Pioneer IPM: Moving Your Business Plan To The Top

7/27/2019 Pioneer IPM: Moving Your Business Plan To The Top

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Pioneer IPM: Helping Businesses To Achieve Their Goal

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COPYRIGTH 2013
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2 COPYRIGHT 2013 | http://pioneeripm.com

TABLE OF CONTENTS:

How To Choose Project Management Consultants - - - - - - - - - - - - - - -3

What You Can Do To Secure Effective Contract Management

Solutions- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -5

Successful Building Project Management Starts With The Right

Manager - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 7

Project Management Solutions For New Businesses Undertaking Their

First Major Contract - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -9

Why The Building Industry Requires Quantity Surveying Services - - -11

Important Components Of Construction Project Planning And

Scheduling - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 13

Project Planning Guide Your Businesss Roadmap To Successful

Projects - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 15

The Key Steps To Effective Claims Analysis - - - - - - - - - - - - - - - - - - - -17

What A Contract Administration Process Can Do For Your Projects- -19

Why Your Project Needs A Contract Management Specialist - - - - - - 21


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How To Choose Project Management Consultants

Project management is more

complicated than it sounds. It is

more than applying knowledge andskills to project activities in order to

meet its requirements. The level of

complexity becomes even more

challenging when the project

involves massive construction or

engineering works. There are, as

you can imagine, several issues to consider and work on to secure a construction

project that is not going to cost more than its allotted budget and one that is

going to yield multiple benefits for the contracting client.

In order to guarantee such favorable results from your construction project, you

need project management that is going to be systematic and effective. You have

the option to designate an employee to manage the project internally. However,

the successful outcome of this option will depend on the employees and your

organizations capabilities and infrastructure in handling construction projects. A

better option might be to consider external project management consultantsspecializing in the construction industry professionals who not only have the

existing infrastructure to handle construction projects of every scale but also the

experience to see them through successfully.

A starting point for finding the right consulting agency would be to scrutinize the

kinds of projects the agency has worked on. It would certainly be ideal to see

construction and/or engineering projects managed for the government as this can

indicate tremendous capabilities and resources as well as noteworthy reputation.If state or local agencies have repeatedly used the project management

specialists services, you can safely assume that the planning, execution, and

control accomplished for these complex construction projects have resulted in

pleasing conclusions.
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Another key element to finding the right project management specialist is to

determine its capabilities for implementing the processes of seeing projects

through. In terms of project integration, does the specialist possess the leadership

and extensive experience to put all the essential pieces of the project together?

Can the scope of the project be managed in a systematic manner, without

negatively impacting cost, quality, and time? Will the specialist have a deep

understanding of how critical document administration is to the organization of

every construction project?

Project management demands a highly specialized set of skills as well as extensive

experience. An internal employee, even one in management level positions, might

not possess the knowledge, skills, and experience to make the right decisions that

will ensure the successful outcome of any construction project. Moreover, acompany itself might not have the experience to handle large-scale projects.

But a project management consultant will have the expertise and experience to

make sure that every construction or engineering project your business does runs

smoothly. So invest in a project management specialist. And secure successful

results for your construction projects every single time. Click here to learn

more.
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What You Can Do To Secure Effective Contract Management Solutions

A missed obligation in a contract

for any construction project could

lead to unforeseen costs,probably litigation, and in some

instances, risky working

conditions that result in accidents.

Clearly, businesses involved in

building projects need to do more

than thoroughly read the contract

they have entered into with a

client. Someone has to be responsible for keeping track of the obligations, the

terms and conditions, the hundreds of documents resulting in these terms and

conditions, and several other relevant matters concerning the contract. This

means implementing effective contract management solutions.

One possible solution to contract management might be through construction

management software. The trouble with some software in the market is that they

tend to do better at managing the processes involved in construction projects

more than they manage the actual contracts. Moreover, some software might notbe able to provide a proper estimate of your companys exposure when

unfavorable events happen. But aside from these limitations, you are still going to

need someone who has the level of knowledge and experience in managing

construction contracts.

