04/14/08

PERUJuly 2009

04/14/08

ImplementationExecution &

Closure

ImplementationExecution &

Closure

SAM-I, 5/1/2009

04/14/08

Defined Order Cases Are Normally for:

Significant Military Equipment (SME) including MDE Tanks, Ships, Aircraft, Missiles, etc.

Specific Services Transportation, Aircraft Ferry, etc.

Explosives including munitions Technical Data Packages (TDP) Classified Command, Control, Communications,

Computer, Intelligence, Surveillance and Reconnaissance (C4ISR)

04/14/08

ImplementingAuthority

Obligation

AuthorityInitial

Deposit

Payments

Acceptance and Implementation

Defense Finance & Accounting ServiceDefense Finance &

Accounting Service

Case Manager

SignedLOA

Case DirectiveBandariaBandaria

ImplementingAgency

ImplementingAgency

Quarterly Bills

04/14/08

Case Manager Responsibilities

(SAMM C2.T1)

Establish initial and long-range goals and objectives for execution.

Ensure foreign disclosure and international transfer arrangements are approved prior to signature of the LOA or agreement.

Prepare a master plan (including a plan for case closure). Develop a financial and logistics management plan. Approve plans of execution, scope, and schedule of work. Review and verify funding and program requirements. Integrate the program. Initiate requirements. Ensure that all schedules are accurate and timely. Validate that costs are accurate and billed. Reconcile cases especially during execution.

04/14/08

Case Manager Responsibilities

(SAMM C2.T1)

Respond to purchaser, higher headquarters, counterparts, functional activities, and other supporting agencies.

Initiate working agreements with supporting activities as appropriate.

Analyze performance in relation to required performance specifications.

Maintain a complete chronological history (significant events and decisions).

Provide status, progress, and forecast reports. Ensure all automation records are in agreement. Prepare case for closure. Ensure that case records are retained in accordance with

DoD 7000.14-R, Volume 15, Chapter 6. Retention period is 10 years after the date of final closure.

04/14/08

Navy - MISIL & MISIL

Army - PBAS & CISIL

AF - CMCS & SAMIS

Navy - MISIL & MISIL

Army - PBAS & CISIL

AF - CMCS & SAMIS

DFAS-DIFS

DSAMS

LogisticalContractual Data

TravelMAPAD

Freight TrackingPerformance Reporting

Case ClosureCountry/Case/Line/RQN

Logistical Status

MILSTRIP RQNsSupply Status

Shipment StatusMaterial Return Process

Discrepancy Reports (SDRs)Publications

EDADrawdowns

Obligational Authority ControlsPayment SchedulesFunding DocumentsDisbursement Data

Performance Reporting Financial Status

(Commitments/OBS/Expenditures)Case Closure-ULO

Financial

………Case Management…………Acquisition, Training, Case Revisions,,

Case Reconciliation, Case Reviews

LEGACYSYSTEMS

FMS Case Execution

04/14/08

NAVY3 SYSTEMS

AIR FORCE3 SYSTEMS

ARMY4 SYSTEMS

DSCA3 SYSTEMS

Legacy Systems Current/Planned Systems

Security CooperationAutomation Tools

Defense Security Assistance Management System

(DSAMS)

FMS Case Development & ImplementationDeployed 1999

Training ModuleDeployed 2006

Case Execution Management Information System?? Security Cooperation

Enterprise Solution (SCES) DSCA & IA’s & Business

Transformation Agency (BTA) are working on it!!

Security Cooperation

Information Portal (SCIP)

04/14/08

VIEW: Case Status Line Level Status Payment Schedule Requisition Status SDR Status Freight Tracking Glossary/Help screens

INPUT: Requisition Input SDR Input Follow-ups Cancellation Requests Modification Requests Requisition Batch Uploads Freight Tracking

SCIP Capabilities

Standard & Ad Hoc Reports: Case Status Case History Line Item Payment Schedule Requisition Supply Discrepancy Reports

Allows “One Stop Shopping”

with Secure Internet Delivery

@ https://www.scportal.us/portal

SAO Toolbox:Inventory Tracking for

End Use Monitoring (EUM) requirements.

Case ExecutionOnly Access to Navy eBusiness

suite

04/14/08

Case Closure

ClosureCertificate

ReconciliationDoD 5105.65-M (RCM)

Supply/Services Complete

$Defense Finance &

Accounting ServiceDefense Finance &

Accounting Service

BandariaBandaria

ImplementingAgency

ImplementingAgency

Closed=Final Bill

04/14/08

Definition of a ‘Closed Case’

An FMS case on which All material ordered & delivered All services complete All discrepancy reports resolved All warranties expired The customer has received a final

statement of account

04/14/08

Case Closure Inhibitors•Competing Priorities•Logistics Reconciliation•Financial Reconciliation•Long Running Contracts•Customer Resistance•Vague Policy & Procedures•Low Dollar Value Variances•Lack of Emphasis•Personnel Turnover•Relocations/Consolidations•Records

04/14/08

Case Closure Methods

Accelerated Case Closure Procedures (ACCP) 1992 Cases closed 2 years after “supply complete” Country must agree to participate (FMF countries automatically

included) Identify difference between estimated final obligations and actual

delivered/disbursed values (ULO). Place estimated value (ULO) collection into Case Closure “Suspense

Account” (CCSA)

Non- ACC (Original Methodology) No new orders, no discrepancies, no open requisitions 100% shipped/billed All contracts must be closed 100% reconciled

04/14/08

Security Assistance Policy & Information

DSCA Web www.dsca.mil SAMM & Policy Memo’s

DISAM Web-www.disam.dsca.mil Ask an Instructor DISAM SAM-C PowerPoint Presentations DISAM Publications

Financial Management Regulation 7000.14-R, Vol. 15, Security Assistance Policy and Procedures

04/14/08

ImplementationExecution &

Closure

ImplementationExecution &

Closure