Planner Index - Metroland Media Group · Determine the style of wedding you would like to have –...

116 | theweddingtrends.com

Notes ................................................................117

Wedding Checklist .........................................118

Destination Wedding Checklist ....................119

Budget Breakdown .........................................120

Budget ..............................................................121

Eventful Dates ................................................122

Attendants ......................................................124

Special Assistant's List ...................................125

Guest List – Hers .............................................126

Guest List – His ................................................127

Eventful Dates ................................................128

Rental Checklist .............................................129

Reception Site .................................................130

Ceremony Site ................................................132

Choosing Your Wedding Planner ..................134

Planning Your Décor ......................................135

Choosing Your Dress ......................................136

Getting Your Dress Made ...............................137

Bridesmaids Attire ..........................................138

Grooms Attire .................................................139

Groomsmen Attire..........................................140

Bridal Party Attire ...........................................141

Invitations .......................................................142

Creating Your Invitations ..............................143

Invitation Timeline .........................................144

Transportation ................................................145

Caterer .............................................................146

Florist ...............................................................148

Photographer ..................................................150

Videographer...................................................152

Cake .................................................................153

Disc-Jockey ......................................................154

Musicians ........................................................155

Wedding Day Schedule – Hers .......................156

Wedding Day Schedule – His .........................157

Wedding Gifts .................................................158

Vendor Contacts .............................................159

Notes ................................................................162

Planner Index

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Notes

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Wedding Checklist

12 OR MORE MONTHS BEFORETO BE COMPLETED BY _________________________________________

Determine potential dates and times for your wedding Decide on the size, formality and setting for your wedding Create a wedding and engagement budget Reserve the locations of your wedding and receptionMeet with and book the officiating clergyChoose your wedding party and participantsChoose your wedding ringsDraw up your initial guest listOrganize your engagement partyDecide if you are having a Stag & Doe partyOther _______________________________________________________

9–12 MONTHS BEFORETO BE COMPLETED BY _________________________________________

Order your wedding dress and attendants’ attireBook your photographer/videographerReserve a catererArrange for décor, chair covers and linensBook your live entertainment or DJReserve your floristOrder your wedding cakeReserve any rental items from the rental companyRegister your gift choices at your favourite storeResearch accommodation for out-of-town guestsPlan your honeymoonMail out ‘Save the Date’ CardsOther _______________________________________________________


Decide on your menuReserve the musicians and soloist for your ceremonyReserve your limousine serviceOrder your invitations and any other stationeryOrder bombonieres for your guestsMother’s outfits are chosenCheck marriage licence requirementsDecide on a Stag & Doe VenueOther _______________________________________________________


Finalize your guest listChoose the reader for your ceremonyFinalize your order with the floristReserve the men’s wedding attireMake an appointment with your hairdresserMake appointments for nails and makeupOther _______________________________________________________

2 MONTHS BEFORETO BE COMPLETED BY _________________________________________

Mail the invitationsDecide on your wedding vows or compose your ownFinalize the reception menusConfirm the wedding details with the musicians and clergyHave the programs printedPurchase gifts for parents and attendantsSchedule final dress fitting for bride and attendantsOther _______________________________________________________

1 MONTH BEFORETO BE COMPLETED BY _________________________________________

Apply for a marriage licencePlan the rehearsal dinnerMeet with photographer and videographerOther _______________________________________________________

2 WEEKS BEFORE TO BE COMPLETED BY _________________________________________

Have the attendant’s partiesDraft the speechesFinalize reception detailsCall any guests who have not repliedConfirm details with your hairdresser and make–up artistDeliver song lists to musicians or play lists to DJConfirm honeymoon reservationsOther _______________________________________________________

1 WEEK BEFORETO BE COMPLETED BY _________________________________________

Finalize seating planDetermine the order for the processionHave your rehearsalConfirm accommodation reservationsPick up the attire for the groomsmenConfirm the final numbers with the catererConfirm details with limousine companyDeliver your marriage licence to the officiantCreate a seating arrangement for the reception and write out

place cardsChoose someone to hand out the favoursChoose someone to return any rented items after the weddingWrite any cheques required for the wedding dayPack for your honeymoonOther _______________________________________________________

ON THE DAYGive the wedding bands to the best manGive the best man any cheques that will need to be given outPresent the attendants and parents with their giftsRelax and enjoy your special day!Other _______________________________________________________


Destination Wedding Checklist

CHOOSE YOUR DESTINATION & SELECT A WEDDING DATEWhen selecting your destination, consider the following:

Decide what time of year you would like to get married and

select a preferred

Determine the style of wedding you would like to have –

traditional, informal etc.

Choose the setting you would like for your wedding – historic,

exotic, seaside, countryside etc.

Consider he cultural experience you would like you and your

guests to have – a holiday in the sun, a trek through the jungle,

gourmet delight etc.

Choose the climate you would like for your wedding day

Determine the time of year you would like your wedding to

take place in – what will the weather conditions be like at that

time of year?

What is the average cost to get married in a particular country

If you would like to have a large or small wedding – how far your

guests will have to travel will affect how many people will be

able to attend

How easy it is to plan a wedding in a particular country – could

you plan your own wedding, would you have to use a Tour

Operator or Wedding Planner?

The legal and residential requirements for getting married in a

particular countryOther _______________________________________________________

LEGAL REQUIREMENTS Contact the Foreign Embassy or Consulate to confirm the legal

and residential requirements to get married in the country of

your choice.

Understand the time frame and the steps that must be

completed to ensure your marriage can take place.

Other _______________________________________________________

COMPILE GUEST LIST Think about who you would like to spend your wedding day with

and compile a guest list.

Speak to guests as early as possible in order to estimate the

numbers that may attend. This will help when speaking to

Wedding Planners, Tour Operators, Suppliers and choosing your

wedding venues.

Other _______________________________________________________

PLAN YOUR WEDDING ABROADDetermine how much you would like to spend on your wedding

Determine the style of wedding you would like to have and how

much involvement you would like to have in its planning.

Decide if you would like to use a Wedding Planner, a Tour

Operator or plan your wedding yourself.

EXTRA ACTIVITIES When getting married abroad most couples hold extra

activities and celebrations.

Decide if you will have a rehearsal or pre-wedding day dinner

Decide if you will have a post wedding day breakfast or lunch.

If you are holding extra celebrations investigate and book

appropriate venues.

Decide if you will organise group sightseeing activities.

Investigate possible activities.

Decide if you will have a party upon your return home. If yes,

add this to your budget, compile a guest list and investigate and

book venue.

Other _______________________________________________________

ACCOMMODATION OPTIONS FOR GUESTSInvestigate and select a range of suitable accommodation for

your guests. Ensure you find accommodation that caters for all

budgets.

Ask hotels if they will offer a special rate for your guests.

Confirm what date your guests must book by to secure

accommodation.

Determine if a deposit must be paid. Will this deposit be

refundable if a guest does not use the accommodation?

Determine if a hotel will be willing to put information in your

guests’ rooms (example welcome letters and gifts.)

Decide if you will book accommodation on your guests’ behalf or

ask your guests to book their own accommodation.

If your guests are going to book their own accommodation,

compile a list of recommended hotels to go in their information

pack. Be sure to mention any special rates and booking reference

codes.

Ask the hotel if they provide airport transfers. Provide your

guests with this information in their information pack.

Determine where you guests are staying and when they arrive

and depart

Other _______________________________________________________

GUEST INFORMATIONCompile information pack or set up a wedding website. This

information should be given to guests with their invitations.

Write a wedding welcome letter to put in your guests’ hotel

rooms. This is a nice surprise for your guests and a good way of

re-iterating the itinerary for your celebrations.

Other _______________________________________________________

In addition to the standard Wedding Planning Checklist, consider the following items when planning a Destination wedding.


Budget Breakdown

EXPENSES TRADITIONAL YOUR ESTIMATE ACTUAL BREAKDOWN BREAKDOWN

CEREMONY Location fee, officiant fee, marriage license,

musician’s fees, ring pillows, rentals 6 – 10% _________ ________ _________

RECEPTION Reception site, food, drinks, rentals, cake,

favours 35 – 55% _________ ________ _________

ATTIRE Dress, headpiece/veil, undergarments and

hosiery, shoes, accessories, jewellery, hair

and makeup, groom’s tuxedo or suit, shoes,

bow tie, cuff links, studs, suspenders 5 – 12% _________ ________ _________

RINGS His and her rings, engraving 3 – 12% _________ ________ _________

FLOWERS Ceremony, bride’s bouquet, maid-of-honour

and bridesmaid bouquets, boutonnieres and

corsages, centerpieces, flower-girl basket 5 – 15% _________ ________ _________

MUSIC Ceremony Musicians, Band and/or DJ,

cocktail hour musicians, sound system rental 3 – 10% _________ ________ _________

PHOTOGRAPHY Photographer and Videographer’s fees,

albums, additional prints, disposable

cameras for candids 7 – 13% _________ ________ _________

TRANSPORTATION Transportation for wedding party,

guest shuttle and/or parking attendants 2% _________ ________ _________

STATIONERY Invitations, response cards, thank you notes,

postage, calligraphy, guest book 2 – 5% _________ ________ _________

GIFTS Bridesmaid and groomsmen, parents,

welcome baskets for out-of-town guests. 3% _________ ________ _________

MISCELLANEOUS Some unexpected expense or a bit of

wiggle room in your budget 5 – 12% _________ ________ _________

Here is a breakdown of the expenses that you can use as a guide. This takes an average of many wedding budgets and what percentage is typically spent on each category of product or service. To estimate how your costs might average out in this way, take your total dollar amount and multiply it by the percentage you are allotting to that item (5% is .05). This will give you a dollar amount to start with.


