P&L General Data
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Transcript of P&L General Data
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Directory P&L accounts
POS 1 Net Sales POS 15 IT-Cost
POS 2 Cost of Sales POS 16 Telephon & Postage
POS 3 Gross Profit POS 17 Consultancy Fees
POS 4 Personnel Cost POS 18 Insurance
POS 5 Concession Fee POS 19 Credit Card Fees & Bank Charges
POS 6 Transport Cost POS 20 Other Income
POS 7 Real Estate Cost POS 21 Other Cost
POS 8 Repair & Maintenance POS 22 Cost Allocation
POS 9 Depreciation POS 23 Sum CostPOS 10 Commission POS 24 Operating Result
POS 11 Advertising Income POS 25 Income from Investments (Dividend)
POS 12 Marketing & Advertising Cost POS 26 Financial Result Income (+) / Expense (-)
POS 13 Travel & Entertainement POS 27 Extraordinary Result Income (+) / Expense (-)
POS 14 Car Cost POS 28 Profit before Income Tax
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General information
- The report has to be made in local currency
- All positions are net without VAT
- Cost compensations (reimbursement) are to be netted with the corresponding costs
Rent
Example - Income from Sublease
= Total Rent Cost
- monthly accruals of cost and income, which otherwise accure once a year or irregular (for example: holiday allowance, advertising income) but
affect the whole year must be allocated.
Expected Advertising Income yearly
Example / 12 months
= Allocation of Advertising Income
Correction in year end accounts
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POS 1 Net Sales
Net Sales is conform to the sales of the month valued with retail prices less VAT and sales
reduction.
External Gross Sales(Sales of the month)
-
=
-
=
Value added Tax (VAT)
Net Sales before sales reduction
Sales reduction(bonuses, discounts, special conditions )
Net Sales after sales reduction
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POS 2 Cost of Sales
Cost of sales includes the purchase value of sold goods of the month. If the purchase value per product is known,
the cost of sales are calculated as in option A, if not, the cost of sales are calculated as in option B:
Option A:
Purchase value per article
x Sold amount of the month
+ Excise taxes / tolls
+ Additional expenses(freight)
+ Damage & Scrapping
+ Inventory differences
= Cost of Sales
Option B:
+-
+
+
+
+
=
Goods on stock beginning of the month
Purchase of the month
Goods on stock at the end of the month
Excise taxes / tolls
Additional expenses (freight)
Damage & Scrapping
Inventory differences
Cost of Sales
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POS 3 Gross Profit
Gross Profit is conform to the product profitability, as percentage it is the contribution margin.
Net Sales after sales reduction
- Cost of Sales
= Gross Profit
/ Net Sales after sales reduction
= Contribution Margin in % of Net Sales
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POS 4 Personnel Cost
Personnel Cost includes all kinds of salaries and additional salary cost for internal and external staff.
internal Personnel Cost Actual costSalaries & Wages
OvertimeSocial insurance contribution
Holiday allowance
+
-
=
Christmas allowance Allocated costBonus / Commissions
external Personnel CostRecruiting expenses
Hired labour / agency staff (not on the payroll)
Employee benefit cost (meal/ clothing)
Education cost
Reimbursement of Personnel Cost
Personnel Cost
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POS 5 Concession Fee
The Concession Fee is paid is defined in the contract (not the case).
The fee can be charged as a percentage of sales, per product group or as a fixed
fee.
example
Sales per product groupPolls
Panels
Light bulbs
Lamps
Trafic signals
etc.
Concession Fee per product group
x
=
idem
Concession Fee
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POS 6 Transport Cost
Transport Cost includes freight charge, transport insurance rates, packing cost
Freight charges
+ Transport insurance rates
+ Additional Transport Expenses
+ Packing Cost
- Freight Reimbursement
= Transport Cost
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POS 7 Real Estate Cost(Rent etc.)
Real Estate cost includes all kind of cost for occupancy and property, which are not part of the
Concession Fee
Basic Rent / Property Cost (officerent, storage)
+-
+
+
+
=
Additional Property Expenses (energy, water, gas, insurance etc.)
Reimbursement of Rent
Cleaning Cost
Repair & Maintenance for rented spaces
Security Cost
Real Estate Cost
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POS 8 Repair & Maintenance
Repair and Maintenance includes all kind of expenses, which are not allowed to be
capitalized and cost for maintenance contracts.
Repair & Maintenance shop equipment (fixture & furniture)
+
+
+
=
Repair & Maintenance office equipment (fixture & furniture)
Repair & Maintenance storage equipment (fixture & furniture)
Rates Maintenance contracts (fixture & furniture)
Repair & Maintenance
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POS 9 Depreciation
This account includes depreciation on intangible and tangible assets and the immediate
write-off of low value items, which must not be capitalised.
Depreciation on buildings
+ Depreciation on motor vehicles
+ Depreciation on office and shop equipment
+ Depreciation on low-value-assets
= Depreciation
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POS 10 Commission
Commissions includes cost for trade Companies for listing fees, for customers and sales
commissions.
Commssions for Trade companies
+
+
+
=
Customer Commissions
Sales Commissions
Reimbursement of Commissions
Commissions
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POS 11 Advertising Income
Advertising Income includes income from rented advertising space. A monthly allocation has to
be made out of the expected income of the business year. A correction has to be made in the
year end accounts.
