PLANNING & DEVELOPMENT GROUP PRE-BID CONFERENCE

May 2, 2017

Introduction and Sign-in Current Information on LABAVN Background Information Project Site Location Project Overview Milestones Additional Information Inspections Permits Business Enterprise and Contract Compliance Office Dept. of Public Works – Office of Contract Compliance Construction Safety Program Project Labor Agreement Administrative Requirements Instructions to Bidders

PRE-BID MEETING AGENDA

CURRENT INFORMATION ON LABAVN Request For Bids

Attachment 1 – Draft Contract Agreement Attachment 2 – Administrative Requirements Attachment 3 – Bid Forms

Attachment 3 (a): Bid Attachment 3 (b): List of Subcontractors

Attachment 4 – General Conditions Attachment 5 – Special Conditions

Attachment 5 (a): Appendices Attachment 6 – Project Requirements Attachment 7 – Technical Specifications Attachment 8 – Plans/Drawings Attachment 9 – Performance and Payment Bond Forms Attachment 10 – Project Labor Agreement

Attachment 3 (c): Prime Bidder’s Experience Form Attachment 3 (d): Sr. Project Scheduler Resume Format

CURRENT INFORMATION ON LABAVN (continued)

Addenda Addendum No. 1

Items to be posted on BAVN from the Pre-Bid Conference:

PowerPoint Presentation Technical Administrative

Sign In Sheets Agenda

John Fronda P.E. Assistant Landside and Infrastructure Element Manager

LAWA Planning and Development Group

Reinaldo Anzola Project Manager

LAWA Planning and Development Group

BACKGROUND INFORMATION

• As a measure to meet its requirements for storm water quality management at LAX, LAWA has reached an agreement with the Bureau of Sanitation (LASAN), to transfer runoff from a portion of the airport property into the City’s interceptor sewer system for treatment at the Hyperion Treatment Plant (HTP).

PROJECT SITE LOCATION Overall Airport Area

ADDITIONAL INFORMATION Access to Work Site and Designated laydown area

Note: All Work is on Landside, no airside access required.

PROJECT OVERVIEW

The Project includes but is not limited to the following major components, per the Contract Documents:

Area 1 – New Wet Weather Pump Station. Area 2 – New Storm Water Discharge Piping Above Ground. Area 3 – New Storm Water Discharge Piping Below Ground. Area 4 – New Vortex Structure. Area 5 – New Junction Structure and Connection to the North Central Outfall Sewer. (B-permit required) (Work Within City’s Easement shall be performed by city approved bonded emergency sewer contractor. Contact BOE for coordination of the work.) Area 6 – New Electrical Service Infrastructure.

PROJECT OVERVIEW

Area 1 – New wet weather pump station.

Pump Station: Pumps operating/standby: 2/1 (lead/lag/standby) Maximum total flow: 50 cfs (25 cfs per pump) Design flow: 7,200 gpm Basin calculated capacity: 1.9 million gallons.

PROJECT OVERVIEW

Area 2 – New storm water discharge piping above ground.

PROJECT OVERVIEW

Area 3 – New storm water discharge piping below ground.

PROJECT OVERVIEW

Area 4 – New Vortex Structure.

22,500 gpm 50 cfs

22,500 gpm 15 cfs max

PROJECT OVERVIEW

Area 5 – New Junction Structure and connection to the North Central Outfall Sewer.

22,500 gpm 15 cfs max

PROJECT OVERVIEW

Area 6 – New electrical service infrastructure.

MILESTONES

No. Item Description Completion Milestones

Liquidated Damages per Day

Schedule Deliverable 1

Submit Contract Compliant Baseline Schedule to LAWA 30 Calendar Days

after NTP $2,000

Schedule Resubmittal

Submit Contract Compliant Baseline Schedule after LAWA review

Within 7 days after LAWA

review $1,000

Milestone 1 Phase 1 (Mobilization) Including schedule of submittal, quality assurance plan and safety program

60 Calendar Days after NTP $5,000

Milestone 2 Phase 2 (Construction) 260 Calendar Days after NTP $12,000

Milestone 3 Phase 3 (Demobilization) 320 Calendar Days after NTP $5,000

* Anticipated Construction Notice To Proceed by July 2017

MILESTONES

PHASE 2 Contractor shall complete all Work within the project site

ADDITIONAL INFORMATION Area Shut Down Requests (ASR)

• All Work sites, lane / road closures, pedestrian detours and service road closures require ASR preparation and submission by Contractor to the Project Management Team.

• ASRs to be submitted 30 days prior to intended closure date

• ASRs require review and coordination with Operations, CALM, Airport Police, Airport Traffic Engineer, Planning and Development Group and the Shutdown Control Center.