An effective solution would be to find an established project management

company that has executed hundreds of contract management jobs for various

projects. Whether you are the contracting client looking to choose the rightbuilder, engineers, and architects for your project or a builder looking to land

those lucrative construction projects, you will want the expertise of a project

management company. You not only gain access to their resources and proven

systems but also benefit from their years of experience in seeing projects

through, from the planning stage to the closing or delivery stage.
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When a project management company performs contract management duties, it

may entail communications with the client over requirements for the project; it

may involve a thorough review and follow up of designs; it may necessitate

preparing cost estimations, and it may also entail devising and implementing a

control system that will track the progress of the construction, the budget, and

the quality set forth in the contract. On top of all these, the contract management

service you have outsourced should also manage the hundreds of administrative

documents from the project, as these documents can be very crucial in risk

management.

Contract management will not only protect your rights as a client, but it will also

ensure that your construction project will meet the requirements stipulated in the

contract from the cost to the quality. So whether you need to develop aconsiderable commercial property or are about to do a high-rise serviced

apartment, make sure you have the resources and the expertise to manage all

your construction contracts. Get professional contract management today.

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Successful Building Project Management Starts With The Right

Manager

Building or construction projects are

understandably complex operations. A large

number of workers and specialists are needed to

perform a variety of functions and accomplish

tasks simultaneously, so a high level of

coordination and control is in order. Generally,

building project management involves the

following functions: (a) identification of the

objectives and plans of the project such as

delineation of scope, scheduling, budgeting and

selecting participants; (b) proper utilization of

resources which pertains to obtaining the

appropriate equipment, materials and manpower

for the job; (c) implementation of the different

processes involved such as design, planning,

contracting, estimating and the actual construction

in the allotted budget and timeframe; and (d)

overseeing communication strategies that would ensure the effective

management of all individuals involved in the project and the resolution of any

conflicts that could arise.

Of course, for all of these functions to be successfully accomplished, an effective,

reliable and highly qualified project manager must be at the helm. Construction

projects are substantial investments on the part of the client, so it is only fitting to

hire project management experts to take the lead.

In your search for the best project manager for your building project, you need to

be on the lookout for an expert who can excel at handling the following

responsibilities:
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1. Managing the construction project tasks. This includes looking over the

proposed project, creating a cost estimate, developing a deliverables schedule,

procuring the equipment and materials to be used, setting specific project goals

to keep the work on schedule and within the specified budget, and drafting

contracts (with the client as well as with the materials suppliers, subcontractors

and architects who will be hired for the project).

2. Managing the people. Construction project managers have responsibilities

similar to those of managers in virtually any other job field because they get work

done through supervising and directing other people. Project managers are

tasked with hiring the workers, coordinating their efforts, disciplining those who

need a dose of it, and even deciding if a worker is not a good match for the

project. He must also be skilled at communicating with both the client for whomthe project is being done and the construction company that hired him. Of course,

regardless of the size of a project, disputes can arise among its workers, and the

project manager must be able to find the best resolution to the conflict.

3. Managing risk. A good construction manager must analyze the potential risks

involved in the project (worker safety, work site conditions, public regulations,

design miscalculations, environmental provisions, etc.) and devise a plan for

monitoring operations and preventing or managing any negative outcomes.

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Project Management Solutions For New Businesses Undertaking Their

First Major Contract

New businesses are always out

to prove themselves just as

good and reliable as longer-

established ones. Its important

to be aggressive and to display

intense readiness to take on big

projects to be taken seriously.

However, when the big projects

come the ones that can totally

secure their place in the

industry and boost their income many of these neophyte groups learn that they

are not as equipped as they would like to be.

Lack of experience should never be a reason to back down from a professional

challenge. A competitive business thinks of the challenge as the perfect

opportunity to learn and really stretch abilities. But sometimes, determining the

right way of launching into the project can be a completely unfamiliar process.

Businesses that are dealing with a big project for the first time and are rather

overwhelmed by the magnitude of the work ahead of them do not need to grope

in the dark; they can always find help. Theres nothing wrong in doing that; its

not a sign of weakness, but rather a fair acknowledgement that theres always a

better way of accomplishing certain tasks. And if a companys future is on the line,

better is the way to go. There are project management solutions available to

organisations taking on a major project for the first time. A project management

company can be hired and it will serve as a reliable partner in the accomplishmentof such an important professional undertaking. It can provide proven effective

methodologies to help a greenhorn business with the stringent process. From

project planning, financial planning, claim analysis, engineering services, contract

management, to health and safety the project management company can assist

the business through them all.
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With project management solution services, a business out to prove that its

worthy of a spot in the competitive league of businesses in the industry easily

gets access to the method that has worked profitably for the big brothers in the

industry. They can use it and automatically gain confidence that they will be able

to stay on top of all the specified requirements of the project. They can be sure to

be fully compliant not only with the requirements of the project but also with the

standards set by the local industry as well as the International Organization for

Standardization.

