PERSONNEL COMMISION MINUTES...Jan 31, 2018 · Program Specialist, Work Based Learning, 12/23/2017...

PERSONNEL COMMISION MINUTES

Regular Meeting - Rescheduled

January 31, 2018 9 a.m.

Room 508

6401 Linda Vista Road, San Diego, California 92111

I. CALL TO ORDER

The meeting was called to order at 9 a.m. by Commissioner Huskey. II. ROLL CALL Members Present: Chuck Huskey, Commissioner, Chair

Mary Beall, Commissioner Miriam Rothman, Commissioner

Members Absent: None Present: HR Staff: Jessica Glover, Bill Dowler COMET: Cindy Dunlevy CSEA: Mike Reese

Executive Secretary: Chris Reising (substitute) Recording Secretary: Maritess Pantaleon

III. APPROVAL OF PROPOSED AGENDA

MSC (Beall/Rothman) to approve the agenda as presented. IV. APPROVAL OF MINUTES A. Regular Meeting – Dec. 13, 2017

MSC (Rothman/Beall) to approve the Dec. 13, 2017 minutes as presented.

V. PUBLIC COMMENT - None

VI. RATIFICATION OF ACTIONS BY DIRECTOR

A. None

VII. CLASSIFICATIONS Personnel Commission staff presented reports and recommendations regarding the following classifications. Supporting documents are attached to the minutes.

A. New Classifications 1. Senior Director, Charter Schools, Grade M53

Personnel Commission staff recommended that Personnel Commission approve the following:

Minutes – Jan. 31, 2018 of 4

MSC – Motion, Second, Carried

Establish the classification of Senior Director, Charter Schools

Allocate the classification of Senior Director to Grade M53: $133,434- $162,203 of the Classified Management Salary Schedule

Designate the classification as FLSA Exempt

Classify one (1) new position as Senior Director, Charter Schools

MSC (Beall/Rothman) to approve the recommendations as presented.

B. Classification of New Positions 1. Senior Program Business Specialist

Personnel Commission staff recommends that the Personnel Commission approve the following:

1. Classify one (1) new position as Senior Program Business Specialist, allocated to grade 38 of the Classified Management Salary Schedule.

MSC (Rothman/Beall) to approve the recommendation as presented.

C. Reclassification of Existing Position

1. None

D. Class Description Updates

Personnel Commission staff recommend that the Personnel Commission approve updates to the following class descriptions: 1. Braille Transcriber

MSC (Rothman/Beall) to approve the class description updates as presented.

2. Executive Director, Enterprise Business System (EBS) Project/MiTi

MSC (Beall/Rothman) to approve the class description updates as presented.

3. Human Resources Data Specialist MSC (Rothman/Beall) to approve the class description updates as presented.

4. Assistant Superintendent/Chief Innovation Officer

MSC (Beall/Rothman) to approve the class description updates as presented.

VIII. OTHER ACTIONS ITEMS

A. Election of Personnel Commission Officers for 2018 Mary Beall nominated Miriam Rothman as Chair for 2018. Miriam Rothman nominated Mary Beall as Vice-Chair for 2018. Both Commissioners accepted their respective nominations. MSC (Huskey/Beall) to approve the nominations as presented.

B. Date Selection for Employee Appeal to the Personnel Commission Commissioner Rothman requested the materials related to the appeal be provided to the Commissioners as soon as possible for their review. MSC (Beall/Rothman) to approve Feb. 21, 2018 as the meeting date for the employee’s appeal hearing.

Minutes – Jan. 31, 2018 of 4

MSC – Motion, Second, Carried

IX. POSITION ANNOUNCEMENTS - NO ACTION

Job bulletins are presented as information only.

1. Assistant Superintendent, Chief Innovation Officer - Open 2. Camp Maintenance Worker II - Open 3. Credentials Technician - Open 4. Data Specialist – HRIS - Open 5. Enterprise Business System Functional Expert - Payroll - Open 6. Executive Director, Enterprise Business System - Open 7. Instructional Television (ITV) Production Supervisor - Open 8. Manager, Payroll Services - Open 9. Outdoor Education Program Specialist - Open 10. Payroll Audit Technician - Open 11. Program Secretary - Open

X. APPROVAL OF ELIGIBILITY LISTS

Executive Director of Human Resources recommended that the Personnel Commission ratify and approve the promulgation of the following eligibility lists for the periods indicated below as outlined in the Merit Systems Rules and Regulations, Chapter V, Section 2 and 3.

Classification/Established Date:

Credentials Technician, 1/18/2018

EBS Functional Expert - Payroll, 1/02/2018

Food Service Worker, 12/18/2017

Payroll Systems Analyst, 12/11/2017

Position Control Specialist, 1/08/2018

Program Specialist, Work Based Learning, 12/23/2017

Senior Program Business Specialist, 1/08/2018

Senior Manager, Property and Liability, 12/15/2017

Student Attendant, 1/22/2018

Supervisor II, Customer Resource Center, 12/13/2017 MSC (Rothman/Beall) to approve the eligibility lists as presented.

XI. INFORMATION ITEMS - NO ACTION A. Personnel Reports

The December 2017 report for classified personnel and separation actions was presented as information only.

B. Personnel Commission Mid-Year Budget Update

Chris Reising shared that the PC budget is on track with the expenditure plan. We encourage PC staff to convey their interests in professional development opportunities.

C. Administrative Assistant Study – Update

It is anticipated that the final report and recommendations will be presented at the Feb. 21 regular PC meeting.

D. EDGE Resume Building Workshop

Jessica Glover presented a resume building workshop that was well-received by employees. XII. COMMUNICATIONS

A. Corey Nabonne, Project Specialist, Human Resources was introduced B. Classification Window Period 2018 is open from Feb. 1 to March 1 C. ACSA Academy Update D. CSPCA Conference Update

XIII. EXECUTIVE SECRETARY'S REPORT

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SAN DIEGO COUNTY OFFICE OF EDUCATION

Personnel Commission

CLASS TITLE: CREDENTIALS/HUMAN RESOURCES TECHNICIAN

DEFINITION:

Under general supervision, performs credential and human resources functions at the North County Regional Education Center, including credential and fingerprint services for school districts, SDCOE employees, and the general public; evaluates professional credential preparation programs, including those completed outside of California, to determine eligibility for California teaching and services credentials; reviews applications, interprets regulations; enters, edits and maintains information in a computer system; processes credential applications and records licenses; reviews certificated assignments; provides clerical and technical support to the LIVESCAN fingerprint and clearinghouse function.

