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03 JUNE 2016 | CIR.K.0173
PLANNING APPLICATION FOR A RENEWABLE
ENERGY CENTRE
HAMS HALL, FARADAY AVENUE, COLESHILL,
WARWICKSHIRE
STATEMENT OF COMMUNITY
CONSULTATION ON BEHALF OF ROLTON KILBRIDE LIMITED
TOWN & COUNTRY PLANNING ACT 1990 (AS AMENDED)
PLANNING AND COMPULSORY PURCHASE ACT 2004
Pegasus Group
Pegasus House | Querns Business Centre | Whitworth Road | Cirencester | Gloucestershire | GL7 1RT
T 01285 641717 | F 01285 642348 | W www.pegasuspg.co.uk
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©Copyright Pegasus Planning Group Limited 2011. The contents of this document must not be copied or reproduced in whole or in part without the
written consent of Pegasus Planning Group Limited
Rolton Kilbride Hams Hall Renewable Energy Centre, Faraday Avenue, Coleshill, Warwickshire Statement of Community Consultation
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CONTENTS:
Page No:
1. INRODUCTION 2
2. THE PLANNING APPLICATION 4
3. PROMOTING THE OPPORTUNITY TO PARTICIPATE IN CONSULTATION 8
4. PUBLIC EXHIBITION EVENT DETAILS AND FEEDBACK 11
5. PROJECT TEAM DESIGN RESPONSE TO PUBLIC, STAKEHOLDER AND WCC
CONSULTATION FEEDBACK 14
6. SUMMARY AND CONCLUSIONS 17
APPENDIX 1: SITE LOCATION PLAN 19
APPENDIX 2: SITE LAYOUT 20
APPENDIX 3: STAKEHOLDER ENGAGEMENT STRATEGY 21
APPENDIX 4: STAKEHOLDER MEETING PRESENTATION MATERIAL 22
APPENDIX 5: LEAFLET DROP 23
APPENDIX 6: MEDIA ALERT 24
APPENDIX 7: EXHIBITION MATERIAL 25
APPENDIX 8: HAMS HALL WEBSITE PAGES 26
APPENDIX 9: COMPLETED QUESIONNAIRES 27
APPENDIX 10: COMPLETED LEAFLET DROP FEEDBACK FORMS 28
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1. INRODUCTION
1.1 This document provides a statement of community consultation in support of an
application for planning permission for a Renewable Energy Centre (REC) at Hams
Hall, Faraday Avenue, Coleshill, Warwickshire.
1.2 The Renewable Energy Centre (REC) will employ an Advanced Conversion
Technology (ACT) (gasification) which is supported by Government and is part of a
number of renewable technologies being deployed in the UK. ACT/Gasification is a
process to generate power and heat from Refuse Derived Fuel (RDF) together with
other pre-treated wastes. RDF is a product which is pre-treated then shredded,
dehydrated and/or compressed from municipal solid waste and industrial and
commercial waste and when heated to very high temperatures breaks down to
provide a gas which is utilised in a boiler to create steam which drives a steam
turbine to produce electricity and heat. It is a clean, modern and hi-tech approach
to producing energy, with a proven track record.
1.3 The development will have the capacity to process up to approximately 150,000
tonnes of waste per annum. As well as the RDF the feed stock will include using
residual commercial and industrial waste (CIW) together with an element of
municipal solid waste (MSW) i.e. residual waste where all the practicable recycling
has been completed. The plant will not accept hazardous or clinical waste.
1.4 The proposals include:
Generation of up to 14.5 megawatts gross of electricity - the equivalent of
powering over 26,000 homes on a continual basis
The plant is capable of accepting 150,000 tonnes of waste per annum which
would otherwise go to landfill
The main building is approximately 24 metres tall and will have a single,
taller chimney stack of 52m
Landscaping proposals will be included within the scheme along the site
frontage onto Faraday Avenue to enhance the existing environment by
planting trees.
1.5 This statement of community consultation provides detailed information regarding
the pre-application consultation, which has been undertaken prior to the
submission of the planning application seeking permission for the development.
