PERSONNEL COMMISSION MINUTES€¦ · Santa Monica College Personnel Commission MINUTES of Regular...

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PERSONNEL COMMISSION MINUTES

Regular Meeting, Wednesday, August 15, 2012 at 12:00 pm

Board Room, Business Building Rm. 117, 1900 Pico Blvd., Santa Monica, CA 90405

Distribution List for Personnel Commission Announcements, Agendas and Minutes DEPARTMENTS PLEASE POST 3400 Airport/SBDC: M. King AET: R. Watts Admissions & Records: K. Elliott African American Center: Airport: J. Portal-Purdy Athletics: K. Stallings Auxiliary Services: O. Meza Bookstore: D. Dever Bundy: B. Redd-Walker Business Department: E. Tesdahl Campus Police Office: J. Jones Counseling Office: L. Gugliemo Custodian Time Clock: R. Bruce Disabled Students Center: M. Weil Early Childhood Ed.: L. Manson Emeritus College: V. Rankin-Scales EOP&S: R. Thomas-Green ESL Office: P. Nemeth Events Office: J. Bice Faculty Association: M. Moassessi Financial Aid Office: T. Thomas Health Sciences: I. Danzey Health Office: D. Jensen Info. Mgmnt Syst.: L. Johnston International Students Ctr.: A. Jara Career Services: L. Moss KCRW: C. Gee Letters & Science: L. Sallovitz HSS: C. Baugh Library: M. Martin Maint./Facilities Time Clock: C. Rogers Math Village: F. Manion Media Center: L. Nakamura Modern Language: J. Laurie Music: L. Geller Madison: G. Johnson Payroll: I. Fraser Science: I. Cardwell School Relations Outreach: B. Simmons Student Life: A. Trejo Superintendent/Pres. Office: L. Caldwell Theater Arts: J. Louff W& ED/Bundy: T. Ramos

ADMINISTRATORS and MANAGERS Acad. Comp.: J. John Emeritus: R. Furuyama Facilities: JC Keurjian HR: S. Lee-Lewis Info Mgmt: J. Chong Int. Ed. Ctr: D. Kinsella Maint.: J. Gehring Mktg.: D. Girard Operations: J. Peterson Pico Partner: R. Gonzalez Receiving: R. Jauregui

PRESIDENT/SUPERINTENDENT and VICE PRESIDENTS Superintendent/President: C. Tsang Exec. VP: R. Lawson VP Academic Affairs: J. Shimizu VP Business/Admin: R. Isomoto VP Enroll. Services: T. Rodriguez VP Human Resources: M. Wade VP Student Affairs: M. Tuitasi PUBLIC POSTING LOCATIONS 2714 Pico: exterior display box Library for Public Posting (1) Library for Archives (2) Mailroom SMC Personnel Commission Office SMC Human Resources Staff Lounge EMPLOYEE ORGANIZATIONS CSEA Labor Rep.: T. Burdick(Email) CSEA Chapter Pres.: B. Rosenloecher CSEA Chapter 1st V.P.: R. Hnilo CSEA Chief Job Steward: M. Roberts CSEA Correspndng. Sec’y: K. Lehman CSEA Recording: Sec’y: C. Lemke SMC POA Pres: – Officer Champagne Mgmnt Assoc. VP: R. Gonzalez PERSONNEL COMMISSION / BOARD OF TRUSTEES Personnel Commission Staff (1) Board of Trustees (9) / Minutes Only IF YOU NEED AN ACCOMMODATION Written requests for disability-related modifications or accommodations that are needed in order to participate in the Commission meeting are to be directed to the Personnel Commission Office as soon in advance of the meeting as possible

Rev. 8/12

Santa Monica College Personnel Commission MINUTES of Regular Meeting, August 15, 2012

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PUBLIC PARTICIPATION

ADDRESSING THE PERSONNEL COMMISSION Members of the public may address the Personnel Commission by oral presentation concerning any subject that lies within the jurisdiction of the Personnel Commission provided the requirements and procedures herein set forth are observed: 1. Individuals wishing to speak to the Commission at the Personnel Commission meeting during Public

Comments or regarding an item(s) on the agenda must complete an information card with their name, name of organization (if applicable) and the topic or item on which the comment is to be made.

Five minutes is allotted to each speaker per topic. If there are more than four speakers on any topic or item, the Commission reserves the option of limiting the time for each speaker. A speaker’s time may not be transferred to another speaker.

