Audit Committee-Auditor Interlocking, Auditor Turnover and ...
PLANNING THE AUDIT: AUDITOR PERSPECTIVE - … · PLANNING THE AUDIT - AUDITOR. Audit ......
Transcript of PLANNING THE AUDIT: AUDITOR PERSPECTIVE - … · PLANNING THE AUDIT - AUDITOR. Audit ......
Audit Planning- Why?
• Define the aims and objectives
• Value of audit - who to?
• Is this according to the audit programme?
• Routine?
PLANNING THE AUDIT - AUDITOR
Audit Planning- What?
• Determine the scope
• Pre-defined?
• Clear beginning and end
• Will this meet the objectives?
PLANNING THE AUDIT - AUDITOR
Audit Planning- Who?
• Determine the resource
• Audit team or individual auditor?
• Pros and cons?
• AUDITEES!
PLANNING THE AUDIT - AUDITOR
Audit Planning- How?
• Audit methods
• Standards to be used
• Supporting documentation
• Document review
• Interviews
• Checklists?
PLANNING THE AUDIT - AUDITOR
Audit Planning- Where/when?
• Determine the audit site
• Agree audit timings
• Book travel/hotels
PLANNING THE AUDIT - AUDITOR
Audit Planning
• Reporting- keep this in mind at Planning
stage
• Failure to plan ………………..
PLANNING THE AUDIT - AUDITOR
Initial Contact
• Usually receive initial contact via email
• What needs do be done in response?
– Don’t Panic (or Scream or Run Away)!
• Look at it positively - It is a chance to improve
– Look at logistics, people and resources
• For your response
• For internal preparations
– Respond in a timely fashion
PLANNING THE AUDIT - AUDITEE
What next?
• Aren’t we inspection/audit ready?
• Need to…
– Communicate
– Organise
• Agree responsibilities
• Review current status
• Draft plan of action and Do it!
PLANNING THE AUDIT - AUDITEE
Communicate
• To Senior Management
– Why it is important
• Continuous improvement
• License to operate
• Reputation
• Future business
– To get buy-in/support for preparation activities
– To get buy-in/support for audit outcomes
PLANNING THE AUDIT - AUDITEE
Communicate (2)
• To all personnel:
– Agreed audit dates
– Location and scope of the audit
– How to behave
• To all key personnel (The above plus…):
– Why it is important
– How they will be involved during…
• Preparation
• On the day
• Afterwards
– Re-iterate personal responsibilities
PLANNING THE AUDIT - AUDITEE
Organise
• Identify what is in scope
• Agree responsibilities
• Review the current status
• Draft plan of action
(and Do it!)
PLANNING THE AUDIT - AUDITEE
Receipt of a Formal Agenda
• Confirm order/timings:
– Fit with the availability of personnel
– Are practical
• Acknowledge receipt
– Request further clarification, if needed
– Offer suggestions to improve the flow of the audit
• e.g. conducting tours following the opening meeting (to
provide orientation and context for the audit)
PLANNING THE AUDIT - AUDITEE
Final Preparations
• Monitor Progress of Identified Actions
Regularly
• Perform Pre-Audit Tour
• Ensure Key Staff are Prepared
• Collate Requested Information
• Collate Stand-by Information
• Audit Room is Ready
• Ensure Security/Reception are
informed
PLANNING THE AUDIT - AUDITEE
On the Day
• Welcome the auditor
• Allow time for the auditor to organise
themselves
• Fire Alarms and Emergency Exits
• Ensure all key personnel are ready
and attend the opening meeting
PLANNING THE AUDIT - AUDITEE