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1.6 The role of the pre-application process is not to seek to persuade or cajole people
into supporting a project or application. Rather, it is to provide appropriate
opportunities and environments within which people can communicate their
concerns, or aspirations about the development, and have those issues and
aspirations recorded and reported to those who are engaged in devising and
designing the development project, or are directly involved in the decision-making
process to enable them to address concerns wherever possible.
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2. THE PLANNING APPLICATION
2.1 The planning application is being submitted to Warwickshire County Council as the
relevant Planning Authority for the development site.
Site Context
2.2 The Application Site comprises 1.96 ha of land located within the Hams Hall
Distribution Centre, off Faraday Avenue in the Coleshill area of Warwickshire.
APPENDIX 1: PROPOSED LOCATION OF THE DEVELOPMENT
2.3 The Hams Hall Distribution Park extends to the east, south and south-west of the
Application Site, with industrial units immediately to the east and south beyond
Faraday Avenue. Notable (large-scale) occupiers of the Hams Hall Distribution Park
include a BMW Plant, Sainsbury’s Distribution Centre and Wincanton Group
warehouse to the east, the Hanson/Thermalite block-making facility to the north-
east and the DHL Exel Supply Chain to the south. Immediately to the west of the
Application Site is an electricity sub-station beyond which is a car parking facility
associated with Birmingham Airport. To the north, the land is occupied by further
hardstanding, the northern extent of which falls beyond the allocated industrial
estate and within Green Belt.
2.4 The nearest residential properties are Orchard Cottage and Newlands Farm located
circa 540m to the west and those adjacent to the Church of St John the Baptist
circa 680m to the north-east. The nearest settlements include Lea Marston circa
1km to the north, Whiteacre Heath circa 1.4km to the east, Water Orton circa
1.5km to the south-west, Curdworth circa 1.7km to the west and the northern
extent of Coleshill circa 1.4km to the south, all of which are separated from the
Application Site by a combination of industrial units, the railway line, tree belts,
River Tame and/or the strategic highway network including the M42 motorway.
The Proposed Development
2.5 The site has been chosen for a number of reasons; including:
It is located within an existing industrial site
No statutory designated areas within the site
A sustainable location with good transport links
Close to other local businesses where power could be supplied to them if
required.
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2.6 The Proposed Development includes a Renewable Energy Centre (REC). There will
also be a small number of ancillary buildings and structures to support the REC.
APPENDIX 2: SITE LAYOUT
2.7 The REC is capable of accepting approximately 150,000 tonnes per annum of
Refuse Derived Fuel (RDF) (a waste product that following pre-treatment is
shredded, dehydrated and/ or compressed) as well as an element of residual
commercial and industrial waste (CIW) together with an element of municipal solid
waste (MSW) i.e. residual waste where all the practicable recycling has been
completed. The facility will not accept hazardous or hazardous clinical waste.
2.8 The electricity produced from the REC will have a capacity to produce a gross
14.5MW of electricity. The technology employed by Hams Hall Energy will involve
a two-stage system, which initially gasifies the waste to produce synthetic gas. This
gas is then transferred to a second stage where it burns more efficiently as a fuel.
The process allows for efficient control of emissions and improved performance
generally as an energy solution.
2.9 The proposed REC is made up of the following principal elements:
A main building – this will house the majority of the process plant and will
have a number of silos to the rear and a flue stack to the east of the building,
all waste material will be unloaded inside the building. At its highest point,
the main body of the building will be 24m high and 87.96m long x 72.7m
wide with a floor area of 5725m2. The flue stack contains a walk around
platform for continual air quality monitoring access and consists of a metal
framework. The stack will have a height of 52m and a diameter of 2.8m.