Each speaker is limited to one presentation per specific agenda item before the Commission, and to one presentation per Commission meeting on non-agenda items. General Public Comments

• The card to speak during Public Comments must be submitted to the recording secretary at the meeting before the Commission reaches the Public Comments section in the Agenda.

• Five minutes is allotted to each speaker per topic for general public comments. The speaker must

adhere to the topic. Individuals wishing to speak during the Public Comments will be called upon during Public Comments.

Agenda Items

• The card to speak during Agenda Items must be submitted to the recording secretary at the meeting before the Commission reaches that specific item in the agenda.

• Five minutes is allotted to each speaker per Agenda Item. The speaker must adhere to the topic.

Individuals wishing to speak on a specific Agenda Item will be called upon at the time that the Commission reaches that item in the Agenda.

Exceptions: This time allotment does not apply to individuals who address the Personnel Commission at the invitation or request of the Commission or the Director of Classified Personnel.

2. Any person who disrupts, disturbs, or otherwise impedes the orderly conduct of any meeting of the Personnel Commission by uttering loud, threatening, or abusive language or engaging in disorderly conduct, shall, at the discretion of the presiding officer or majority of the Personnel Commission, be requested to be orderly and silent and/or removed from the meeting.

No action may be taken on items of business not appearing on the agenda. Reference: Merit Rule 2.2.8 Government Code sections 54954.2, 54954.3, 54957.9


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PERSONNEL COMMISSION REGULAR MEETING MINUTES

Wednesday, August 15, 2012 at 12:00 pm Board Room, Business Building, Rm. 117, 1900 Pico Blvd., Santa Monica, CA 90405

Any disclosable public records related to an open session item on the agenda and distributed to the Personnel Commissioners less than 72 hours prior to the meeting are available for public inspection in the Personnel Commission Office, 2714 Pico Blvd, Santa Monica, during normal business hours. Any individual or group may address the Personnel Commission during the Comments—Public Forum segment of the meeting regarding any item that is within the Commission’s subject matter jurisdiction. However, the Commission will not take action on any item that is not on this agenda.

Any individual may appear at the Commission meeting to respectfully testify in support of or opposition to any item being presented to the Commissioners for consideration. Individuals wishing to address items to the Commissioners should complete a Request to Address the Personnel Commission card (green form) prior to the start of the meeting.

PUBLIC SESSION: 12:00 PM

I. ORGANIZATIONAL FUNCTIONS

A. Call to Order 12:05 pm

B. Roll Call

Commissioner Present Absent Commissioner Metoyer, Chair X due to

professional obligations

Commissioner Abbott, Vice-Chair X Commissioner Greenstein X Commissioner Jansen X Commissioner Press X

C. Approval of Minutes

Regular Meeting – June 20, 2012 Motion made by: Commissioner Jansen Seconded by: Commissioner Press Ayes: 3 Nays: 0 Abstain: 0

Regular Meeting – July 8, 2012 Motion made by: Commissioner Press Seconded by: Commissioner Jansen Ayes: 3 Nays: 0 Abstain: 0

II. REPORT - DIRECTOR OF CLASSIFIED PERSONNEL

Director MacDonald reported that she had received several requests from Commissioners asking for information regarding the Workforce and Development Department. Michael Cool is reviewing all the positions in that Department. It may, therefore, be a while before that item is brought back to the Commission. Director MacDonald also reported that staff is still working on Seniority lists and a letter that will be sent to employees had been first sent to CSEA for feedback. She noted that there is still a need to determine how the lists will be distributed to employees. This communication is very important for employees to understand because it can have a number of ramifications, depending on the budget. Because there are many 11-month


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employees, the letter will not be sent out until classes resume. She also noted that Jose is working on the Annual Report. It will be placed on the September agenda.

III. COMMENTS AND INFORMATIONAL REPORTS A. Recognition of Employee Longevity: AUGUST 2012

5 Years Fauzia Hassan-Olin, Registered Nurse, Health Services Susan MacBriar, Employee Benefits Support Technician, Human Resources 10 Years Jaime Gonzalez, Accountant, Fiscal Services 15 Years Michele Melendez, Switchboard Operator, Telecommunications 25 years Robert Dammer, Director of Network Services & Telecommunications, Network Services

Bob Myers, Campus Counsel, praised and thanked Mr. Dammer for 25 years of outstanding service to the College.

