Planning, Designing, Managing and Maintaining

1GUIDELINES FOR ACTIVE WATER SPACE - NOVEMBER 2016PLANNING, DESIGNING, MANAGING AND MAINTAINING

Planning, Designing, Managing and Maintaining

GUIDELINESACTIVE

WATER SPACEJUNE 2017

2 GUIDELINES FOR ACTIVE WATER SPACE - NOVEMBER 2016PLANNING, DESIGNING, MANAGING AND MAINTAINING

Introduction 3

The purpose of these guidelines 3

Who should use these guidelines 4

Who contributed to the development of these guidelines 4

Background to active water space in Victoria 5

What is “Active Water Space?” 6

Planning and feasibility 7

Feasibility study 7What are the aims of the project? 7

Establish need and demand 7

Targeted age, local population demographics 8

Competition/market 8

Aquatic trends 8

Cost/budget 9

Cost to operate 9

Site location – Greenfield site or addition to an existing site 10

Consultation with stakeholders 11

Business planning 11

Design 12

Importance of planning 12

Universal Design 13

Engineering and design – technical considerations 14

Legislation and Australian Standards 15

Guidelines for Safe Pool Operation 15

Tender types 15

Operator involvement 16

Range of equipment available 16

Aesthetics 16

Future trends 16

Safety requirements of equipment 17

Contents


Managing and Maintaining 18

Commissioning, testing phase, hand over and induction process 18

Defects and liability periods 18

Administration 18

Emergency management 19

Equipment cleaning 19

Testing frequency 19

Health requirements 19

Signage 20

Risk management 20

Chemical storage 20

Equipment maintenance 21

Supervision 21

Expected lifespan of equipment 21

Reassessment of ROI and data analysis from feasibility

study or business plan 22

List of relevant Australian and International Standards 22Operation of active water spaces and aquatic centres 22

Relevant National & State Acts, Regulations and Codes of Practice 23

Design and construction of active water spaces and aquatic centres 24

Active water space equipment and terminology 25

Phases of Capital Works Project 27

Roles and responsibilities of people involved in stages of

capital works projects 28

Project Checklist 30

References 32

Appendices 33

Useful Resources 33


The purpose of these guidelines

Introduction

The purpose of these industry guidelines is to provide a general guide to address the overall planning,

design, management and maintenance for active water space. These guidelines are based on Australian and

International Standards, the Guidelines for Safe Pool Operation, user experience and case studies.

By using these guidelines to plan, design, build, manage and maintain active water space, the potential for

problems or errors should be reduced. These guidelines will assist with completing due diligence processes

through all phases of the project.

Owner

Operator

Designer

Builder

User

Non user

Funding Body

Government

Equipment provider

Safe

Functional

Sustainable

STAKEHOLDER DUE DILIGENCE

CO

NSU

LTA

TIO

N

Planning, Budgets, Resources

Systems and information

Hazards and Risks

Australian Standards, Guidelines

Experience, research, references

OUTCOME


Who should use these guidelinesThese guidelines should be used by

• Architects

• Local Government Authorities

• Facility Operators

• Leisure Planners

• Project Managers

• Facility Management Contractors

• Recreation Officers

• Aquatic and Recreation Consultants

Aquatics and Recreation Victoria – Anthony McIntosh

Belgravia Leisure – Michelle Young

Bright AM – Alexia Morgan

City of Glen Eira – Mark Collins

City of Monash – Kris Miller

dwp | suters – Mike McGrath

Life Saving Victoria – Andy Dennis

Peddle Thorp Architects – Brett DiProse

Sport and Recreation Victoria – Bill Kontoulis

William Ross Architects – Gray Barton

YMCA – Amy Hill

YMCA – Brad Burton

Who contributed to the development of these guidelines


Background to active water space in VictoriaDuring the early 1990’s, Sport and Recreation Victoria (SRV) reviewed the usage of the new indoor

aquatic centres that had been constructed around Melbourne in the late 1970’s and 1980’s. A significant

finding emerged that these centres were substantially patronised by a relatively narrow market segment

characterised by being above-average in terms of education, profession and income. This demographic

group had an interest in health and well-being, and they possessed disposable income to finance that

commitment.

This finding challenged the general expectation that these centres were providing a health and activity

benefit across the broader community, and begged the question: “How do we make these Centres attractive

to a much broader representation of our local communities – particularly the disadvantaged and the leisure

deprived who needed significant encouragement to become more healthy and more active?”

SRV researched this issue and identified that there was a strong correlation between the provision of ‘leisure

water’ and the attraction of much broader community demographics. Leisure water was defined as water

that was variably shallower, warmer, moving, and ‘leisurised’ environments such as indoor pool halls that may

have had coloured murals, tropical plantings, and exciting play features such as slides and inflatables.

In the UK and Europe, leisure water was proving particularly attractive to lower socio-economic market

segments who had little interest in rectangular pools and traditional programming. This market segment was

more interested in the excitement generated by moving water wave pools, rapid rivers, inflatable equipment,

and leisure programming (music, visual features, entertainment).

Victoria’s first leisurised aquatic centres like Melton Waves and Kingston Waves proved to be very popular

and subsequently led the way in Australasian pool design moving to a broader type of aquatic provision, and

a much-improved user spread that is more representative of our diverse local communities.

Whilst providing a positive community benefit, active water space options are expensive to install. Their

selection, development, installation and operation need to be properly planned in order to maximise positive

community outcomes. No longer can the water-space design just copy existing indoor pools, or the water-

play items just be catalogue-selected based on a theme or on vibrant colours. These guidelines will assist in

the planning, design, management and maintenance phases of active water spaces.


Image 3: Adventure style waterslide equipment at AquaPulse,

City of Wyndham

Image 4: Wave pool at Monash Aquatic and Recreation Centre

(MARC) City of Monash

What is “Active Water Space?”Active water space is defined as recreation and leisure space in the aquatic environment. It covers a myriad

of types of pools as well as equipment.

Active water space can have any of the following attributes;

• be indoors or outdoors;

• be heated or unheated water;

• possess deep, shallow or zero depth water;

• possess moving water or static water;

• be a temporary or permanent fixture; and;

• should be accessible by all, incorporating Universal Design Principles.

Image 1: Outdoor zero depth splash pad at Thomastown

Recreation and Aquatic Centre (TRAC), City of Whittlesea

Image 2: Indoor water-play equipment at WaterMarc Banyule,

City of Banyule


Planning and feasibilityPrior to the design, purchase and installation of active water space it is important to conduct a feasibility

study. Feasibility studies are usually conducted by specialist consulting firms. Feasibility studies can be

conducted internally if the client for the build or renovation has the required expertise.

Feasibility studyWhat are the aims of the project?Prior to deciding on what equipment is to be purchased and installed it is important to ask, “What are we

trying to achieve?”

• Is the purchase or development of aquatic leisure play space or equipment attempting to improve the

financial viability of an existing centre?

• Cater to a new demand or demographic within the market?

• Improve the health and wellbeing of the local community?

• Provide a required service to the community?

• Another reason?

It is important that any new development or redevelopment match the vision, objectives and future plans for

the facility. Councils will possess documents such as health and wellbeing plans, aquatic and leisure strategy

documents and other planning documents that will help guide this process.

