P.I. City Council Presentation,
-
Upload
sonja-plummer-morgan -
Category
Business
-
view
896 -
download
1
Transcript of P.I. City Council Presentation,
The mission of the Mark & Emily Turner Memorial Library is to provide quality materials and services in a comfortable, open environment. We strive to enhance
lifelong learning and personal growth while fostering a community connection.
Mark & Emily Turner Mark & Emily Turner
Memorial LibraryMemorial LibraryEst. 1908Est. 1908
Core Values Influenced by…
Mission Statement, goals & objectives, Vision, Statement, Trustees, patrons and staff feedback and professional judgment
Council/City Manager Direction Maine State Library, Maine Library Association, and
American Library Association Standards and Ethics Professional development and workshops Intellectual Freedom principles Tradition and community demographics New library and information science theory
Hours Open
During the summer, the library is open for a total of 47 hours per week.
In the winter, 52 hours per week
Other factors that lengthen hours open:
Nonprofits that need the meeting room beyond closing time
Children not picked up after hours
Programs and special events
Departmental Priorities
Build, maintain & preserve collection and building. Create services & programs Analyze community needs, evaluate services, modify
collection, manage change in information needs as our community or interests shift.
Policy, Procedures, Reports to local and state government, funding streams, and advisory board
Encourage literacy and lifelong learning Improve information services Organize materials for easy retrieval and posterity Patron service and confidentiality Advocacy and training
The “Collection”
Approximately 60,000 items in a variety of formats Cataloged 4,007 materials in 2005 Derived from print, electronic, or audio/visual
materials that are reviewed, identified, selected, and acquisitioned (purchased) for the library.
Gifts, memorials, and donations – books or multimedia donated that fit into our collection development strategy and then cataloged.
Electronic databases provided by Maine State Library and Library Web site.
Patrons
Library card holdersVisitors
Remote usersStudents
Our patrons represent many nationalities, socioeconomic levels, ages, political and religious affiliations, philosophical ideas, and
experiences.
Not Only for the Books…
Employment seeking Tax forms and information Email and word processing Legal matters Real estate or apt. hunting Stock market & business Meeting room Fax machine, photocopier,
stamps, printing Interlibrary loan Tutoring Gaming
Recreational reading City Ordinances & State
Statutes School assignments Genealogy questions Local history Personal subject research Health related Info Programs offered Financial aid information Multimedia Relaxation
Grants, Revenues and Memorial Donations
Over past three years, our department has had an80% increase in grant money. Approximately,
$60,000 received in money or goods
Memorial Donations and revenues increased by 40%
Trustees have donated a total of $76,494.00Since 2003
Budgetary Trends
Over past three years, our budget increased 15%
12% of this increase is a result of the Salary study
This leaves a 3% average increase for operations in three years.
Unpredictable fuel costs make projection for line item nearly impossible
Underserved Patron Populations
Young Adults People with
disabilities temporary or permanent
Non-users Remote users The visually and
hearing impaired
Cost-saving Measures
Outsource 60% of processing (book jackets, labels, etc.) and some “copy cataloging”
Purchase fewer books and materials than the previous year
Use Maine State Library delivery van service Utilize volunteers and work-study students Progressively seek funding to reduce overhead
costs “Blurring” of roles where all staff contribute to all
areas of service (increases risk of staff burnout)
Inflation in Collection Costs
Magazine cost increase annually:
10%
(EBSCO, 2006)
Average book prices from 2000
to 2005 rose14.4%
(School Library Journal, 2005)
Current Staff
Librarian Assistant Librarian Secretary - fulltime Cataloger Reference Librarian Library Technician Computer Technician Children’s Assistant Library Clerk
Volunteers
Contractual – cleaning, grounds keeper
Community service Volunteers
Work-study students Seniors Trustees
Garden Club Parents Other departments Genealogy Volunteer Computer networking
and repair volunteer
Library Trustee Activity
• 45 Second Street Asbestos abatement and demolition
• Planning a paved parking lot • Consulting architect to develop a plan• Fund most serials: magazines, newspapers, and
microfilms annually• Funded ADA Survey by AlphaOne• Provide continuous advisement • Managed Investments and Charitable Trust• Evaluate policy developed by Librarian• Volunteer
Resource Sharing
Reciprocal borrowing – interlibrary loan Maine State Library delivery service (CD&L) Caribou Public Library and our library hosted Maine State
library and Maine Library Association training eliminating one workshop travel expenses
Librarians share policies and procedures statewide UMPI for work-study, art exhibits, and guest speakers to
reduce costs. Other departments work cooperatively and help when
they can – share travel cost, RFP’s, etc.