B. Comments from Vice President of Human Resources – Marcia Wade On behalf of Susan MacBriar, Ms. Wade offered congratulations to those recognized

for their longevity. C. Comments from CSEA Chapter 36 Representative – Connie Lemke

Ms. Lemke, on behalf of CSEA, requested that there be a simple way to contact all Commissioners.

D. Comments from Management Association Vice – President – Katharine Muller. Ms. Muller also congratulated employees for their longevity, in particular Mr. Dammer.

E. Comments from Personnel Commission Staff - None

F. Public Comments (non-actionable comments from those in attendance) - None

G. Comments by Personnel Commissioners Commissioner Press commented on how busy our Personnel Commission staff are on a daily basis, particularly given the number of applications they’ve been receiving and the amount of time it takes to process them. She also noted her concern that once an employee receives a seniority notice, he/she only has five days to respond with any questions.

IV. AGENDA REPORTS

# ITEM Page 1 Ratification of Eligibility Lists 6 2 Ratification of Reemployment List 7 3 Ratification of Reinstatement List 8 4 Ratification of Working Out of Class Assignment: Michelle Yu 9 5 Allocation of New Position to an Existing Classification

(Administrative Assistant I: Supplemental Instruction/STEM Grant Program) 12


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6 Examination Schedule 14 7 Ratification of Limited Term Assignments 15 8 Advisory Item: Appointments to Limited Term Positions 16 9 Advisory Item: Appointments to Provisional Assignments 17

10 Recruitment and Examination Status Report 19 V. PUBLIC COMMENTS TO CLOSED SESSION ITEMS - None VI. ADJOURN TO CLOSED SESSION - CANCELLED Public Employee Performance Evaluation, pursuant to GC 54957 Director of Classified Personnel VII. ADJOURN AT 12:26 PM Next regular scheduled meeting: September 19, 2012 at 12:00 pm.


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AGENDA REPORT NO. 1 SUBJECT: RATIFICATION OF ELIGIBILITY LISTS DATE: August 15, 2012 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel BY: José A. Guzmán, Personnel Specialist A. Establishment of New Lists

Class Title Field of Competition Promotional Total On List Expiration Date

Instructional Assistant – ESL Merged Promotional & Open Competitive 0 1 08/02/13

Laboratory Technician – Chemistry Open Competitive 0 11 07/31/13

Payroll Specialist Merged Promotional & Open Competitive 0 6 07/26/13

Sr. Student Services Specialist-EOPS/CARE Promotional 1 1 08/02/13

DISPOSITION BY THE COMMISSION Amendments/Comments MOTION MADE BY: Commissioner Press SECONDED BY: Commissioner Jansen AYES: 3 NAYS: 0 ABSTENTIONS: 0


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AGENDA REPORT NO. 2

SUBJECT: RATIFICATION OF REEMPLOYMENT LIST DATE: August 15, 2012 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel By: Karen Monzon, Personnel Technician

It is recommended that the Personnel Commission approve the establishment of the following reemployment list. Classification List Name Separation Date Effective Date (39-months) Custodian Transito Esparza 07/18/2012 07/18/2012-10/18/2015

Reference: Education Code, 88192 EDUCATION CODE

88192 …When all available leaves of absence, paid or unpaid, have been exhausted and if the employee is not medically able to assume the duties of the person’s position, the person, if not placed in another position, shall be placed on a reemployment list for a period of 39 months. When available, during the 39-month period, the person shall be employed in a vacant position in the class of the person’s previous assignment over all other available candidates except for a reemployment list established because of lack of work or lack of funds, in which case the person shall be listed in accordance with appropriate seniority regulations…

DISPOSITION BY THE COMMISSION Amendments/Comments MOTION MADE BY: Commissioner Jansen SECONDED BY: Commissioner Press AYES: 3 NAYS: 0 ABSTENTIONS: 0


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AGENDA REPORT NO. 3 SUBJECT: RATIFICATION OF REINSTATEMENT LIST DATE: August 15, 2012 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel BY: Karen Monzón, Personnel Technician

BACKGROUND On July 30, 2012, the Personnel Commission received a request from Ms. Yesenia Sanchez to be placed on the Reinstatement List for Student Services Clerk. Ms. Sanchez resigned in good standing with the District. RECOMMENDATION It is recommended that the Personnel Commission approve the following Reinstatement list as specified below.