REPRESENTATIVE DUTIES:

This position description is intended to describe the general nature and level of work being performed by the employee assigned to the position. This description is not an exhaustive list of all duties, responsibilities, knowledge, skills, abilities, and working conditions associated with the position. Incumbents may be required to perform any combination of these duties. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

ESSENTIAL FUNCTIONS:

Commits to honoring SDCOE’s Mission, Vision, Core Values, Commitments, and Indicators of Student Success. Analyzes and evaluates California and out-of-state coursework, training and experience to determine qualification for California teaching and service credentials; informs applicants of California credential requirements according to Education Code and Administrative Code regulations of the State of California. Provides assistance for human resources clerical and technical tasks related to recruitment, benefits, personnel transactions, and human resources information. Prepares and distributes a variety of human resources forms, job announcements, lists, correspondence, and other materials related to assigned personnel functions. Ensures identity verification, accuracy of entries into the computerized system and capture of fingerprints. Operates fingerprinting equipment to obtain and transmit fingerprint images and accompanying data to the Department of Justice (DOJ) and/or Federal Bureau of Investigation (FBI).

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Acts as the initial contact for fingerprinting services to interpret and explain fingerprinting practices and procedures to SDCOE, district staff, and the general public. Proctors examinations; checks candidate identification; distributes exam material; instructs and monitors job candidates to ensure test security; collects and accounts for test booklets and materials used in examinations. Contacts and responds to inquiries from school districts, local and State agencies, and others to provide and/or obtain information. Enters and compiles fingerprint data for accurate accounting of received monies and related records. Analyzes transcripts and assists in application for supplementary and limited assignment teaching authorizations. Provides information to employees, job applicants, and the general public regarding personnel-related functions. Facilitates presentations regarding the interpretation and implementation of credential regulations, changes and updates. Monitors certificated assignments in public schools throughout the County and assists in the preparation of reports for the Commission on Teacher Credentialing. Interacts with school district personnel administrators and support staff to resolve credentialing and pay hold problems. Issues warrant holds for certificated personnel not appropriately credentialed. Assists in the interpretation and application of legislation related to credential requirements. Verify applicants' qualification for credentials with institutes of higher education. Enters credential information and maintains an on-line credential data information system, including credential registration; enters personnel data into PeopleSoft. Initiates processing of credential applications and forward to Commission on Teacher Credentialing. Issues Temporary County Certificates. Disseminates, coordinates, and explains restricted, highly confidential information as appropriate from the CA Commission on Teacher Credentialing/Division of Professional Practices and the DOJ.

NON-ESSENTIAL FUNCTIONS:

Perform other related duties as assigned.

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CREDENTIALS, CERTIFICATES, LICENSES OR OTHER REQUIREMENTS:

Upon employment, ability to be certified under the Department of Justice Fingerprint Rolling Certification Program. DOJ certification criteria includes: legal California residency at time of certification; a minimum age of 18; and satisfactory completion of a prescribed application and criminal background investigation.

EDUCATION AND EXPERIENCE:

Training and experience which clearly demonstrates possession of the knowledge, skills and abilities detailed above. An example of such experience would be a minimum of two years of experience in a school district or university credentials/human resources office or similar setting. Experience must include complex record keeping and a high level of interpersonal contact. Personnel/credentials and payroll experience is preferred.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

Standard office procedures and practices.

The use of common office computer systems and software.

ABILITY TO:

Learn, interpret and apply California Education Code, Title 5 regulations and related laws and procedures.

Communicate effectively orally and in writing in order to clearly explain procedures and requirements.

Maintain complex files and records requiring attention to detail, interpretation and accuracy.

Work with frequent interruptions.

Work under pressure and meet strict deadlines.

Utilize an on-line data system and interpret information displayed.

Utilize effective telephone techniques in responding to inquiries and requests from a varied clientele.

Establish and maintain effective working relationships with staff, the public and outside agencies.

Work effectively independently and as part of a team with minimum supervision.

Organize and prioritize work.

Exercise appropriate judgment in making decisions.

Maintain confidentiality of information.

Demonstrate attendance sufficient to complete the duties of the position as required.

Complete routine tasks thoroughly, accurately and with attention to detail.

WORKING CONDITIONS & PHYSICAL ABILITIES:

Office setting.

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Must be able to hear and speak to exchange information; see to perform assigned duties; sit and/or stand for extended periods of time; possess dexterity of hands and fingers to operate a computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lift light objects.

Abolished on December 13, 2017

Established Approved by Personnel Commission

Revised FLSA Status

Job Code Salary Grade

01/2016 January 20, 2016

Non-Exempt 52

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CLASS TITLE: CREDENTIALS TECHNICIAN (Grade 48)

DEFINITION:

Under general supervision, evaluates professional preparation programs, including those completed outside of California, to determine eligibility for California teaching and services credentials; reviews applications, evaluates work experience and transcripts for the Adult and Vocational Designated Subjects Credentials; interprets regulations; enters, edits and maintains information in a computer system; processes credential applications and records licenses; reviews certificated assignments; performs related duties as assigned; provides clerical and technical support to the fingerprint clearinghouse function and Human Resources department as needed.




Assesses, recommends and informs applicants of California credential requirements according to Education Code and Administrative Code regulations of the State of California.

Analyzes and evaluates out-of-state coursework, training and experience to determine qualification for California teaching and service credentials.

Informs applicants of coursework necessary to meet California credential requirements.

Analyzes transcripts and assist in application for supplementary teaching authorizations.

Reviews, approves, and processes waivers and other credential related requests and authorizations.

Analyzes and interprets credential regulations for school district personnel staff, college credential staff and general public.

Facilitates presentations regarding the interpretation and implementation of credential regulations, changes and updates.

Monitors certificated assignments in public schools throughout the County and assists in the preparation of reports for the Commission on Teacher Credentialing.

Interacts with school district personnel administrators and support staff to resolve credentialing problems.

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Issues warrant holds for certificated personnel not appropriately credentialed.

Assists in the interpretation and application of legislation related to credential requirements and certificated employment.

Consults with institutions of higher education regarding applicants' qualification for credentials.

Enters credential information and maintains an on-line credential data information system, including credential registration.

Determines eligibility for and issues temporary teacher assistant certificates.

Registers credentials utilizing an on-line data system.

Initiates processing of credential applications and forwards to Commission on Teacher Credentialing.

Issues Temporary County Certificates.

Acts as the initial contact for fingerprinting services to interpret and explain fingerprinting practices and procedures to SDCOE, district staff, and the general public.

Serves as a backup to the Fingerprinting Clerk. and the Credentials/Human Resources Technician.

Receives initial fingerprint results and subsequent arrest information from the Department of Justice (DOJ), sorts clearances and subsequent arrest reports according to district codes.

Disseminates and explains restricted, highly confidential information as appropriate, and coordinates district review of clearances and DOJ reports as necessary.

Inputs, maintains, and tracks fingerprint clearances and related information in the credentials/clearinghouse database.

Maintains manual files of clearances and subsequent arrest reports and ensures timely destruction of information. Provides assistance as needed for clerical and technical tasks related to Human Resources recruitment and operations functions.


Perform other related duties as assigned.