Waste Storage Bunker - Wastes are deposited into an 8m deep waste
bunker with a capacity of 820m3 (which has a maximum of 4 days of waste
storage thus complying with fire regulations and stopping build-up of heat
from waste gasses) where shredding and separating takes place and any
ferrous material is taken out;
Turbine Room – this will be a smaller separate building 15.6m high, with
a base of 30m x 11m. A short section of pipe line will connect the main
building and the turbine generator building;
Air cooled condenser fans – have a height of 23.4m with a footprint of
39.62 x 15.76m;
Bottom Ash bunker – the bottom ash is stored in a bunker measuring 10m
x 12m x 5m with a capacity of 600m3. This material is inert and can be
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reused as an aggregate or used for an engineering material in landfill. It
complies with current European legislation;
Fly Ash Silo – the fly ash silo framework stores the residue from the flue
gas cleaning system and measures 10.5m x 5.15m and 19.5m high. The
ash is removed in a safe manner by attaching an umbilical hose to a tanker
and can be either reused /recovered or disposed of at licensed landfills. The
handling, storage, treatment and reuse/disposal of this material is highly
regulated;
Fire Water Tank - a fire water tank would be included to the south of REC
building. The tank has a 17m diameter and a height of 6.75m with a 1 million
litre capacity;
Pump Room – the pump house is next to the fire water tank and has a
height of 3.2m with a footprint of 6.09m x 4.59m; and
Technical / Control room and Workshop – will be located within the east
side of the main building.
2.10 In addition, the external site areas will include:
Two weighbridges (both in and out);
Site entrance and circulation roads;
18 car parking spaces including 2 disabled bays;
Provision for cycling spaces.
2.11 The REC will bring a range of benefits and environmental improvements to the site
and its surroundings as well as social benefits; including:
Proven technology with outstanding operational and environmental
performance and very low emissions;
Conversion of non-recyclable, non-hazardous waste into renewable energy,
displacing landfill and fossil fuels;
Reducing greenhouse gas emissions;
Compliance with Government policy and the EU Waste Framework Directive
to provide sustainable, renewable energy production close to use;
Job creation across a variety of skills and levels of expertise with
employment opportunities for local people;
Reusing and transforming an existing industrial site and enhancing with
landscape planting;
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Production of lower cost renewable energy for local businesses with
connections to local energy users via underground cable; and
Clear progression in the transition to a low-carbon economy with grid carbon
offset.
2.12 To enable the LPA, statutory consultees, other interested parties and local residents
to make informed comments and decisions about the proposed REC at Hams Hall,
Coleshill, the planning application is accompanied by the following documents:
Application Form
Schedule of Drawings
Planning Statement
Design and Access Statement
Environmental Statement
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3. PROMOTING THE OPPORTUNITY TO PARTICIPATE IN CONSULTATION
3.1 The Applicant has engaged in a series of public consultation and promotional events
to include and inform the local and wider community of the development proposals
and understand any concerns, seeking to address where possible. The steps
undertaken to date are summarised below:
Development of communications strategy
3.2 Stakeholder engagement and activity strategy – The communications agency
CubanEight prepared a detailed analysis of relevant stakeholders, elected
councillors, parish Councils, other developers and media. This was used to devise
a programme of individual briefings, community meetings, public events and media
alerts, to maximise the distribution of information to the public and allow for
dialogue and regular updates via a dedicated website.
3.3 The communications timeplan initially focussed on Warwickshire County Council
and North Warwickshire Borough Council elected members, followed by Lea
Marston and Water Orton Parish Councils and the wider public and the media.
Meetings and information were also offered to relevant stakeholders.
APPENDIX 3: STAKEHOLDER ENGAGEMENT STRATEGY
Activity
Stakeholder meeting – On 3rd May 2016, Rolton Kilbride and communications
agency CubanEight met with four key stakeholders to give an overview and
presentation of the proposals. They were: Mr Jeff Brown, the Head of Planning at
North Warwickshire Borough Council; Councillor Joan Lea, County councillor and
Borough councillor; Councillor David Reilly, Borough councillor and Chair of Lea
Marston Parish Council and Peter Fowler, former County councillor. Questions were
asked about air quality, the height and visibility of the stack and about the public
consultation event.
APPENDIX 4: STAKEHOLDER MEETING PRESENTATION MATERIAL
3.4 Leaflet drop – Leaflets were sent out on 27th and 28th April 2016 to residents
within a 2km zone of the site as well as those businesses within the Hams Hall
Distribution park area. This amounted to circa. 1,000 households and 200
businesses. The leaflets gave an overview of the project, invited the public to the
exhibition and encouraged postal feedback.