Budget

DESCRIPTION ESTIMATE DEPOSIT PAYMENTS BALANCE ACTUAL

CEREMONY

Décor:

Location Fee:

Officiant Fee:

Marriage License:

Musicians Fees:

Ring Pillows:

Rentals:

Other:

RECEPTION

Décor:

Location Fee:

Food:

Drinks:

Rentals:

Cake:

Favours:

Other:

ATTIRE

Bridal Dress:

Headpiece / Veil:

Undergarments /Hosiery:

Shoes:

Accessories:

Jewellery:

Bridal Makeup:

Bridal Nails:

Bridal Hair:

Groom’s Tuxedo /Suit:

Groom’s Shoes:

Bow Tie/ Cuff Links / Accessories:

Other:


Budget


RINGS

Bride’s Wedding Ring:

Groom’s Wedding Ring:

Engraving:

FLOWERS

Brides Bouquet:

Bridesmaids Bouquets:

Flower Girl Petals:

Grooms Boutonniere:

Groomsmen Boutonnieres:

Ring Bearer Boutonniere

Corsages:

Flower Crowns:

Aisle Petals

Ceremony:

Centrepieces:

Cake / Guest Book / Gift Tables:

Throw-Away Bouquet:

Other:

PHOTOGRAPHY

Photographer:

Videographer:

Albums:

Engagement Photos:

Additional Prints:

Disposable Cameras:

Other:

TRANSPORTATION

Transportation for Wedding Party:

Guest Shuttle:

Parking Attendant:

Other:


Budget


STATIONERY

Save-The-Dates:

Invitations:

Response Cards:

Map / Direction Cards:

Outer & Inner Envelopes:

Postage:

Programs:

Menus:

Place / Escort Cards:

Table Numbers:

Guest Book:

Thank-you Cards:

Other:

MUSIC

Ceremony Musicians:

Wedding Band or DJ:

Cocktail Hour Musicians:

Sound System Rental:

Other:

GIFTS

Bridesmaids:

Groomsmen:

Parents:

Out of Town Guests:

Other:

MISCELLANEOUS

Honeymoon:

Rehearsal Dinner:

Stag & Doe:

Wedding Planner:

Other:


Attendants

MAID OF HONOURName: ________________________________________

Telephone: ____________________________________

E-mail: ________________________________________

BRIDESMAIDSName: ________________________________________

Telephone: ____________________________________

E-mail: ________________________________________

Name: ________________________________________

Telephone: ____________________________________

E-mail: ________________________________________

Name: ________________________________________

Telephone: ____________________________________

E-mail: ________________________________________

Name: ________________________________________

Telephone: ____________________________________

E-mail: ________________________________________

Name: ________________________________________

Telephone: ____________________________________

E-mail: ________________________________________

Name: ________________________________________

Telephone: ____________________________________

E-mail: ________________________________________

FLOWER GIRLSName: ________________________________________

Parents: _______________________________________

Telephone: ____________________________________

E-mail: ________________________________________

Name: ________________________________________

Parents: _______________________________________

Telephone: ____________________________________

E-mail: ________________________________________

BEST MANName: ________________________________________

Telephone: ____________________________________

E-mail: ________________________________________

GROOMSMENName: ________________________________________

Telephone: ____________________________________

E-mail: ________________________________________

Name: ________________________________________

Telephone: ____________________________________

E-mail: ________________________________________

Name: ________________________________________

Telephone: ____________________________________

E-mail: ________________________________________

Name: ________________________________________

Telephone: ____________________________________

E-mail: ________________________________________

Name: ________________________________________

Telephone: ____________________________________

E-mail: ________________________________________

Name: ________________________________________

Telephone: ____________________________________

E-mail: ________________________________________

RING BEARERName: ________________________________________

Parents: _______________________________________

Telephone: ____________________________________

E-mail: ________________________________________

Name: ________________________________________

Parents: _______________________________________

Telephone: ____________________________________

E-mail: ________________________________________


Assigning others to perform duties below, will help you alleviate the stress of the day.

BEFORE THE WEDDING

Pick up bridal gown __________________________________________

Pick up bridesmaids' gown ___________________________________

Pick up tuxedos / suits _______________________________________

Wash and decorate cars _____________________________________

Pick up rental items _________________________________________

Set-up and decorate ceremony site ___________________________

Set-up and decorate reception site____________________________

Place seating chart, place cards, favours ______________________

Deliver cake to hall __________________________________________

Deliver flowers to bride ______________________________________

Deliver flowers to groom _____________________________________

Deliver corsages and boutonnieres ___________________________

Drive bride to hair appointment ______________________________

Drive bridemaids to hair appointment ________________________

Co-ordinate food for dressing locations _______________________

Carry bride's emergency kit __________________________________

Drive bride and bridesmaids to ceremony site _________________

Drive groom and groomsmen to ceremony site ________________

Someone to tuck away gifts during ceremony and reception

periodically _________________________________________________

SHORTLY BEFORE OR DURING CEREMONY

Lighting candelabras before or during ceremony ______________

Laying the aisle runner ______________________________________

Place and light votive candle on the candle table and place long

matches for the lighting of the candles _______________________

Distribute ceremony programs _______________________________

Remove decorations from ceremony site and take to hall ______

_____________________________________________________________

Pay the officiant / others ______________________________________

RECEPTION

Liase with the venue manager and the MC – handle any

emergencies and final details ________________________________

Remove envelopes to a discreet location after all guests have

arrived ______________________________________________________

Transfer gifts at the end of the evening _______________________

Pay the venue manager ______________________________________

Remove decorations from hall and clean up ___________________

Drive the wedding couple to their night's accommodation or

airport ______________________________________________________

AFTER THE WEDDING

Return any rental items ______________________________________

Return cake stand rentals ____________________________________

Return tuxedos ______________________________________________

Take the wedding dress to the cleaner ________________________

Drive couple to airport _______________________________________

Mail announcements ________________________________________

Take disposable cameras to be developed _____________________

Pick up couple from the airport after honeymoon _____________

_______________________________________________________________

ADDITIONAL TASKS

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

Special Assistant's List


Name: ____________________________________ (+1) _____________________________

Address: __________________________________ Postal Code: ______________________

Relationship to Couple: ____________________ E-mail: ___________________________

Name: ____________________________________ (+1) _____________________________



Name: ____________________________________ (+1) _____________________________



Name: ____________________________________ (+1) _____________________________



Name: ____________________________________ (+1) _____________________________



Name: ____________________________________ (+1) _____________________________



Name: ____________________________________ (+1) _____________________________



Name: ____________________________________ (+1) _____________________________



Name: ____________________________________ (+1) _____________________________



Name: ____________________________________ (+1) _____________________________



Name: ____________________________________ (+1) _____________________________



Guest List – HisPhotocopy this list or go online to www.theweddingtrends.com to fill in online and print off or save.

INVITE RSVP MEAL SELECTION ALCOHOL


Name: ____________________________________ (+1) _____________________________



Name: ____________________________________ (+1) _____________________________



Name: ____________________________________ (+1) _____________________________



Name: ____________________________________ (+1) _____________________________



Name: ____________________________________ (+1) _____________________________



Name: ____________________________________ (+1) _____________________________



Name: ____________________________________ (+1) _____________________________



Name: ____________________________________ (+1) _____________________________



Name: ____________________________________ (+1) _____________________________



Name: ____________________________________ (+1) _____________________________



Name: ____________________________________ (+1) _____________________________



Guest List – HersPhotocopy this list or go online to www.theweddingtrends.com to fill in online and print off or save.

INVITE RSVP MEAL SELECTION ALCOHOL


Eventful Dates

BRIDAL SHOWERDate & Time:

Location:

Contact:

Telephone:

E-mail:


Location:

Contact:

Telephone:

E-mail:


Location:

Contact:

Telephone:

E-mail:

ENGAGEMENT PARTYDate & Time:

Location:

Contact:

Telephone:

E-mail:

CEREMONY REHEARSALDate & Time:

Location:

Contact:

Telephone:

E-mail:

REHEARSAL DINNERDate & Time:

Location:

Contact:

Telephone:

E-mail:

CEREMONY RECEPTIONDate & Time:

Location:

Contact:

Telephone:

E-mail:

Date & Time:

Location:

Contact:

Telephone:

E-mail:

OTHERDate & Time:

Location:

Contact:

Telephone:

E-mail:

OTHERDate & Time:

Location:

Contact:

Telephone:

E-mail:


Rental Checklist

RENTAL DETAILS

Company: ____________________________________________________

Address: ______________________________________________________

Telephone: ____________________________________________________

Email: ________________________________________________________

Contact: ______________________________________________________

Date & Time of Pick-up/ Delivery: ______________________________

Date & Time of Return: ________________________________________

Cost /Deposit: _________________________________________________

Name of Person Picking Up: ____________________________________

TENTS

Tents Qty __________ $ __________

Chairs Qty __________ $ __________

Dance Floor Qty __________ $ __________

_____________________________ Qty __________ $ __________

_____________________________ Qty __________ $ __________

DINNERWARE

Flatware Qty __________ $ __________

Dinner Plates Qty __________ $ __________

Bread/Butter Plates Qty __________ $ __________

Dessert Plates Qty __________ $ __________

Cups/Saucers Qty __________ $ __________

Gravy Boats Qty __________ $ __________

Meat Platters Qty __________ $ __________

Serving Bowls Qty __________ $ __________

Coffee Percolator Qty __________ $ __________

TABLEWARE

Linen Tablecloths Qty __________ $ __________

Linen Napkins Qty __________ $ __________

Table Overlay Qty __________ $ __________

Table Skirting Qty __________ $ __________

Tables Qty __________ $ __________

Round Qty __________ $ __________

½ Round Qty __________ $ __________

Rectangle Qty __________ $ __________

High Chair/Booster Seat Qty __________ $ __________

Other _______________________ Qty __________ $ __________

Other _______________________ Qty __________ $ __________

BAR

Portable Bar Qty __________ $ __________

Highball Glasses Qty __________ $ __________

Wine Glasses Qty __________ $ __________

Punch Bowl Qty __________ $ __________

Champagne Glasses Qty __________ $ __________

Champagne Fountain Qty __________ $ __________

Other _______________________ Qty __________ $ __________

Other _______________________ Qty __________ $ __________

Other _______________________ Qty __________ $ __________

DECORATIONS

Candles Qty __________ $ __________

Candelabras Qty __________ $ __________

Flower Arrangements (Silk) Qty __________ $ __________

Aisle Markers Qty __________ $ __________

Ivy Garland (Head Table) Qty __________ $ __________

Mini Lights Qty __________ $ __________

Tulle Qty __________ $ __________

Head Table Backdrop Qty __________ $ __________

Podium Qty __________ $ __________

Centrepieces Qty __________ $ __________

Envelope Drop Qty __________ $ __________

Archways Qty __________ $ __________

Easels Qty __________ $ __________

Ceiling Décor Qty __________ $ __________

Chair Covers Qty __________ $ __________

Pillars Qty __________ $ __________

Silk Trees Qty __________ $ __________

Other _______________________ Qty __________ $ __________

Other _______________________ Qty __________ $ __________

Other _______________________ Qty __________ $ __________

Other _______________________ Qty __________ $ __________

Other _______________________ Qty __________ $ __________

Other _______________________ Qty __________ $ __________


Reception Site

COSTS

What is the facility rental fee? __________________________________

_______________________________________________________________

_______________________________________________________________

What is the cost for food? ______________________________________

_______________________________________________________________

_______________________________________________________________

What is the cost for beverages? _________________________________

_______________________________________________________________

_______________________________________________________________

If you can hold your ceremony on site, what is the fee?

_______________________________________________________________

_______________________________________________________________

What is the staffing fee? (including bartenders, waiters etc.)

_______________________________________________________________

_______________________________________________________________

What is the overtime fee? _____________________________________

_______________________________________________________________

_______________________________________________________________

Is there a fee for parking or valets? _____________________________

_______________________________________________________________

_______________________________________________________________

Is there a cake plating fee? _____________________________________

_______________________________________________________________

Is the bar cost per person/open bar? ____________________________

_______________________________________________________________

Can we have a signature drink? Cost? ___________________________

_______________________________________________________________

If I supply my own wine is there a corkage fee? _________________

_______________________________________________________________

Other ________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

PACKAGES

What is included in the wedding package? ______________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Facility rental? __________________________________________________

_______________________________________________________________

_______________________________________________________________

Food and beverages? ____________________________________________

_______________________________________________________________

_______________________________________________________________

Ceremony on site? ____________________________________________

_______________________________________________________________

_______________________________________________________________

Set up and break down? _______________________________________

Staffing? _____________________________________________________

Cake? _____________________________________________________

Flowers? _____________________________________________________

Linens? _____________________________________________________

SERVICES

Is there an in-house caterer or a list of preferred caterers? If so,

are they the exclusive caterers, or can you provide your own?

_______________________________________________________________

_______________________________________________________________

Are there on-site kitchen facilities? ____________________________

_______________________________________________________________

_______________________________________________________________

Does the reception site have a list of recommended vendors?

_______________________________________________________________

_______________________________________________________________

Does the reception site provide staff such as an on-site

coordinator, waiters and bartenders? _________________________

_______________________________________________________________

_______________________________________________________________

Does the reception site provide items such as tables, chairs, chair

covers, plates and glasses? ______________________________________

_______________________________________________________________

_______________________________________________________________


Does the reception site provide adequate parking space or valets?

What are the costs involved? ___________________________________

_______________________________________________________________

Will I need to arrange for valet or off-site parking & shuttle? _____

_______________________________________________________________

AMENITIES

When can I start setting up? ___________________________________

_______________________________________________________________

Are there changing rooms for the bridal party? _________________

_______________________________________________________________

Does the facility provide guest accommodations or are their

convenient locations nearby? _______________________________

_______________________________________________________________

Are there picturesque locations for photo opportunities? Both

inside and out? _________________________________________

_______________________________________________________________

Is there a dance floor? _____________________________________

_______________________________________________________________

Are there sufficient restroom facilities? _________________________

_______________________________________________________________

Is there, or can you set up, a coat room? ________________________

_______________________________________________________________

Is there a stage for the head table? ______________________________

_______________________________________________________________

Is there a podium/microphone? ________________________________

_______________________________________________________________

TERMS

Are there any rules or restrictions I should know about? _________

_______________________________________________________________

What is the length of the facility rental? Is there an overtime fee

if your wedding reception lasts longer? _________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Do you have use of the entire reception site? If not, what areas can

your party use? ________________________________________________

_______________________________________________________________

_______________________________________________________________

What is the deposit and when is the remainder due? ____________

_______________________________________________________________

_______________________________________________________________

What is the cancellation policy? ________________________________

_______________________________________________________________

_______________________________________________________________

Are there restrictions on food or drinks in any areas? ____________

_______________________________________________________________

_______________________________________________________________

Are candles or open flames allowed? ___________________________

_______________________________________________________________

Does the site have any music or noise restrictions? ______________

_______________________________________________________________

Are there any decorating restrictions? __________________________

_______________________________________________________________

_______________________________________________________________

Will there be another party during, before or after yours? If so,

how will this affect your event? ________________________________

_______________________________________________________________

_______________________________________________________________

Is there a payment schedule? What kind of deposits are required?

_______________________________________________________________

_______________________________________________________________

SITE

Site: __________________________________________________________

Address: ______________________________________________________

Contact: ______________________________________________________

Date & Time: __________________________________________________

Style of Site: ___________________________________________________

Extras: ________________________________________________________

Cost: __________________________________________________________

Deposit: _______________________________________________________

Notes: ________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Reception Site


Ceremony Site

COSTS

What is the facility rental fee? __________________________________

_______________________________________________________________

_______________________________________________________________

Is there a ceremony fee? _______________________________________

_______________________________________________________________

_______________________________________________________________

What is the set-up/break-down fee? ____________________________

_______________________________________________________________

_______________________________________________________________

What is the staffing fee?

_______________________________________________________________

What is the overtime fee?

_______________________________________________________________

Is there a fee for security personnel? ___________________________

_______________________________________________________________

Other ________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

SERVICES

Does the site provide staff such as an on-site coordinator? _______

_______________________________________________________________

Does the site provide items such as tables, chairs, chair covers?

_______________________________________________________________

_______________________________________________________________

Does the ceremony site provide adequate parking space or valets?

_______________________________________________________________

_______________________________________________________________

What are the costs involved? ___________________________________

_______________________________________________________________

Does the site provide on-site security. What are the costs involved?

_______________________________________________________________

Does the site have a liquor licence? _____________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

AMENITIES

Are there changing rooms for the bridal party? _________________

Is there a bar area or can one be set up? ______________________

_______________________________________________________________

_______________________________________________________________

Are there picturesque locations for photo opportunities? Both

inside and out? _______________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________


_______________________________________________________________


_______________________________________________________________

Is the facility in a desirable location? Consider the view and any

potential noise interruptions. Is it easy to get to? Is it close to any

nearby attractions? ____________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________


_______________________________________________________________


_______________________________________________________________

Is there a podium/microphone? ________________________________

_______________________________________________________________

Is a sound system required? ___________________________________

_______________________________________________________________

_______________________________________________________________

TERMS

What is the length of the facility rental? Is there an overtime fee if

your ceremony lasts longer? ___________________________________

Will you allow photographs and video during the ceremony?