Establish need and demandPrior to determining what type of active water space should be built or installed the community should be

consulted to determine their needs and wants. It is advisable to seek professional advice around community

consultation. If the questions asked are not well designed the responses may be skewed and provide

inaccurate information. For example if a question is asked such as “Would you like to have Waterslides

built at the local pool?” most people would answer “Yes”. A more accurate response would be obtained if a

question such as “What features or services would entice you to utilise the local aquatic centre?” Care must

be taken to only ask questions on things that can actually be delivered as questions can create anticipation

and increase community expectation.

Ensure that both current user groups and non-users are asked for their views.

Determine the demand for active water space, find the answers to questions such as;

• How far is it to nearest the facility which has active water-play?;

• What type of aquatic play is provided?;

• What age demographics does it cater for?;

• Is the active water space accessible by all?;

• How many people travel to it from the catchment area?; and;

• Are there barriers to travel e.g. time, money for fuel?


Image 5: WaterMarc Banyule aquatic playground, City of Banyule

Competition/marketAnalyse the local market. What facilities or nearby attractions will be competition? How far away are they?

What do they offer? Is it sensible to build something that competes for the same market demographic or

something that caters for a different market segment? Care must be taken that facilities are not duplicated or

built in an area that is already serviced as this may result in both facilities not reaching their full potential.

It is also worthwhile to conduct an evaluation of comparable facilities. These facilities do not have to be

nearby, they can be anywhere that has a similar population demographic to the planned area. Analyse these

centres and make up a matrix with data such as the name of the centre, location, facilities offered, annual

attendances, development costs, prices, financial performance, staffing model and management model. Also

contacting the operator can also provide valuable feedback. Find out what they would change, what doesn’t

work and what the centre is missing that could potentially improve it. Remember that no two leisure centres

are exactly the same as the community that surrounds them differs as well. When conducting this sort of

benchmarking care must be taken when trying to form a direct comparison.

Aquatic trendsWithin the aquatic market there are various sub markets, which include;

1. Recreation/leisure market – people, families and friends coming to the pool to have fun and leisure time

(seen as the largest market segment).

2. Competitive market - competitive swimmers, includes swimming squads and swim carnivals sports e.g.

water polo, diving.

3. Health and fitness market - people who swim for general wellbeing, fitness and relaxation, hydrotherapy; and;

4. Educational market - which consists of learn to swim, schools, lifesaving programs.

Facilities can be developed to meet all of these market segments which may assist in ensuring the long term

financial viability of the centre.

The current trends in aquatics includes the

development of;

• large waterslides;

• aquatic playgrounds (indoor and outdoor) with

splash pads built in zero depth or approximately

300mm water with large tipping buckets;

• variable depth pools with movable floors

and bulkheads/booms increasing useable

programmable space; and;

• warm water program pools.

Conducting analysis of the current population and also trends in population will assist in determining what

services and facilities should be provided. For example if population demographic data demonstrates that

the population is ageing and there is a steady decline of young children it may be more appropriate to install

a feature more suited to senior needs and demand.

Analysis of the catchment area should also look at other factors such as income, unemployment, travel time,

disability etc. These factors and others can assist with the operation of the facility such as pricing, opening

times, equipment and programming required.

Targeted age, local population demographics


Cost/budgetThe feasibility study will determine what needs to be provided to meet the current and future community’s

requirements. A budget can then be developed based on estimated building or purchase costs. There are

many ways of funding infrastructure and this includes;

• Federal and State Government grants;

• Partnerships with leisure and recreation management companies;

• Private, commercial sponsorship such as naming rights;

• Community groups; and;

• Community fund raising.

Any person or organisation with an interest in the community asset may be willing to contribute financially to

active water space infrastructure

Ensure when budgeting that there is sufficient cash flow for the duration of the project. Also make allowances

for contingencies. Most building projects, especially ones that are renovations or retrofitting into an existing

facility will usually experience some unforeseen issues that will directly impact on the project cost.

Image 7: Waterslides and aquatic playground at GESAC, City

of Glen Eira

Image 6: Large waterslide at Glen Eira Sports and Aquatic

Centre (GESAC) City of Glen Eira

Cost to operateWhen redeveloping an existing centre, ensure that the analysis completed includes any expected changes on

in operating costs. Dependent on the type of equipment or water-play that is being installed, there could be

a marked difference in operating costs.

Matters to consider include:

Staffing – will additional staff be needed to operate this equipment safely? It is important understand

the requirements for staffing within the Guidelines for Safe Pool Operation (GSPOs). Section 5 of the

GSPOs deals directly with supervision and lifeguarding requirements. Guidelines have been developed

for specific pieces of aqua play equipment and for various specific leisure water space. For example,

supervision requirements and lifeguard ratios for wave pools in operation differ significantly from supervision

requirements in lap swimming pools. Additionally waterslides require different staffing requirements to

other water-play equipment. Equipment often requires daily checks which will take additional staff time and

administration. Appropriate records will need to be kept for these safety checks.


Site location – Greenfield site or addition to an existing site.Whether the plan is to build on an existing site or build a new facility on a greenfield site, there are a number

of issues to consider when looking at locations. These are:

• physical limitations – site restrictions, height, square meterage, occupancy permits, access and egress,

chemical deliveries – large trucks, power substations, drains underground and easements;

• surrounding development – cost of land;

• traffic patterns – car parking, public transport, pedestrian traffic flow both external to and with the facility,

linking to shared trails and pedestrian paths;

• noise – nearby residents etc.;

• budget;

• potential complementary or competitive facilities/ partnerships with schools/sports clubs/ other council

facilities; and;

• longevity of facility, is the facility able to expand further if required?

Prior to finalising any design ensure that the design features don’t unnecessarily increase the cost of staffing.

For example – design features can have a negative effect on line of sight for lifeguarding. Adjustment of

these features prior to the build can make significant improvements and operational savings. Life Saving

Victoria (LSV) can assist with this by providing their expertise to make suggestions for improvements which

may lead to cost saving in long term. It is often difficult to make changes after a build is complete and start

up has commenced. Similarly, obtaining opinions and expert advice from professional aquatics operators

can improve the functionality and operations of the end design. Research undertaken during the course

of this study has shown that bringing pool operators on during the design phase led to many operational

improvements being made during the design phase of a capital build.

Utilities - The installation of water play features will add to the costs of utilities – electricity, gas, water and

pool chemicals. Many features require electric pumps and additional water to be heated and treated. Any

water feature that aerates the water will also contribute to water loss through evaporation and through pool

concourse drains.

Cleaning - Any equipment or features will need to be cleaned. What expected cleaning costs are associated?

Cleaning costs may be in staff time, chemicals and equipment required.

Maintenance and servicing – Dependent on the type and quality of equipment purchased, maintenance and

service costs will vary. Maintenance can be low cost such as repairs to inflatable equipment or can be higher

cost such as waterslide re-glassing, pump servicing or replacement. Replacement parts may also need to be

purchased. Ensure that maintenance and servicing is always carried out by appropriately qualified personnel.

Please refer to the ‘Managing and Maintaining’ section (p. 23) within this document for further information.

Maintenance and servicing costs will vary by location. Outdoor equipment may corrode at higher rates

especially water-play equipment located in beachside locations. Indoor water-play equipment may last

longer due to being more protected from the environment. Regular servicing and maintenance will keep

equipment in good condition and extend the equipment’s lifespan. Well maintained and serviced equipment

will also meet customer’s expectations and reduce the likelihood of any accidents.