• Specific shutdown guidelines described on project phasing plans and within Project Requirements

Utility Shut Down Request (USR) • USRs to be submitted 30 days prior to intended shutdown

FAA 7460 Permit for Crane Work Activities

ADDITIONAL INFORMATION Laydown Area

• Work areas and laydown space must be maintained in a neat and orderly manner Any signage and fencing must be in accordance with

Project Requirements and coordinated with LAWA • All work areas must be returned to pre-work conditions,

satisfactory to LAWA. • Designated laydown area will be provided as shown on the

previous slide. • Basin area and existing systems shall be clear and available

for the airport facility maintenance crews at all times.

ADDITIONAL INFORMATION Access to Work Site and Designated laydown area

Note: All Work is on Landside, no airside access required.

ADDITIONAL INFORMATION

Existing parking lot area, junction structure site

ADDITIONAL INFORMATION

Entrance to Basin area from Pershing Drive.

ADDITIONAL INFORMATION

Proposed Trailer and Laydown area/site

ADDITIONAL INFORMATION

View down the existing ramp to bottom of basin/site

ADDITIONAL INFORMATION

View of the bottom of basin. Future pump station location/site

INSPECTIONS • LAWA Inspection

a. Principle Inspector: Gerardo Lopez b. Project Inspector: Robert Hebert LAWA Inspection Responsibilities: a. Owner’s Representative for Inspections b. Enforcement of Project Specifications and Requirements c. Enforcement of LA City Standards

• LA Department of Building and Safety (LADBS) a. Authority Having Jurisdiction b. Responsible for Building Code Enforcement c. Contractor to Comply with Required Permits and Coordinate for

LADBS Inspections • LA Department of Water and Power (LADWP)

a. Authority Having Jurisdiction b. Responsible for Electrical Service Standards Enforcement c. Contractor Comply with Standards and Coordinate for LADWP

Inspections

ADDITIONAL INSPECTIONS • The following are city’s authorities having jurisdiction

within the city’s easement.

a. Bureau of Sanitation (LASAN) b. Los Angeles Bureau of Engineering (LABOE) c. Los Angeles Bureau of Contract Administration

PERMITS • LA Department of Building and Safety (LADBS)

a. Ready to Issue permit (RTI for Electrical and Plumbing) – ready for contractor to pull permit.

• LA Bureau of Engineering (LABOE)

a. B-Permit – submitted by design team – approved. Contractor to pull permit and obtain additional permit requirements to perform the installation.

• LA Sanitation (LASAN)

a. Industrial Wastewater Permit – to be submitted by the contractor.

Business Enterprise & Contract Compliance Office

(BECCO)

Your Success Is Our Success

Subcontract Utilization Reports requirements & monitoring for SBE, DBE, LSBE, LBPP, PLA, M/WBE

Request to add/substitute Subcontractors Badge application approvals/processing Bonds Insurance Escrow In-lieu of Retention Stop Notices & Stop Releases Project Close Out-Final Notice of Completion Payment Resolution GSD Memorandum of Agreement (MOA) and Project

Support Interdepartmental Order (IDOs)

BECCO also serves as an Ombuds to provide additional assistance above and beyond the support from your Project Management Team, Contract Administrator or Payment Analyst.

We help Primes and Subs navigate LAWA’s processes and procedures with various offices.

BECCO will also provide comprehensive training to prime staff assigned to perform the work to be in compliance with LAWA requirements.

Ultimately our goal is to help Primes and Subs

succeed in navigating LAWA processes and meeting LAWA requirements.

Business Enterprise & Contract Compliance Office

(BECCO)

David B. Johnson, Senior Management Analyst II Francine Gonzalez, Administrative Assistant III

H. Ernie Nishii, Contract Administrator Nora Henry, Contract Administrator II

7301 World Way West, 9th Floor

Los Angeles, CA 90045

pdg-becco@lawa.org 424-646-8703

Your Success Is Our Success

PUBLIC WORKS OFFICE OF CONTRACT COMPLIANCE

Ian Monteilh Labor Compliance Analyst

Department of Public Works (DPW)

Bureau of Contract Administration (BCA) Office of Contract Compliance (OCC)

Labor Compliance Section

Contact: 213-847-2384 or

Ian.Monteilh@lacity.org

PURPOSE OF LABOR COMPLIANCE

• To Educate, Assist, and Direct the Contractor…

• If this fails… To Enforce the Law.

IT ALL COMES DOWN TO THE FOLLOWING:

• Pay the Proper Prevailing Wages.

• Promptly submit accurate Certified Payroll Records (CPRs).

• Utilize apprentices (or, be able to show that you tried to get apprentices and were not able to).