By securing these services, new businesses can save time, energy and money by

doing away with experimentation with processes or numerous trials-and-errors.

They can trust that their process keeps them working forward towards the best

accomplishment of the projects objectives.

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Why The Building Industry Requires Quantity Surveying Services

Companies in big industries like

construction and engineering

require expert advice on manyof the aspects of their

operations, especially when

theyre carrying out a project

for a client. Its imperative that

they are able to measure

different variables like costs, the

efficacy of methodologies

followed, etc. However, its hard

to manage these things while theyre working too closely on the project it can

be difficult to be thoroughly objective since there are home-grown interests

that come into play.

For this purpose, quantity surveying services provide the perfect solution.

Quantity surveyors are equipped with industrial knowledge and can provide

advice on a multitude of project requirements, making sure that costs are

minimized while ensuring great value for the project. The services cover a widerange of project considerations such as Cost Planning, Contractual Advice, Cost-

control and Financial Management, Facilities Management, Insurance Advice, Life

Cycle Costing, Preliminary Cost Advice, Procurement Methods, Tendering,

Valuation of Construction Work, and Value Management, to cite some.

The services of quantity surveyors are so important prior to securing the project,

while the project is being accomplished, and after the project has been

completed. Prior to securing the project, most of the time big companies receivean invitation to tender (ITT), and if they are interested, they have to come up with

a solid tender that highlights why they are the best company to take on the

project. One of the predominant objectives in coming up with winning bids and

tenders is to always keep project expenses down, and with the help of quantity

surveyors, a construction company that will be tendering can easily be guided by
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the quantity surveyors towards the best options for materials and methods based

on cost, degree of practicality and end value.

Now, when the contracts been won, the same professionals can assist the

company on how to effectively manage resources, costs of equipment andfacilities. Since procurement methods are under the umbrella of quantity

surveyor services, surveyors offer their expertise and the tools necessary in

finding the best contractors and suppliers for the project. Again, costs can be kept

to a minimum without compromising the final outcome of the project.

As for benefits after the project has been completed, the life cycle costing analysis

will prove to be the most reliable reference in determining if the financial

objectives were properly met or if the end-clients truly got the best value for their

investment. It takes into account the overall quality of the constructed facility,

reusability, maintainable, operational cost, maintenance, residual and disposal

costs, and so much more.

Theres still a host of other benefits and building companies that are seeking a

competitive advantage by winning major projects definitely require quantity

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Important Components Of Construction Project Planning And

Scheduling

Construction is considered a

high-risk industry. Apart from

the many hazards a

construction project deals

with, there are numerous

policies to be upheld in order

to go about the process with

as few hassles as possible.

And if the project was won in

a bid, keeping costs down

and completing the job

within the given timeframe are major requirements that need to be properly

addressed as well.

Needless to say, its not easy even for industry experts, the set process or

methodology can only do so much because there are always variables that are

hard to control or only seem to work in theory and not reality. But the overall

value of proper construction project planning and scheduling is how a company in

charge of the project can stay thoroughly organized despite the difficulty of the

task. Also, by clearly defining jobs and the role that each member of the project

team has to take, its easier to streamline efforts and prevent superfluous

activities.

All these are presented in a comprehensive document that serves as a road-map

to help determine which aspects of the project are being done on time and

properly, and which are not. This document has to have the following importantcomponents:

The first one would have to be the actual Project Plan; this identifies the Work

Breakdown Structure, the effort and resources for the project, and the elaborate

time-frame or schedule for every aspect of the project.
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Second is the Resource Plan which is all about identifying the resources

(materials, labor, and equipment), and the schedule and activity for which they

will be used. The Resource Plan is divided into two categories: the Resource

Schedule Table which determines which item of labor, material or equipment is

needed, and the Resource Usage Table which identifies the activity that these

resources should be used for.

Third is the Procurement Plan; this lists all the requirements of the project that

would have to come from external suppliers, why they need to be outsourced,

and how they will be procured. Included in this plan is a detailed explanation why

such supplier and products were chosen.

And the last one is Project Monitoring because everything has to go according to

plan to achieve the construction projects target objectives. This is a very stringent

process because of the importance of understanding the cause and effect of

certain decisions, and how all these impact the complete process towards the

goal.