Consultation with stakeholdersBy conducting thorough community consultation during the feasibility and design stage there is greater

potential that the facility will be successful. Typically potential stakeholder groups for consultation would be;

1. Activity specific user groups (e.g. those who may lap swim for fitness, dive, play water polo, play under

water hockey, do aquatics fitness programs, play around in the water, or learn to swim);

2. General recreation and leisure community users;

3. Diverse population groups who may have different abilities, activity preferences and requirements, time

and scheduling availability, and those who may benefit most from water to exercise in;

3. Adjacent landowners – these are important because they may be influenced by or object to the design;

4. Clubs and organisations, and health and education providers such as: swimming, diving or water polo, or

canoe clubs, peak bodies such as Royal Life/ Life Saving Victoria, sports teams (who may use the pool

for training), schools, physiotherapists, adult day centres, PCYCs, Sea scouts;

5. Other potential champions/ benefactors, and supporters e.g. local politicians;

6. Schools and higher education facilities;

7. Local health professionals who may elect to rent health suites within the centre;

8. Council and other relevant state agency staff (land owner, potential funders, technical, social planning

health and recreation staff);

9. Professional aquatic associations such as Aquatics and Recreation Victoria (ARV) and Life Saving

Victoria (LSV), and;

10. Any association or body that the project has received funds from to support the project.

Business planningPrior to the installation of aquatic water-play space and equipment it is important to complete a thorough

business plan. The plan should include a SWOT analysis (Strengths, Weaknesses, Opportunities and Threats),

benchmarking, competitor analysis, consideration of target markets and estimated financials. Business plans

should also contain set goals with measurable objectives, set timeframes and who is responsible for the

delivery of these objectives. Planned operating structures such as pricing, opening hours, service levels etc.

can all be included. Decisions on membership structures, whether the active water space features will be

included in general entry fees, memberships or be an additional fee can all be modelled and decisions made

on which structure is best.

An active water space design may be as simple as a stand alone zero depth water-play park, with no usage

charges and no staffing required. In this situation a business plan may not be required.

Note: It is important to understand that the business planning and modelling should run throughout the life

of the project to accommodate any changes that may occur including equipment modifications, deletions,

design changes, policy changes etc. that may impact on subsequent operation, participation, revenue

generation and management arrangements or predictions.

Feasibility studies should contain business planning estimates with financial analysis – expected revenue

and expenditure, maintenance needs and costs, lifespan estimates, capital cost estimates, prices suggested

for services, expected attendance data, staffing costs, operating costs and many other important financial

estimates. A feasibility study can model the financial viability of a centre or redevelopment prior to the

centre being built. The financial modelling is based on estimates from population demographics, competition,

pricing etc.


Figure 1: ‘Influence’ on total building cost. Provided by Sport and Recreation Victoria

DesignImportance of planningWhilst the feasibility, planning and design process is often lengthy and expensive, getting this part of the

process correct is essential and limits costly expenses at later stages of the development.

Figure 1 above demonstrates the importance of giving time and energy to the pre-planning phase. It shows

that: the earliest phase of a project (the preliminary planning / feasibility / schematic design phase) involves

the least cost to the project (5%) yet influences a significant part of the eventual total project cost (65%).

Aquatics and Recreation Victoria have completed guidelines titled “Indoor aquatic and recreation facility

development guidelines”. These guidelines can be downloaded from www.aquaticsandrecreation.org.au

and contain guidelines on leisure facility development for catchment population size. The guidelines can

be a useful tool to step through the planning stage with a new development with aquatic water-play or a

redevelopment to an existing facility. A functional design brief template has also been developed to work

alongside the guidelines mentioned above. This functional design brief template is beneficial to use between

stages of functional brief/feasibility study and the phase of development of the schematic design. This

template can also be downloaded from www.aquaticsandrecreation.org.au.


Universal DesignSport and Recreation Victoria have developed a resource titled “Design For Everyone: A Guide To Sport And

Recreation Settings”. This guide is a resource that uses the principles of Universal Design, listed below, to

provide users with an understanding of how to apply the philosophy of Universal Design during the design

and construction phases of a new building or the redevelopment of a current facility. There is a section

written specifically for aquatic facilities.

Universal Design – Universal Design is a design philosophy that ensures that products, buildings,

environments, and experiences are accessible to as many peoples as possible regardless of their age, level

of ability, cultural background, or any other differentiating factors that contribute to the diversity of our

communities (Universal Design Factsheet).

Universal design has seven design principles.

1. Equitable use – The design is useful and marketable to people with disabilities;

2. Flexibility in use – The design accommodates a wide range of individual preferences and abilities;

3. Simple and intuitive use – Use of the design is easy to understand, regardless of the users experience,

knowledge, language skill, or current concentration level;

4. Perceptible information – The design communicates necessary information effectively to the user,

regardless of ambient conditions or the users sensory abilities;

5. Tolerance for error – The design minimizes hazards and the adverse consequences of accidental or

unintended actions;

6. Low physical effort – the design can be used efficiently and comfortably and with a minimum of fatigue;

7. Size and space approach and use – Appropriate size and space is provided for each approach, reach,

manipulation and use regardless of users body size, posture or mobility.

The concept of Universal Design is to simplify life for everyone by making the built environment more

usable to as many users as possible. It is separate from accessible design as Universal Design is based on the

equitable use of a facility and social inclusion and not the measurement of accessible design features and

meeting minimum legislative requirements.

Design For Everyone: A Guide To Sport And Recreation Settings (www.sport.vic.gov.au/design-for-

everyone-guide) is a practical resource designed to provide both general and minimum technical information

to assist:

• Facility designers, planners and builders;

• Professionals within the building and allied industries including architects, landscape architects, civil

engineers, product designers, access consultants and building certifiers;

• Designers and planners within local government authorities involved in building, town planning and

landscaping;

• Access for All Abilities and metropolitan and rural access officers;

• Managers, staff and committee members of existing recreation facilities which are being redeveloped;

• Personnel involved in maintenance;

• Public and private sector practitioners specialising in meeting the needs of people with a disability, older

people and families.

Access to sport and recreation facilities as a right for everyone is recognised principally through anti-

discrimination legislation, planning ordinances, building codes and other standards applying to the planning,

design and development of facilities. These legal requirements ensure that sport and recreation facilities and

settings are accessible for people with a disability. The Design for Everyone guide encourages stakeholders

to make sport and recreation facilities and setting more accessible to everyone by using universal design and

where possible adapting enhanced dimensions that go beyond the minimum standards.


The purpose of the guide is not to provide comprehensive detailed technical information relating to every

requirement under legislation and Standards, but to provide stakeholders with a practical resource and

specific information to assist plan, design and develop sport and recreation facilities. An accredited and

qualified access consultant could also be engaged to provide further advice.

Engineering and design – technical considerationsUpon completion of feasibility studies a decision can be made on what is to be built and its location. All

relevant technical considerations of design and engineering must be met. It is critical that this process be

done by experienced and qualified professionals. Technical considerations may consist of architectural,

aquatic engineering, structural, civil and building services considerations. Ensure that the following questions

are considered.

Architectural

• Does the addition of new components impact on Building Code compliance with regard to safe egress and access?