APPENDIX 5: LEAFLET DROP
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3.5 Media Alert – On 29th April 2016, in advance of the public exhibition, a press notice
was released to raise awareness of the development proposals. This was issued to
the Coleshill Gazette, Coleshill Post, Nuneaton News, Rugby Advertiser and BBC
Coventry and Warwickshire website.
APPENDIX 6: MEDIA ALERT
3.6 Public Exhibition Event - On Wednesday 4th May 2016 (2.30-8.30pm), a public
outreach event was organised at the Lea Marston Hotel. On hand to explain the
project were:
Project Developer - Rolton Kilbride
Associate Environmental Planner - Pegasus Group
Principal and Consultant Air Quality Specialists - AQC
Senior Transport Planner - Curtins
One Technology Specialist – Energos
APPENDIX 7: EXHIBITION MATERIAL
Additional Stakeholder Consultation
3.7 Project website – a project website (hamshallenergy.co.uk) was created to
provide stakeholders with further sources of information about the REC. The
website includes tabs about who the project team are; local benefits; frequently
asked questions, and includes a contact page. The website is regularly updated, as
are the frequently asked questions.
APPENDIX 8: HAMS HALL WEBSITE PAGES
3.8 Statutory consultees - In addition to public community participation, the project
team consulted with various stakeholders during the development stage of the
project. Statutory Consultees included:
Warwickshire County Council;
North Warwickshire Borough Council;
Environment Agency
Natural England.
3.9 Pre-Application Advice - The Applicant engaged in a pre-application consultation
process with Warwickshire County Council (WCC) prior to the submission of the
planning application. The advice received was broadly supportive of the proposals
in principle, including guidance setting out the planning policy context that an
application would be judged against and an indication of the documentation
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necessary to support an application. The pre-application comments received can
be found within the Planning Statement that accompanies this planning application.
3.10 Other feedback – The project website included both email and phone contact
details. As of 3rd June 2016, no enquiries have been made.
Monitoring and Evaluation
3.11 Throughout the consultation period, the activity and feedback have been constantly
monitored and evaluated to inform further activity. This ensures that the
communications allow for appropriate information to be disseminated, specific
concerns to be addressed and to ensure that stakeholders have access to the
correct information in a timely manner.
3.12 The Applicant is continuing to offer update briefings to all relevant councillors and
Parish Councils, and will continue to liaise with local media to publicise the
submission of the planning application.
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4. PUBLIC EXHIBITION EVENT DETAILS AND FEEDBACK
4.1 The following section describes the feedback during the engagement process.
4.2 Public Exhibition Event Feedback
4.3 Approximately 50 local residents attended the public exhibition event; their
interests are documented in Table 1 below:
Resident/Location Interest
Whitacre Heath Air quality due to the prevailing wind, noise from
the plant and odour
Male 36-55 Noise and smell
Male 70 Air quality
Female 36-55 Noise, pollution and visibility of the stack
Male 56-70 Noise
Male 56-70 HGV access
Female 56-70 Course presentation
Table 1 – Area of interest by those attending the public exhibition event
4.4 Specific information about the proposed scheme and the energy technology was
provided on large exhibition boards (see Appendix 7). The display boards also
included information about site selection and scheme benefits. Images were
displayed of similar energy plants currently in operation.
4.5 The display boards also included information on what types of environmental
surveys were commissioned as well as information about the applicant (Rolton
Kilbride), communications agency (CubanEight) and the applicant’s agent (Pegasus
Group).
4.6 To maximise attendance, the consultation covered hours during the daytime as well
as the evening on a week day (the event was held from 2.30pm to 8.30pm).
4.7 Questionnaire forms were available at the exhibition which included a mix of
scheme specific questions and more general ones about renewable energy and
space for any other comments and suggestions about the scheme. Those attending
the exhibition could either complete the forms on the spot or take them away with
them and post them or email back to the project team.
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4.8 A total of 12 questionnaires were completed following the public exhibition on 4th
May 2016. Comments covered matters such as air quality and traffic concerns and
the feedback was mostly in favour of the development proposals.
