Pilot Project Management SAIC-Frederick Inc.

Ms. Joy BeveridgeMr. Greg DavisSAIC-Frederick, Inc.June 25, 2007

Outline

• Congratulations again!• The NCI at Frederick• SAIC-Frederick, Inc.• NCCCP Pilot Award Mechanism• NCCCP Pilot Oversight• NCCCP Pilot Deliverables• NCCCP Pilot Communications

The National Cancer Institute at Frederick

• Mission – to provide unique national resource for the development of new technologies and the translation of basic science discoveries into novel agents for the prevention, diagnosis and treatment of cancer and AIDS

The National Cancer Institute at Frederick

• Established in 1972 by a Presidential directive to convert former DoD Biological Defense Research Laboratories into a “leading center for cancer research”

• Statistics:• Largest biomedical research organization in

Frederick County, Maryland• 3,000 employees… 110 buildings

The National Cancer Institute at Frederick

• Provides services to:• National Cancer Institute• Other Government Institutes/Agencies• Non-Government Investigators

• Government-owned, Contractor-operated (GoCo) facility with unique system of four specialized prime contracts

The National Cancer Institute at Frederick

• America’s only FFRDC devoted to biomedical research

• FFRDCs – independent facilities funded by the government to meet the needs that cannot be fulfilled by any other organization

SAIC-Frederick, Inc.

• Maintains one of the four prime contracts for the Operations and Technical Support (N01-CO-12400)

• Under prime contract, provides comprehensive support via multiple programs that span the research continuum – basic science, translational, clinical

SAIC-Frederick, Inc.

• NCCCP technical support – Clinical Research Program (CRP)

• CRP – provides regulatory, clinical trials and project management support to clinical trials and related programs within NCI and NIAID

NCCCP Pilot Oversight

• SAIC-F – responsible for pilot RFP, continued management of 10 pilot subcontracts

• SAIC-F and NCI Program Advisory Committee (NPAC) – provide technical expertise and infrastructure to NCCCP pilot

NCCCP Pilot Technical Support

• Coordination of multiple monthly conference calls, dedicated to pilot focus areas

• Provision of information/tools/links via http://ncccp.cancer.gov

• Connection to existing NCI programs, resources

Primary Points of Contact

• Ms. Joy Beveridge, NCCCP Project Manager

• Mr. Shannon Jackson, NCCCP Contracting Officer

• Mr. Greg Davis, Manager, Research Subcontracts

NCCCP Pilot Awards – Subcontracts

• Issued as SUBCONTRACTS

• Subcontract ≠ Grant

NCCCP Pilot Awards – Subcontracts

Subcontract GrantStatement of Work Very Detailed More General

Reporting Quarterly, very specific Annual, less specific

Funds provided Upon invoice At start

Deliverables Well-defined Less-defined

Cost Accounting Requirements

Very important Not required

NCCCP Pilot Awards – Subcontracts

• Specific cost accounting requirements, allowable cost assessment, labor tracking and other cost tracking requirements

• Adherence to the project scope as it relates to incurring cost against the subcontract – very important

NCCCP Pilot Awards – Subcontracts

• Contact SAIC-F with specific questions regarding any subcontract requirements:

•Shannon Jackson – 301.228.4022•Greg Davis – 301.228.4011

NCCCP Pilot Overview

• NCCCP pilot group – cross section of hospital-based community cancer centers with a wide range of experience/expertise

• Each pilot organization – offers unique experience and successes across the main pilot focus areas

NCCCP Pilot Overview

• Broad stroke work plans – based on RFP statement of work, guide the work of the pilot

• Same work plan for each pilot organization – further revise and fine tune later

NCCCP Pilot Overview

• Collaboration with NCI and the Evaluation Contractor – complete baseline assessment (qualitative and quantitative data analysis)

• IT and Biospecimens – more detailed assessments conducted during Year 1

NCCCP Pilot Overview

• Site-specific work plans:

•based on baseline assessments

•specific goals and metrics

• Pilot work continues

Subcontract Deliverables

• Quarterly invoices and progress reports

• Participation in monthly conference calls

• Collaboration with Evaluation Contractor

Subcontract Deliverables – Invoices and Reports

• Quarterly invoices and progress reports – due on or before October 1, April 1, July 1, January 1

• Reports serve dual purpose – to substantiate costs invoiced, to describe technical efforts and report actual progress made on scope of work

Subcontract Deliverables – Invoices and Reports

• Shannon Jackson – one-on-one discussions to address invoicing requirements

• Site-specific report template – provided following baseline assessments; some data reported only biannually

Subcontract Deliverables – Invoices and Reports

• October 1 report – include details about progress made toward creating the necessary infrastructure to proceed with the pilot work

Subcontract Deliverables – Conference Calls

• Monthly conference calls with NPAC:

•Principal Investigator – part of Executive Committee

•Key personnel (or designee) – calls dedicated to each area of focus

Subcontract Deliverables – Conference Calls

• Outline provided at tomorrow’s break out sessions – includes a summary of all calls

• Call details (recurring day, time, format) – NPAC advisor leading each focus area will work with organizations to determine best approach

Subcontract Deliverables – Conference Calls

• Initial suggestion – 1-3 pm EST calls, to better accommodate mid and west

• Post-Launch – summary of all pilot key personnel will be prepared and posted

Subcontract Deliverables: Collaboration with EC

• Separate Evaluation Contract – NCI to negotiate/manage to determine the effectiveness and success of the pilot

• Pilot organizations will collaborate with the Evaluation Contractor during the entire pilot period

Subcontract Deliverables: Collaboration with EC

• Baseline assessment survey

• On-site interviews

• Repeat survey end of the pilot

Pilot Communications Infrastructure

• http://ncccp.cancer.gov

• Separate pages for each pilot organization and focus area

• Launch, break out session minutes

Pilot Communications Infrastructure

• Coordination of conference calls – calendar and minutes posted

• Mechanisms for collaboration amongst pilot sites – use of listserves, bulletin board

Pilot Communications Infrastructure

• Post-Launch additional opportunities for face-to-face communications with and amongst the pilot group:

•Annual NCCCP meetings in Bethesda

•Other NCI-sponsored meetings and seminars

Moving Forward!

• Technical assistance – SAIC-F and NPAC

• Take ownership – pilot organizations will gain most benefit from collaborating with each other directly