• Will the new components impact on acoustics?

• Will the new components mean increased patronage which may impact on change facilities, car parks, building occupancy permit?

• Does the design incorporate all aspects of the Design for everyone guidelines?

Aquatic Engineering

• Is additional plant space required for new components?

• Require component technical details / specifications to determine requirements for pumping, filtration, disinfection, etc;

• Are balance tanks required, where can they best be placed and accessed from?

• Is new pipework required, where should it run?

• Are special finishes or fixtures required?

• Are additional anchor points required within pools to attach inflatable equipment?

• Is a control point required for new equipment/components, where is it best located and secured? This may be required for water quality testing and controlled chemical dosing.

Structural

• Any special protective coatings required to new components?

• Which products should be used concrete, fibreglass, steel (differing grades of stainless steel are available), plastics and masonry?

Civil

• Will the new components impact on storm water loads?

Building services

• Will new components impact on mechanical systems? (i.e. increase in air-borne moisture, pool hall temperature and humidity);

• Is there an additional water heating load created by the new components and is there capacity in the existing system?

• Will new components impact on waste water (sewer) loads?

• Ensure new components have any metal pool fittings appropriately bonded;

• Will new components impact on lighting and power requirements?

• Is there capacity in the existing system?


Legislation and Australian Standards Currently there are no Australian Standards written specifically for aquatic playgrounds or waterslides,

however AS3533 has sections pertaining to waterslides and inflatable equipment. Australian standard

AS3533.4.5 Amusement Rides and Devices - specific requirements – waterborne inflatables was first

published in August 2012 and had an expiry date of August 2014. The objective of this standard was to

provide guidance specific to the design, construction, operation and maintenance of waterborne inflatable

equipment in order to protect the health and safety of operating staff and users. The interim period for

consultation and development on this standard was extended to 6 August 2016. Generally aquatic designers

and aquatic equipment providers use a variety of American or other International Standards and the

Australian Standard for Playground Equipment and Surfacing. This Australian Standard (AS4685.0:201X) was

revised in February 2015.

Please see the appendices for a full list of relevant Australian Standards and also international standards

commonly used for aquatic centres.

Guidelines for Safe Pool OperationThe Guidelines for Safe Pool Operation (‘GSPOs’) provide industry guidelines into how public swimming

pools within Australia should be designed, built and operated. These Guidelines are not Australian regulations

or a legal Code of Practice however they are commonly used by both WorkSafe and coronial enquires and as

such are considered mandatory by the industry.

The Royal Life Saving Society of Australia (‘RLSSA’) describes the Guidelines as, “Management standards and

practices which provide the managers of public pools and aquatic facilities with useful information about the

minimum requirements and best practices in the operation of public pools and aquatic facilities”.

“The Guidelines have been primarily designed for application in municipal owned public facilities. However,

the Guidelines relate to all facilities in which members of the public are encouraged to attend for recreational,

fitness or educational purposes”. The Guidelines are intended to be voluntary however many operational

contracts specify that aquatic recreation centres must operate to these guidelines. Local government

insurers also audit based on compliance to these guidelines.

The GSPOs have seven sections of aquatic facility operation. These are;

1. General operations;

2. Technical operations;

3. First aid;

4. Facility design;

5. Supervision;

6. Low patronage pools; and;

7. Programs.

RLSSA will review and amend the GSPOs from time to time. The GSPOs are available by subscription

through RLSSA at www.guidelines.royallifesaving.com.au.

Tender typesThe Victorian Civil Construction Industries “Best practice guide for tendering and contract management”,

developed in May 2008, illustrates three types of tender methods. This is a valuable resource and provides

sound advice on tender types and advantages and disadvantages of these types.


Operator involvementInvolving experienced operators or their representatives early during the design phase is critically important.

Operators are able to bring a different perspective to the design and build process and their input can

help prevent costly mistakes that may need to be rectified at a later date. Another option is having an

operationally experienced consultant involved in the design phase or even put the design to an independent

panel of industry professionals. If the contract to build is a design and construct option then modifications

based on the operators input can be made. If the contract is construct only and no operational input was

sought during the design phase then changes may have to be made via more expensive variations.

Range of equipment availableThere is a wide range of aquatic play equipment on the market. Most equipment is manufactured overseas.

Due to this equipment not being manufactured within Australia it may not necessarily comply with Australian

Standards. The purchase of equipment from overseas suppliers can also take significant time from order

to delivery, make sure sufficient time is allowed for this. Ensure that all warranties are valid for Australian

conditions. Ensure that appropriately qualified service personnel are available in Australia to avoid any

confusion or voiding of warranties. Ensure that installation methods and products purchased are compliant

and able to be imported.

Image 9: Removable aquatic inflatable equipmentImage 8: Raft rides at AquaPulse, City of Wyndham

AestheticsWhen purchasing active water space equipment it is possible to have these features designed around a

theme e.g. Disney, Pirate. Give consideration to the style of equipment chosen to ensure that it provides

for longevity and relevant target markets. Active water space equipment can be purchased to compliment

the existing design and colour scheme of the centre or can be selected to create an completely different

experience for the customer”. In the Victorian market, bright colours and interactive designs are popular

choices. Interactive play equipment such as hoses spouting water, canons that can be rotated to squirt or

hand cranked, valves that can be turned on and off, and rope pulls that activate water sequences all promote

active play.

Future trendsAs mentioned previously a current trend for new Victorian aquatic facilities is the installation of large

waterslides. These rides have been installed at WaterMarc Banyule (City of Banyule), Peninsula Aquatic and

Recreation Centre (City of Frankston), Aquanation (City of Maroondah), AquaPulse (City of Wyndham) and

Casey RACE (City of Casey). When installing active water space facilities they can be designed to have extra

components added on to the frame at later stages. Many pieces of equipment can be modified to ensure it

can modernised or cope with increased user demand and changing trends.


Image 10: Indoor aquatic play station at AquaPulse, City of

Wyndham

Image 11: Sentag electronic drowning prevention technology

Additionally, outdoor water parks and splash pads can have additional pipework, valves and equipment

mounting points added during design and primary installation. This will result in reduced expense and less

disruptive expansion to the facility in later stages. Waves Leisure Centre in Highett (City of Kingston) have

allowed for expansion in the future on their outdoor splash pad. The City of Kingston have also ensured that

the associated plumbing and equipment will cater for the additional water and equipment load when extra

water features are added to this splash pad in the future.

The installation of active water spaces in existing aquatic recreation centres, or as stand alone facilities, is

increasing in the Victorian context. This is driven by the need to meet modern community demands, and

to reach aquatic recreation markets not served by traditional leisure centre offers of lap swimming, fitness

activities or organised sport. This may result in higher numbers of risk profile attendees such as young

children, non-swimmers and weak swimmers. In response, the development and prevalence of safety

technology with systems that identify potential drowning victims is increasing in overseas markets, and this

trend can be expected to be observed locally.

Safety requirements of equipmentThere are many considerations in regard to safety when purchasing and installing active water space

equipment. The list below highlights issues and standards that need to be considered.

• Entrapment

• Water quality and health requirements, Health and Wellbeing Act, Disability and Discrimination Act,

Occupational Health and Safety Act, Australian Standards and town planning requirements.

