice.

Item No. 3 -- R6 Assembly Spring 2017 page 2 of 2




914-763-1172


MOTION: 4 Move to add the following to the Policy and Procedure Manual:

7th TRADITION COLLECTION AT ASSEMBLY

POLICY

A 7th tradition will be collected at each assembly and be forwarded to World Service.

PROCEDURE

A. A 7th tradition will be collected during the afternoon session at every assembly. B. At the Board Meeting immediately prior to the Assembly, the Region 6 Board will, with the guidance

of the Region 6 Trustee, decide if the 7th Tradition should be directed to a specific World Service Fund, i.e. Delegate Support Fund or Professional Exhibits Fund

C. Unless otherwise decided the 7th tradition will be directed to the World Service General Fund.

SUBMITTED BY: Finance Committee Contact Name: Lyn C., R6 Treasurer; Connie M., Finance Liaison Email Address: [email protected] Phone #: 413-562-8912

[email protected] 518-207-6419

INTENT: To consistently collect a 7th Tradition that will be forwarded to World Service and create a procedure to follow.

IMPLEMENTATION: An addition to the R6 Board meeting agenda will be required. The collection and disbursement have already been taking place.

COST: None

RATIONALE: The Region 6 Assembly has been collecting a 7th Tradition in recent years. This Policy and Procedure will clearly provide the procedure for this activity. The advice of the Region 6 Trustee will be helpful in deciding if the funds should be directed to a specific fund or the general fund.




T GeTHeR

We CaN Do

WHaT We CouLD

NeVeR Do ALoNeR6 SUPPORTS INTERGROUPS Offers training for intergroup officersOffers funds and materials for public outreach campaigns led by intergroupsLinks on the website to all of the region’s 30+ intergroupsHosts biannual assemblies for reps from intergroups to attend to the region’s business Offers funds for intergroup reps to travel to World Service Business Conference and the Region 6 Assemblies

R6 SUPPORTS MEMBERS & MEETINGS Maintains the R6 website (and look for a redesigned site coming soon including better French and better navigation!)List workshops and retreats in the regionOffers podcasts of prior years’ conventions for free (coming soon!) Publishes newsletters Keeps list of speakers Hosts annual regional conventions

DID YOU KNOW that OA has 10 regions all over the world and that we are Region 6!Region 6 includes New York, New England, Central and Eastern Ontario, Quebec, Newfoundland and Labrador, New Brunswick, Nova Scotia, Prince Edward Island, and…Bermuda!We have 30+ Intergroups and 900 Meetings in our regionSO, WHAT DOES REGION 6 DO?

JOIN US IN TORONTO FOR THE REGION 6 CONVENTION OCTOBER 20-22

1) Register onlinewww.oaregion6.org/2017

Registration Rates $50 CDN – Now until August 15 $60 CDN – August 16 – Oct 6 $75 CDN – Registration at the door

2) Order your meal plan

Weekend meal plan $180 CDN(4 meals & Saturday banquet)

Saturday banquet only $50 CDN

For menu details visit http://oaregion6.org/2017/meals

3) Book your hotel room (905) 881-2121 or 1 (800) 668-0101 http://oaregion6.org/2017/hotel-reservations/#rates

Traditional room $139 CDN + tax per night Premium room $159 CDN + tax per night

Book by September 30, 2017 to guarantee the hotel’s special convention rate

Sheraton Parkway Toronto North 9005 Leslie St., Richmond Hill, ON

Looking for a roommate? Email [email protected]

http://oaregion6.org/2017/hotel-reservations/#rates

http://oaregion6.org/2017/meals

http://www.oaregion6.org/2017

Region 6 of Overeaters Anonymousinvites you to attend the

2017 Region 6 Convention in Toronto!

Whether you arrive as a day tripper or join us for the entire recovery-and fun-filled weekend, we want you to join us in Toronto and start Stepping Up for Recovery!

CONVENTION HIGHLIGHTS

Friday, October 20 3:00 pm Registration opens 4:00 pm Marathons/workshops begin 8:00 pm Grand opening/keynote speaker 9:00 pm Entertainment 9:00 pm Marathons/workshops continue

Saturday, October 21 7:00 am Breakfast 8:30 am Marathons/workshops begin 12:00 pm Lunch 1:30 pm Marathons/workshops continue 6:00 pm Banquet8:00 pm Keynote speaker 9:30 pm Entertainment/dancing 9:30 pm Marathons/workshops continue

Sunday, October 22 7:00 am Breakfast 8:30 am Marathons/workshops begin 10:00 am Grand closing/keynote speaker12:30 pm Lunch

PART 1: CONVENTION REGISTRATION

Register online only atwww.oaregion6.org/2017 Credit cards/PayPal accepted

**No refunds or transfers**

Registration Rates $50 CDN – Now until August 15 $60 CDN – August 16 – Oct 6 $75 CDN – Registration at the door

Online registration is available until October 6, 2017

Additional copies of this form can be downloaded fromwww.oaregion6.org/2017

PART 2: MEAL PACKAGE or BANQUET

This year, we are selling the meal package separate from the hotel reservation.