Upon employment, ability to be certified under the Department of Justice Fingerprint Rolling Certification Program. DOJ certification criteria includes: legal California residency at time of certification; a minimum age of 18; and satisfactory completion of a prescribed application and criminal background investigation.


Training and experience which clearly demonstrates possession of the knowledge, skills and abilities detailed above. An example of such experience would be a minimum of two years of

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experience in a school district or university credentials office or similar setting. Experience must include complex record keeping and a high level of interpersonal contact. Personnel/credentials experience is preferred.


KNOWLEDGE OF:

Standard office procedures and practices

The use of common office computer systems and software

ABILITY TO:

Learn, interpret and apply California Education Code, Title 5 regulations and related laws and procedures

Communicate effectively orally and in writing in order to clearly explain procedures and requirements

Maintain complex files and records requiring attention to detail, interpretation and accuracy

Work with frequent interruptions

Work under pressure and meet strict deadlines

Utilize an on-line data system and interpret information displayed

Utilize effective telephone techniques in responding to inquiries and requests from a varied clientele

Work effectively independently and as part of a team with minimum supervision

Organize and prioritize work

Exercise appropriate judgment in making decisions

Maintain confidentiality of information

Demonstrate attendance sufficient to complete the duties of the position as required

Complete routine tasks thoroughly, accurately and with attention to detail


Office setting. Must be able to hear and speak to exchange information; see to perform assigned duties; sit and/or stand for extended periods of time; possess dexterity of hands and fingers to operate a computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lift light objects.

DISTINGUISHING CHARACTERISTICS:

This class differs from the position of Lead Credentials Technician, the class of Lead Credentials Technician acts as a technical lead to staff in the more complex and highly responsible credentialing support functions.

Established Approved by Personnel Commission

Revised FLSA Status

Salary Grade

03/1996 03/22/1996 04/87; 03/96; 04/97; 06/08; 6/15; 1/16, 12/17

Non-Exempt Classified Support Grade 48

CLASSIFICATION ANALYSIS

Position: Credentials Technician

Grade: Classified Support Grade 48

Work Location: NCREC

Incumbent: Vacant

Prepared By: Jessica Glover

Report Date: 12/08/2017

PC Meeting Date: 12/13/2017

Effective Date: 12/18/2017

INFORMATION SOURCES: Literature Review (existing SDCOE job descriptions) Meeting with Supervisor III, Credentials and LiveScan Services Meeting with Executive Director, Human Resources ESSENTIAL FUNCTION: Under general supervision, evaluates professional preparation programs, including those completed outside of California, to determine eligibility for California teaching and services credentials; reviews applications, evaluates work experience and transcripts for the Adult and Vocational Designated Subjects Credentials; interprets regulations; enters, edits and maintains information in a computer system; processes credential applications and records licenses; reviews certificated assignments; performs related duties as assigned; provides clerical and technical support to the fingerprint clearinghouse function and Human Resources department as needed.

REPORTING RELATIONSHIPS: Reports to Supervisor III, Credentials and LiveScan Services POSITION/CLASS COMPARISON: Internal Classifications found to be in alignment with this classification are: Human Resources Technician I (Classified Support Grade 48: $48,778 - $62,256 annually) CRITICAL EVALUATION FACTORS: Knowledge Complexity Scope and Effect Accountability RECOMMENDATION: Personnel Commission staff recommends that Personnel Commission approve the following:

A. Reclassify position 10997136 from Credentials/HR Technician (Grade 52) to Credentials Technician (Grade 48).

B. Abolish the classification of Credentials/HR Technician. C. Update the job description for the classification of Credentials Technician.

Background and Analysis:

Human Resources received a request to recruit due to a recent promotion of the incumbent in the Credentials/HR Technician position. Management of the Credentials and LiveScan unit took this opportunity to re-evaluate the way job duties were assigned to the Technicians in the unit. The Credentials/HR Technician classification was established in January, 2016, and used to staff one vacancy in the North County Regional Education Center. The classification was

established as a hybrid position to offer both credential and human resources services to the school districts in North County. Since that time, an evaluation of the workload performed in that office showed that the duties being performed were primarily associated with credential and LiveScan functions. In addition, having a separate job classification for one position in the unit created difficulties in assigning work and providing coverage for members of the team when on leave.

After meeting with the Supervisor III, Credentials and LiveScan Services and the Executive Director, Human Resources, it was determined that the human resource duties to be assigned to the position moving forward will be minimal in nature, mainly focused on taking in general employment paperwork and credential monitoring for SDCOE certificated employees. These duties are equivalent in scope and complexity to the duties already performed by the Credentials Technician job class. The Credentials Technician job description will be revised to define the human resource duties that may be assigned as needed.

Summary and Conclusion: In analyzing the scope of work, it has been determined that the classification of Credentials/HR Technician no longer accurately reflects the duties to be assigned. The new job duties to be assigned are consistent with the job description of Credentials Technician. Human Resources recommends that the Personnel Commission approve reclassifying this position to Credentials Technician. The following is the Statement of Duties of the position:

Assesses, recommends and informs applicants of California credential requirements according to Education Code and Administrative Code regulations of the State of California.

Analyzes and evaluates out-of-state coursework, training and experience to determine qualification for California teaching and service credentials.

Informs applicants of coursework necessary to meet California credential requirements.

Analyzes transcripts and assist in application for supplementary teaching authorizations.

Reviews, approves, and processes waivers and other credential related requests and authorizations.

Analyzes and interprets credential regulations for school district personnel staff, college credential staff and general public.

Facilitates presentations regarding the interpretation and implementation of credential regulations, changes and updates.

Monitors certificated assignments in public schools throughout the County and assists in the preparation of reports for the Commission on Teacher Credentialing.

Interacts with school district personnel administrators and support staff to resolve credentialing problems.

Issues warrant holds for certificated personnel not appropriately credentialed.

Assists in the interpretation and application of legislation related to credential requirements and certificated employment.

Consults with institutions of higher education regarding applicants' qualification for credentials.

Enters credential information and maintains an on-line credential data information system, including credential registration.

Determines eligibility for and issues temporary teacher assistant certificates.

Registers credentials utilizing an on-line data system.

Initiates processing of credential applications and forwards to Commission on Teacher Credentialing.

Issues Temporary County Certificates.

Acts as the initial contact for fingerprinting services to interpret and explain fingerprinting practices and procedures to SDCOE, district staff, and the general public.

Serves as a backup to the Fingerprinting Clerk.

Receives initial fingerprint results and subsequent arrest information from the Department of Justice (DOJ), sorts clearances and subsequent arrest reports according to district codes.

Disseminates and explains restricted, highly confidential information as appropriate, and coordinates district review of clearances and DOJ reports as necessary.

Inputs, maintains, and tracks fingerprint clearances and related information in the credentials/clearinghouse database.