Name List Classification Resignation Date Reinstatement Effective Dates (39 months from resignation date)

Yesenia Sanchez Student Services Clerk 02/12/2010 02/12/2010-05/12/2013 Reference: Merit Rule 15.2.1 Reinstatement

A permanent employee who resigned in good standing may be reinstated in a vacant position in his/her former class and status within 39 months of last date of paid service. He/she may also be reinstated in a vacant position in a lower related class, if qualified, or in limited-term status in the same or lower class. Such reinstatement is discretionary with the appointing authority.

DISPOSITION BY THE COMMISSION Amendments/Comments MOTION MADE BY: Commissioner Press SECONDED BY: Commissioner Jansen AYES: 3 NAYS: 0 ABSTENTIONS: 0


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AGENDA REPORT NO. 4 SUBJECT: RATIFICATION OF WORKING OUT OF CLASS ASSIGNMENT: MICHELLE YU DATE: August 15, 2012 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel Carol Long, Supervising Personnel Analyst It is recommended that the Personnel Commission approve the following provisional working out of class assignment at 50%: Name Assignment Length of Assignment Michelle Yu Administrative Assistant II 7/11/12 – 8/10/12

BACKGROUND An Administrative Assistant II working for both the Superintendent/President’s Office and the Community Relations Department has promoted to another assignment. Ms. Yu, an Administrative Clerk, has been assigned additional duties to temporarily cover for some of the Administrative Assistant II responsibilities in preparation for the fall semester. Ms. Yu has accepted another job, and she will be leaving this assignment effective 8/10/12. Until this date, she will continue to cover the Administrative Assistant II responsibilities as described below. Additional duties assigned consist of but are not limited to the following:

1. Scheduling meetings for the Community Relations Department. Recording and editing minutes from these meetings.

2. Maintaining a calendar of campus events and support group activities. 3. Maintaining the department budget from three separate accounts. Preparing payment

requests and maintaining records for all expenses incurred. 4. Drafting communications from Community Relations, including invitations and

announcements. 5. Coordinating and assisting in hosting weekly guest speaker events. Assisting with publicity,

coordinating parking arrangements and other logistics, and ensuring guests receive appropriate payment for services.

6. Updating and maintaining the community support website.

Through August 10, 2012, Ms. Yu will continue reporting to the President’s Office for 50% of her assignment, in the role of an Administrative Clerk. She will report to Judy Neveau, Director of Community Relations, for the remaining 50% of her assignment. While reporting to Community Relations, Ms. Yu will perform duties consistent with her regular Administrative Clerk assignment for approximately 10% of the time, and will perform duties as described above for the remaining 40% of


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her time. These duties were reviewed by Personnel Commission staff and compared with those listed on the classifications for Administrative Clerk, Administrative Assistant I, Administrative Assistant II, and Administrative Assistant III. The majority of duties listed were found to be consistent with those described in the Administrative Assistant II class description. Most of the duties listed above were not found at the level specified on either the Administrative Assistant I or Administrative Clerk class descriptions, beyond calendar maintenance and scheduling responsibilities. Ms. Yu meets the minimum qualifications of the Administrative Assistant II. She is temporarily replacing a position on a part-time basis which was previously approved as an Administrative Assistant II. Her working-out-of-class assignment will make up less than 50% of her daily responsibilities. Merit Rule 3.2.10 Working Out of Class (Education Code Section 88010, 88087) 3.2.10

A. CONCEPT OF WORKING OUT OF CLASSIFICATION

1. Each classified employee shall be required to perform the duties of the position approved by the Board of Trustees and classified by the Personnel Commission for the class to which he or she is assigned. Each employee may be required to perform other related duties consistent with the concept of the classification to which his or her position is assigned.

2. Classified employees shall not be required to perform duties and responsibilities

which are not fixed and prescribed for their positions or are not consistent with the concept of the classification of their current position for any period of time which exceeds five (5) working days within a fifteen (15) calendar day period, except as provided by this Rule.

3. Working out of class assignments are designed for temporary situations and shall

not be used to place an employee in a long-term or permanent assignment in a higher or different classification. No employee shall be assigned to work out of class for more than 90 days in one fiscal year or for more than one working out of class assignment in a fiscal year without the approval of the Personnel Commission.