Expected Advertising Income of the business year
/
=
+
+
=
12 months
Allocation of Advertising Income
Correction in year end accounts
Placement income
Other Advertising Income
Advertising Income
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POS 12 Marketing & Advertising Cost
Marketing & Advertinsing Cost includes charges for external promoters, rent of advertising
space and cost for exhibitions.
Charges for external promoters
+
+
+
+
-
=
Rent Advertising Space
Advertising Subsidies
Exhibitions
Other Advertising Cost (Flyer, brochures, advertisement, etc.)
Reimbursement of Marketing & Advertising
Marketing & Advertising Cost
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POS 13 Travel & Entertainement
Travel & Entertainement includes all kind of travel cost, entertainement and presents.
Travel Cost (Flight, Hotel, Train, Taxi, ect.)
+
+
=
Entertainment (Restaurant,etc.)
Presents
Travel & Entertainement
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POS 14 Car Cost
Car Cost includes tax for motor vehicles, repair & maintenance, fuels, rates for insurance
and leasing.
Leasing rate
++
+
+
+
=
Insurance rate
Repair & Maintenance
Tax
Fuels
Cleaning / parking charge / rent for parking, etc.
Car Cost
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POS 15 IT Cost
IT Cost includes repair & maintenance for hard- and software and IT-supplies.
Repair & Maintenance Hard / Software
+
+
=
IT- Supplies
IT-Communication Cost (rent for LAN)
IT Cost
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POS 16 Telephon & Postage
Telephon & Post includes fees, leasing rates for telephone, mobile phone, courier,
etc.
Leasing rate Telephonesystem
++
+
++
=
Telefon-, DSL-, ISDN- Fees
Mobile Phone
Postage
Courier
Safety equipment (camera, etc.)
Telephon & Postage
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POS 17 Consultancy Fees
Consultancy Fees includes fees for lawyers, tax-accountants, auditors, external
bookkeeping, and projects
Legal- and Consultancy Fees
+ Tax-Accountants
+ Auditors
+ External Bookkeeping
+ Projects
= Consultancy Fees
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POS 18 Insurance
Insurance includes all insurance rates (excl. car, occupancy, transport, personnell) and contributions to
associations and chamber of commerce, as well as cost of certification.
Third party liability Insurance
+ Contribution to Associations
+ Cost of Certification
= Insurance
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POS 19 Credit Card Fees & Bank Charges
Credit Card Fees & Bank Charges include cost for cash-transports, bank charges, Miles and
More charges, credit card fees and fees for guarantees.
Bank Charges
+ Cash Transports
+ Miles & More Charges
+ Fees for Guarantees
+ Credit Card Fees
= Credit Card Fees & Bank Charges
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POS 20 Other Income
Other Income includes income related to previous periods, profit from the disposal of assets,
release of provisions, write back of receivables.
Income related to previous periods
+
+
+
+
=
Profit from the disposal of assets
Write back of Receivables
Release of Provisions
Other Income (surplus of cash, benefit for plannend construction, etc.)
Other Income
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POS 21 Oster Cost
Other Income includes expenses related to previous periods, loss from the disposal of assets,
additions to provisions and allowances, write-offs of receivables.
Expenses related to previous periods
+
+
+
+
=
Loss from the disposal of assets
Write offs of Receivables
Additions to Provisions and Allowances
Other Cost (Deficit of cash, office supplies, newspapers, rent office equipment, etc.)
Other Cost
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POS 22 Cost Allocation
Cost Allocation are important for group companies with seperated cost for administration. The
administration cost are allocated per sales-percentage to the shops.
Sum Administration Cost (office / storage)
x
=
Sales Percentage per shop at the total sales of the shareholding
Cost Allocation Administration per Shop
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POS 23 Sum Cost
POS 4 Personnel Cost
+ POS 5 Concession Fee
+ POS 6 Transport Cost
+ POS 7 Occupancy Cost
+ POS 8 Repair & Maintenance
+ POS 9 Depreciation
+ POS 10 Commission
+ POS 11 Advertising Income+ POS 12 Marketing & Advertising Cost
+ POS 13 Travel & Entertainement
+ POS 14 Car Cost
+ POS 15 IT-Cost
+ POS 16 Telephon & Postage
+ POS 17 Consultancy Fees
+ POS 18 Insurance
+ POS 19 Credit Card Fees & Bank Charges
+ POS 20 Other Income
+ POS 21 Other Cost
+ POS 22 Cost Allocation
= Sum Cost
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POS 24 Operating Result
POS 3 Gross Profit
- POS 21 Sum Cost
= Operating Result
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POS 25 Income from Investments (Dividend)
Income from Investments is the Financial Result from subsidaries and shareholdings. A
monthly allocation has to be made out of the expected income of the business year. A
correction has to be made in the year end accounts. This Position remains in the overhead.
Expected Income from Investments of the business year
/
=
12 months
Allocation of Income from Investments
Correction in year end accounts
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POS 26 Financial Result Income (+) / Expense (-)
The Financial Result includes bank interests, interests of receivables and other interests.
Bank Interests
+/- Interests of Receivables
+/- Other Interests
+/- Exchange gain / loss
= + / - Financial Result
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POS 27 Extraordinary Result Income (+) / Expense (-)
The Extraordinary Result includes income and expenses as for example write-off of loans, which do notresult from ordinary activities.
Extraordinary Income
- Extraordinary Expenses
= + / - Extraordinary Result
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POS 28 Profit before Income Tax
POS 23 Operating Result
+POS 25 Income from Investements
+ POS 26 + / - Financial Result
+ POS 27 + / - Extraordinary Result
= Profit before Income Tax
3132
