KALILANGAN FESTIVAL PHOTO CONTEST MECHANICS

1. This photo contest shall be governed by the BILL OF RIGHTS STANDARDS FOR PHOTOGRAPHY COMPETITIONS (See attached).

2. The contest is open to all who wish to complete (Film & Digital Cameras)3. Format – includes DIGITAL or FILM photographs.4. Entries should be unmounted 8 x 11 color prints. 5. Entries must be candid photos and not posed.6. Registration of participants will be open on February 8, 2010 at the GSC Chamber of

Commerce & Industry, Inc. office.7. The placement of identifying marks, such as names, addresses or any sign to insinuate

information about the owner of the entry is strictly prohibited.8. Registration Fee of P500.00; includes an official Kalilangan Festival I.D. and 10 photo

entries. Additional photo entries will cost P25.00 each.9. Deadline for submission of entries: March 4, 2010.10. Judging of the PHOTO CONTEST will be on March 6, 2010.11. Awarding of Prizes to winners will be on March 9, 2010 at the office of the GSC Chamber of

Commerce & Industry Inc.12. Photo Contest categories shall be as follows:

FESTIVAL SIDELIGHTS – Exciting events and human interest such as those taken during the span of the Kalilangan Festival Week happening around the city from February 22-28, 2010.

LAKAN AT LAKAMBINI – Lakan at Lakambini candidates during the Talent Show and Parade of Festival Costumes on February 20 and the Pageant Night on February 24.

QUEEN OF MINDANAO FESTIVALS – Photos taken during the Pageant Night at Robinsons Place on February 26, 2010.

CULTURAL EVENTS – Three straight days showcasing the rich cultural heritage of Gensan from February 23-25 at the PBA Sports Center

STREET DANCING COMPETITION – Colorful takes on the two street dancing competition on February 27 covering the local competititon (Kadsagayan) and open competition (Festivals of Mindanao).

13. Every contest category must have at least a minimum of seven (7) contestants in order to be declared a valid contest. Should a contest category has less than seven (7) contestants, such contest category shall be declared “NO CONTEST” and all prizes allocated shall revert to the Kalilangan Festival Council.

14. The overall winner judged as the Best Picture in the Photo Contest shall be awarded only that amount allocated as its prize. The amount that the entry could have won in his category shall

be awarded to the next lower winner to elevate all winners in that category one rank higher with its corresponding cash prizes.

15. Entries must be photos taken from actual events during the KALILANGAN FESTIVAL 2010 celebration in General Santos City only.

16. All entries must be submitted on or before March 4, 2010 with duly accomplished entry forms to the Kalilangan Festival Council located at the office of the GSC Chamber of Commerce & Industry, Inc. at the Yap Mabuhay Building, Cagampang Street, General Santos City. All submitted entries shall become sole and exclusive property of the Kalilangan Festival Council and maybe reproduced and/or reprinted into any size for exhibition without seeking permission from the owner or paying compensation for the acquisition of said photos within the period as specified in the attached Bill of Rights.

17. Owners of winning entries must submit to Kalilangan Festival Organizing Committee the corresponding high-resolution jpeg copies or negatives of said entries before they can claim their cash prizes and trophies.

18. Judging is tentatively scheduled on March 6, 2010. Winners and their corresponding prizes will be announced appropriately. Awarding will be on March 9, 2010 at the GSC Chamber of Commerce & Industry Office.

19. The decision of the Board of Judges of the Photo Contest is FINAL and UNAPPEALABLE.20. Prizes are as follows:

Best Picture - 15,000.00 cash plus trophy

2nd Best Picture - 10,000.00 cash plus trophy

3rd Best Picture - 5,000.00 cash plus trophy

10 Critic’s Choice - 1,000.00 cash (per individual; per category) plus a medal each

Entry forms will be available at the KALILANGAN FESTIVAL ORGCOM office only.

For further information, please call ORMAN MANANSALA at 09189080895.

The Bill of Rights Standards for Photography Competitions

It is accepted that if the rules of a competition meet all the Bill of Rights standards but a third party, a sponsor or publisher for example, fails to apply the rules regarding rights as set out by the organiser, this does not mean that the contest fails the Bill of Rights. No blame can be attached to the organiser for the failure of third parties to adhere to the contest rules. 

Regardless of whether or not a competition meets all the Bill of Rights standards, if  it is judged that the subject matter or theme of the competition may cause offence to some people, the right is reserved not to list the competition on the Rights On List.