B. PROCEDURE FOR REQUESTING APPROVAL FOR WORKING OUT OF CLASS

3. The Director of Classified Personnel will advise the District Human Resources office of his or her findings and shall present those findings, including the recommended pay differential, to the Personnel Commission for approval.

Agreement between Santa Monica Community College and CSEA, Chapter 36, Article 11 11.7 Work out of Classification 11.7.3 Compensation:

a. In the event that an employee is assigned duties at a higher classification as defined above and those duties make up at least fifty percent (50%) of the employee’s daily assignments, the employee salary shall be adjusted as set forth in Section 11.4.1.


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b. If those duties make up less than fifty percent (50%) of the employee’s daily

assignment, the District shall pay the employee equal to one half (1/2) of the stipend that would have been paid under sub division a (above)

11.4 Salary on Promotion

11.4.1 When an employee is promoted to a position in a higher salary range, he/she shall receive the next higher dollar amount above his/her present rate of pay, but not less than the minimum of the new salary range. If that amount is less than a one-step (5%) increase, the employee shall be placed at the next higher step over that authorized above.

RECOMMENDATION Ms. Yu has been assigned additional duties at the level of Administrative Assistant II. These duties make up less than fifty percent (50%) of this employee’s daily assignments. Therefore, it is recommended that the Personnel Commission approve the request for working out-of- class for fifty percent (50%) of the stipend which would have been paid under subdivision a of CSEA, Chapter 36, Article 11.7.3. (above), as described in CSEA, Chapter 36, Article 11.7.3.b. DISPOSITION BY THE COMMISSION Amendments/Comments MOTION MADE BY: Commissioner Jansen SECONDED BY: Commissioner Press AYES: 3 NAYS: 0 ABSTENTIONS: 0


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AGENDA REPORT NO. 5 SUBJECT: ALLOCATION OF NEW POSITION TO AN EXISTING CLASSIFICATION: ADMINISTRATIVE ASSISTANT I DATE: August 15, 2012 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel Carol Long, Supervising Personnel Analyst It is recommended that the Personnel Commission approve the allocation of the following new permanent position to the Administrative Assistant I classification: Location Hours Effective Date Supplemental Instruction/STEM Grant Program

12 mos, 40 hrs per week 8/8/2012

BACKGROUND A new, permanent, full-time clerical position was approved to provide support to both the Supplemental Instruction (SI) Program and the new Science, Technology, Engineering, and Mathematics (STEM) grant-funded program. Personnel Commission staff met with Cynthia Lopez, Project Manager overseeing the Supplemental Instruction program to review the duties which would be assigned to this new support staff position, and determine the appropriate classification. A new Director of the STEM Program has recently been hired, but will not be starting the assignment until September 4. However, Ms. Lopez was able to provide substantial information about the duties this new position would be expected to perform within both programs. JUSTIFICATION This new support staff position will perform a variety of secretarial and clerical duties in support of both programs. Neither program is currently utilizing any support services to assist the Project Manager or Director of the STEM Program. Some of the more critical duties assigned to this new position include the following:

1. Resolve routine problems for both staff and students which are related to either program. 2. Assist the managers with scheduling training sessions and staff meetings. Prepare meeting

agendas, copy and distribute training materials, ensure room and equipment setup is completed, and provide on-site support as needed.

3. Distribute surveys, and compile data to pass on to staff members for future analysis. 4. Prepare, update and maintain current program leader and participant lists, schedules, and other

forms each semester. 5. Assist with preparation and distribution of program marketing and advertising materials. 6. Assist with preparing, checking, and submitting payroll time sheets for authorization. 7. Create and maintain email distribution lists for leaders and faculty involved with the programs. 8. Prepare and distribute email communication with program leaders, participants, and task

assistants. 9. Update information on program web pages and Wiki Page. 10. Edit and update program leader forms, documents, and manuals.


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These duties and the level of performance expectations are consistent with the concept of the Administrative Assistant I classification. While this position will serve as the sole source of clerical and secretarial support to both programs, most work performed and decisions made are of a routine nature. Assigned work which is less routine is generally submitted to the Project Manager or STEM Program Director for review. Positions in the Administrative Assistant series are distinguished by the following factors:

1) The scope of the supervisor’s administrative and program responsibilities, 2) The knowledge required to effectively perform the job, 3) Minimum experience and/or education necessary to be considered for employment.