_______________________________________________________________

_______________________________________________________________

Do you have use of the entire site? If not– what areas can your

party use? _____________________________________________________

_______________________________________________________________

_______________________________________________________________


What is the deposit and when is the remainder due? ____________

_______________________________________________________________

What is the cancellation policy? __________________________

_______________________________________________________________

_______________________________________________________________

Are there restrictions on food or drinks in any areas? ____________

_______________________________________________________________

_______________________________________________________________

Are candles or open flames allowed? ___________________________

Does the site have any music or noise restrictions? ______________

_______________________________________________________________

Are there any decorating restrictions? (example hanging items

from the ceiling / walls) _________________________________________

_______________________________________________________________

_______________________________________________________________

Will there be another ceremony during, before or after yours? If so,

how will this affect your event? ________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

If an outdoor location, are there backup plans for rain or inclement

weather? ______________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Is there a place to put up a tent? _______________________________

_______________________________________________________________

_______________________________________________________________

Are there enough chairs for the ceremony or will you need to rent

additional seating? ____________________________________________

_______________________________________________________________

_______________________________________________________________

OTHER

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

SITE OPTION 1

Site: __________________________________________________________

Address: ______________________________________________________

Contact: ______________________________________________________

Date & Time: __________________________________________________

Style of Site: ___________________________________________________

Extras: ________________________________________________________

Cost: __________________________________________________________

Deposit: _______________________________________________________

Notes: ________________________________________________________

_______________________________________________________________

_______________________________________________________________

SITE OPTION 2

Site: __________________________________________________________

Address: ______________________________________________________

Contact: ______________________________________________________

Date & Time: __________________________________________________

Style of Site: ___________________________________________________

Extras: ________________________________________________________

Cost: __________________________________________________________

Deposit: _______________________________________________________

Notes: ________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

SITE OPTION 3

Site: __________________________________________________________

Address: ______________________________________________________

Contact: ______________________________________________________

Date & Time: __________________________________________________

Style of Site: ___________________________________________________

Extras: ________________________________________________________

Cost: __________________________________________________________

Deposit: _______________________________________________________

Notes: ________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Ceremony Site


Choosing Your Wedding Planner

QUESTIONS TO ASK YOUR PLANNER

Are you available for our date? ________________________________

Do you offer free consultations? _______________________________

_______________________________________________________________

How long have you been in business? __________________________

_______________________________________________________________

What services do you offer? ____________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

How do you keep in touch with clients? ________________________

_______________________________________________________________

Who are your preferred vendors? ______________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Can you help us stay within budget? ___________________________

_______________________________________________________________

What’s the average size of the weddings you plan? ______________

_______________________________________________________________

Will you be with us on the big day? _____________________________

_______________________________________________________________

Do you work alone or as a team? _______________________________

_______________________________________________________________

What is the cost of your services? ______________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Will you coordinate delivery, arrival, and set-up times with

vendors? ______________________________________________________

_______________________________________________________________

_______________________________________________________________

Will you be at our rehearsal and is there an extra charge for this?

_______________________________________________________________

Will you read through vendor contracts for me? What are things

to look out for? ________________________________________________

_______________________________________________________________

_______________________________________________________________

Will you coordinate payments to vendors? ______________________

Can you provide references? ___________________________________

_______________________________________________________________

How many weddings have you done? ___________________________

How many do you do in a year? A month? A day? _______________

_______________________________________________________________

_______________________________________________________________

Do you do this full-time? ______________________________________

_______________________________________________________________

Do you have any training or certifications? ______________________

_______________________________________________________________

_______________________________________________________________

Are you insured? ______________________________________________

_______________________________________________________________

What is your cancellation policy? ______________________________

_______________________________________________________________

_______________________________________________________________

Attach any pictures you've seen or website URL's of things you like, to serve as inspiration.

WEDDING PLANNER

Company: _____________________________________________________

Address: ______________________________________________________

Contact: ______________________________________________________

Website: ______________________________________________________

Extras: ________________________________________________________

Cost: __________________________________________________________

Deposit: _______________________________________________________

Notes: ________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________


Planning Your Décor

QUESTIONS TO ASK YOUR DECORATOR

Are you available for our date? ________________________________

Do you offer free consultations? _______________________________

_______________________________________________________________

_______________________________________________________________


_______________________________________________________________

Do you have a portfolio I can see? ______________________________

_______________________________________________________________

Are all the pictures on your website and in the portfolio your own?

_______________________________________________________________

What does pricing include? ____________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Can you provide examples at different price points? ____________

_______________________________________________________________

_______________________________________________________________


_______________________________________________________________

How many weddings have you done? ___________________________

_______________________________________________________________

How many do you do in a year? A month? A day? _______________

_______________________________________________________________

_______________________________________________________________

Do you do this full-time? ______________________________________

_______________________________________________________________

Do you have any training or certifications? ______________________

_______________________________________________________________

_______________________________________________________________

Are you insured? ______________________________________________

_______________________________________________________________

What is your cancellation policy? ______________________________

_______________________________________________________________

_______________________________________________________________

DECORATOR

Company: _____________________________________________________

Address: ______________________________________________________

Contact: ______________________________________________________

Décor included: _______________________________________________

_______________________________________________________________

Extras: ________________________________________________________

Cost: __________________________________________________________

Deposit: _______________________________________________________

BRIDE & GROOM WISH LIST

Favours ______________________________________________________

_______________________________________________________________

Guestbook ____________________________________________________

_______________________________________________________________

Placecards ____________________________________________________

_______________________________________________________________

Seating Chart _________________________________________________

_______________________________________________________________

Welcome Bags _________________________________________________

_______________________________________________________________

Centrepieces __________________________________________________

_______________________________________________________________

Aisle Runner __________________________________________________

_______________________________________________________________

Garland _______________________________________________________

_______________________________________________________________

Wedding Card Box _____________________________________________

_______________________________________________________________

Wedding Bubbles, Petals or Confetti ____________________________

_______________________________________________________________

Other _________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________


Choosing Your Dress

QUESTIONS TO ASK YOUR BRIDAL SHOP

What brand and designer lines do you carry? ___________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Are any alterations included in the cost of the gown? ___________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Can I get a price list or estimate for possible alterations? ________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

After my gown is ordered, how long will it take for it to come in?

_______________________________________________________________

_______________________________________________________________

Will you store the gown until the wedding day if necessary? _____

_______________________________________________________________

Will the gown be steamed/pressed when I pick it up? ___________

_______________________________________________________________

What are your deposit and payment policies? ___________________

_______________________________________________________________

_______________________________________________________________


_______________________________________________________________

Do you offer a discount if my bridesmaid dresses are also ordered

from you? ____________________________________________________

_______________________________________________________________

What trends are you seeing this year? __________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

What styles are best for my body type? _________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Does the dress include a bustle? _______________________________

_______________________________________________________________

Will I need to purchase special undergarments? ________________

_______________________________________________________________

Do you rent crinoline? _________________________________________

_______________________________________________________________

Can you make any suggestions for jewellery/veils that

compliment certain dress styles? _______________________________

_______________________________________________________________

_______________________________________________________________

What will I need at the first fitting? _____________________________

_______________________________________________________________

DRESS OPTION 1

Store: _________________________________________________________

Address: ______________________________________________________

Contact: ______________________________________________________

Sales Consultant: ______________________________________________

Style of Dress: _________________________________________________

Brand of Dress: ________________________________________________

Price: _________________________________________________________

Price for Alterations: ___________________________________________

DRESS OPTION 2

Store: _________________________________________________________

Address: ______________________________________________________

Contact: ______________________________________________________


Style of Dress: _________________________________________________

Brand of Dress: ________________________________________________

Price: _________________________________________________________



FITTING DATES & NOTES_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________


Getting Your Dress Made

QUESTIONS TO ASK YOUR SEAMSTRESS

How long have you been in business? ___________________________

_______________________________________________________________

Can you create something if I bring my own sample/inspiration?

_______________________________________________________________

Do you have a portfolio? _______________________________________

_______________________________________________________________

Can I get references from past clients? __________________________

_______________________________________________________________

_______________________________________________________________

Do you charge by the hour or by the job? ________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Are any alterations included in the cost of the gown? ___________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________


_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

When will the dress be ready? _________________________________

_______________________________________________________________

How many fittings are required? _______________________________

_______________________________________________________________

Do the fittings cost extra? ______________________________________

_______________________________________________________________

Do you create a custom design or work from a pattern? __________

_______________________________________________________________

_______________________________________________________________

What trends are you seeing this year? __________________________

_______________________________________________________________

_______________________________________________________________

What styles are best for my body type? _________________________

_______________________________________________________________

_______________________________________________________________

What fabrics would you suggest? _______________________________

_______________________________________________________________

_______________________________________________________________

Can I supply my own fabric? How much less will it cost? ________

_______________________________________________________________

_______________________________________________________________

What do you expect me to supply? (example notions, ribbon) _____

_______________________________________________________________

_______________________________________________________________

Will you store the gown until the wedding day if necessary? _____

_______________________________________________________________

Will the gown be steamed/pressed when I pick it up? ___________


_______________________________________________________________

OPTION 1Store: _________________________________________________________

Address: ______________________________________________________

Contact: ______________________________________________________


Style of Dress: _________________________________________________

Extras: ________________________________________________________

Price: _________________________________________________________


OPTION 2

Store: _________________________________________________________

Address: ______________________________________________________

Contact: ______________________________________________________


Style of Dress: _________________________________________________

Extras: ________________________________________________________

Price: _________________________________________________________



FITTING DATES & NOTES

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________


Bridesmaids Attire

QUESTIONS TO ASK YOUR BRIDAL SHOP


_______________________________________________________________

What brand and designer lines do you carry? ___________________

_______________________________________________________________

_______________________________________________________________

What fabric / colours are available? _____________________________

_______________________________________________________________

Do you rent the dresses? _______________________________________

_______________________________________________________________

Are any alterations included in the cost of the dresses? __________

_______________________________________________________________

_______________________________________________________________


_______________________________________________________________

_______________________________________________________________

After the dresses are ordered, how long will they take to come in?

_______________________________________________________________

_______________________________________________________________

Will you store the dresses until the wedding day if necessary?

_______________________________________________________________

_______________________________________________________________

Will the gowns be steamed / pressed when they are picked up?

_______________________________________________________________

_______________________________________________________________

Do you have other locations for bridesmaids that are out of town?

