PGP 12 MIS 06-08
Transcript of PGP 12 MIS 06-08
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D P Goyal
MIS 6-8
Info Analysis & IS Solutions, Part IInfo Requirements
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Information Analysis : Step 1
Step 1 : Identify CSFs (Whats a CSF ?)
A few areas where things must go right for the
individual, the department, the function andthe company to flourish (John F. Rockart, MIT)
Disc - Examples (MDI : Strategy and CSF)
CSFs
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Info Analysis, Step 2
CSFs
Critical InfoRequirements
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Info Analysis, Step 2
CSFs
Critical Decision Set
Critical Information Set
Critical Info Requirements
DecisionSupportSystems
ManagementInformation
Systems
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Exercise
CSF Spare parts inventory
Identify the CDS, and CIS
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CDS
Which spares to stock How much to stock
When to re order
Re Order quantities
Stocking Points : Where to stock
From where to procure
What price to procure at
How to transport
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CIS contd.
Vendor performance evaluation / rating Foreign exchange rate fluctuation
Cost of holding inventory
Floor space / rack space available at storagepoints
Material handling facility availability
Equipment usage and ageing data
Equipment maintenance history / data
Equipment breakdown history / data
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Exercise
Identify possible CDS and CIS for the following
cases : IIMR
Therefore, what are the DSS and MIS required ? MIS analyses existing data
DSS adds value Simulation Forecasting / Prediction Whatif
No Clear Dividing Line /No Standard Definition
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Info Analysis, Step 3
CSFs
Critical InfoRequirements
EvaluateExisting IS
Systems
Exercise : Evaluate Existing IS Systems
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Evaluating Existing Info Systems
a) Need for Change
Business-related Issues
How critical is this system to the business ?
How frequently is it used ?
What proportion of business needs does the systemmeet ?
How closely is it integrated with other systems ?
Are other systems dependent on it ?
Technical Issues
How easy is it to use ?
How reliable is the system ?
How cost-efficient is it ?
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The Systems Audit Grid
Changeability
Need
forChange
HighLow
High
Low
What do we do in each quadrant ?
Maintain& Enhance
Cannot changeContinue as long as
possible
AssessQuantum of changeEffort in changing
DiscardDevelop afresh
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Process past data
Generate
forecast
FinaliseSales Plan
Create
Sales Plan
Analyse Secondary
Sales data
1.5 weeks
2 weeks
4-5 days
1-2 month
old data
Process Change : ABC Info reqd.
Time Lines
Whats theCritical Path
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The Solution ?
Automate theaggregation ofsecondary salesdata
One point dataentry
Data does not need
to move fromperson to person
Whats the problemnow ?
Collation or valueaddition at eachstage ?
Solution ?
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Sec SalesData
SalesPlanning
System
Rough Forecastavailable fast
Fine-tuning later
The revised process
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Info Analysis, Step 5
CSFs
Critical InfoRequirements
EvaluateExisting IS
Systems
Gap AnalysisInfo Systems to
be developed /
bought / modified
Pro
cessChan
ges??
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Creating an IS Plan
Goals
Strategies
ImplementationPlan
IS Solutions
InformationAnalysis
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Exercise / Home Assignment
For each of the systems discussed in theexercise, Analyse Existing Information
Systems, decide where it would fit into the
System Audit Grid
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D P Goyal
MIS 7Prioritisation
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Creating an IS Plan
Goals
Strategies
ImplementationPlan
IS Solutions
InformationAnalysis
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Implementation Plan, Step I
Prioritise the IS Solutions Identified Why ?
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Prioritisation : Value Analysis
Exercise : What are the issues in setting a Rupee Value to
each IS Application ?
Desirable, but.
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Issues in fixing Rupee Values
No Rupee Value assignable to somesystems
Tough to get figures
Commitment Could be very low
Inflated. Why ?
To raise priority of IS
All Managers not aware of numbers
Therefore.
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Exercise (IIMR): Prioritisethese Info Systems
Online admissions
Online academics (registration, course outline, electives,attendance, quizzes, feedback, results, etc)
Online placements Online administration (Fee, complaints, Salary)
Online MDP/Consultancy
Online research
Online leave accounting Online library
Whats Missing ?
Readiness Analysis Also called Feasibility Analysis
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Readiness : Factors - disc.
People Issues Data issues
Integration / Links with other systems /
external links
Technology / Infra issues
Other Issues..
Exercise : Readiness Analysis
for IIMR
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IIMRPrioritised Opportunities
Readiness
Salary System
Research
Accounts/ budgeting
MDP/ consulting
Academics
Leave Accounting On-LineTransport System
Admissions
Placements
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Prioritisation : One Over-riding Factor
Create Success Stories Selection Criteria ? Disc
Selection Criteria
High POS
Quick implementation
High Visibility
High Value ?
h f i l i i i d
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Therefore, Final Prioritised ISSystems : IIMR
ReadinessWhats the sequence ?
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IS PLAN
Case IIMR Case Technoserve
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D P Goyal
MIS 8Prioritisation