This position will be reporting to an Academic Director. The duties of this position are consistent with the concept of the Administrative Assistant I classification. Merit Rule 3.2.7 ALLOCATION OF LIKE POSITIONS TO EXISTING CLASSES 3.2.7

B. All positions which substantially consist of comparable duties, responsibilities, and qualifications shall be allocated to the same class.



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AGENDA REPORT NO. 6 SUBJECT: EXAMINATION SCHEDULE DATE: August 15, 2012 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel BY: José Guzmán, Personnel Specialist It is recommended that the Personnel Commission approve the following Examination Schedule: A. Examination Schedule Class Title Field of Competition Time

Administrative Assistant I Merged Promotional & Open Competitive

Advertise for 3 Weeks, Accept Applications for 3 Days

Administrative Assistant II Merged Promotional & Open Competitive

Advertise for 3 Weeks, Accept Applications for 3 Days

*pending approval by the Board of Trustees DISPOSITION BY THE COMMISSION Amendments/Comments MOTION MADE BY: Commissioner Press SECONDED BY: Commissioner Jansen AYES: 3 NAYS: 0 ABSTENTIONS: 0


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AGENDA REPORT NO. 7 SUBJECT: RATIFICATION OF LIMITED TERM ASSIGNMENTS DATE: August 15, 2012 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel BY: José A. Guzmán, Personnel Specialist The Personnel Commission is requested to ratify the classification of the following Limited Term positions pursuant to Section [7.4.2(C)] of the Rules and Regulations of the Classified Service of the Santa Monica Community College District: Position Classification Department Effective Dates Accompanist-Voice (1 part-time position)

Emeritus 01/18/12-02/28/12

Cash Receipts Clerk (4 part-time positions)

Bursar’s Office 07/23/12-08/03/12

Cash Receipts Clerk (4 part-time positions)

Bursar’s Office 08/24/12-08/31/12

Shuttle Driver (1 part-time position)

Transportation 07/01/12-06/30/13

Sign Language Interpreter III (1 part-time position)

Disabled Students Center 07/09/12-07/20/12

Student Services Clerk (2 part-time positions)

Financial Aid 07/05/12-09/27/12



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AGENDA REPORT NO. 8 SUBJECT: ADVISORY ITEM: APPOINTMENTS TO LIMITED TERM POSITIONS DATE: August 15, 2012 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel BY: José A. Guzmán, Personnel Specialist The Personnel Commission is advised that the following persons have been appointed to the following Limited Term positions from certified eligibility lists pursuant to Section [7.4.3(A)] of the Rules and Regulations of the Classified Service of the Santa Monica Community College District. Candidate Position Department Duration* Eligible List Date Remstein, Robert Accompanist-Voice Emeritus 01/18/12-02/28/12 08/21/02 Barchenko, Olga Cash Receipts Clerk Bursar’s Office 07/23/12-08/03/12 07/29/10 Barchenko, Olga Cash Receipts Clerk Bursar’s Office 08/24/12-08/31/12 07/29/10 Morales, Alfred Cash Receipts Clerk Bursar’s Office 07/09/12-08/03/12 05/24/12 Morales, Alfred Cash Receipts Clerk Bursar’s Office 08/24/12-08/31/12 05/24/12 Perry, Nakeya Q. Cash Receipts Clerk Bursar’s Office 07/23/12-08/03/12 07/29/10 Perry, Nakeya Q. Cash Receipts Clerk Bursar’s Office 08/24/12-08/31/12 07/29/10 Shine, Kevin Cash Receipts Clerk Bursar’s Office 07/23/12-08/03/12 10/15/08 Shine, Kevin Cash Receipts Clerk Bursar’s Office 08/24/12-08/31/12 10/15/08 Daugherty, Grady Shuttle Driver Transportation 07/01/12-06/30/13 03/19/08 Lagunas, Crystal Sign Language Interpreter III Disabled Student Center 07/09/12-07/20/12 07/06/09 Gaskill, Loretha Student Services Clerk Financial Aid 07/05/12-09/27/12 04/26/10 Lui, Diana Student Services Clerk Financial Aid 07/05/12-09/27/12 04/26/10 *Not to exceed six (6) months or, in case of an appointment in lieu of an absent employee, is not to exceed the authorized absence of that employee. Reference Merit Rule 7.4.3 (A) –Eligibility for Appointment Limited term appointments shall be made from eligibility lists and employment lists in accordance with procedures for regular appointments.