_______________________________________________________________

_______________________________________________________________


_______________________________________________________________

_______________________________________________________________

OPTION 1 _________________________________________________

Company: _____________________________________________________

Address: ______________________________________________________

Contact: ______________________________________________________

Designer: ______________________________________________________

Colour:________________________________________________________

Cost: __________________________________________________________

Deposit: _______________________________________________________

OPTION 2 _________________________________________________

Company: _____________________________________________________

Address: ______________________________________________________

Contact: ______________________________________________________

Designer: ______________________________________________________

Colour:________________________________________________________

Cost: __________________________________________________________

Deposit: _______________________________________________________


_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

FINAL DRESS & ACCESSORY OVERVIEWStore: _________________________________________________________

Designer Name: _______________________________________________

Style Number: ________________________________________________

Colour: _______________________________________________________

Dress Style Options: ___________________________________________

Cost: _________________________________________________________

Alteration Cost: _______________________________________________

Shoes: ________________________________________________________

Colour:________________________________________________________

Dyeable:__________________________Height of Heel ______________

Store Where Available: ________________________________________

Cost: _________________________________________________________

Hair Accessory: _______________________________________________

Necklace: _____________________________________________________

Earrings: ______________________________________________________

Other Jewellery: _______________________________________________

Nail Polish Colour: ____________________________________________

Other: ________________________________________________________

_______________________________________________________________


Grooms Attire

QUESTIONS TO ASK YOUR TUXEDO OR SUIT RENTAL SHOP

What sizes and styles are available? ____________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

What is included in my tuxedo rental? __________________________

_______________________________________________________________

_______________________________________________________________

What colour selection do you have? ____________________________

_______________________________________________________________

Are the tuxedos in the store or have to be shipped in? ___________

_______________________________________________________________

Is there an additional fee for alterations? _______________________

_______________________________________________________________

What is the total rental price with everything included? _________

_______________________________________________________________

Is the groom's tuxedo rental free if we order all the groomsmen's

as well? ______________________________________________________

_______________________________________________________________

How many dressing rooms are available? _______________________

_______________________________________________________________

How far in advance should I reserve my tuxedo? ________________

_______________________________________________________________

How do I handle measurements and pick-ups for my out-of-town

attendants? ___________________________________________________

_______________________________________________________________

When should the measurements be in? _________________________

_______________________________________________________________

When can the tuxedos be picked up? ___________________________

_______________________________________________________________

When do they need to be returned?_____________________________

_______________________________________________________________

Is there a late returning fee? ___________________________________

_______________________________________________________________

What if I need the tuxedo for an extended period of time? _______

_______________________________________________________________

Should accessory colours match the ladies' dresses? _____________

_______________________________________________________________

Does the number of jacket buttons matter? _____________________

_______________________________________________________________

What happens if the tuxedo does not fit at pick-up time? ________

_______________________________________________________________

_______________________________________________________________

Do you rent shoes? ____________________________________________

_______________________________________________________________

_______________________________________________________________

What extras do you rent? ______________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

OPTION 1

Store: _________________________________________________________

Address: ______________________________________________________

Contact: ______________________________________________________


Style: _________________________________________________________

Colour:________________________________________________________

Vest: __________________________________________________________

Accessories: ___________________________________________________

Shoes: ________________________________________________________

Cost: __________________________________________________________

Extras: ________________________________________________________

Deposit: _______________________________________________________

OPTION 2

Store: _________________________________________________________

Address: ______________________________________________________

Contact: ______________________________________________________


Style: _________________________________________________________

Colour:________________________________________________________

Vest: __________________________________________________________

Accessories: ___________________________________________________

Shoes: ________________________________________________________

Cost: __________________________________________________________

Extras: ________________________________________________________

Deposit: _______________________________________________________



Groomsmen Attire

OPTION 1

Store: _________________________________________________________

Address: ______________________________________________________

Contact: ______________________________________________________


Style: _________________________________________________________

Colour:________________________________________________________

Vest: __________________________________________________________

Accessories: ___________________________________________________

Shoes: ________________________________________________________

Cost: __________________________________________________________

Extras: ________________________________________________________

Deposit: _______________________________________________________

OPTION 2

Store: _________________________________________________________

Address: ______________________________________________________

Contact: ______________________________________________________


Style: _________________________________________________________

Colour:________________________________________________________

Vest: __________________________________________________________

Accessories: ___________________________________________________

Shoes: ________________________________________________________

Cost: __________________________________________________________

Extras: ________________________________________________________

Deposit: _______________________________________________________

OPTION 3

Store: _________________________________________________________

Address: ______________________________________________________

Contact: ______________________________________________________


Style: _________________________________________________________

Colour:________________________________________________________

Vest: __________________________________________________________

Accessories: ___________________________________________________

Shoes: ________________________________________________________

Cost: __________________________________________________________

Extras: ________________________________________________________

Deposit: _______________________________________________________

TUXEDO TIPS

\ Black, gray or white tuxedos are appropriate for any wedding.

If you are buying your tuxedo, you may want to go with black

since it can be worn to any black tie affair; while gray and white

should be strictly reserved for weddings only.

\ Instead of a coloured vest, a more elegant look would be to

choose black, silver, or white as the colour of your vest and

use the boutonnière as a way to tie the wedding colours into

your tux.

\ Whether you choose a bow tie or a long tie, be sure to match

it to your vest. The difference in the two is that the bow tie is

a classic and is worn mostly by grooms. The tie is a refreshing

change, but it is still an elegant choice because it reflects a more

modern and sleek look.

\ A classic white collared shirt looks great with both type of

ties and may already be a staple of any well-dressed man's

wardrobe.

\ Suits are also elegant, but you should stick to the same

suggestion of colours. If you are planning on wearing a suit, be

sure that it is well tailored. A suit that has a great fit will shine

next to any bride.


NOTES

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________


Bridal Party Attire

BRIDAL PARTYName:

Designer:

Style Number:

Colour:

Measurements:

Ordered:

First Fitting:

Second Fitting:

Cost:

Alterations:

Shoes:

Accessories:

Other:

BRIDAL PARTYName:

Designer:

Style Number:

Colour:

Measurements:

Ordered:

First Fitting:

Second Fitting:

Cost:

Alterations:

Shoes:

Accessories:

Other:

BRIDAL PARTYName:

Designer:

Style Number:

Colour:

Measurements:

Ordered:

First Fitting:

Second Fitting:

Cost:

Alterations:

Shoes:

Accessories:

Other:

BRIDAL PARTYName:

Designer:

Style Number:

Colour:

Measurements:

Ordered:

First Fitting:

Second Fitting:

Cost:

Alterations:

Shoes:

Accessories:

Other:

NOTES

_____________________________________________________________________________________________________________________________________

_____________________________________________________________________________________________________________________________________

_____________________________________________________________________________________________________________________________________

_____________________________________________________________________________________________________________________________________

Photocopy this list or go online to www.theweddingtrends.com to fill in online and print off or save.


Invitations

QUESTIONS TO ASK YOUR PRINTER


_______________________________________________________________

What is your design background? ______________________________

_______________________________________________________________

Do you have samples? _________________________________________

_______________________________________________________________

What types of printing processes do you offer and which do you

specialize in? __________________________________________________

_______________________________________________________________

Which do you recommend for my budget and style? _____________

_______________________________________________________________

Do you offer custom invitations as well as templated styles? _____

_______________________________________________________________

_______________________________________________________________

Is there a fee if I want to order a sample of either an existing

invitation style or custom design? If so, how much? _____________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

If I choose a custom wedding invitation, what are my options for

colour, paper type, ink and fonts? What is the word limit for the

text? __________________________________________________________

_______________________________________________________________

_______________________________________________________________

Can I order my table numbers, place cards, ceremony programs,

menus, thank-you cards etc. from you? If so, what is the extra cost?

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Do you offer a package or a discount price if I order all of the

invitation components at the same time? ______________________

_______________________________________________________________

If I want to include a picture or graphic on my cards can you

accommodate that? If so, does the image need to be saved in a

specific format? _______________________________________________

_______________________________________________________________

Are there and new styles, trends and colour combinations you would

recommend? __________________________________________________

_______________________________________________________________

How much will it cost to mail? _________________________________

_______________________________________________________________

Will you assemble the invitations? _____________________________

_______________________________________________________________

Are you willing to print on kit invitations? ______________________

_______________________________________________________________

_______________________________________________________________

How long will they take? _______________________________________

_______________________________________________________________

Do you offer any calligraphy style or specialty printing? _________

_______________________________________________________________

OPTION 1

Store: _________________________________________________________

Address: ______________________________________________________

Style: _________________________________________________________

Colour:________________________________________________________

Extras: ________________________________________________________

Cost: __________________________________________________________

Deposit: _______________________________________________________

OPTION 2

Store: _________________________________________________________

Address: ______________________________________________________

Style: _________________________________________________________

Colour:________________________________________________________

Extras: ________________________________________________________

Cost: __________________________________________________________

Deposit: _______________________________________________________


NOTES

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________


Creating Your Invitations

DO IT YOURSELF CHECKLIST

Invitation kit or individual pieces: ______________________________

_______________________________________________________________

Kit name: _____________________________________________________

_______________________________________________________________

Store where available: _________________________________________

_______________________________________________________________

Cost per box: __________________________________________________

Cost of extra paper: ____________________________________________

_______________________________________________________________

Colours: _______________________________________________________

_______________________________________________________________

Embellishments: ______________________________________________

Ribbon: _______________________________________________________

How much will it cost to mail? _________________________________

_______________________________________________________________

How much will it cost to print? _________________________________

_______________________________________________________________

Approximate time per invitation: _______________________________

Wording for invitation: _________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Cost for matching table numbers, place cards, ceremony programs,

menus, thank-you cards etc: ___________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Extras: _________________________________________________________

________________________________________________________________

TIPS FOR CREATING YOUR OWN INVITATIONS

\ When buying paper for your wedding invitations choose

papers that match or compliment each other. Make sure

to choose a decorative paper with a pattern that is not so

bold that it overpowers the text you print onto it. Many

scrapbooking papers come in wedding themed patterns and soft

floral patterns. Vellum us also a good choice but you may have

to print onto it yourself as some copy shops may refuse to send

it through their machines.