Maintains manual files of clearances and subsequent arrest reports and ensures timely destruction of information.

Provides assistance as needed for clerical and technical tasks related to Human Resources recruitment and operations functions.

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CLASS TITLE: FLEET SERVICES SUPERVISOR (Grade 61)

DEFINITION:

Under general direction, coordinates, organizes and plans the activities of the automotive fleet services, as well as vehicle maintenance, repair and operations for the Transportation section of Maintenance and Operations.




Supervises and participates in the inspection, trouble-shooting and overhauling of all County Office vehicles including but not limited to: automotive engines, transmissions, electrical and cooling systems and other related components.

Diagnosis and performs minor and major repair work.

Supervises and assigns the work of automotive service workers and mechanics.

Trains assigned staff.

Complies with all new and existing state laws that apply to vehicle maintenance and transportation.

Oversees the preventative maintenance and safety checks of the Department's vehicles.

Renders emergency road service.

Performs safety inspections of Class I and II buses.

Assists in the assignment of Departmental vehicles.

Schedules vehicles for special transportation needs.

Writes specifications for the purchase of new vehicles and equipment; adequate supplies.

Keeps daily records of gasoline and oil used, services performed and repairs made.

Prepares vehicle maintenance, incident and inspection reports.

Complies with requirements of regulatory agencies.

Enters, updates and retrieves information from a computerized recordkeeping system.

Participates in the selection of assigned staff.

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Provides input regarding the evaluation of assigned staff.


Performs minor body repair work.

Makes recommendations for annual replacement of vehicles.

Prepares accident reports involving County Office vehicles for damages resulting from accidents.

Obtains estimates for body work.

Orders replacement parts and maintains

Monitors budget expenditures.

Assists in the preparation of annual department budget.

Represents the County Office in traffic court and accident investigations.

Performs related duties as required.


A California Class C driver license and proof of automobile insurance are required at the time of appointment. Employees must qualify for a valid California Class A Driver’s License within six months of employment. A current Department of Motor Vehicles driving record of traffic citations and accident involvement, if any, must be submitted and updated annually.


Education, training and experience which clearly demonstrates possession of the knowledge and abilities detailed below. Typical qualifying experience would include: completion of advanced vocational training in automotive mechanics, and a minimum of two years' experience performing lead responsibilities in a garage/transportation unit providing full services to fleet vehicles including cars, trucks, buses and motor homes.


KNOWLEDGE OF:

Substantial training and experience that demonstrates thorough knowledge of: methods, practices, materials and tools of the automotive mechanic trade; operation and repair characteristics of a wide variety of vehicles; State vehicle laws; safe working practices of automotive repair and maintenance, gasoline and natural gas engines and their operation; hazardous materials regulations and procedures. Knowledge of supervisory techniques and practices; compliance requirements of appropriate regulatory agencies. ABILITY TO:

diagnose, repair and service a wide variety of automotive equipment; maintain departmental budgets; develop and prepare a variety of reports; utilize a computerized recordkeeping system; communicate effectively orally and in writing; establish and maintain effective working relationships with all levels of staff.


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This assignment spends time indoors and outdoors with the majority of time spent in a garage environment. Must be able to: see to read, drive and perform assigned duties; hear and speak to exchange information in person, and on the telephone; kneel, stoop, crouch, crawl, bend at the waist, reach overhead, above the shoulders and horizontally, to retrieve and store supplies, materials and equipment and perform mechanical duties; lift and carry objects weighing up to 50 lbs.; sit or stand for extended periods of time; possess dexterity of hands and fingers to operate equipment.

Revised: 6/82; 7/96; 12/99; 9/09 Approved by Personnel Commission: November 11, 1982

CLASSIFICATION DESCRIPTION UPDATE

Position: Fleet Services Supervisor


Incumbent: Vacant





PC Action: Pending INFORMATION SOURCES: Literature Review (previous job descriptions, CA DMV licensure requirements) Meeting with Executive Director, Human Resources Meeting with Senior Director, Maintenance and Operations ESSENTIAL FUNCTION: Under general direction, the Fleet Services Supervisor coordinates, organizes and plans the activities of the automotive fleet services unit, including vehicle maintenance, repair and operations for the transportation section of the Maintenance and Operations Department. REPORTING RELATIONSHIPS: Senior Director, Maintenance and Operations POSITION/CLASS COMPARISON: Internal Classifications found to be in alignment with the proposed new classification are: Maintenance and Operations Supervisor (Classified Support Grade 61: $67,212 - $85,783 annually) CRITICAL EVALUATION FACTORS: Essential Function Typical Tasks RECOMMENDATION:

A. Update job description for Fleet Services Supervisor.

BACKGROUND: A recruitment request was received from the Senior Director, Maintenance and Operations to fill a vacancy for the Fleet Services Supervisor position, due to a recent retirement in the department. In preparing to recruit, a review of the job description was done to ensure that it was up to date and continues to accurately reflect the job duties to be performed. Analysis and Conclusion: Upon reviewing the job description, it was determined by Human Resources staff that the requirement to hold a Class A license was no longer necessary. The County Office previously utilized school buses as part of the SDCOE fleet vehicles, which no longer is the case. None of

the current fleet are 3-axle vehicles weighing 6,000 pounds gross or more per axle. Human Resources staff is recommending that the job description be updated to remove the Class A driver’s license as a requirement for the Fleet Services Supervisor job classification.

The following is the Statement of Duties of the position:

Supervises and participates in the inspection, trouble-shooting and overhauling of all County Office vehicles, including but not limited to: automotive engines, transmissions, electrical and cooling systems and other related components.

Diagnoses and performs minor and major repair work.

Supervises and assigns the work of automotive service workers and mechanics.

Trains assigned staff.

Complies with all new and existing state laws that apply to vehicle maintenance and transportation.

Oversees the preventative maintenance and safety checks of the Department's vehicles.

Renders emergency road service.

Performs safety inspections of Class I and II buses.

Assists in the assignment of Departmental vehicles.

Schedules vehicles for special transportation needs.

Writes specifications for the purchase of new vehicles and equipment;

adequate supplies.

Keeps daily records of gasoline and oil used, services performed and repairs made.

Prepares vehicle maintenance, incident and inspection reports.

Complies with requirements of regulatory agencies.

Enters, updates and retrieves information from a computerized recordkeeping system.

Participates in the selection of assigned staff.

Provides input regarding the evaluation of assigned staff.

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CLASS TITLE: Instructional Television (ITV) Production Supervisor (Grade 63)

DEFINITION:

Under general direction, supervises the Instructional Television (ITV) production and post-production of educational and in-service programming activities; serves as producer for programs; assesses the overall technical needs and quality of ITV television productions and related equipment; supervises, schedules and trains assigned staff.




Supervises the production and post-production of educational and in-service programming activities.

Supervises the content development, writing, scheduling, shooting and video tape of instructional television and other related productions.