• Slip resistance

• Noise

• Ventilation

• Aeration

• Lighting

• Glare and shadows

• Separation considerations – e.g. ensure deep water is not nearby children’s play areas; and;

• Cleaning and maintenance – access and design considerations to ensure cleaning can be conducted safely

and easily.


Managing and MaintainingCommissioning, testing phase, hand over and induction processAt the conclusion of the installation or build of aquatic play space, commissioning, testing, hand over and

induction should occur. Discussions with project managers and operators with recent active water space

builds in Victoria indicate that this is an area where many equipment providers and builders could improve.

Aquatic operators should ensure that all appropriate training, operating manuals and warranty information is

provided.

Testing of aquatic play equipment needs to be thorough to ensure that all aspects are safe and operate to

expectations. There have been instances where aquatic rides have opened and had to close due to safety

concerns.

Ensure that multiple staff are trained during commissioning and are able to train other staff in the safe use of

the aquatic play equipment. Ensure documents are developed to ensure continuity with training, operation

and maintenance.

Defects and liability periodsAlways ensure that regular checks are completed during the defects liability period. This may save

considerable money in the long term. If a fault is not found until after the defect period this may not be able

to repaired under warranty. Additionally, ensure all repairs are done by qualified companies or the original

installers to guarantee against voiding warranties.

Defects period allows repairs to be completed at no direct cost to the purchaser. It is critical to get these

defects dealt with during default period. Issues found outside default period could end up being costly or

lead to legal problems.

If the site is managed by contract staff ensure these staff are fully aware of the defect time periods and that

they need to report any defects to the owner for action.

AdministrationIn order to operate and maintain aquatic water-play space and equipment safely it is important to have

suitable administration documentation in place.

This documentation should include;

• An operations manual;

• Emergency action plan;

• Staff training manuals, inductions records, qualifications and expiry dates;

• Checklists for maintenance and daily inspections;

• Maintenance and service records for warranties;

• Maintenance to specifications to ensure warranty compliance;

• Cleaning to specifications, cleaning work instructions.

The Guidelines for Safe Pool Operation have specific requirements for operations manuals. An operations

manual template is available from the Life Saving Victoria website (www.lsv.com.au).

Good record keeping is critical for good asset management. Ensure all documents relating to the equipment

are safely stored, filed and can be easily retrieved. Documentation for the purchase, installation, warranty,


cleaning and maintenance requirements, and any operating guides or work instructions. Information such as

serial numbers, date of manufacture and model number should be recorded. A photographic record is also

helpful.

Emergency managementWith all new equipment and facilities, a new emergency management plan needs to be developed. These

management plans need to take into consideration routine aquatic emergency situations, major incidents,

staff responses, rescue and first aid equipment, emergency services, evacuation, critical incidents stress and

post trauma counselling and the training for emergency procedures. Training will need to occur around and

within the aquatic play space so that all emergency scenarios can be adequately prepared for.

An Australian Standard exists for incident and emergency management. After the purchase or installation of

any new aquatic play equipment new emergency management procedures must be developed that comply

with this Australian Standard. The standard is AS 3745 Emergency Control Organisation and procedures

for buildings. Other tools used to develop appropriate incident and emergency management procedures

can include ISO 31000:2009 Risk management principles and guidelines and the Guidelines for Safe Pool

Operation.

Equipment cleaningAdditional work instructions will need to be developed to cater for the cleaning of the aquatic play space.

This may cover what type of cleaning materials are to be used, how often the area is cleaned, and the

technique to be used. Care must be taken to comply with manufacturers guidelines so as to not impact on

the warranty of the equipment. Workplace health and safety considerations should also be take into account

as manual handling issues, working at heights, confined spaces, dangerous chemicals and slippery surfaces

are common with aquatic play spaces.

Testing frequencyMany pieces of equipment come with instructions to test the equipment prior to each use. This inspection

may be a simple visual inspection or may require more extensive testing. Ensure that compliance with

manufactures instructions, Guidelines for Safe Pool Operation and WorkSafe regulations are all complied

with. Keep a record of all inspections, results and any work completed.

Health requirementsAll aquatic facilities open to the public must comply

with the health regulations for public swimming

pools. There have been some recent cases where

splash pads or aquatic playgrounds have not

demonstrated acceptable levels of water circulation.

This has occurred in the style of parks that operate

when a user is present and presses a button. The

problem occurs when the water sits and stagnates in

underground tanks where it is not being circulated,

disinfected or filtered. Care must be taken that all

active water spaces comply with the relevant health

standards. Regular manual water testing is required

to ensure compliance with health regulations. Image 11: Sentag electronic drowning prevention technology


Signage The Australian Standard AS2416 Design and application of water safety signs was adopted in 2002 and is

used for signage in aquatic areas. Signs particularly relevant to aquatic centres may be;

• Caution Shallow Water;

• Warning Drop Off;

• Danger Deep Water

• No Diving; and;

• Parental supervision.

Signage should be;

• Placed in conspicuous and relevant places;

• Have appropriate size lettering, (depth signage must be a minimum 100mm in height);

• Be made of an appropriate product that will not be damaged or fade by general wear and tear;

• Be able to be viewed from both within the pool water and from the pool concourse;

• Compliant with Australian Standards.

Additionally the GSPO Facility Design 4 (FD04) provides further guidance on swimming pool signage.

Most aquatic play equipment will be provided with instructions for use. These may include user restrictions.

These may be based on a persons age, height, weight or health. It is important to comply with these to

ensure safety of all users.

Risk managementThe AS/NZS ISO 31000:2009 is the internationally

accepted basis for best practice risk management.

This standard provides methodology for managing

risk, which is applicable for all types or organisations.

Risk assessment should be conducted on all aquatic

play equipment and all identified risks eliminated.

An example of a risk identified at a Victorian

aquatic play installation was limb entrapment by

a component of equipment. A nylon rope netting

treatment was installed eliminating the risk of future

entrapment instances.

ISO 31000:2009 Process Overview

Chemical storageAquatic facilities require the storage of many different types of chemicals and often in large quantities.

Chemicals must be clearly labelled, appropriately stored and a dangerous goods/chemical register kept.

Issues to consider when storing and using chemicals include;

• Appropriate chemical signage HAZCHEM;

• Safe, suitable storage and handling;

• Manual handling, personal protective equipment (‘PPE’) for staff and users;

• Suitable doors and accessibility for delivery;

• Truck access, delivery access and spill prevention and containment. No hazards for truck driver, bollards

to prevent reversing back too far, chemical shower in case of accident, emergency signage for spills or

accidents;

• Bund – spill kits, training for spills, disposal of spilled chemical and clean-up equipment;


• Maintenance and monitoring of all pipework and pumping equipment, signage on pipework;

• Maintenance and monitoring of all chemical manufacturing equipment and plant e.g. ozone and chlorine;

• Comply with Dangerous Goods (Storage and Handling) Regulations 2000 (Victoria);

• Chemical register – name and quantity of chemicals, plan with location of stored chemicals on it, MSDS for

each chemical stored on site.

There are various regulations that must be complied with for the safe use and storage of chemicals these

include;

• Occupational Health and safety (hazardous substances) Regulations VIC 1999.pdf;

• AS1894-1997 The storage and handling of liquefied chlorine gas;

• AS 4326 1995 the storage and handling of oxidising agents;

• AS 1894 – 1997 The storage and handling of non flammable cryogenic and refrigerated liquids;

• AS 4331 – 1995 The storage and handling of gases in cylinders;

• AS 3780 – 1994 The storage and handling of corrosive substances;

• AS 1345 identification of the contents of pipes, conduits and ducts.

