Peter De Tender - How to efficiently license office 365

@PDTIT #techedyellowpantsteam

Peter De Tender

Efficiently Licensing Office 365



About this session

I’m NOT having cheaper Office 365 offerings ()

I’m NOT giving licenses away for free () I have NO influence on your license

agreements ()

… I DO HAVE a lot to tell about optimizing your Office 365 licensing () () ()


About this session

What is Office 365? Introduction to Office 365 Licensing Plans Optimizing your current license agreements ROI / TCO of Office 365 examples Q&A


About the speaker

[email protected]

EU ChairmanBE Chapter Lead

Microsoft Certified Trainer

International speaker

17 years IT Pro

Independent


The TechEdYellow pants team


What is Office 365


What is Office 365?

Online meeting with desktop sharing

IM & Presence across firewalls

GAL/Skill search in SharePoint

Windows Live federation

Access documents offline

Document-level permissions

My Sites to manage and share documents

Share documents securely with Extranet Sites

Free/busy coexistence

Integrated personal archiving

Retention policies and legal hold

25 GB mailbox with voicemail & unified

messaging

Always the latest version of Office and Office Web

Apps

Complete Office experience with services

integration

Familiar Office user experience

Per-user licensing


What is Office 365 Pro Plus?

• A single package of all Office 2013 applications

• It’s all or nothing• Subscription-based

For all details around O365 ProPlus deployment, please come to my afternoon session 1340-1440!!


Office 365 License Plans


This Session’s FocusEnterpriseMidsize

Business EducationSmall BusinessConsumer Government

• Single tailored offer

• Designed for generalist IT

• Targeted up to 250 users

• Hard cap of 300 users

• Available via Open/OV/OVS, Direct, Syndication

• Tailored offer

• No IT required

• Targeted up to 10 users

• Hard cap of 25 users

• Available via FPP, Direct, Syndication

• Data isolation (US only)

• Advanced admin tools

• Range of offers by user type

• Available in EA, Direct, Open

• Free email and collaboration

• Enterprise admin tools

• Education-specific features

• Available in CASA-EES, Direct

• Range of offers by user type

• Advanced admin tools

• Enterprise IT capabilities

• No hard cap

• Available in EA, Direct, Syndication

• Office client

• Non commercial user rights

• Available via FPP, Direct

• University version available

Office 365 Midsize Business

Office 365 Small Business Premium

Office 365 Education

Office 365 Enterprise and Government

Office 365 Enterprise

Office 365 Home Premium

Customer Segments


11

Plan Includes

Exchange

Exchange Online Kiosk 1 GB email, calendar

Exchange Online (Plan 1) 25 GB Email, calendar, personal archive, eDiscovery, AV/AS

Exchange Online (Plan 2)Unlimited storage, voicemail, advanced archiving, Data Loss Prevention, encryption, , site mailboxes

Exchange Online Protection Protection from spam, viruses, phishing and policy violations

Exchange Online Archiving Legal hold and compliance

SharePoint

SharePoint Online (Plan 1) Collaboration with sites, drag and drop, site mailboxes

SharePoint Online (Plan 2)Forms, Data visualization, Access/Excel/Visio Services, eDiscovery, Compliance, PowerView

SharePoint Online Storage Additional 1GB of storage

Lync

Lync Online (Plan 1) Instant messaging & presence, AV

Lync Online (Plan 2) Virtual Meetings

Lync Online (Plan 3) Enterprise Voice

Office

Office Web Apps with SharePoint Online (Plan 1)

Web Apps, collaboration with sites, fast search, drag and drop, site mailboxes

Office Web Apps with SharePoint Online (Plan 2)

Web Apps, Forms, Data visualization, Access/Excel/Visio Services, eDiscovery, Compliance, PowerView

Office 365 ProPlus Office subscription, PC/Mac, roaming, mobile rights

Stand-Alone PlansExisting SKU/FeatureNew SKUs/Features


E4

E3

K2 E2

K1 E1

K1 K2 E1 E2 E3 E4

Email, Calendar 1 GB 1 GB 25 GB 25 GB 25 GB 25 GB

IM and Presence ● ● ● ●

Office Web Apps View Only Authoring View Only Authoring Authoring Authoring

Collaboration Up to 3000 sites Up to 3000 sites Up to 3000 sites Up to 3000 sites

Voicemail, Archiving, Data Loss Prevention

● ●

Excel/Access/Visio Services

● ●

Rights Management

● ●

Office 365 ProPlus

● ●

Enterprise Voice ●

Price $4 $8 $8 $14 $20 $22

Enterprise Plans


Plan Includes

Visio Visio Pro for Office 365Subscription version of the advanced diagramming software, including roaming access and click to run

Project

Project Pro for Office 365Subscription version of Project Professional client software with roaming access and click to run

Project OnlineOnline-only version of project server, delivering enterprise Project, Program and Portfolio Management

Project Online with Project Pro for Office 365

Subscription version of Project Professional client with online capabilities of Project Online

SharePoint Add-Ons

App Hosting for Office 365Additional app hosting resources for solutions provisioned in Microsoft’s hosting environment, sold per app per month

New Applications


Optimizing Licensing Agreements


Enterprise CAL Suite

Active Directory RMS

Exchange Enterprise CAL w/ Svcs*(with Exchange Online Protection)

Lync Enterprise CAL

SharePoint Enterprise CAL

System Center Client Mgmt Suite

Forefront Unified Access Gateway

Forefront Protection Suite

Exchange Online Archiving

Non-Office 365 CAL BundlesCore CAL Suite

Windows Server CAL

Exchange Server Standard CAL

SharePoint Server Standard CAL

Lync Server Standard CAL

System Center Config Manager CAL

System Center Endpoint Protection


Selecting CALs

May prefer Device CALs if... May prefer User CALs if...