Reviews production work in progress and serves as producer for programs.

Exercises creative control over productions.

Develops and implements short- and long-range production, programming and operation plans to enhance station services.

Analyzes media production applications and prepare cost estimates.

Confers with clients to clarify project objectives.

Schedules facilities use and ensure compliance with timelines and standards of quality.

Assesses the technical needs of studio, remote, live and recorded television productions and organizes and schedules necessary equipment and facilities.

Designs, installs, wires and supervises the technical set-up for studio and remote television productions.

Coordinates and schedules crew members for live, studio and field production.

Contacts and coordinates with outside vendors in order to rent additional production equipment.

Maintains current knowledge of technical developments in television engineering and keeps management informed of developments.

Provides input to management with regard to the selection of technical personnel and contractors.

Evaluates new equipment.

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Provides technical advice to Department and section personnel on the selection and use of equipment.

Coordinates technical activities with cable television and wireless cable television companies.

Assists with the installation of equipment and performs minor repairs.

Provides input on the planning and design of facilities.

Trains media workers in the use and care of technical equipment and facilities.

Provides technical guidance and assistance to production staff.


Performs related duties as assigned.


None


A combination of education and experience which clearly demonstrates possession of the knowledge and abilities listed below. A typical qualifying experience would include: a minimum of three (3) years of experience in the operation of television production and post-production equipment including digital television equipment; editing of videotape and operation of editing equipment; and experience organizing and scheduling necessary equipment and/or facilities for television productions. Completion of college-level or industry recognized training in telecommunications may be considered as one year of the work experience requirement. Experience leading the work of others is required.


KNOWLEDGE OF:

Thorough knowledge of:

Installation, operation and maintenance of a variety of television production, post-production and master control equipment, including digital television equipment

Editing procedures and equipment

Principles and practices of supervision

Knowledge of:

FCC rules and regulations pertaining to technical operations

Safety practices related to the operation of technical equipment in the studio and the field

ABILITY TO:

Use a computer to maintain databases, activity records and reports

Establish cooperative working relationships with those contacted in the course of work

Schedule, train and direct assigned staff

Assess television production technical needs and organize and schedule necessary equipment and facilities

Work with minimum supervision

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Indoor production or field studio, as well as field production. Ability to travel to and from work locations as required. Willingness to maintain flexible working hours.

Must be able to hear and speak to exchange information; see to perform assigned duties; stand for extended periods of time; possess dexterity of hands and fingers to operate necessary equipment; kneel, reach overhead, above the shoulders and horizontally, to retrieve and store files; stoop, bend at the waist, push, crawl, stretch and lift cameras and equipment weighing up to 50 pounds.

Established Revised Approved by Personnel Commission

FLSA Status

Salary Range

06/2004 06/14/2004 Non- Exempt

Classified Support Grade 63


Position: ITV Production Supervisor


Incumbent: Vacant





PC Action: Pending INFORMATION SOURCES: Literature Review (previous job descriptions, CA DMV licensure requirements) Meeting with Executive Producer, Instructional Television ESSENTIAL FUNCTION: Under general direction, supervises the Instructional Television (ITV) production and post-production of educational and in-service programming activities; serves as producer for programs; assesses the overall technical needs and quality of ITV television productions and related equipment; supervises, schedules and trains assigned staff.

REPORTING RELATIONSHIPS: Reports to Executive Producer, Instructional Television CRITICAL EVALUATION FACTORS: Essential Function Typical Tasks RECOMMENDATION:

A. Update job description for ITV Production Supervisor.

BACKGROUND: A recruitment request was received from the Executive Producer, Instructional Television to fill a vacancy for the ITV Production Supervisor position, due to a recent retirement in the department. In preparing to recruit, a review of the job description was done to ensure that it was up to date and continues to accurately reflect the job duties to be performed. Analysis and Conclusion: Upon reviewing the job description, it was determined by Human Resources staff that only minor revisions were needed to bring the job description up to date. Specifically, the job duties no longer require the Supervisor to work with video tape or video tape equipment. Language was also added to reflect that some assignments would take place in the field, as opposed to the production studio. The following is the Statement of Duties of the position:

Supervises the production and post-production of educational and in-service programming activities.

Supervises the content development, writing, scheduling, shooting and video tape of instructional television and other related productions.

Reviews production work in progress and serves as producer for programs.

Exercises creative control over productions.

Develops and implements short- and long-range production, programming and operation

plans to enhance station services.

Analyzes media production applications and prepare cost estimates.

Confers with clients to clarify project objectives.

Schedules facilities use and ensure compliance with timelines and standards of quality.

Assesses the technical needs of studio, remote, live and recorded television productions and organizes and schedules necessary equipment and facilities.

Designs, installs, wires and supervises the technical set-up for studio and remote television productions.

Coordinates and schedules crew members for live, studio and field production.

Contacts and coordinates with outside vendors in order to rent additional production equipment.

Maintains current knowledge of technical developments in television engineering and keeps management informed of developments.

Provides input to management with regard to the selection of technical personnel and contractors.

Evaluates new equipment.

Provides technical advice to Department and section personnel on the selection and use of equipment.

Coordinates technical activities with cable television and wireless cable television companies.

Assists with the installation of equipment and performs minor repairs.

Provides input on the planning and design of facilities.

Trains media workers in the use and care of technical equipment and facilities.

Provides technical guidance and assistance to production staff.

Administrative Assistant I Page 1 of 4



CLASS TITLE: ADMINISTRATIVE ASSISTANT I (Grade 44)

DEFINITION:

Under general supervision; performs a variety of general administrative and secretarial support duties to relieve an assigned supervisor of administrative and clerical detail; plans, coordinates and organizes office activities; disseminates information and coordinates the flow of communications for an assigned supervisor; prepares and maintains a variety of records and reports related to assigned activities; maintains confidentiality of sensitive and privileged information.


The Administrative Assistant I is the entry level position in the series and serves as the primary administrative and secretarial position in the office of an administrator responsible for multiple functions or programs with relatively small budgets, and/or budget responsibilities, limited county or regional scope of accountability and a straightforward support organization. Positions within this series perform a variety of direct or pooled clerical, secretarial and general office support functions at varying levels of complexity. Performs work with regular supervision. This position differs from those of Administrative Assistant II and III in number of programs, scope of duties, number and complexity of budget functions and staff is generally smaller and less complex. At the higher levels, positions independently perform more complex and analytical tasks and also lead and provide work direction to lower level staff.




Perform a variety of administrative and secretarial support duties to relieve an assigned Director, Coordinator or Executive Leadership Coach of administrative and clerical detail; assist in assuring smooth and efficient office operations; coordinate flow of communications and information for an assigned office.

Receives, screens and routes telephone calls, emails and mail; receives and routes visitors, including administrators, staff and the public; responds to inquiries; provides information and assistance related to office or program operations, activities, policies and procedures.