Vision for the Future
Equipped with staff for Web site management either in the library or another department
A leader in innovative technology In a building with adequate space for storage, programs,
and growing collection Provide equity of access and a fully accessible building Find “Green” or energy efficient projects Greater community presence and involvement Target services to youth no longer interested in Children’s
Services but differ in information-seeking behavior and library use than adults.
Trends in Services
Rise in Internet and Web site use, book borrowing, interlibrary loan, reference questions and most areas of service
Demand for new services and book requests rising Email reference questions rising Meeting Room space utilized almost daily as
opposed to 3 or 4 times per year Computers are consistently inadequate for demand
Overview of Last Three Years
Total circulation has increased by 21% in three years
Internet use increased by 24% Meeting room space by 95%
Internet/Computer Usage
2002-2005 Statistics
0
5000
10000
15000
20000
25000
30000
2002 2003 2004 2005
Web Site Usage
0
500
1000
1500
2000
2500
Apr-06 May-06
Page Loads
Unique Visitors
Returning Visitors
Reference Questions
Reference questions are posed in several ways:
Telephone the library and staff at home.Email library and staff.
Faxes to the libraryWalk-ins
By postal mail
The library answered 7,749 reference questions in 2005
“Knowledge is brought to bear in the challenges the organization faces.
Management of that knowledge increases its power.”
~Arlene G. Taylor, Librarian
Challenges
Challenges in Physical Facility
Inefficient use of energy – heating/cooling/lighting Space - Wisconsin Department of Public Instruction’s
Public Library Space Needs Planning Outline indicates a need for 19,96919,969 square feet to house our collection and provide programming at the current level
Inadequate Parking and too few handicap spaces No alarm system for library and outdated security
cameras Aging systems (plumbing) and windows require frequent
maintenance Unanticipated repairs to building and equipment
The Library is 12,500 square ft.Most shelves are filled to capacity.
Recent Projects
New shelving and signage in children’s Purchased bronze statue Installed Wireless connection Web site updated daily and contains more value for
the time invested Developed Disaster Readiness Plan Purchased fireproof safe Painted book trucks Updated internal accounting system Added the Burleigh/Steere Classics Collection
Summer 2006 Projects/Events
Converting existing fixtures with efficient lighting Paving to increase stalls by 15 – Trustee
Includes a “green space” with benches and new trees.
Painting small shed in 45 Second Street lot Funding sought for audio/visual shelving, alarm
system for front and back doors Summer Reading Program (funded by grant) Author book signings and Art show
Future Projects
Add 7,000 square feet to the library on the north side as funding allows
Install alarm on front and back doors and motion sensors and update video camera equipment
Address ADA issues – entrance, signage, elevator Consolidate two ground floor bathrooms to one family
bathroom that is handicap accessible Replace roof Provide a place for young adults and increase young
adult collection Projects that fit into funding stream criterion
Procedural & Policy Updates
Disaster Readiness Plan More frequent cost analysis on expenditures Collection Development Selection Policy revision Vision Statement, goals & objectives, and short
and long range planning under development Need to align our statistics and procedures more
closely with Maine State Library statistics. Fee revisions that reflect inflation
Working Together…
Remain aware of and follow the progress of Trustee plans to expand library and address ADA issues.
What the library can do: Provide Council with information and updates on challenges, deficiencies, and how those things are being addressed.