\ Scrapbooking background papers are great for making

handmade cards and invitations. You can find them at any arts

and crafts supply store in the scrapbooking aisle.

\ Using a copy shop can be a quick and easy alternative to

printing them yourself at home. It is quick, and cheaper

than you would expect. Plus you will save your printer's ink

cartridges.

\ Decorative papers do not always come in the standard sizes

(8½ x 11 inch). Especially if you choose a scrapbooking paper

which a lot of the time comes in 12 x 12 inch or smaller. If the

paper is too big you can have it cut to size for you before the

text is copied onto it. Choose a copy shop with paper cutting

services.

NOTES

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________


Invitation Timeline

CHECKLISTPRE-WEDDING:

Save the Date Cards Qty __________ $ __________Wedding Announcement Qty __________ $ __________

WEDDING INVITATION COMPONENTS:

Outer Envelope Qty __________ $ __________Optional Inner Envelope Qty __________ $ __________Invitation Qty __________ $ __________Reception Card Qty __________ $ __________Directions / Map Card Qty __________ $ __________Response Card Qty __________ $ __________Save-The-Date Cards Qty __________ $ __________Wedding Announcement Qty __________ $ __________

THANK-YOU CARDS

Shower Thank-You Cards Qty __________ $ __________Wedding Thank-You Cards Qty __________ $ __________Response Card Qty __________ $ __________

9 MONTHS –1 YEAR

\ Begin working on your guest list so you will know how many wedding invites (and maybe save the dates) to eventually order (one per single adult, couple or family invited).

\ Start your wedding invitation shopping so you can narrow your choices down to only your favourites. Be sure to order samples, which are usually blank, so you can personally see the paper and design.

\ If you are planning to mail out save the date cards to guests, begin searching for your preferred design of them as well.

7 –8 MONTHS

\ Review sample wedding invitation verses and give some thought as to how your wording will read.

\ If sending save the dates, prepare and mail them.

6 MONTHS

\ Select your wedding invitation design and gather all the details that will be printed on them such as date, times, name and address of location(s), etc.

\ Determine what invitation enclosures or extras you will also be ordering – reception cards, response cards, pre-printed return address on envelopes, direction/map cards, decorative envelope seals, coloured lining for inner envelopes, matching thank-you cards or informal notes, etc. You may also be able to order matching menu, table and place cards for your design.

\ If you are including response cards, check with your dinner location to see how far in advance they need your final guest count so you can select the RSVP date that will be printed on them (typically 2 –3 weeks before wedding).

\ It's a good idea to send yourself one to see how they hold up through the mail.

4–5 MONTHS

\ Finalize your wording and place your wedding invitation order. Remember to order some extras now so you won’t run out if there are last-minute guests to invite and so you also have a few as keepsakes. If the option is available, order some extra envelopes just to be safe.

\ Review your guest list to make sure you have current addresses for everyone.

\ Consider custom wedding stamps for mailing your wedding invites. Some retailers give you the option of choosing from pre-designed wedding postage or simply uploading a photo to create your own stamp design. Have one of your ready-to-mail invitations weighed at a Post Office before you purchase any postage stamps to make sure you are using the correct amount.

\ Another option for postage is vintage stamps, which you can find on different websites. Remember that you’ll need a lot of them to add up to the 63 cents that most wedding invites cost to mail. If you’re using a calligrapher, perhaps consider telling them that you’ll need extra space along the top of your envelope to accommodate a whole row of stamps. And while you’re collecting them, remember to get as many high value stamps as possible. Most vintage stamps are in the 3 – 8 cent range and if you do the math, you need a lot of those little ones to add up to the correct postage.

3 –4 MONTHS

\ Fold and/or assemble your wedding invitations, if necessary.

\ Hand address mailing envelopes and write guest names on inside envelopes, if they are included.

\ Purchase and apply postage stamps to the response card envelopes or response postcards, if they will be included.

\ Assemble all wedding invitation pieces and insert them into already addressed envelopes.

\ Take one fully assembled invitation to the Post Office to have it weighed to determine the correct amount of postage needed.

\ Purchase your stamps or order custom wedding stamps with appropriate postage amount required for mailing.

6–8 WEEKS

\ Seal the envelopes, apply postage stamps and mail them all at the same time directly at a Post Office location.

3–4 WEEKS

\ Prepare and mail any other wedding-related invitations, rehearsal dinner, post-wedding brunch, etc.

\ Keep track of the response cards as they are returned by checking off their names from your guest list.

2–3 WEEKS

\ Contact any guests who didn’t mail back their response cards.

\ Provide final guest count to reception/dinner location.


Transportation

QUESTIONS TO ASK

When should we book? ________________________________________

_______________________________________________________________

How do we book the vehicles that we want? _____________________

_______________________________________________________________

What type of vehicles do you carry? ____________________________

_______________________________________________________________

_______________________________________________________________

What wedding packages are available and what do they include?

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Do you give a discount if we book more than one vehicle? _______

_______________________________________________________________

_______________________________________________________________

How many people does each vehicle accommodate? _____________

_______________________________________________________________

_______________________________________________________________

How much is the deposit? ______________________________________

_______________________________________________________________

When is the balance payable? __________________________________

_______________________________________________________________

What is the overtime rate if the wedding goes longer than expected?

_______________________________________________________________

_______________________________________________________________

What happens if a breakdown occurs? __________________________

_______________________________________________________________

Are decorations and ribbons allowed on the vehicle? Who supplies

them? ________________________________________________________

_______________________________________________________________

_______________________________________________________________

What type of media does the vehicle supply? (CD player, MP3 player

hook-up, TV etc.) ______________________________________________

_______________________________________________________________

When should we book? ________________________________________

_______________________________________________________________

Are the vehicles used for other weddings on the same day, or only

one wedding? _________________________________________________

_______________________________________________________________

Are food and beverages allowed in the vehicle? __________________

_______________________________________________________________

Is there a limit on how many stops we can make? _______________

_______________________________________________________________

How many staff / chauffeurs are provided with the vehicle? ______

_______________________________________________________________

_______________________________________________________________

Do the chauffeurs carry umbrellas? ____________________________

_______________________________________________________________

_______________________________________________________________

Are there any cancellation fees? ________________________________

_______________________________________________________________

_______________________________________________________________


_______________________________________________________________

OPTION 1

Company: _____________________________________________________

Address: ______________________________________________________

Contact: ______________________________________________________

Telephone / E-mail: ____________________________________________

Website: ______________________________________________________

Vehicle: _______________________________________________________

Colour:________________________________________________________

Extras: ________________________________________________________

Cost: __________________________________________________________

Deposit: _______________________________________________________

OPTION 2

Company: _____________________________________________________

Address: ______________________________________________________

Contact: ______________________________________________________

Telephone / E-mail: ____________________________________________

Website: ______________________________________________________

Vehicle: _______________________________________________________

Colour:________________________________________________________

Extras: ________________________________________________________

Cost: __________________________________________________________

Deposit: _______________________________________________________


Caterer

QUESTIONS TO ASK

Can you supply examples of suggested menus along with prices?

_______________________________________________________________

Have you worked at our reception venue previously? ____________

_______________________________________________________________

Are there any kitchen requirements? ___________________________

_______________________________________________________________

_______________________________________________________________

What do you charge? Are you willing to work with my budget? ___

_______________________________________________________________

_______________________________________________________________

What suggestions do you have given my needs and budget? _____

_______________________________________________________________

_______________________________________________________________

Are taxes and gratuities extra? _________________________________

_______________________________________________________________

Does the cost cover set-up and cleanup? ________________________

_______________________________________________________________

Is there a minimum charge? If so, how much? ___________________

_______________________________________________________________

What are the deposit and cancellation policies? _________________

_______________________________________________________________

How long are the staff available for? ____________________________

_______________________________________________________________

_______________________________________________________________

Do you include a cake stand and knife if required? ______________

_______________________________________________________________

Will you cut the cake and supply plates, forks and knife? If so, is

there an extra fee for this? _____________________________________

_______________________________________________________________

_______________________________________________________________

Do you supply and serve tea and coffee? Is there an extra fee for

this? __________________________________________________________

_______________________________________________________________

What is the deadline for notification regarding menu selection?

_______________________________________________________________

_______________________________________________________________

What is the deadline for notification regarding final guest count?