DAN PEREZ PROGRAM SAFETY MANAGER

LAWA PDG CONSTRUCTION SAFETY

TOTAL HOURS & TOTAL INJURY CASES 2012-2016

LAWA Construction Safety Program Requirements Revision 4: July 1, 2016

Appendix D contains Code of Safe Practices The LAWA CSPR exceeds Cal and Fed OSHA in a number of areas—

some examples Fall protection Maximum employee work hours and day of rest per week OSHA 10 and 30 training requirements Confined space rescue requirements

Appendix E contains applicable regulations and standards

Appendix G Safety Professional Qualifications & Staffing Requirements Safety Manager (SM) – CSP & 5 years heavy civil work Safety Coordinator (SC) – CHST & 5 years heavy civil work Safety Superintendent (SS)– STS & 10 years heavy civil work

Every sub is required to have one Safety Superintendent The Contractor must have at least one SM or SC on site at all times when work is

active.

Requirements for safety training for field supervisors and trade workers – OSHA Construction Outreach within the last 4 years 10 hours for ALL field workers & 30 hours for ALL field supervisory staff

Requirements for First-Aid/CPR trained personnel, as well as, other specific training (e.g., forklifts, boom/scissor lifts, etc.)

Extensive documentation of safety efforts will be required including inspections, Job Hazard Analysis, and Task Hazard Analysis

IIPP and a Written Site Specific Safety Program must be submitted

prior to construction operations

Richard Contreras

Parsons Corporation

The Purpose of the PLA Standardization

Contractor Hiring Obligations All contractors and subcontractors working on LAWA PLA covered projects are required to comply

with the Local Hire Requirements; Article III, Section 6, Workforce Development System. The PLA Contractor Hiring Obligations, sets forth a goal that at least 30% of each contractor’s

employees are local residents.

Major Articles Negotiated Into the Agreement No strikes, picketing, work stoppages or any other disruptive activity No lockout commitment Standardized Dispute Resolution

Review and Familiarize Yourself with the PLA

PROJECT LABOR AGREEMENT

Jamaal Avilez and Sontue Beacham

LAWA Procurement Services and

Business and Job Resources

North Central Outfall Sewer Connection

Project - RFB - RE-BID

Administrative Requirements

Proposer Required Submittals

• Vendor Identification Form

• Affidavit of Non-Collusion (Must be notarized) Mandatory form

• Bid Bond – 10% of the amount of bid Mandatory form

• Bidder Contributions (CEC Form 55) Mandatory form

• Contractor Responsibility Program (Questionnaire and Pledge)

• Equal Benefits Ordinance (EBO Compliance Affidavit)

• Municipal Lobbying Ordinance (CEC Form 50) Mandatory form • Local Business Enterprise / Local Small Business Enterprise

(Subcontractor Participation Plan) Mandatory form • Small Business Enterprise (SBE) (Subcontractor Participation Plan)

Mandatory form

Small Business Enterprise (SBE)

Proposed goal, pending BOAC approval

• Mandatory 15% SBE participation

• Must pledge 15% or higher to be deemed responsive

• Submit Subcontractor Participation Plan listing all proposed subcontractors

• Submit SBE Affidavit with the proposal

SBE Certification If your firm is currently certified with one of the following agencies you do NOT need to go through the Certification process, simply submit a copy of your certification with your bid/proposal.

City of Los Angeles City of Los Angeles

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CERTIFYING AGENCY CERTIFICATION ACCEPTED BY LAWA AS SBE?

Federal Small Business Administration (SBA) SBA 8(a) Business Devpt. Program

Yes

State of California Department of General Services (DGS) SB, MB (micro) Yes California Department of Transportation (CALTRANS) SMBE, SWBE, DBE Yes L.A. County Metropolitan Transportation Authority (METRO) SBE, DBE Yes California Unified Certification Program (CUCP) Agencies: • Central Contra Costa Transit Authority (CCCTA) • City of Fresno • City of Los Angeles • San Diego County Regional Airport Authority (SAN) • San Francisco Bay Area Rapid Transit District (BART) • San Francisco International Airport (SFO) • San Francisco Municipal Transportation Agency (SFMTA) • San Mateo County Transit District (SAMTRANS) • Santa Clara Valley Transportation Authority (VTA) • Yolo County Transportation District (YOLOBUS)

DBE

Yes

US Women’s Chamber of Commerce (USWCC) WOSB, EDWOSB Yes Women’s Business Enterprise National Council (WBENC) WOSB Yes National Women Business Owners Corporation (NWBOC) WOSB, EDWOSB Yes City of Los Angeles SBE (Proprietary), SLB Yes

Local Business Enterprise / Local Small Business Enterprise

• Ordinance approved November 2016 • Applies to BOAC awarded contracts for

procurement of goods, equipment and services, including design and construction, valued in excess of $150,000