Schedules and arranges appointments, meetings, conferences, workshops and other events;


prepare and send out notices of meetings; compiles and prepares agenda items and other required information for related meetings and events; takes and distributes minutes as directed; sets up supplies and audio-visual equipment for meetings; coordinates events and assists in event registration.

Maintains appointment and activity schedules and calendars; coordinates travel arrangements and hotel reservations as necessary; creates travel authorizations and processes expense reports; reserves facilities and equipment for meetings and other events as needed.

May assist in the development, preparation, revision and adjustment of various budgets as assigned; maintains and monitors time sheets and related expenses for approval; bill school districts, private schools and other agencies for services provided.

Prepares and maintains a variety of records, presentations, logs and reports related to programs, financial activity, budgets, staff and assigned duties; establishes and maintains filing systems; reviews, revises, verifies and proofreads a variety of documents; creates flyers and updates department website information as assigned.

Inputs a variety of data into an assigned computer system or database; assures accuracy of input and output data; initiates queries and generates various computerized lists and reports as requested.

Composes, edits, and prepares correspondence, bulletins, booklets and special reports; creates, issues and coordinates service contracts and renewals.

Researches, compiles and verifies a variety of data and information; processes a variety of forms and applications related to assigned functions; duplicates and distributes materials as needed.

Receives, processes and tracks work order requests; follows-up to ensure work requests are completed.

Trains and provides work direction to assigned clerical support staff.

Communicates with administrators, personnel, vendors, outside agencies and the public to exchange information and resolves issues or concerns.

Operates a variety of office equipment including a computer and assigned software.

Monitors inventory levels of office and designated supplies; orders, receives and maintains appropriate levels of inventory as required; creates, processes, codes and tracks purchase orders and invoices as for goods and services assigned.

Substitutes or provides relief for office support personnel as directed.

Attends and participates in meetings and in-service trainings as required.





Any combination equivalent to education, training and experience which clearly demonstrate possession of the knowledge and abilities described above. An example of qualifying experience and education would be: graduation from high school and two years of administrative assistant or secretarial support experience. Course work in advanced secretarial, communications, business or a related field is desirable.

CREDENTIAL/LICENSE/CERTIFICATION:

No additional requirements.


KNOWLEDGE OF:

Modern office practices, procedures, equipment, administrative support practices, business and filing systems.

Policies and objectives of assigned programs and activities.

Record-keeping and filing techniques.

Business letter and report writing, editing and proofreading.

Telephone techniques and etiquette.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Principles and practices of data input and data processing.

Interpersonal skills using tact, patience and courtesy.

Oral and written communication skills.

Methods of collecting and organizing data and information.

Arithmetic computations.

ABILITY TO:

Perform a variety of general administrative and secretarial support duties to relieve an assigned supervisor of administrative and clerical detail.

Coordinate flow of communications and information for the administrator.

Perform a variety of clerical accounting duties in support of assigned department or program.

Maintain confidentiality of sensitive and privileged information.

Answer telephones and greet the public courteously.

Complete work with many interruptions.

Maintain a variety of records, logs and files.

Prepare accurate and concise correspondence and reports.

Establish and maintain cooperative and effective working relationships with others.

Type and input data accurately at an acceptable rate of speed.

Meet schedules and time lines.

Compile and verify data.


Work independently with little direction.

Communicate effectively both orally and in writing.

Operate a variety of standard office equipment including computers and assigned software.

Accurately format, proof and edit material using standard computer hardware and software.

Understand and carry out oral and written directions.

Train and provide work direction to assigned staff.

Model communications and interactions that respect and include all individuals and their languages, abilities, religions, and cultures.

Perform arithmetic computations with speed and accuracy.


Office environment. Constant interruptions. Must be able to hear and speak to exchange information; see to perform assigned duties; sit and/or stand for extended periods of time; possess dexterity of hands and fingers to operate a computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lift light objects.

Established Approved by the Personnel Commission

Revised FLSA Status Job Code

Salary Grade

10/92 October 9, 1992 1/98, 2/01, 3/06; 9/15


Administrative Assistant II Page 1 of 4



CLASS TITLE: ADMINISTRATIVE ASSISTANT II (Grade 48)

DEFINITION:

Under general direction, performs a full range of moderate to complex secretarial or administrative support duties for an assigned office; provides support to relieve an assigned administrator of clerical and administrative detail; completes projects of smaller to medium scale or discrete components of larger projects; plans, coordinates and organizes office activities; disseminates information and coordinates the flow of communications for an assigned administrator; provides administrative support in the development, preparation, revision, projections and adjustment of various budgets as assigned; prepares and maintains a variety of records and reports related to assigned activities; maintains confidentiality of sensitive and privileged information.


The Administrative Assistant II serves a larger, more complex function or group of services with multiple organization layers, often including regional projects. Duties involve multiple complex budget functions and direct communications with interpersonal contacts such as management, administrators, teachers, vendors, school district personnel and other staff to make arrangements, assist in implementing policy or serving as the representative of one or more administrators; incumbents are required to have working knowledge of the programs served and operational methods and practices and may perform some research and analysis. Work is often regional, project-based, of moderate complexity and independent judgement is required to plan, prioritize and organize a diversified workload. Performs work under minimal supervision and may lead or provide work direction to lower level staff. This position differs from those of Administrative Assistant I in that the number of programs, scope of duties, budget functions and staff is generally smaller and less complex. At the higher level, positions independently perform more complex and analytical tasks and lead and also provide work direction to lower level staff.




Performs a full range of moderate to complex secretarial or administrative support duties for an assigned office; performs a variety of administrative and secretarial support duties to relieve an administrator of clerical and administrative detail; assists in assuring smooth and efficient office operations; assists in developing and monitoring office or division procedures; coordinates flow of communications and information for an assigned office.


Performs public relations and communication services for the administrator; exercises independent judgment in resolving a variety of issues; conveys and responds to requests, complaints and inquires; refers more difficult issues to the administrator as needed; provides technical information and assistance related to program or organizational operations and related laws, rules, regulations, policies and procedures.

Receives, screens and routes telephone calls, emails and mail; receives and directs visitors, including administrators, staff and the public direct to appropriate personnel; responds to inquiries and provides information and assistance related to office or program operations, activities, policies and procedures.

Schedules and arranges appointments, meetings, conferences, workshops and other events; prepares and sends out notices of meetings; compiles and prepares agenda items and other required information for related meetings and events; takes and distributes minutes as directed; sets up supplies and audio-visual equipment for meetings.

Maintains activity schedules and calendars; coordinates travel arrangements and hotel reservations as necessary; creates travel authorizations and process expense reports; reserves facilities and equipment for meetings and other events as needed.

Prepares, reviews, and routes new and renewal contracts for approval; tracks required permits and insurance.