$180 CDN – Breakfast and lunch for Saturday and Sunday as well as the Saturday banquet$50 CDN – Saturday banquet only

To purchase meal packages or to find further information on the menu, visit http://oaregion6.org/2017/meals

PART 3: HOTEL RESERVATIONS

Sheraton Parkway Toronto North Hotel & Suites

9005 Leslie St, Richmond Hill, ON L4B 1B2, Canada

Phone reservations(905) 881-2121 or 1 (800) 668-0101

Hotel Occupancy Rates Traditional room (Single/Double/Triple/Quad

occupancy) $139 CDN + tax per night Premium room $159 CDN + tax per night


http://oaregion6.org/2017/meals

tel:(800)%20668-0101


3 Ways to Register for the Hotel1. OA Region 6 website


2. Hotel websitewww.starwoodmeeting.com/events/start.action?id=1611091119&key=12ED79C

3. Hotel phone reservations(905) 881-2121 or 1 (800) 668-0101

Hotel Payment OptionsA credit card is required to guarantee your reservation.

Note: Your credit card is used as a guarantee only and will not be charged prior to your arrival; however, it will be charged if reservation is cancelled.

The following forms of payment are accepted by the hotel:

Cash Visa MasterCard American Express Diners Club Discover

Questions About Hotel Registration? Contact Rose Fernandes

(905) 695-2877 [email protected]

Roommate ListA roommate list will be made available. To add your name, please contact: [email protected]

Additional Hotel Information Hotel is smoke free Rollaway beds are available upon request

for a $25 CDN fee (quantities are limited) Special 1-3 day pre-/post-convention rate

of $139 CDN + tax Parking is complimentary

Room Reservation Information Hotel reservations must be made by

September 30, 2017 to guarantee theR6 Convention rate

Please notify the hotel if you require ahandicapped accessible room

Cancellation policy for guest rooms is6:00 pm on the day of arrival

PART 4: SIGN UP FOR SERVICE

We are handling service sign-up differently this year.

Sign-up for all service and speaker positions must be completed at https://goo.gl/xB0VEk.

General Service OpportunitiesWe will need people to do service in several areas. There is no abstinence requirement for this service. Here are some examples:

Talent show/entertainment Registration Desk Literature Table Meditation guide Merchandise Sales/Basket Raffles

Speakers

Note: Speakers need a minimum of 1 year abstinence

Here are some topic examples for speakers: Abstinence • Relapse/Recovery Anorexia/Bulimia • Tools 100 lb. Emphasis • Steps Long Timers • Tradition Spirituality • Special Focus

For additional information, please contact: [email protected]

For registration information, please contact:[email protected]

mailto:[email protected]?subject=Region%206%20Convention%20Question

mailto:[email protected]?subject=R6%20Convention%20Question

https://goo.gl/xB0VEk.

mailto:[email protected]?subject=Information%20on%20Roommate%20List


https://www.starwoodmeeting.com/events/start.action?id=1611091119&key=12ED79C

https://www.starwoodmeeting.com/events/start.action?id=1611091119&key=12ED79C



OA Region 6 Convention 2017 Toronto (Richmond Hill), Canada

Keynote Speakers Wanted

Four keynotes will be selected!

Submit your recording for consideration.

Keynote speakers will receive a free hotel room during the convention. The meal plan can be purchased separately.

Keynote submission recordings will be reviewed by a preselected committee.

In order to be considered, candidates must 1. be an OA member with a minimum of 3 years current, continuous

abstinence2. submit in digital format (MP3 or CD) a talk recorded at an OA

event/registered meeting3. register for the 2017 Convention prior to recording submission

How to Submit Include your full name, address, telephone, email address, abstinence date, and length of time in OA.

Email to [email protected]

Mail to R6 Convention Chair1229 Winding Trail Mississauga, ON, L4Y 2T6 Canada

Submit directly to the Region 6 Coordinator at the Region 6 SpringAssembly in Albany on April 8th.

Deadline: Saturday, April 22nd


TALENTSHOW

W E A R E L O O K I N G F O RT A L E N T E D M E M B E R S T O

P A R T I C I P A T E I N T H E

F R I D A Y N I G H T O C T O B E R 2 0 , 2 0 1 7

F O R M O R E I N F O C O N T A C TO A 2 0 1 7 T A L E N T @ G M A I L . C O M

B Y N O L A T E R T H A N A U G U S T 1 5 , 2 0 1 7

O A R E G I O N 6 C O N V E N T I O N 2 0 1 7

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