• Designed as a Subcontracting Program • Proposed mandatory 5% LBE goal (3% LSBE as a

subset of LBE goal)

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LBE Criteria

• Occupies work space within the County of Los Angeles

• In compliance with all applicable City of Los Angeles and County licensing and tax laws

• Can demonstrate one of the following:

1. Headquartered in LA County and physically conducts and manages all operations from a location in LA County

2. At least 50 full-time employees perform work within boundaries of LA County a minimum of 60% of their total regular hours worked on an annual basis

3. Half of the full-time employees (50%) of the business perform work within the boundaries of LA County a minimum of 60% of their total, regular hours worked on an annual basis

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LBE Certification

• Fill out application “Local Business Certification Affidavit of Eligibility” found on www.Lawa.org>BusinessOpportunities> How to…

• Submit application to Los Angeles Business Assistance Virtual Network (LABAVN) website at http://LABAVN.org

• LBE certification must be verified and posted by proposal submission due date. Apply NOW.

• LBE Certification must be renewed every 2 years

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LSBE Criteria

Must be dual certified: • Certified by Public Works as Local Business Enterprise

(LBE)

AND

• Certified by Public Works as a Small Business Enterprise (SBE Proprietary) or LAWA’s Small Business Enterprise Program

Satisfying SBE / LBE (LSBE ) Goals

Example 1

OBE Prime (non-certified)

• To satisfy SBE goal, must partner with or use SBE subcontractors at 15%

• To satisfy LBE goal, must use LBE subcontractors

at 5% (3% must be LSBE firms)

Satisfying SBE / LBE (LSBE ) Goals

Example 2

SBE Prime • SBE goal is satisfied at 100%

• To satisfy LBE goal, must use LBE subcontractors

at 5% (3% must be LSBE firms)

Satisfying SBE / LBE (LSBE ) Goals

Example 3

LBE Prime

• To satisfy SBE goal, must partner with or use SBE subcontractors at 15%

• To satisfy LBE goal, must use LBE subcontractors at 5% (3% must be LSBE firms)

Satisfying SBE / LBE (LSBE ) Goals

Example 4

LSBE Prime (dual certified as LBE and SBE firm)

• SBE goal is satisfied at 100%

• LBE (LSBE) goal is satisfied at 100%

Insurance Requirements

• $10,000,000 Automobile Liability • $10,000,000 Aviation/Airport Liability or General Liability; • Workers Compensation (Statutory)

• LAWA must be “Additional Insured” in policy

• Primes and subcontractors must have approved

insurance prior to starting work

LAWA First Source Hiring Program Presented by: Sontue Beacham Business & Job Resources Center

Program Description First Source Hiring Program (FSHP) language is contained in

LAX contracts. The program requires employers and their sub-contractors to participate in the program by posting their jobs with LAX.

Currently, LAX contractors post their jobs on the Jobs@LAX.

website at www.jobsatlax.org. Contractors can post their jobs manually or have the jobs

automatically posted from their websites. Positions include: professional, administrative, concessions,

security, warehouse, drivers, ramp, technical, ticket agents, etc….

Benefits for LAX Employers

FSHP saves employers time and money Applicants apply directly on the company’s website

or directly on the Jobs@LAX website Applicants make their resumes searchable so

employers can search hundreds of resumes for the perfect candidate at any time

Benefits to LAX Employers

FSHP has two resource centers for job seekers to promote LAX jobs

FSHP partners with local Community Organizations

such as Worksource Centers, colleges, and EDD to promote LAX jobs

FSHP participates in job fairs, local hiring events,

and social media to promote LAX jobs FSHP services are provided at NO COST to your

company

Next Steps for Selected Contractors

Designate a liaison to work with FSHP (i.e. General Manager or Human Resources personnel) and register your company with the FSHP

The “New Employer Registration Form” is located here

under the “Employment” tab: www.lawa.org/bjrc

Work with FSHP to post your jobs online and utilize the features of the system to hire prospective employees

Your continued feedback is always welcome!

For more information, please contact:

Business and Job Resources Center First Source Hiring Program

6053 W. Century Blvd., Suite 300 Los Angeles, CA 90045 Phone: (424) 646-7300

FSHP Staff

Sontue Beacham 424.646.7242 sbeacham@lawa.org

Websites: www.lawa.org/bjrc www.jobsatlax.org

THANK YOU!

INFORMATION ON SUBMISSION OF BIDS

Bid Requirements Make sure all required documents listed are submitted with bid.

Questions All questions need to be sent to PDGprocurement@lawa.org

Bids are Due No later than 2:00 P.M. on Thursday, May 11, 2017

at the following address:

Planning & Development Group 7301 World Way West, 10th Floor

Los Angeles, CA 90045 Attn: Jamaal Avilez