APPENDIX 9: COMPLETED QUESTIONNAIRES
4.9 The first four questions of the comments form were more generally based relating
to support or opposition of climate change, Government renewable energy targets
and utilising non-recyclable waste to produce energy. The fifth question asked
participants to rank how supportive they were of the proposals for the REC on the
site on a scale of 1 to 5 (1 being least supportive and 5 being most supportive). Of
the 12 comments forms which were completed, four residents scored the proposals
as a 5 (most supportive), three residents scored the proposals as a 4, two residents
scored the proposals as a 3 (neutral) and one resident scored the proposals as a 1
(closest to least supportive). Two residents declined to tick a box but their other
comments were generally supportive of the idea of the scheme.
4.10 The results demonstrate that seven out of twelve residents were in favour of the
Proposed Development; two residents were neutral and only resident was not in
support.
4.11 Additional questions on the comments forms allowed participants to explain their
grading of question 5 and space for further comments and suggestions.
Leaflet Drop Feedback
4.12 Following the leaflet drop on the 27th and 28th April 2016 which was circulated to
around 1,000 homes and 200 businesses, a total of 8 comments forms were
received via the tear away free post section of the leaflet. The comments received
were largely opposed to the scheme with one strongly in support.
APPENDIX 10: COMPLETED LEAFLET DROP FEEDBACK FORMS
4.13 The most common concerns about the development were:
Air pollution and odours;
Additional traffic generation;
Noise and vibration; and
Visual issues
4.14 Those supportive of the development were in favour of:
Green energy creation;
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Reduction of waste going to landfill;
Improving the area and benefits to the community; and
Energy security.
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5. PROJECT TEAM DESIGN RESPONSE TO PUBLIC, STAKEHOLDER AND WCC
CONSULTATION FEEDBACK
5.1 As discussed in Section 4, the response from those attending the public exhibition
event were mainly positive and supportive of the development proposals. The
feedback section from the leaflet drop was both positive and negative.
5.2 The Environmental Statement results and findings of Chapter 5 Air Quality; Chapter
6 Townscape and Visual; Chapter 7 Traffic and Transportation; and Chapter 10
Noise and Vibration will provide reassurance to those local residents who have
stated these as areas they are concerned about.
5.3 The air quality assessment has demonstrated that the Proposed Development will
not have a significant impact on dust and particulate matter levels during
construction (including demolition) with the recommended mitigation applied.
Odour and bioaerosol emissions will be kept to a sufficiently low level such that the
local effects will be insignificant. The overall operational air quality impacts are
judged to be not significant. This judgement takes account of the uncertainties in
future predictions of road traffic emissions, and the worst-case assumptions applied
in the dispersion modelling assessment.
5.4 The townscape and visual assessment has concluded the nature of the Proposed
Development, together with the context provided by the land uses surrounding the
Application Site, are considered to be appropriate to the setting and townscape
character of the site. The Proposed Development would not result in any significant
effects on local landscape or townscape features or elements, and would not have
any significant effects on visual amenity as experienced from locations within the
local area.
5.5 The traffic and transport assessment has concluded the Proposed Development can
be accommodated without any unacceptable detriment to the environmental effects
of traffic. The inclusion of mitigation measures at both construction and operational
phases would reduce the effects and impacts of the development further. A
Construction Traffic Management Plan (CTMP) would be prepared so that
appropriate environmental management practices are followed and submitted to
the Local Planning Authority prior to the commencement of on-site works.
5.6 The noise assessment has concluded noise levels associated with the operation of
the Proposed Development are anticipated to be low and below a level which would
result in any significant adverse noise impacts, with noise associated with the
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operation resulting in a negligible effect at surrounding properties. The construction
phase of the Proposed Development would not give rise to any adverse noise
impacts at surrounding properties either.
5.7 In conjunction with advice from WCC it was deemed important that the external
appearance of the plant should make a statement as the gateway to Hams Hall
Distribution Centre whilst being appropriate for the area. Several iterations of the
architectural detailing and materials were undertaken for the REC with the final
design ensuring that the building followed a similar design palette to that found
locally to consist of mainly a coloured cladding system.
5.8 A tree belt has been introduced on the southern boundary of the REC building which
integrates landscaping proposals into the overall design to screen visible elements
from the south (further details are provided within the accompanying Design and
Access Statement).