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AGENDA REPORT NO. 9 SUBJECT: ADVISORY ITEM: APPOINTMENTS TO PROVISIONAL ASSIGNMENTS DATE: August 15, 2012 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel BY: José A. Guzmán, Personnel Specialist The Personnel Commission is advised that the following persons have been appointed to the following provisional assignments, not to exceed 90 calendar days pursuant to Section 7.2 of the Rules and Regulations of the Classified Service of the Santa Monica Community College District. Candidate Position Department Duration* Basile, Frank Accompanist-Voice Music 08/27/12-12/31/12 McNaughton, Joellen Accompanist-Voice Music 08/27/12-12/31/12 Hearn III, Steve Shuttle Driver Transportation 07/01/12-06/30/13 Jimenez Oaxaca, José Shuttle Driver TRIO 07/02/12-08/10/12 Martin, Esteban Shuttle Driver TRIO 07/02/12-08/10/12 Martin, Esteban Shuttle Driver Transportation 07/01/12-06/30/13 Gastelum, Nastaccia Sign Language Interpreter II Disabled Students Center 07/02/12-09/30/12 Gutierrez, Walter Sign Language Interpreter II Disabled Students Center 07/02/12-09/30/12 Valle, Juan Sign Language Interpreter II Disabled Students Center 07/02/12-09/30/12 Alexander, Rita Sign Language Interpreter III Disabled Students Center 07/02/12-09/30/12 Arnold, Carolyn Sign Language Interpreter III Disabled Students Center 07/02/12-09/30/12 Bugarin, Leonore Sign Language Interpreter III Disabled Students Center 07/02/12-09/30/12 Deitch, Marna Sign Language Interpreter III Disabled Students Center 07/02/12-09/30/12 Flores, Shannon Sign Language Interpreter III Disabled Students Center 07/02/12-09/30/12 Hill, Tamara Sign Language Interpreter III Disabled Students Center 07/02/12-09/30/12 Stinnett, Nikkianna Sign Language Interpreter III Disabled Students Center 07/02/12-09/30/12 Auld, James Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Baker, Mark Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Bernaert, Angelica Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Bowen, Breece Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Brummer, Alison Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Castaneda, Leticia Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Chernov, Vladimir Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Cray-Lanham, Teri Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Duron, Renee Theatre Technical Specialist SMC Performing Arts 07/10/12-06/30/13 Eaton, Aaron Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Eshenbaugh, Stephen Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Geller, Frances Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Herndon, John Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Lagroe, Darren Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13


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Maas, Benjamin Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Osborne, Christopher Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Outwater, Hildur Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Palmer, John Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Root, Jerrold Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Rudolph, Robert Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Ruebsamen, Kyle Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Sammons, Michael Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Strawn, Cheryl Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Thomas, Adrian Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Tittle, Toby Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Trenholm, John Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Tyler, Lauren Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Wending, Andrew Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Zibalese, David Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 Zimmerman, Eric Theatre Technical Specialist SMC Performing Arts 07/01/12-06/30/13 *Assignment ending dates may be adjusted as not to exceed 90 working days in a fiscal year


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AGENDA REPORT NO. 10 SUBJECT: RECRUITMENT AND EXAMINATION STATUS REPORT – INFORMATION

ONLY DATE: August 15, 2012 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel BY: José A. Guzmán, Personnel Specialist This item is presented for the Commission’s review – no action is required Please see next page.


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V. PUBLIC COMMENTS TO CLOSED SESSION ITEMS VI. ADJOURN TO CLOSED SESSION – CANCELLED Public Employee Performance Evaluation, pursuant to GC 54957 Director of Classified Personnel VII. ADJOURN MEETING AT 12:26 PM Next regular meeting scheduled for Wednesday, September 19, 2012 in the Board Room, Business Building, Room 117. DISPOSITION BY THE COMMISSION Amendments/Comments MOTION MADE BY: Commissioner Press SECONDED BY: Commissioner Jansen AYES: 3 NAYS: 0 ABSTENTIONS: 0

As required by law, this agenda for the Wednesday, August 15, 2012 Regular Meeting of the Santa Monica College Personnel Commission was posted at or before 12:00 pm on Friday, August 10, 2012 on the official District bulletin boards.

PERSONNEL COMMISSION MINUTES€¦ · Santa Monica College Personnel Commission MINUTES of Regular...

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