_______________________________________________________________

_______________________________________________________________

Do you provide linens? If so what options and how much? _______

_______________________________________________________________

_______________________________________________________________

Do you supply the dishes / cutlery? Are there different options for

these? ________________________________________________________

_______________________________________________________________

_______________________________________________________________

Will you set up the room? ______________________________________

_______________________________________________________________

Will you do the wedding cake? _________________________________

_______________________________________________________________

Are there different options for serving the food? (plated, family

style or buffet) ________________________________________________

_______________________________________________________________

Do you allow substitutions? ____________________________________

_______________________________________________________________

Are you able to handle special requests? (allergies, menu for kids

etc.) __________________________________________________________

_______________________________________________________________

How many dinner options are available? ________________________

_______________________________________________________________

Do you offer seasonal or local food? ____________________________

_______________________________________________________________

_______________________________________________________________

Will you provide a late night buffet? If yes, how much extra does it

cost and what are the menu options? ___________________________

_______________________________________________________________

_______________________________________________________________

What other services do you offer? ______________________________

_______________________________________________________________

_______________________________________________________________

Do you provide wait staff? _____________________________________

_______________________________________________________________

Do you offer rentals? __________________________________________

_______________________________________________________________

Will there be a representative available on-site during the meal

time? _________________________________________________________

_______________________________________________________________


_______________________________________________________________


OPTION 1

Company: _____________________________________________________

Contact: ______________________________________________________

Cost Per Person: _______________________________________________

Deposit: _______________________________________________________

MENU

Soup / Salad: ___________________________________________________

Appetizer: _____________________________________________________

Main (1) : ______________________________________________________

_______________________________________________________________

Main (2): ______________________________________________________

_______________________________________________________________

Main (3): ______________________________________________________

_______________________________________________________________

Main (4): ______________________________________________________

_______________________________________________________________

Dessert: _______________________________________________________

Coffee / Late Night Buffet: ______________________________________

_______________________________________________________________

OPTION 2

Company: _____________________________________________________

Contact: ______________________________________________________

Cost Per Person: _______________________________________________

Deposit: _______________________________________________________

MENU

Soup / Salad: __________________________________________________

Appetizer: _____________________________________________________

Main (1) : ______________________________________________________

_______________________________________________________________

Main (2): ______________________________________________________

_______________________________________________________________

Main (3): ______________________________________________________

_______________________________________________________________

Main (4): ______________________________________________________

_______________________________________________________________

Dessert: _______________________________________________________


_______________________________________________________________

OPTION 3

Company: _____________________________________________________

Contact: ______________________________________________________

Cost Per Person: _______________________________________________

Deposit: _______________________________________________________

MENU

Soup / Salad: ___________________________________________________

Appetizer: _____________________________________________________

Main (1) : ______________________________________________________

_______________________________________________________________

Main (2): ______________________________________________________

_______________________________________________________________

Main (3): ______________________________________________________

_______________________________________________________________

Main (4): ______________________________________________________

_______________________________________________________________

Dessert: _______________________________________________________


_______________________________________________________________

NOTES

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Caterer


Florist

CHECKLIST

Brides Bouquet $ __________

Throwaway Bouquet $ __________

Groom Boutonniere $ __________

Bridesmaids Bouquets Qty __________ $ __________

Groomsmen Boutonnieres Qty __________ $ __________

Corsages Qty __________ $ __________

Flower Crowns Qty __________ $ __________

Aisleways Qty __________ $ __________

Ceremony Alter / Arch Qty __________ $ __________

Centerpieces Qty __________ $ __________

Guest Book Table/Gift Table Qty __________ $ __________

Cake / Cake Table Qty __________ $ __________

Other________________________ Qty __________ $ __________

Other________________________ Qty __________ $ __________

Other________________________ Qty __________ $ __________

QUESTIONS TO ASK YOUR FLORIST

What is your signature style and does it match mine? Romantic,

modern, natural, or classic? ____________________________________

_______________________________________________________________

_______________________________________________________________

Are you familiar with my ceremony and reception location? _____

_______________________________________________________________

Do you have photographs or samples of your work? _____________

_______________________________________________________________

How many weddings do you do in a day? _______________________

_______________________________________________________________

What flowers will be in season for my wedding? _________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Do you offer flowers that are off season as well? _________________

_______________________________________________________________

_______________________________________________________________

Do you offer extras such as feathers, candles, gems etc.? ________

_______________________________________________________________

_______________________________________________________________

Can you advise me about which colour scheme to choose? _______

_______________________________________________________________

_______________________________________________________________

What bouquet shape would you suggest to suit my dress? _______

_______________________________________________________________

_______________________________________________________________

Will you make up a sample arrangement before the wedding? If so,

what is the fee for this? ________________________________________

_______________________________________________________________

Will you be designing your flowers or will it be one of your team?

_______________________________________________________________

Is working within my budget feasible? __________________________

_______________________________________________________________

_______________________________________________________________

Do you charge by a flat fee or per item? _________________________

_______________________________________________________________

_______________________________________________________________

Is there a delivery fee? _________________________________________

_______________________________________________________________

Do you require a deposit? ______________________________________

_______________________________________________________________

What is your contract policy? __________________________________

_______________________________________________________________

_______________________________________________________________

Are there any taxes, overtime charges, gratuities, or fees that aren’t

included in the contract? ______________________________________

_______________________________________________________________

_______________________________________________________________

If picking up the flowers, are there any special travel or storage

instructions I should know about? ______________________________

_______________________________________________________________

_______________________________________________________________

What time will you be at my ceremony and reception sites to do

set-up? _______________________________________________________

Can you transport my ceremony flowers to the reception venue?

_______________________________________________________________

How long do you need to decorate the venue? ___________________

_______________________________________________________________

Will you take away the arrangements at the end? _______________

_______________________________________________________________

Is there a discount if I supply my own vases? ____________________

_______________________________________________________________

What rental items do you have? How are they priced? ___________

_______________________________________________________________

_______________________________________________________________


Florist

What happens if the flowers I pick are not available? ____________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

What is the policy if I want to add extra items such as another

table centrepiece or boutonniere at the last minute? ____________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Can you provide flowers for the wedding cake? __________________

_______________________________________________________________

Can we do a walk-through of the venue to plan the set-up? ______

_______________________________________________________________

_______________________________________________________________

Can I attend one of your weddings during set-up for a look at your

designs? ______________________________________________________

_______________________________________________________________

_______________________________________________________________

FLORIST OPTION 1

Company: _____________________________________________________

Address: ______________________________________________________

Contact: ______________________________________________________

Flowers: _______________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Cost: __________________________________________________________

Deposit: _______________________________________________________

FLORIST OPTION 2

Company: _____________________________________________________

Address: ______________________________________________________

Contact: ______________________________________________________

Flowers: _______________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Cost: __________________________________________________________

Deposit: _______________________________________________________

TIPS FOR CHOOSING A FLORIST

\ Knowing flowers is one thing, but knowing how to put them

together for the best artistic outcome is another thing. You

will want to choose a florist who has a creative eye and touch

in putting the right types of blooms together along with the

right colours. This type of creativity witll allow the florist to

present gorgeous arrangements for centerpieces as well as for

decorating the ceremony, which will have your guests in awe.

\ Based on the venue for both the wedding and the reception,

your wedding florist should be able to tell you which selection

of blooms will go best together. Whether you are using church

pews in a small chapel or individual seats for a garden wedding,

the type of flowers chosen will make or break the décor of

the venue. Even if you have ideas in mind of the type of florist

you would love to see, a good florist will be able to tell you if a

particular bloom might be too heavy for certain atmosphere or

too pale based on the backdrop of colours available.

\ Finding the perfect wedding florist also means finding someone

who understands that you actually have a budget working with.

A good florist will be able to extend options to you in various

price ranges that will create the desired effect.


NOTES

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________


Photographer

QUESTIONS TO ASK YOUR PHOTOGRAPHER

Are you available for our date? __________________________________

How would you describe your photography style? ________________

________________________________________________________________

________________________________________________________________

How would you describe your working style? Do you blend into

the background or take charge and give lots of direction? _________

________________________________________________________________

________________________________________________________________

How many weddings have you shot? ____________________________

________________________________________________________________

Have you shot many weddings that were similar to mine in size

and style? ______________________________________________________

________________________________________________________________

Can I give you a list of specific shots we would like? ______________

________________________________________________________________

How many pictures will you take? _______________________________

________________________________________________________________

How far in advance do I need to book with you? __________________

________________________________________________________________

How far will you travel to a wedding before charging a travel fee?

________________________________________________________________

________________________________________________________________

Is the work that I am seeing all yours and only yours or is it a

compilation of work from more than one photographer? __________

________________________________________________________________

________________________________________________________________

Do your packages include one or two photographers and is there

an extra fee for a second photographer? _________________________

________________________________________________________________

How many and what kind of cameras do you use? Do you have

back-up equipment if something breaks? ________________________

________________________________________________________________

________________________________________________________________

Are you flexible in the timeline? ________________________________

_______________________________________________________________

What timeline would you suggest? _____________________________

_______________________________________________________________

_______________________________________________________________

Do you require dinner? ________________________________________

_______________________________________________________________

How will you and your assistants be dressed? ___________________

_______________________________________________________________

_______________________________________________________________

If my event lasts longer than expected, will you stay? Is there an

additional charge? _____________________________________________

_______________________________________________________________

_______________________________________________________________

Do you charge a fee if the wedding and reception are in more than

one location? What if we want to go to a third location for pictures?

Is there a charge for this? _______________________________________

________________________________________________________________

________________________________________________________________

What happens if on the day of the wedding you are unavailable?