The Guidelines for Safe Pool Operation (GSPOs) are also a useful reference.

Equipment maintenanceWork instructions may need to be developed for maintenance of the aquatic play equipment. Most

equipment manufacturers will provide a maintenance checklist and also maintenance schedules with the

purchase of equipment. Care must be taken to follow this to avoid any warranty issues. Risk assessments

should also be conducted on equipment maintenance practices to ensure that risks such as chemicals,

manual handling, working in confined spaces, working is dark spaces, working in wet, slippery conditions and

working at heights are controlled. AS3533 contains a section relating to equipment maintenance.

SupervisionMany items of aquatic play equipment require different levels of supervision. Ratios of lifeguard per swimmer

differ with different types of pool equipment, pool type and user conditions. Care must be taken to always

follow the GSPO’s supervision guidelines for supervision found in sections one and five.

Expected lifespan of equipmentThe expected lifespan of equipment can vary widely based on the environment it is installed in. Indoor

equipment will last longer than outdoor equipment. Equipment located outside in coastal areas (due to salt

exposure) may deteriorate at a faster rate, and have a shorter lifespan than equipment located some distance

from the coast.

The lifespan of the equipment will also vary on how it is cleaned and maintained. Regular services and routine

cleaning will help with the longevity of the equipment.

Always follow manufacturers instruction on cleaning and maintenance to avoid issues concerning warranties.

Some parts or components of the equipment may wear at different rates. For example aquatic playgrounds

which have ropes made of natural fibre will require replacement long before plastic or metal components.


Reassessment of ROI and data analysis from feasibility study or business planOnce a centre has been in operation for a period of time it is important to compare operating figures

with those figures developed prior. Feasibility studies or business plans conducted prior to opening

can be compared with actual performance to determine if the centre has met, exceeded or fallen below

expectations.

Is the centre achieving its financial targets? Why? Why not?

Is the centre achieving attendance targets? Why? Why not?

Running focus groups to hear from users and stakeholders can provide valuable feedback on the facility’s

operation.

List of relevant Australian and International StandardsOperation of active water spaces and aquatic centresThere are a number of standards which are relevant to the operation and management of aquatic centres

within Australia. These standards are listed below.

Standard ID Descriptor

AS/NZS ISO 31000:2009

Risk Management - principles and guidelines

ISO 10535 Hoists for the Transfer of Disabled Persons - Requirements and Test Methods

HB 197 Introductory Guide to the Slip Resistance of Pedestrian Surface Materials

HB 205 OHS Risk Management Handbook

AS 1319 Safety Signs for the Occupational Environment

AS 1345 Identification of the Contents of Pipes, Conduits and Ducts

AS 1428.1 Design for Access and mobility

AS 1894 The Storage and Handling of non-flammable cryogenic and refrigerated liquids

AS 1926 Swimming Pool Safety; Safety barriers for swimming pools


Relevant National & State Acts, Regulations and Codes of Practice• Code of Practice for the Storage and Handling of Dangerous Goods (VIC)

• Storage and Handling of Workplace Dangerous Goods (TAS)

• Occupational Health & Safety Act (VIC)

• Equipment (public safety) Act

• Dangerous Goods Regulations (National)

• Health & Well Being Regulations (VIC)

• Building Code of Australia

• Dangerous Goods Regulations (National)

• Workplace Health and Safety Act (TAS) 1995


AS 1926.3 Water Recirculation and Filtration Systems

AS 2259 General Requirements for Buoyancy Aids

AS 2416 Water safety, Signs and Beach Safety Flags

AS 2569.1 Safe Manual Lifting and Moving of Patients

AS 2569.2 Selection and Use of Mechanical Aids for Patient Lifting and Moving

AS 2610.1 Public Spas

AS 2927 The Storage and Handling and Liquefied Chlorine Gas

AS 3533.1 Amusement Rides and Devices Part 1: Design and Construction

AS 3533.4.5. Amusement Rides and Devices Part 4.5: Specific requirements - Waterborne inflatables

AS 3745 Emergency Control Organisation and Procedures for Buildings

AS 3780 The storage and handling of corrosive substances

AS 3979 Hydrotherapy Pools

AS 4326 The Storage and Handling of Oxidizing Agents

AS 4331 The Storage and Handling of Gasses in Cylinders


Design and construction of active water spaces and aquatic centresThere are a number of standards which are relevant to the design and construction of aquatic centres within

Australia. These standards are listed below.


AS 1170 Dead and Live loads

AS 1428 Design for Access and Mobility, Part 1: General Requirements for

Access – New Building Work

Introductory Guide to the Slip Resistance of Pedestrian Surface Materials

AS 1838 Swimming Pools – Pre-Moulded Fibre-Reinforced Plastics – Design and Fabrication

Safety Signs for the Occupational Environment

AS 2312 Guide to the Protection of Iron and Steel Against Exterior Atmospheric

Corrosion Design for Access and mobility

AS 2634Chemical Plant Equipment Made from Glass-Fibre Reinforced Plastics (GRP) Based on

Thermosetting Resins

AS 4041 Pressure Piping

AS 4100 Steel Structures

AS 4422 Playground Surfacing - Specifications, Requirements and Test Method.

AS 4750 Electro-Galvanized (zinc) Coatings on Ferrous Hollow Sections

ASTM- 35 Steel Pipes

CAN/CSA G40 Structural Quality Steels

CSA G164 Hot Dip Galvanizing of Irregularly Shaped Articles

ASTM F2376Standard Practice for Classification, Design, Manufacture, Construction and Operation

of Water Slides

EN 1069 -1 Safety Requirements and Test Methods – Waterslides

EN 1069 - 2 Instructions - Waterslides

AS/NZS 4486Playgrounds and Playground Equipment, Part 1: Development, Installation, Inspection,

Maintenance and Operation (plus referenced documents)

AS 4685Playground Equipment. Part 1: General Safety Requirements and Test Methods (in

particular Parts 1 and Part 5)

ASTM1487

Standard Consumer Safety Performance Specification for Playground Equipment for

Public Use

CAN/CSA Z614 Children’s Play Spaces and Equipment

CAN/CSA

Z614Children’s Play Spaces and Equipment


Abbreviations

AS - Standards issued by the Australian Standards Association

ASTM - Standards issued by American Society for Testing and Materials

BS - Standards issued by the British Standards Institution

CSA - Canadian Standards Association

NATA - National Association of Testing Authorities. Where context permits, a laboratory certified by NATA

to conduct the required class of tests

ASTM – American standards Active Leisure space water space standards.

There are no current Australian Standards for specific waterslide and water-play development, design and

construction. A mix of Australian and international standards are used. The International standards used for

slide design, manufacture, safety are the North American Regulation ASTM F2376 (Standard Practice for

Classification, design, manufacture, construction and operation of water slides) and the European Regulation

is EN 1069-1 (safety requirements and test methods) and EN 1069-2 (instructions).

The standards of the Australian New Zealand Standards Associations, the American Society for Testing and

Materials, the Canadian Standards Association listed above shall be referenced, as a minimum.