Copyright & Moral Rights

Entrants will retain copyright and moral rights in their images. Terms and conditions of competitions must not require photographers entering them to assign their copyright to another party, nor must it be a condition of entry that the photographer's moral rights be waived.

Moral rights are to be respected, i.e. the rules should state that images used and published will always be credited to the photographer, that credit taking the usual form of the copyright notice, i.e . © year name 

If at any stage of a competition an entrant may be asked to sign one or more documents to remain in the contest or to be eligible for a prize, replicas of such documents, or at least full details of the rights they require the entrant to grant, must be displayed on the competition website terms and conditions page

Any rights metadata present in images submitted to a contest will not be removed, altered, or added to by the contest organisers or sponsors. It shall not be a requirement of the contest rules that entrants are to remove metadata prior to submitting images to a contest.

Free Usage

The sponsors/organiser will only acquire limited usage rights for submitted images to any one competition. Limited usage rights means they must be non exclusive, and usage is restricted solely to promoting the specific competition the images were submitted to, or future competitions where that competition is a recurring one, such usage being restricted to a period of

five years from the date on which the prize winners are announced for the competition that the images concerned were submitted to. This is termed free usage.

Free usage includes the production of a competition book or catalogue for a contest displaying images entered to one specific contest, along with a credit for each image published in the book or catalogue, and such a book can be published indefinitely. Alternatively, instead of a book, a calendar for one year only can be published containing the winning images submitted to a specific contest. Such commercial usage will not fail the Bill of Rights.

Free usage includes the production of a competition compilation book or catalogue for a contest displaying images entered to any occurrences of that contest in the previous five years, along with a credit for each image published in the book or catalogue, and such a book can be published indefinitely. Such commercial usage will not fail the Bill of Rights.

Free Usage includes the production of competition merchandise, namely posters and cards providing they are fully credited.

If free usage for an image is to extend beyond five years then permission must be sought from the photographer who will have the right to decline such requests. 

Certain very limited exemptions to the five year free usage rule may be granted on a case by case basis with regard to images selected by the judges as prize winners, but only for non-commercial usage, usage solely and exclusively to promote the competition and the photographer. Some of the exceptional factors considered include the prestige of the competition in the photographic world, the distinction and honour accruing to those contributing winning images through exhibitions and specialised peer reviews, any benefit to the photographer through print sales for example, and technical specialism's that may be required to enter the contest.

Competition rules which do not state that the images will be used to solely and exclusively promote the competition will be deemed to be using the images for other purposes, and such other purposes will be deemed commercial usage.

There must be a clear statement of the manner in which the submitted entries will be freely used by the organiser and sponsors. Competitions which have no statements about how images will be used, or statements which are unclear about the extent of image usage will be deemed to have failed this condition.

Entrants images to be displayed on web sites shall have a longest side not exceeding 1024 pixels.

Commercial Usage

Excepting the above allowable provisions for competition books under Free Usage above, the rules of the competition must be explicit and state one of the following -

that images submitted to the competition will not be used in commercial products or merchandise nor licensed commercially, OR

that any commercial opportunities that arise will notified to the photographer who will be free to negotiate terms independent of the competition, OR

that images will be used in commercial products or licensed commercially with reference to the competition and that each such usage will be subject to a specific non-exclusive rights managed license not exceeding five years usage at a fee freely negotiated with the photographer concerned.

For the purposes of clarification any usage that is not directly, solely, and exclusively related to promoting the competition will be deemed commercial usage.

The rules must state that an entrant to the competition can decline any commercial usage licenses that may offered to them, AND that such action will not affect their chances of being chosen as a winning entry. For the purposes of clarification it is acceptable than an entrant sign a license granting any or all of those rights listed as allowable free usage in Bill of Rights conditon 2.

Declarations

Competitions should provide brief biographical information about the judges who will judge the contest. Where for the purposes of avoiding any attempt to influence the judges the current years judges will be anonymous, there should at least be brief details of the judges used in previous contests. Where it is the first year of a contest and thus it is clearly not possible to name last years judges, a statement that details of the judges will be announced when the competition winners are announced.

Competitions should list all organisations granted usage rights to submitted images directly resulting from each organisation's association with the competition as a supporter, sponsor, partner, etc. This provision enables entrants to know which organisations will get rights to use their images.

End Date within 16 months of Announcement Date

The competition must have a specified date on which prizes will be awarded, and that date must not be more than 16 months beyond the date upon which the competition details are first made public. This condition is to prevent free usage for submitted images extending over years simply because an end date for the competition has been set more than 16 months into the future.