5.9 The Proposed Development meets the expectations of those who were supportive
of it and Chapter 13 of the ES which considers socio-economic effects has
demonstrated a number of positive benefits to the local community. The Proposed
Development will provide in the region of 100 to 130 additional jobs in the
construction sector during the construction phase and provision of 20 jobs during
the operational phase. The jobs will include elementary jobs during both the
operational and construction phases. The provision of a different range of jobs
locally may meet the needs of some local residents. The provision of a Jobs Fair
event that will enable local people to meet contractors and the operators for both
the construction phase and operation phase will also facilitate further local
employment.
5.10 Investment in construction, operation and maintenance will create indirect effects
including generating work for local tradesmen. The increase of the local disposable
income (for employees of the facility and tradesmen) will have induced effects on
local economy while the provision of lower priced sustainable energy for local
businesses, reducing business costs may be used to expand or enhance businesses
(including new jobs and/or increased wages).
5.11 Overall the design iteration process following the community, stakeholder and pre-
application consultation exercise has responded to the consultation process where
the Applicant has demonstrated they have listened and responded appropriately to
local residents and the Council’s views and revised the proposals accordingly.
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5.12 The final design layout of the REC has been fixed to ensure any effects on the
environment are minimised. The scheme offers many benefits as highlighted in the
supporting planning application documentation.
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6. SUMMARY AND CONCLUSIONS
6.1 This document provides a statement of community consultation in support of an
application for planning permission for a Renewable Energy Centre (REC) which
uses a modern Advanced Conversion Technology (ACT) process called gasification
at Hams Hall Distribution Park, Faraday Avenue, Coleshill, Warwickshire.
6.2 The Proposed Development site extends to 1.96 hectares and comprises an REC
which will be capable of accepting 150,000 tonnes of non-hazardous residual waste
per annum which may otherwise go to landfill or be exported abroad and has the
capacity to generate up to 14.5 megawatts gross of electricity plus circa 1.5
megawatts of heat.
6.3 This statement of community consultation provides detailed information regarding
the pre-application consultation which has been undertaken prior to the submission
of the planning application seeking permission for the development.
6.4 The Applicant has engaged in a series of public consultation and promotional events
to include and inform the local and wider community of the development proposals.
6.5 A considered strategy to engage with local stakeholders was carefully delivered
from the outset and comprised a press release, stakeholder meeting; a leaflet drop
and invitation to a public exhibition where members of the design team as well as
air quality and transport consultants were on hand to answer any queries.
6.6 A total of approximately 50 people attended the public exhibition at Lea Marston
Hotel on Wednesday 4th May 2016. A total of 12 questionnaires were completed
following the public exhibition. Comments covered matters such as air quality and
traffic concerns and the feedback was mostly in favour of the development
proposals. Those completing the questionnaire were asked to rank how supportive
they were of the proposals for the REC on the site on a scale of 1 to 5 (1 being
least supportive and 5 being most supportive). Of the twelve comments forms
completed the results demonstrate that seven out of twelve residents were in
favour of the Proposed Development; two residents were neutral and only resident
was not in support.
6.7 Following the leaflet drop on the 27th and 28th April 2016 which was circulated to
around 1,000 homes and 200 businesses, a total of 8 comments forms were
received via the tear away free post section of the leaflet. The comments received
were largely opposed to the scheme with one strongly in support.
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6.8 The feedback following the community, stakeholder and pre-application
consultation exercise has been considered in the design iteration process and the
final design and layout of the REC to ensure comments such as concerns over
environmental effects including air quality and transport issues were taken account
of.
6.9 The REC will bring a range of environmental and socio-economic benefits to the site
and its surroundings as well as the local community.
6.10 The site landscaping proposals comprise planting new trees along the southern
boundary of the Proposed Development resulting in a net gain in the tree resource
within the Application Site.
6.11 The Proposed Development will provide in the region of 100 to 130 additional jobs
in the construction sector during the construction phase and provision of 20 jobs
during the operational phase. The jobs will include elementary jobs during both the
operational and construction phases and the provision of a different range of jobs
locally which may meet the needs of some local residents.
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APPENDIX 1: SITE LOCATION PLAN