Fewer Devices than Users Fewer Users than Devices

It is easier to count Devices It is easier to count Users

Devices

User or Device CALs

High MS workload usage across devices

Management

Devices

Management

Platforms

2010 2012 20140.5

11.5

22.5

3

Devices per User

Device & Workload Trends

58%

42%

Current

Device

User

74%

26%

Preference atNext Renewal

CAL Usage & Customer Preference

The New Office


License Manageability and Economics

User CALs make it easier to manage licenses across multiple devices.

User CAL

Boundaries between work and personal usage of devices are merging

Personal Devices

Manage and track the user not devices.

Asset Tag

^ 2012 Forrester Research, Inc. “Info Workers Will Erase The Boundary Between Enterprise And Consumer Technologies


Office 365 Licensing Models and EA

E3 Add-on

E3 USL

Customer License Position

O365 License Comparison

Cloud licenseOn-premises license

Add-on (EA-only)Full USL

• Customer stops paying for underlying software assurance (SA)

• No true-up required for Office on up to 5 devices per user

• Customer receives no SA benefits

• Best for customer with many devices per user, that is comfortable with change in underlying EA, and is familiar with the Cloud

ECAL SA+

Office Professional

Plus SA

• Customer maintains underlying SA payment

• License true-up motion remains the same for net new devices

• Customers retains SA benefits

• Best for customer that is risk adverse: values perpetual rights, the ability to move at their own pace, and no change to their EA


DEMO : CAL Estimator Tool

http://www.microsoft.com/licensing/CalTool/

http://www.microsoft.com/licensing/CalTool/


Bridge CAL to Office 365


New Office 365 ProPlus Transition

Office 365ProPlus

Per user licensing always up to date

1Transition anytime

2

Same price you pay for SA today

3New customers: $12/user/month

4


ROI / TCO - Office 365 Calculations


Understanding the numbers

• My personal observations• Real customers (+/- 10 – midsize ~250users)• Numbers are accurate, but open for

discussion

• Email to [email protected] for full report


Convincing Numbers

• ROI of 300% over 3 years• Payback period : 6 months• Total benefits: +1 billion $• Total costs : +/- 300.000$ - 1.500$ /user


Core benefits1. Knowledge worker productivity gain2. Mobile workforce productivity gain3. Eliminated hardware4. Eliminated 3rd party software5. Travel savings6. Substituded Microsoft Licenses7. Always the latest versions => no upgrade path8. Opex vs. Capex => more cashflow


Costs Components

• Planning & Training • Platform Administration• Hardware• Microsoft Subscription Licenses• Ongoing Administration• Additional Bandwith


Assumptions

Assum. Description Value

A1 Annual cost IT FTE 65,000$

A2 Annual cost mobile worker

95,000$

A3 Annual cost knowledge worker

60,000$

A4 Number of Users 250

A5 Office 365 E3 plan


Total Cost Overview

Cost Description Value

TC1 Planning & Training 23,000$

TC2 Hardware Cost 9,700$

TC3 Office 365 subscription 216,000$

TC4 Operational costs 29,250$

TC5 Bandwith costs 15,000$

Overall Total

292,950$


Total Benefits OverviewCost Description Value

TB1 Knowledge Worker Gain 108,000$

TB2 Mobile Worker Productivity Gain 81,000$

TB3 Eliminated Hardware 65,000$

TB4 Eliminated 3rd party software 20,000$

TB5 Web Conferencing Savings 25,000$

TB6 Substituted Microsoft Licenses 125,000$

TB7 Avoided in-house labor 35,000$

TB8 Reduced IT support & staffing 206,000$

TB9 Reduced travel costs 260,000€

Potential Total amount saved 1.023.000$


Q & A


About this session

What is Office 365? Introduction to Office 365 Licensing Plans Optimizing your current license agreements ROI / TCO of Office 365 samples Q&A


Please evaluate the session before you leave


Peter De Tender




Appendix : detailed numbers


Planning & Training Costs


B1 Internal IT project owner 1

B2 Number of months 2

B3 Monthly cost IT A1/12 = 5,500$

B4 Consultancy 5,000$

T1 Training 12,500$

Overall Cost

23,000$


Hardware Costs


C1 ADFS Server 1

C2 Server Cost 7,000$

C3 Maintenance costs 700$ x 3y = 2.100$

C4 Operational costs 200$ x 3y = 600$

Total hardware cost 9.700$


Microsoft Office 365 Subscription costs


D1 Office 365 E3 plans 24$x250x12x3y

Total O365 costs 216,000$


Operational Cost IT FTE


E1 Workload 15%

E2 IT FTE cost 65,000$

Operational cost 3y 9,750$ x 3 = 29,250$


Additional Bandwith


F1 Additional Bandwith 5,000$

Total Bandwith costs 3y 15,000$


Workers Gain


WG1 Knowledge Worker Gain 1h/wx48x150x30$/h=108,000$ (50%)

WG2 Mobile Worker Gain 0,5h/wx48x50x45$/h=81,000$ (50%)

Total 190,000$


Eliminated HW & SW


HW1 4 Servers (EX, Lync, SPS, AD,…) 7,000$x3x4=84,000 (75%)

SW1 Eliminated MS licenses for EX, Lync, SPS, Server, Office 2013,….)

250x500$+1,000$+4,500$+800$+250x200$= 98,000$

Total 165,000$


Please evaluate the session before you leave


Peter De Tender



Peter De Tender - How to efficiently license office 365

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Transcript of Peter De Tender - How to efficiently license office 365