Provides administrative support in the development, preparation, revision, projections and adjustment of various budgets as assigned; maintain and monitor time sheets and related expenses; collects payments for assigned programs; deposits checks or monies collected; calculates, prepares, and revises accounting and budgetary data. Prepares and maintains a variety of records, presentations, logs, forms and reports related to programs, financial activity, budgets, staff and assigned duties; establishes and maintains filing systems; reviews, revises, verifies and proofreads a variety of documents; creates flyers and updates department website information as assigned.

Inputs a variety of data into an assigned computer system or database; assures accuracy of input and output data.

Composes, edits, and prepares correspondence, packets, notices, bulletins, booklets and special reports; generates Personnel Action Forms (PAFs) for new hires and limited term employees.

Researches, compiles, and verifies a variety of data and information; computes statistical information for various reports as necessary; initiates queries and generates various computerized lists as requested.

Trains and provides work direction to assigned clerical support staff.


Communicates with administrators, personnel, vendors, outside agencies and the public to exchange information and resolve issues or concerns.


Monitors inventory levels of office and designated supplies; orders, receives, and maintains appropriate levels of inventory as required; generates, processes, codes, and tracks purchase orders requests and invoices as for goods and services assigned.

Attends and participates in meetings and in-service trainings as required.




Any combination equivalent to education, training and experience which clearly demonstrate possession of the knowledge and abilities described above. An example of qualifying experience and education would be: graduation from high school and three years of administrative assistant or secretarial support experience. Course work in advanced secretarial, communications, business or a related field is desirable. CREDENTIAL/LICENSE/CERTIFICATION:



KNOWLEDGE OF:


Department or program organization, operations, policies and objectives.



Applicable laws, codes, regulations, policies and procedures.


Methods, procedures and terminology used in clerical accounting work.

Data control procedures and data entry operations.








Operation of a computer and assigned software.

ABILITY TO:

Perform a full range of moderate to complex secretarial or administrative support duties for an assigned office and to relieve an assigned administrator of clerical and administrative detail.

Plan, coordinate and organize program activities and coordinate flow of communications and information for the administrator.


Learn, interpret, apply and explain laws, codes, rules, regulations, policies and procedures.















Train and provide work direction to assigned clerical.





Established Approved by the


Revised FLSA Status Salary Grade

10/92 October 9, 1992 1/98, 2/01, 6/04, 3/06, 9/15


Administrative Assistant III Page 1 of 4



CLASS TITLE: ADMINISTRATIVE ASSISTANT III (Grade 50)

DEFINITION:

Under minimal supervision, performs complex secretarial or administrative support duties for an assigned office or department; provides support to relive assigned administrator(s) of clerical and administrative detail; complete projects of medium to large scale; plans, coordinates and organizes office activities; interprets policies and regulations to staff and the public; disseminates information and coordinates the flow of communications for assigned administrator(s); provides administrative support in the development, preparation, revision, projections and adjustment of various budgets as assigned; prepares and maintains a variety of records and reports related to assigned activities; maintains confidentiality of sensitive and privileged information.


The Administrative Assistant III classification this the highest level in the Administrative Assistant series and provides primary and complex administrative support to Administrator(s) of a large county-wide, regional, or statewide function or program which is influential. Incumbents require thorough knowledge of organizational operations, policies and procedures and assigned department or programs. Duties involve highly complex budget functions, direct communications with interpersonal contacts of a higher level such as management, administrators, legal representatives, California Department of Education staff, state agencies, other COE’s, County Judicial and probation departments, vendors and school district personnel. This position leads and provides work direction to lower level staff. Performs work under minimal supervision. The incumbent is expected to perform or coordinate projects involving research and analysis. Incumbents are primary administrative support and take an active role in the overall management of the day-to-day activities of a large and complex office served. This position differs from those of Administrative Assistant I and II in that the number of programs, scope of duties, budget functions and staff is generally more diversified, larger and more complex. This position differs from those of Administrative Assistant I in the autonomy exercised and level of supervision received.




Performs a full range of complex secretarial or administrative support duties for an assigned office; performs a variety of administrative and secretarial support duties to relieve an administrator of clerical and administrative detail; prioritizes items of importance; assures smooth


and efficient office operations; develops, monitors and evaluates office or division procedures; coordinates flow of communications and information for an assigned office; assures related functions comply with established laws, rules, regulations, policies and procedures.

Serves as primary secretary to a Director, Senior Director, or Executive Director; serves in a lead secretarial role for office or department operations; perform public relations and communication services for the administrator; exercises independent judgment in resolving a variety of issues; conveys and responds to requests, complaints and inquires; interprets, explains and provides technical information and assistance related to program or organizational operations and related laws, rules, regulations, policies and procedures. Receives, screens and routes telephone calls, emails and mail; receive and direct visitors, including administrators, staff and the public to appropriate personnel; provides information and responds to subpoenas. Schedules and arrange appointments, meetings, conferences, workshops and other events; prepare and send out notices of meetings; compiles and prepares agenda items and other required information for related meetings and events; takes and distributes minutes as directed; sets up supplies and audio-visual equipment for meetings. Maintains activity schedules and calendars; coordinates travel arrangements and hotel reservations as necessary; creates travel authorizations and process expense reports; reserves facilities and equipment for meetings and other events as needed. Provides administrative support in the development, preparation, revision, projections and adjustment of various budgets as assigned; identifies and resolves a variety of financial and statistical discrepancies; maintains and monitors time sheets and related expenses. Computes statistical information for various federal, County, State and local reports as necessary; ensures that assigned mandated reports are completed and submitted to appropriate agency according to established time lines. Prepares and maintains a variety of records, presentations, logs, forms and reports related to programs, financial activity, budgets, staff and assigned duties; establishes and maintains filing systems; reviews, revises, verifies, and proofreads a variety of documents; creates flyers and updates department website information as assigned. Inputs a variety of data into an assigned computer system or database; assures accuracy of input and output data. Composes, edits, and prepares correspondence, legislative materials, packets, notices, bulletins, booklets and special reports; generates Personnel Action Forms (PAFs) for new hires and limited term employees. Researches, compiles and verifies a variety of data and information; computes statistical information for various reports as necessary; initiates queries and generates various computerized lists as requested. Leads, trains, and provides work direction to assigned clerical support staff. Communicates with administrators, personnel, vendors, outside agencies and the public to exchange information and resolve issues or concerns.


Operates a variety of office equipment including a computer and assigned software. Monitors inventory levels of office and designated supplies; orders, receives, and maintains appropriate levels of inventory as required; generates, processes, codes and tracks purchase order requests and invoices as for goods and services assigned. Performs special projects and prepares various forms and reports on behalf of the assigned administrator. Attends and participates in meetings and in-service trainings as required.




