Peralta Community College District

Planning and BudgetingIntegration Model (PBIM)

Summit

August 29, 2014

PBIM:

• First implemented in 2009• Participatory governance structure for

District-wide operational planning, budgeting, and resource allocation

• Supports the District’s Mission, Strategic Goals and Institutional Objectives

PBIM:

• Evaluated yearly• Evaluation results informed process

enhancements which begin this year

The Big Picture

Chancellor

Planning and Budgeting Council (PBC)

District Technology Committee (DTC)

District Education Committee (DEC)

District Facilities Committee (DFC)

Berkeley City

College

College of Alameda

Laney College

Merritt College

Operating Principles:

• District-wide perspective• Collaborative solutions • Integrated planning and budgeting

calendar• Transparent process

Subject Matter Committees:• DTC, DFC, DEC• Recommendations based upon PCCD

Strategic Goals and Institutional Objectives, College Program Reviews and Annual Program Updates

• Committees provide technical review and feedback to the colleges

Planning and Budgeting Council :• Reviews recommendations from the

subject area committees• Makes final recommendations to the

Chancellor• Focuses on resource priorities,

policies and administrative procedures, and integrating planning and budgeting

Composition of all Committees:• Chair: District Administrator (by

position)• Co-chair: Faculty – elected by the

committee each year• Facilitator: Non-voting. Facilitates

the meetings and assists the Chair• Recorder: Non-voting• Note-taker: Non-voting

•

District Technology Committee (DTC)• AVC IT (Chair)• VC Ed Services• College Technology Committee Reps (one from each

college)• Faculty Reps (one from each college)• Distance Ed Rep• Library Faculty Rep• DGS Rep• Facilities Committee Rep*• Researcher• Classified Senate Rep*

• Student Government Reps (2)*

District Facilities Committee (DFC)• VC General Services (Chair)• Risk Manager• Facilities and Maintenance Operations Manager• Planning Development Manager (DGS)• District Technology Committee Rep*• College Business Officers (one from each college)• Faculty Rep (one from each college)• College Facilities Committee Rep (one from each college)• Stationary Engineer Rep• Safety Rep• District IT Rep

• Student Government Reps (2)*

District Education Committee (DEC)• VC Ed Services (Chair)• AVC Student Services• VP Instruction (from each college)• VP Student Services (from each college)• Academic Senate Presidents* (from each college)• District Academic Senate President• Faculty Rep (one from each college)• Faculty Student Services Rep (one from each college)• PFT President• District Technology Committee Rep*• District Facilities Committee Rep*• Classified Rep (one from each college)

• Student Government Reps (2)*

Planning and Budgeting Council (PBC)

• VC Finance (Chair)• VC Ed Services*• College Presidents* (from each college)• Academic Senate Presidents* (from each college)• Faculty Reps (one from each college)• Budget Director*• District Classified Senate President• District Academic Senate President*• PFT President• Classified Rep * (one from each college)• District Technology Committee Rep*• District Facilities Committee Rep*• Classified Rep (one from each college)• Local 1021 Rep• Local 39 Rep• Student Government Reps (2)*

The Big Picture Again

Chancellor

Planning and Budgeting Council (PBC)

District Technology Committee (DTC)

District Education Committee (DEC)

District Facilities Committee (DFC)

Berkeley City

College

College of Alameda

Laney College

Merritt College

The Big Picture:• Integrated Planning, Budgeting, and

Resource Allocation has three cycles:

1. Strategic Planning (6 years)

2. Program Review (3 years)

3. PBIM (1 year): operational

planning and budgeting

The Big Picture:• This year, to demonstrate continuous

improvement, we are integrating Strategic Planning Goals and Institutional Objectives into all three cycles:

1. Strategic Planning (6 years)

2. Program Review (3 years)

3. PBIM (1 year)

The Big Picture

Strategic Planning(6 years)

Program Review(3 years)

PBIM (operational

planning)(1 year)

Goals, Objectives

Goals, O

bjectives

Goals, O

bjectives

All planning is integrated with our long-term Strategic Goals and annual Institutional Objectives

Questions and/or

Comments?