________________________________________________________________

________________________________________________________________

Do you offer a website and CD of my images? If so, is this included

in the packages or this is an extra fee? ___________________________

________________________________________________________________

________________________________________________________________

If you don’t have a package that works for me, would you be willing

to try and customize one that suits my specific needs and is within

my budget? ____________________________________________________

________________________________________________________________

________________________________________________________________

Is unlimited coverage included in your packages or is there an

extra fee for all day coverage? ___________________________________

________________________________________________________________

________________________________________________________________

Is the engagement session included? ____________________________

________________________________________________________________

________________________________________________________________

Are albums or prints included in the package? ___________________

________________________________________________________________

________________________________________________________________

Do you offer high-res images or just prints? ______________________

________________________________________________________________

________________________________________________________________

Is colour and black and white photography included, or is there an

extra fee for it? _________________________________________________

________________________________________________________________

________________________________________________________________


Do you provide retouching, colour adjustment or other corrective

services? _______________________________________________________

________________________________________________________________

What is the copyright for the photos? ____________________________

________________________________________________________________

________________________________________________________________

Do you offer payment plans and what are the terms? _____________

________________________________________________________________

________________________________________________________________

How long will it take for us to receive our albums after the

wedding? ______________________________________________________

________________________________________________________________

Am I able to order more photos or albums months after the

wedding? ______________________________________________________

________________________________________________________________

How long will you keep our photos? _____________________________

________________________________________________________________

Is there a cancellation policy? ___________________________________

________________________________________________________________

________________________________________________________________

What information do you need from me before the wedding day?

_______________________________________________________________

_______________________________________________________________

NOTES

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

TIPS FOR CHOOSING A PHOTOGRAPHER

\ Start searching immediately. Hiring a wedding photographer

is one of the first things you should do, because the best

professional photographers book their schedules a year in

advance. If you want outstanding pictures, start searching for

your photographer when you have decided on the date.

\ Decide what style of wedding photography you prefer. Are you

looking for a traditional approach with mostly posed images?

Or do you prefer lots of candid shots in which the subject may

not even know he or she is being photographed? Do you like the

glamour approach of fashion photography? Would you prefer a

photographer who combines all of these styles?

\ Decide what level of service you want from your wedding

photographer. Perhaps you only need photographs of your

ceremony so having just 1–3 hours of photography may be

enough for you. Other couples may prefer a complete package

that may include pre-wedding engagement sessions, rehearsal

dinner photographs, bridal portraits and newlywed photos.

\ A good wedding photographer should help make your day go

more smoothly and should make things easier for you. They

should be able to adapt and thrive in difficult situations. Find

out more about their abilities and ask about a difficult lighting

scenario, bad weather, or other catastrophes and find out how

they dealt with it in the past.


_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Photographer


Videographer

QUESTIONS TO ASK YOUR VIDEOGRAPHER

What is your videography style? Cinematic, documentary or

vintage? Does it match mine? ___________________________________

________________________________________________________________

Have you ever shot a wedding at our ceremony or reception site?

________________________________________________________________

What parts of the wedding day do you film? _____________________

________________________________________________________________

How long have you been in business? ____________________________

________________________________________________________________

How much of a deposit is required to hold the date? When is the

balance due? ___________________________________________________

________________________________________________________________

What is the cancellation policy? _________________________________

________________________________________________________________

Who owns the copyright to the video? What kind of usage rights do

I have? _________________________________________________________

________________________________________________________________

Will you provide references or a portfolio? _______________________

________________________________________________________________

________________________________________________________________

Do you work alone or do you have an assistant? __________________

________________________________________________________________

________________________________________________________________

What do you normally wear to weddings?________________________

________________________________________________________________

How do you coordinate with a wedding photographer?____________

________________________________________________________________

________________________________________________________________

What types of cameras, tapes, and microphones will the

videographer use? ______________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

Will there be back-up equipment on hand for the event? _________

________________________________________________________________

________________________________________________________________

Do you have lighting available? __________________________________

________________________________________________________________

Can you do multiple camera shots? ______________________________

________________________________________________________________

Will you do interviews? _________________________________________

________________________________________________________________

What is your editing style? ______________________________________

________________________________________________________________

________________________________________________________________

How much input can I have in music selection? __________________

________________________________________________________________

When can we expect our video back? ____________________________

________________________________________________________________

Will it be available online? ______________________________________

________________________________________________________________

How do you charge for services? Do you offer packages? __________

________________________________________________________________

TIPS FOR CHOOSING A VIDEOGRAPHER

\ Wedding Videography is the live taping of one’s wedding.

One might ask why you need both photography and

videography but many couples appreciate as many memories

as possible and as many different kind of wedding shots as

possible.

\ In addition to the memories, many bridal couples find that on

the wedding day, they are so nervous and anxious of the day

itself and worry so often about whether anything will go wrong

that they miss most of the day. They do not really hear the

speech that their dear uncle performed, they did not see the

lovely song the little cousins sang and they really might not

remember who was in attendance.

\ One other sad, but real reason for having a video of the

wedding is to have memories of our loved ones once they have

passed on. The video imparts special meaning when we can go

back and actually see our special relatives celebrating with us.

NOTES_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________


Cake

QUESTIONS TO ASK YOUR BAKER

How much experience do you have making wedding cakes, and

will you be the one doing the baking exclusively, or will you have

assistance? ____________________________________________________

_______________________________________________________________

_______________________________________________________________

Do you have a portfolio? _______________________________________

_______________________________________________________________

Do you do cupcakes and other desserts? ________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________


_______________________________________________________________

_______________________________________________________________

Can I schedule a tasting? ______________________________________

_______________________________________________________________

_______________________________________________________________

What flavours/fillings do you offer? ____________________________

_______________________________________________________________

_______________________________________________________________

When are you planning on baking the cake? ____________________

_______________________________________________________________

_______________________________________________________________

Do you offer artificial/show cakes? _____________________________

_______________________________________________________________

Will you provide sheet cakes? __________________________________

_______________________________________________________________

_______________________________________________________________

What rentals do you have available? ____________________________

_______________________________________________________________

_______________________________________________________________

Am I required to provide a cake stand? _________________________

_______________________________________________________________

_______________________________________________________________

Can I bring in my own flowers/cake topper? _____________________

_______________________________________________________________

_______________________________________________________________

Do you decorate with fresh flowers? ____________________________

_______________________________________________________________

_______________________________________________________________

Will you deliver? Set-up? Is there a charge with this? ____________

_______________________________________________________________

_______________________________________________________________

How far ahead do I need to order my cake? _____________________

_______________________________________________________________

What would the total cost of the cake be, and do you charge

additional fees for any decorations? ____________________________

_______________________________________________________________

_______________________________________________________________

What is your policy on returning extras such as the cake toppers,

and what if something is damaged? ____________________________

_______________________________________________________________

_______________________________________________________________

Do you offer tastings? Is there a fee for this? ____________________

_______________________________________________________________

_______________________________________________________________

Do you lend, rent or sell cake knives? __________________________

_______________________________________________________________

How much cake should I order? ________________________________

_______________________________________________________________

_______________________________________________________________

What is the cost per serving? __________________________________

How much of a deposit do you require? ________________________

_______________________________________________________________

When is the balance due? _____________________________________

_______________________________________________________________

Will you provide a written contract for me to sign outlining the

costs and details of the cake? __________________________________

_______________________________________________________________

CAKE DETAILS

Company: _____________________________________________________

Address: ______________________________________________________

Contact: ______________________________________________________

Cake Details: __________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Tasting Date & Time: __________________________________________

_______________________________________________________________

Cost: __________________________________________________________

Deposit: _______________________________________________________


Disc-Jockey

QUESTIONS TO ASK YOUR DJ

Are you available for our date? _________________________________

_______________________________________________________________

What services do you offer? ____________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

What do you normally wear to weddings?_______________________

_______________________________________________________________

What is included in your music library? ________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Do you offer an early set-up time? ______________________________

_______________________________________________________________

_______________________________________________________________

Will you take song requests? ___________________________________

_______________________________________________________________

Do you offer lights and effects? If so at what cost? _______________

_______________________________________________________________

_______________________________________________________________

How many hours will you play for a specific fee? ________________

_______________________________________________________________

_______________________________________________________________

How far will you travel? ________________________________________

_______________________________________________________________

_______________________________________________________________

Are you familiar with our reception location? ___________________

_______________________________________________________________

_______________________________________________________________

What equipment do you bring? _________________________________

_______________________________________________________________

_______________________________________________________________

What do you need the facility to provide for you? _______________

_______________________________________________________________

_______________________________________________________________

Do you carry insurance? _______________________________________

_______________________________________________________________

What are your rates? __________________________________________

_______________________________________________________________

_______________________________________________________________


_______________________________________________________________

_______________________________________________________________


_______________________________________________________________

Do you have a contract? _______________________________________

_______________________________________________________________

How far ahead do you book? ___________________________________

_______________________________________________________________

_______________________________________________________________

Do your require a deposit? _____________________________________

_______________________________________________________________

Do you offer payment plans? ___________________________________

_______________________________________________________________

_______________________________________________________________

SONG LIST

Ceremony Bride Entrance: _____________________________________

Bridal Party Entrance: __________________________________________

First Dance: ___________________________________________________

Father Daughter Dance: ________________________________________

Mother Son Dance: ____________________________________________

Bouquet Toss: _________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

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_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

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Planner Index - Metroland Media Group · Determine the style of wedding you would like to have –...

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Transcript of Planner Index - Metroland Media Group · Determine the style of wedding you would like to have –...