With all these components carefully consolidated, a construction project can be

carried out in the timeliest, most compliant, organized and productive manner

ensuring its successful completion.

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Project Planning Guide Your Businesss Roadmap To Successful

Projects

A project can fail even before it

starts. When a critical element, such

as scheduling an important phase of

the project, is completely

overlooked, it could result in delayed

delivery or end up costing the

organization more money. So it is

crucial for businesses that are

embarking on a project to keep an

eye on every detail, especially for

large-scale, expensive projects. And

it all begins with planning.

A proper plan can make or break any project, whether it is as simple as widening a

road for the government or as complex as constructing hundreds of luxury villas

for an international developer. Every plan begins with considering several

essential factors that can affect the flow of the project. Businesses need to sort

out the goal of the project and what should be done in terms of strategies in

order to achieve those goals.

Additionally, the business needs to establish those who need to be involved, plot

out their responsibilities, and consider how they will influence the success of the

project. Once all these factors are defined and resolved, a project planning guide

can be formulated.

The guide should include a breakdown of the work schedule, which can be

accomplished by providing work summaries, breakthroughs, tasks, and

constricting dates. From this breakdown, you will want to translate this

information into a visual guide. Most organizations use the recognizable Gantt

chart, which Henry Gantt developed in 1910 for manufacturing supervisors to

gauge whether their work was meeting its schedule or whether it was behind


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schedule. Other businesses might use the activity-on-node chart, which illustrates

the flow of task execution and classifies which ones need to be completed so that

other tasks may begin.

Whatever visual guide your business will end up using, know that charts help youand your team look through all the tasks that have to be involved, to ascertain the

very persons or group responsible for each one, to recognize how long each one

will take, and to identify the potential problems of the project. By following such a

thorough process, your business can then discover whether your schedule is

practical, that you have assigned the right people to certain tasks, and that you

will have enough time to address potential problems before the project gets

underway.

Charts like Gantt or activity-on-node are also very valuable in terms of

determining the critical path, which is when you identify the sequence of tasks.

Are there certain tasks that have to be fully accomplished before your project can

move on to the next ones (i.e., sequential tasks)? Can certain tasks be completed

at the same time (i.e., parallel tasks)? In plotting out your sequential and parallel

tasks, your project has a good chance of being delivered on time, if not ahead of

schedule.

The success of every project hinges on how organized and well-informed your

business is from the very start. So invest heavily in the planning stage and you will

eventually secure big returns for your projects. For inquires visit

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The Key Steps To Effective Claims Analysis

The best way to avoid any

problem is to get ahead of it

not to anticipate it, but ratheridentify it. Such foresight can be a

remarkable asset when your

organization is dealing with

considerable construction

projects. As any business can

attest to, the management of any

construction project, be it a

straightforward building project

for a small clinic or a massive commercial development on reclaimed land, can be

open to possible disputes that lead to claims and, most likely, litigation.

Both parties involved in the project will be affected. The client may well be

exposed to liabilities and suffer project delays while the contractor could

experience profit loss. To steer clear of such costly delays to any project, most

businesses will need to obtain a claims analysis service from an expert in the

industry.

This type of analysis might best serve a project when it is undertaken in the form

of periodic reviews, which can identify factors that might delay a project, allowing

for immediate resolutions to be formulated. Performing a sound analysis to

determine the client or contractors exposure to potential liabilities may be

averted, or at the very least, create well thought-out strategies to address them.

In the event of a claim being lodged, the claims analyses expert will need to

evaluate its strengths and weaknesses. This requires looking through a factual

record, which means implementing an efficient fact-finding process in order to

secure evidence from getting documentary records by doing an electronic

search of significant email correspondences to obtaining first-hand knowledge by

visiting the jobsite.
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It should be realistic to assume that with the scale of certain construction and

even engineering projects, the relevant documents may just take up an entire

room or two. A claims analyst would save a lot of time and energy by focusing on

documents that have been identified by the project staff and those that have

been referred to in other documents, as these might just turn out to be critical

evidence that have been overlooked.

Aside from factual record, analysing the claim will also entail knowledge and

comprehension of governing laws, the contract language and obligations, and

relevant local trade practices.

