SharePoint 2010 Business Intelligence Overview John Gamble 12 th April 2011.
Philadelphia Area SharePoint User Group PhillySharePoint February 24 th , 2010
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Transcript of Philadelphia Area SharePoint User Group PhillySharePoint February 24 th , 2010
Philadelphia Area SharePoint User Group
www.PhillySharePoint.org
February 24th, 2010
Marshall KurtzRJB Technical [email protected] @SPointMarshall
www.PhillySharePoint.org
Philadelphia AreaSharePoint User Group
Philadelphia AreaSharePoint User Group
www.PhillySharePoint.org
Quick Tip
Streamlining Project Management Using
SharePoint Server (MOSS)
• One of the top business justifications for deploying SharePoint is the need for improved Project Management
• Deliver an immediate Return on Investment
• ROI can be scaled exponentially as the environment is built according to specific business needs
• Impact can be seen at all levels of the organization – from the end-user to a top-level manager
Philadelphia AreaSharePoint User Group
www.PhillySharePoint.org
Streamlining Project Management Using SharePoint Server
Project Manager: A Day In The Life
Philadelphia AreaSharePoint User Group
www.PhillySharePoint.org
Streamlining Project Management Using SharePoint Server
SusanProject Manager
Local
Remote
Susan’s Team
Streamlining Project Management Using SharePoint Server
Philadelphia AreaSharePoint User Group
www.PhillySharePoint.org
SusanProject Manager
status.xlsx
Status.xlsx = 2MB File
Streamlining Project Management Using SharePoint Server
Philadelphia AreaSharePoint User Group
www.PhillySharePoint.org
SusanProject Manager
Susan’s Inbox: 2MB
Streamlining Project Management Using SharePoint Server
Philadelphia AreaSharePoint User Group
www.PhillySharePoint.org
SusanProject Manager
Susan’s Inbox: 4MB
Streamlining Project Management Using SharePoint Server
Philadelphia AreaSharePoint User Group
www.PhillySharePoint.org
SusanProject Manager
Susan’s Inbox: 6MB
Streamlining Project Management Using SharePoint Server
Philadelphia AreaSharePoint User Group
www.PhillySharePoint.org
SusanProject Manager
Susan’s Inbox: 8MB
Streamlining Project Management Using SharePoint Server
Philadelphia AreaSharePoint User Group
www.PhillySharePoint.org
SusanProject Manager
Susan’s Inbox: 10MB
Streamlining Project Management Using SharePoint Server
Philadelphia AreaSharePoint User Group
www.PhillySharePoint.org
SusanProject Manager
Susan’s Inbox: 12MB
Streamlining Project Management Using SharePoint Server
Philadelphia AreaSharePoint User Group
www.PhillySharePoint.org
SusanProject Manager
Susan’s Inbox: 20MB…and the vicious cycle continues!
Philadelphia AreaSharePoint User Group
www.PhillySharePoint.org
Streamlining Project Management Using SharePoint Server
•Reporting is not centralized• Individual consultants could be working on the same thing at the same time•Susan has to re-tool existing data to make it client-facing
Redoubled Efforts
•Only one consultant can work on a specific part of a project at a time•Susan can’t gauge progress until the end of the week
Collaboration Is Not Real-
Time•Can’t control frequency/method of checking documents in or out•Control of workflow from one consultant to another is temporary and unpredictable
Lack of Consistency
•Multiple emails/multiple copies of the same document from the multiple consultants
•Difficult to tell who worked on what when•Takes up valuable server space
Server Overload
Philadelphia AreaSharePoint User Group
www.PhillySharePoint.org
Individual “MySite” Sites
Enterprise Search
Individual/Group KPI Dashboard
Document Versioning
Team Workspaces
Controlled Workflows
Streamlining Project Management Using SharePoint Server
Project Management Using MOSS
Philadelphia AreaSharePoint User Group
www.PhillySharePoint.org
Streamlining Project Management Using SharePoint Server
SharePoint Server
Team Site (Internal)
Client Site(External)
Project Management Using MOSS
Philadelphia AreaSharePoint User Group
www.PhillySharePoint.org
Streamlining Project Management Using SharePoint Server
•KPI’s for each individual user as well as a top-down management-oriented view•Reporting is linked to one centralized data source, eliminating the need to copy and paste data from one spreadsheet to another
Centralized Reporting
•Multiple consultants can work on one document at the same time•Transferring parts of a project from one member to another is easier due to faster/more accurate/less painful knowledge transfer
Real-Time Collaboration
•Ability to define and control the flow of information/reporting according to the chain of command
•Prevents user error/inconsistent results across multiple team members•Speeds up the collaboration process
Predefined Workflows
• Identical documents aren’t duplicated •Versioning enables smart collaboration; strict versioning governance contains excessive storage utilization and cost
•Enterprise search enables quick and accurate document retrieval
Optimized Storage
Questions?Marshall KurtzAccount ExecutiveRJB Technical Consultingwww.rjbtech.comhttp://www.sharepointspecialists.com/[email protected]
Want more SharePoint Tips and Tricks?Follow me on Twitter @SPointMarshall
Follow RJB on Twitter @RJBTech
Philadelphia AreaSharePoint User Group
www.PhillySharePoint.org