Planning for ProgramContinuity

WELCOME!

This session will highlight important considerations in planning for program continuity, such as timelines, record-keeping, and member support within written functioning staff transition plans for key positions.

Elements of Program Continuity Planning

• Timelines • Funding • Program Associated

Documents• Technology • Recordkeeping • Performance

Measurement/Reporting • Member Management/Support • Resources

Timelines

• CaliforniaVolunteers• Continuation &

Re-Compete Applications Due Dates

• Contracting (Program Start Date)• Program Calendar• National Service Days

• Organization –Activities Calendar –Other Grants/Partner Dates

• Non-CV/CNCS local community activities

Funding

• # and Types of Grants • Funding Level • Match requirements • In-Kind Sources• Budget period/Program

period • Budgeted/actuals • Finance staff associated with

Program

Program Associated Documents

• Policies and Procedures Manual

• Written Guidance/Memos• Transition Plans for All Key

Staff Positions• Host Organization

Requirements

Technology

• Computer Hard/Software• Phone/Email Protocols• Cell Phone Usage/Policies• Website• Social Network

Connections• Support Equipment

Recordkeeping

• CV Contract Requirements• System for Member

Records• Eligibility Documentation• Storage

Performance Measurement/Reportin

g • CV Contract Requirements• Data Collection• Staff Responsibilities• Member Enrollments/Exits• Telling Your Story• Continuation/Re-Compete

Apps

Member Management & Support

• Recruitment/enrollment/exits (eGrants)

• Training • Supervision • Criminal history checks • Timekeeping and payroll • Member files • Number and location of

members • Current grievance issues • Performance Reviews• Special Needs, etc…

Resources

• AmeriCorps, provisions, regulations, FAQs

• CV Program Officers and Grants Officers

• Service Associations • Peer Mentoring • State and Regional Trainings • CNCS Knowledge Network • Program Management Checklists• CV Grantee Central • CV Program Continuity Checklist

Wrap-Up

• Start with an up-to-date calendar/timeline

• Integrate transition planning into daily program management

• Encourage across program management

• Create/Update written plans for all key staff positions

Q & A