Disputes. Accidents. Negligence. Certain situations can prove to be very

problematic for both parties involved in any project. And the resulting impacts

can put the project on hold and cause financial losses for both sides. While there

are problems that prove to be unavoidable, the expertise and resources of a

claims analyst can help businesses conquer or cope with the effects of submitted

claims.Click herefor more info.
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What A Contract Administration Process Can Do For Your Projects

Construction and/or engineering projects can

produce thousands of documents, and for the

contracting client and contractors, it can befairly hard to keep track of everything. These

documents may include contractual

agreements, bid documents, purchase orders,

cost controls, variations or change orders,

drawings, plans, and any other relevant

documents that will keep the project on

schedule and on budget. How can one

company maintain an organized approach to

managing a project with heaps of paper work?

The completion of every construction or

engineering project is never accomplished

without good contract administration process. Contract administration enables

every company to manage every stage of their project. This means the design,

tendering, and construction stage. Each stage will produce its own relevant set of

documents. The design stage may require administration of the design brief,preparation of specifications, and contractual agreements while the construction

stage may need administration of the, among others, cost control and reports.

By implementing an efficient and systematic contract administration, companies

can provide a timely flow of information to relevant parties such as the architects,

the contractors, the engineers, the contracting party, and any other concerned

person who needs to obtain details or reports of the project. This efficient flow

helps those involved in the project to come up with good decisions that in turnmove the construction in the right direction as well as secure on time and within

budget delivery.

In addition to the efficiency in accessing needed information, contract

administration can also address and resolve contract claims and disputes. With


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every stage of the project being carefully controlled, from the budget to the

quality, critical missteps may be caught and resolved or documented evidence

may provide clarity to a claim.

The adequacy and performance of a projects contract administration largelydepends on the expertise and resources of the company. Most businesses will

outsource this specific aspect of their projects as the specialized service allows

them to be better focused on other concerns of their commercial organization,

and not sacrifice the management of current building or engineering jobs. By

relying on service providers that offer contract administration, businesses could

possibly guard against claims and disputes as well as prevent bigger construction

costs.

The completion of construction and/or engineering projects can be relatively

complex. How it progresses along the way will depend on the control and

enforcement of every aspect of the project. Contract administration not only

ensures that the timely flow of much needed information will get to the relevant

people, but it also guarantees that inconsistencies and inaccuracies are spotted

and addressed, resulting in projects that are delivered on time, within budget,

and according to the contracting partys specifications.

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Why Your Project Needs A Contract Management Specialist

Contracts are created to ensure that both

parties involved in the project meet their

specific obligations. This generally gives anassurance that specifications, requirements,

and/or changes made to the project will be

honored, and that project delivery will be

accomplished accordingly, from the price to the

time frame. Unfortunately, there are cases

wherein certain terms and conditions may be

overlooked, for whatever reason. When this

happens, claims, litigations, followed by delays

and further costs can plague what should have

been a stable project.

Such scenarios may be magnified several times over when the project concerns

construction of buildings, commercial developments, or public road works. In

order to oversee any project and ensure positive results, companies would do

well to hire a contract management specialist one whose expertise and works

are well regarded in the industry.

Contract management is a critical component in completing your projects

because it not only ensures that the terms and conditions stipulated in the

contract are honored, but it also enhances the performance of suppliers and

contractors. With contract management, you get experts that will review and

follow up design matters. You also get someone who will devise and implement a

control system to oversee progress, making sure that work is done correctly and

according to the contracting partys standards. These ultimately result in meeting,if not exceeding, the level of quality required for a project, be it a high-rise

commercial building for a property development firm or road development for an

airport.
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With a dedicated and qualified specialist taking care of contract management, you

inevitably gain more time in focusing on the other aspects of running your

business. You can work on securing or conceptualizing new projects to meet

target profits. You can focus on the day-to-day matters of managing your

company. You can get expert representation on all things relevant to your project.

You can do all these while your construction projects get underway and you

receive timely progress reports. So whatever critical issues arise, from delays in

the completion of design elements to inconsistencies in budgets, you can rest

easy knowing that you will be well informed and that resolutions are most likely

being created to address the problem.

On any given construction or engineering project, miscommunication and

confusion could prevent timely delivery and result in poor quality and higherconstruction costs. No company wants such results for its projects. The best way

to prevent these costly outcomes is for a business to secure professional and

expert help when it comes to contract management. By having a specialist

oversee contractual matters and perform some technical and project

management activities, businesses can ensure that their projects will be finished

according to the agreements that were made. Visit herefor inquire.
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Pioneer IPM: Moving Your Business Plan To The Top

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Transcript of Pioneer IPM: Moving Your Business Plan To The Top