Active water space equipment and terminologyBeach entry/ Zero Depth Entry - a sloped entry into a pool from deck level into the interior of the pool as a

means of access and egress. Has to be slip resistant and the appropriate gradient.

Boom or Bulkheads - a movable partition that physically separates a swimming pool into multiple sections.

Bubble floor – floor of pool designed to have multiple air holes for the release of air causing a spa like

experience for aquatic users.

Cargo net – Rope netting positioned over water enabling climbing.

Conditions of entry – rules and guidelines around terms of entry.

Conditions of use – height, weight, age, health restrictions guiding usage of equipment or facilities.

Diving board/spring board – flexible diving platform enabling users to gain momentum by jumping.

Diving tower – solid tower for the sport of diving.

Flow rates – amount of water flow measured in litres per second.

Flow rider – Machine designed to generate a compact, surfable wave.

Flume – enclosed waterslide.


Guyser/spout/jets/canons – water spray device. May be located above or below water surface.

Inflatables – blow up portable aquatic inflatable play devices. These can be sealed so that once blown up

can be used freely within the pool. The majority require continuous inflation through a portable pump located

on pool deck.

Inflatable balls – sometimes known as hamster, water walking or Zorb balls. Transparent plastic inflatable

ball that people get inside to walk on water. These can be double skinned or single skinned and the person is

sealed inside.

Leisure pools – usually free form pools used for recreation space rather than formal lap swimming v

Leisure rivers/tubing pools/current channels - means a channelled flow of water of near−constant depth in

which the water is moved by pumps or other means of propulsion to provide a river−like flow that transports

bathers over a defined path. Rivers may include play features and devices. Lazy rivers have water moving at

less that 1.5m per second. Rapid rivers have water moving at greater than 1.5m per second.

Moveable Floors - means a pool floor whose depth varies through the use of controls. The floor is able to rise

up and sink down resulting in a pool with multiple depth options.

Music floor – tap n tunes, piano type keyboard built into the floor for children to step on, makes sound and

water squirts.

Pool concourse – pool deck areas, for more information see ARV SRV (2011) Pool concourse guidelines.

Portable inflatable activity courses – series of independent inflatable devices designed to connect to form

an obstacle course over water.

Rope swing/tarzan rope – length of rope attached to fixed position at height enabling user swing out from

land to drop into water.

Shade structure – purpose built structure to provide shade for users.

Slide tower – stairs and launching or staging platform for waterslide start.

Spa – pool of heated, aerated water.

Splash down pool/Run off pool/landing pool – pool of water at end of a waterslide or waterslide feature

designed to enable safe landing area. The body of water is intended and designed to receive a bather

emerging from the flume for the purpose of terminating the slide action and providing a means of exit to a

deck or walkway area.

Surf pool – a pool designed to simulate a wave dedicated to the activity of surfing dedicated to the activity

of surfing on a surfboard or analogous surfing device commonly used in the ocean and intended for sport.

Waterslides – come in a variety of types. E.g. flume (enclosed), open, raft slides, body slides, dark (no light

penetration).

Wave Pool - any pool designed to simulate breaking or cyclic waves for purposes of general play. A wave

pools general intent is for play in waves as opposed to a Surf pool – see below.

Whirlpool – pool designed for circular movement of water.


• Stakeholder engagement - users, council departments, State Government departments

• Environmental analysis - competition, trnds, population demographics, finance, site

• Concept / masterplan development - develop preliminary budget

Owner, project manager

Architect, quantity surveyor, design consultants

Builder

Project manager(s)


Council Departments, State Government

Operator

OH&S risk representative (council or builder)

• Stakeholder input

• Architect, quantity surveyor, aquatic consultants, operators,

• Local council departments, State Government, Federal Government

Legal team

Owner, project manager


Operator

Council Partners, State Government Departments

User Groups

• Architect, quantity surveyor, recreation planner, design consultants

• Universtal design principles

• Guidelines for safe pool operation, Building Code of Australia, Australian Standards

• Operators • Victorian disability advisory council • Vic Roads

Builder

Council departments

Project manager(s)


OH&S risk representative (council or builder)

Equipment provider

Stakeholder input, Council Departments, State Government Departments, OH&S Risk Representative

Architect, Quantity Surveyor, Recreation Planner, Design Consultants, Operators, Builder, Equipment Provider

Phases of Capital Works Project

Planning brief and masterplan

Schematic Design

Commissioning/Defect Period

Functional Brief and Feasibility

Study

Construction/Contract

Administration

Tender/Procurement

Operation

Contract Documentation

Evaluation


Roles and responsibilities of people involved in stages of capital works projectsAquatic and recreation specialist consultant – these consultants are involved in the planning, briefing

and master plan stage, and may continue in a peer review role through early stages of detailed design.

Aquatic and recreation specialist consultants help get the ideas and concepts of the client down on

paper. Development of a functional brief and feasibility study is also completed by aquatic and recreation

specialist consultants. These consultants look at the environmental conditions e.g. competitors, population

demographics, financial demographics, conduct needs analysis and this information assists in the

development of the components that make up the leisure facility.

Architect – architects are generally involved over several stages of the project. During the schematic

design phase, an architect produces detailed designs from the client’s functional brief and feasibility study.

These detailed designs require technical expertise on building codes, planning regulations and restrictions,

Australian Standards, specialist industry knowledge and experience and safety regulations. Architects are

often required to revise and redraw sections to meet the needs of the client and test the feasibility of the

design. Architects then assist with the contract documentation phase, producing detailed drawings and

specifications. These construction documents provide technical information to the builder to enable them

to construct the works. During the construction phase (and unless a Project Manager performs this role),

the architect often acts as the Superintendent’s Representative, and is therefore responsible for issuing

instructions to the Builder under the contract. More broadly, they are involved in monitoring construction and

inspection of the works as the build progresses. They will also work with the Quantity Surveyor and Project

Manager to assess progress claims, variations and claims for extensions of time if they occur.

Building surveyor – issues the Building Permit prior to construction commencing, and monitors constructions

to ensure the building is being constructed in accordance with the approved design documents, Australian

Standards and the Building Code of Australia. Monitors build process and inspects at various key stages of

build to ensure suitable methods, materials and techniques are being used. Building surveyors are usually

engaged by the architect or client during the design process, but may be provided by Local Government

Authorities. Building surveyors liaise with engineers, project managers, architects, the client/owner/operator

and other specialist consultants.

Client/Owner – the client or the owner of the build can be a local, state or federal government authority

or private investor. The client or owner is responsible for providing or sourcing funding for the project,

for developing the project brief with specialist consultants, for operating the facility once complete or for

entering into a facility management contract with an external facility operator once the facility is complete.

Contract/Solicitor – it is sensible to have tender documents and the building contract drawn up by solicitor.

Construction/ Site Manager – builder side – oversees staff and subcontractors, liaises with architects,

engineers, client and authorities. The site manager is generally responsible for coordinating the works on

site, including controlling program, quality and cost (on behalf of the builder). They are generally the key

contact or ‘go to’ person on site with the principle contractor. Responsible for ensuring the building complies

with contract documentation, relevant building codes and Australian Standards. The site manager keeps the

build running to schedule and organises relevant trades and materials at appropriate phases of build. The site

manager is also responsible for all OHS on construction site. Construction/Site managers may also have to

liaise with unions if required.


Equipment provider – provides equipment and in the case of active water-play often provides installation

guidelines or completes installation.

Facility operator or representative – will operate the facility once the facility gets to commissioning stage.

The facility operator or representative is able to provide guidance on operational aspects of design and

build, and should be involved as early as possible in the design process. A representative is often used when

the facility operation model has yet to be confirmed or the facility operator has not yet been employed. The

representative should be a high level facility operator preferably with project build experience.

Procurement specialist – (often part of the builder roles) able to source materials at best price, ensure

correct materials on site at required time during build phase. Procurement specialists are able to purchase

internationally and handle monetary exchange, customs, relevant taxation and delivery.

Project Manager – client side – represents the client. The Project Manager, when involved, is generally

responsible for managing the design team during the design process, including arranging and minuting

design team and client meetings, leading risk management and cost management, and managing the project

program. During the tender phase, the Project Manager will work closely with the Client to prepare tender

and contract documents, and will lead the tender assessment / evaluation process. The Project Manager

will generally be the Superintendent’s Representative during the construction phase, and be responsible for

issuing instructions to the Builder under the contract. Liaise with project manager and specialist during build

and commissioning. Works closely with architect and facility operator during build and commissioning.

Quantity surveyor – provides a cost estimate for building works throughout the design process. Quantity

surveyors also seek to minimise the cost of a project and provide value for money whilst achieving the

desired standards and quality. Quantity surveyors also monitor the cost of a project during the construction

phase, including assessment of progress claims, variations and costs associated with delays if they occur.

Specialist consultants - These are specialist consultants who work under the direction of the Architect to

provide detailed knowledge, advice and expertise through delivery of design and documentation services.

They are also involved through the construction phase to monitor compliance of the works with design

documentation, to review shop drawings, samples and prototypes, and to respond to queries from the

Builder. Specialists consultants commonly used are;

• Structural Engineer

• Civil Engineer

• Pool Engineer

• Hydraulic engineers

• Electrical engineers

• Mechanical Engineer

• Acoustic consultants

• Sustainability Consultant

• Landscape Architect

• Accessibility / Universal Access Consultant

• OH&S / WHS consultants

• Fire services engineers

• Traffic engineers

• Building Surveyor

• Equipment designers

Users – the users of the facility may include members of the community generally, sports clubs, schools, and

special interest groups. These groups can provide valuable input into facility design and features. Asking

the users what they would like during the planning stages of the project can lead to a facility that is more

sustainable and well utilised by the local community.


Project ChecklistID Active water space project – Planning and feasibility Yes No

1.1 Has a feasibility study been conducted?

1.2 Does the feasibility study take into consideration all of the following.

Need and demand for project

Stakeholder engagement

Target age, population demographics and trends

Cost/Budget – including contingency money

Competition, nearby market forces

Aquatic trends

Future growth and aquatic trends if required

Site location

Business planning

Satisfactory financial outcome

1.3 Does the feasibility study recommend that the project go ahead?

1.4 Does the project fit within budget?

1.5 Is an external source of funding required?

1.6 Has the procurement or tender method been determined? (Weigh up all

advantages and disadvantages of options)

1.7 Draw up contract documentation with expert support

ID Active water space project – Design Yes No

2.1 Are specialist personnel required for Active water space design e.g. Architects, Leisure planners, other consultants

2.2 Does the design meet stakeholder requirements?

2.3 Does the design meet Australian Standards?

2.4 Does the design meet “Design for everyone guidelines” and universal

design principles?

2.5 Has an experience operator or operator representative viewed the design

and provided feedback?

2.6 Does the design take into consideration engineering and technical design considerations such as;

Architectural considerations

Aquatic engineering considerations

Structural considerations

Civil engineering considerations

Building services considerations

2.7 Future trends accounted for?

2.8 Reference check on equipment provider, installer and builder?

2.9 Consult with aquatics industry professionals and operators for comment?


ID Active water space project – Maintenance and management Yes No

3.1 Has an adequate handover been completed?

3.2 Did handover include;

Staff induction and training

Maintenance requirements

Warranty information

Operating manuals and all other appropriate records regarding equipment

provided.

Cleaning guides

Required daily and weekly checks

Expected lifespan of equipment

3.3 Does the equipment have any defects?

3.4 Have defects been adequately rectified?

3.5 Has a risk assessment been conducted and all risks appropriately dealt

with?

3.6 Emergency management plan developed?

3.7 Operations manual developed?

3.8 Are all appropriate staff trained on use, cleaning, maintenance and safety

of equipment?

3.9 Is signage adequate?

3.10 Staff supervision adequate?


ReferencesARV SRV (2011) Pool concourse guidelines - design, construction, management, maintenance

considerations. www.aquaticsandrecreation.org.au

Accessed 1 April 2015

ARV SRV (2011) Indoor Aquatic and recreation facility development guidelines - component mix,

catchment populations, planning and delivery considerations www.aquaticsandrecreation.org.au

Accessed 1 April 2015

Department of Health Western Australia (2013) Code of practice for the design, construction,

operation, management and maintenance of aquatic facilities. www.

Accessed October 11, 2014

Model Aquatic Health Code (MAHC) www.cdc.gov/helathywater/swimming/pools/mahc

Accessed Febuary 4, 2015.

Sport and Recreation Victoria (2015) www.sport.voc.gov.au Design for everyone guide

Accessed December 22, 2015

Universal Design Fact Sheet, Department of Transport, Planning and Local Infrastructure,

State Government of Victoria www.dtpli.vic.gov.au


AppendicesUseful resourceswww.aquaticsandrecreation.org.au has and industry guidelines and advice page which has downloadable

documents on facility development, pool concourse guidelines and facility design guidelines.

www.cdc.gov is the website for the United States of America Centre for disease control and prevention. The

model aquatic health code (MAHC) is a useful resource and covers public swimming pools, spas and water-

play equipment.

www.dtpli.vic.gov.au Department of transport, planning and local infrastructure. This website has the

“Victorian Government best practice procurement guidelines” published in 2013.

www.guidelines.royallifesaving.com.au provide a full list of the Guidelines for Safe Pool Operation (GSPO’s).

A membership fee is required to be paid annually to access these guidelines and any updates.

www.lsv.com.au has a number of useful templates and forms to assist in the development of operations

manuals, lifeguard manuals, facility inspection checklists and first aid and incident reporting. The LSV website

also contains a list of relevant Australian Standards and also website links to other relevant documents.

www.poolriskmanager.com.au has a list of International and Australian Standards. Relevant codes of practice

and National and State regulations are also listed.

www.public.health.wa.gov.au has a document developed in 2013 for the design, construction, operation,

management and maintenance of Aquatic facilities.

www.sport.vic.gov.au This is a good resource for facility design and development with the Design for

everyone guide as well as providing information about funding opportunities.

www.standards.org.au provides a full list of Australian Standards and also their current status of active,

inactive and under review.

www.worksafe.vic.gov.au can be used to find a variety of relevant Acts and Regulations as well as

compliance codes. The Occupational Health and Safety Act, Dangerous Goods Act and the Equipment

(Public Safety) Act are particularly relevant.

Planning, Designing, Managing and Maintaining

Documents

Transcript of Planning, Designing, Managing and Maintaining