Any combination equivalent to education, training and experience which clearly demonstrate possession of the knowledge and abilities described above. An example of qualifying experience and education would be: graduation from high school and four years administrative assistant or secretarial support experience. Course work in advanced secretarial, communications, business or related field is desirable. CREDENTIAL/LICENSE/CERTIFICATION:



KNOWLEDGE OF:


Department or program organization, operations, policies and objectives.





Methods, procedures and terminology used in clerical accounting work.

Data control procedures and data entry operations.






Basic public relations techniques.




ABILITY TO:

Perform complex secretarial or administrative support duties for an assigned office and to relieve an assigned administrator of clerical and administrative detail.

Plan, coordinate and organize program activities and coordinate flow of communications and information for the administrator.


Interpret, apply and explain laws, codes, rules, regulations, policies and procedures.





Prepare accurate and concise correspondence and reports concerning a broad spectrum of subject matter.










Lead, train and provide work direction to assigned clerical.




Indoor/Office environment. Constant interruptions. Must be able to hear and speak to exchange information; see to perform assigned duties; sit and/or stand for extended periods of time; possess dexterity of hands and fingers to operate a computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lift light objects.



Salary Grade

10/92 01/92 1/98, 2/01, 6/04, 3/06, 7/11, 2/16


Business Support Assistant I Page 1 of 4



CLASS TITLE: BUSINESS SUPPORT ASSISTANT I (Grade 58)

DEFINITION:

Under general direction of the Executive Director or Senior Director, provides a wide variety of responsible clerical accounting, administrative and secretarial support functions for an assigned program or business office; performs day-to-day fiscal accounting and financial system duties including auditing and budgeting functions; coordinates and monitors data management and reporting activities of assigned department and program; ensures mandated compliance with local, state and federal reporting deadlines; maintains confidentiality of sensitive and privileged information.


The Business Support Assistant I classification reports to a Director level administrator and serves in an administrative capacity to support the business service or the County’s SELPA programs. This classification is responsible for the monitoring of fiscal and administrative reports, records, and budgets for consistency, accuracy, and compliance with state and federal laws and for mandated reporting purposes.




Provides a wide variety of responsible clerical accounting, administrative and secretarial support functions including creating and processing contracts, memorandums of understanding (MOU’s), and purchase requisitions.

Monitors, maintains, and revises department or program budgets; records and manages data for accounts receivables, deposits, budget revisions, journals, requisitions, receiving, travel and mileage; create and maintain complex spreadsheets for budgets, payroll and other business and program related functions; generate queries; assists with preparing and provides recommendations on the development of program and department budgets; prepares Board issue papers and review attachments for accuracy.

Calculates allocations and disburse funds to districts and programs; process journals and budget transfers; reconciles budget accounts; participates in year-end closing and annual external audit including reviewing grants and entitlements for revenue expenditures; tracks grant allocations;


prepares grant expenditure report, audit letters, and related documents; assists with the Management Discussion and Analysis summary in audit reports.

Compiles and records program performance and demographic data for local, state and federal reporting requirements; reviews data collected for consistency, accuracy, and compliance with state and federal laws.

Processes and records new MOU’s and contracts; processes requisitions into purchase orders, updates fixed asset inventory; review bids and Request For Proposal (RFP) documents; reconciles accounts; submits invoices, deposits, internal bills, expense claims; manages petty case reimbursements and reconciliation.

Provides guidance and direction to department staff on SDCOE business processes and procedures and automated financial functions; monitors and supports member districts with program state and federal compliance requirements; creates and provides training in various processes and functions for staff and program personnel; operates and manages computer systems and applications for program data management, student records, fiscal monitoring; provide input for procedural and system improvements.

Arranges and schedules a variety of meetings, workshops, conferences, training and events; arrange and schedules presenters as needed; processes training materials and final training certifications; oversee the granting of Continuing Education Units.

Schedules governance, staff in-service and advisory committee meetings; prepares meeting agendas, packets and materials; takes and transcribes minutes at all operational, program, governance, business and fiscal meetings; prepares Board Issue Papers and reviews all attachments for accuracy.

Assists in processing timesheets for payroll processing; audit timesheets for completion; inputs staff work schedule into electronic calendar; print and audit personnel action forms; prepares, collects, and reports on Conflict of Interest forms; monitors new and termed employees complete and submits conflict of interest forms in compliance with policy and timelines; process Personnel Action Forms (PAF’s).

Provides direction to department or program clerical and administrative staff; inputs and processes travel authorizations and expense reports; monitors and schedules building maintenance, custodial, repairs and security services.

Operates a variety of office equipment including a calculator, 10-key machine, computer and assigned software. Attends and participates in meetings, conferences and in-service trainings.




Any combination of education and experience which clearly demonstrate possession of the knowledge and abilities described above. An example of qualifying experience and education


would be: two years of college level coursework in accounting, finance or related field and a minimum of two years of progressively responsible clerical accounting or business-related experience.


N/A


KNOWLEDGE OF:

Functions, policies, procedures and operations of the business services or an assigned program department.

Basic understanding of general school accounting practices and principles.

Budgetary and accounting principles and fiscal management.

California Education Codes and other related laws and mandates such as IDEA.

Applicable State & Federal reporting timelines and requirements.


Modern office practices, procedures and equipment.

Record-keeping techniques.




Budgeting practices regarding monitoring and control.



Basic public relations and training techniques.



ABILITY TO:

Provide a wide variety of responsible clerical accounting, administrative and secretarial support functions including administrative support duties to relieve the Executive or Senior Director of a variety of administrative details.


Plan, coordinate and organize office activities and flow of communications and information for the assigned administrator.

Compile and prepare comprehensive financial data and reports.


Compose effective correspondence independently.

Maintain a variety of complex and confidential files and records.

Assure efficient and timely completion of office and program projects and activities.


Understand and resolve issues, complaints or problems.

Type or input data accurately at an acceptable rate of speed.

Operate a variety of office equipment including a computer and assigned software.


Train and provide work direction to others as assigned.

Prioritize and schedule work.





Office environment.

Constant interruptions.





Salary Grade

10/2011

12/2014

10/5/2011

Exempt


Business Support Assistant II Page 1 of 4



CLASS TITLE: BUSINESS SUPPORT ASSISTANT II (Grade 60)

DEFINITION:

Under general direction of the Assistant Superintendent of Business Services, provides a variety of complex clerical accounting, administrative, and secretarial duties in support of the Business Services division; performs technical and complex fiscal and budget related functions including providing recommendations on the development of division budgets and preparing preliminary budgets; prepares a variety of comprehensive fiscal and budget reports; assures compliance with established timelines, procedures and quality standards; serves as lead to division-wide business administrative support staff.


The Business Support Assistant II classification serves as a liaison between programs, other SDCOE divisions, and school district administrators in Business Services functions. This classification reports to the Assistant Superintendent and is distinguished by the scope, breadth and comprehensive understanding of business services functions countywide. An Incumbent in this class independently performs complex analytical tasks and develops and manages division budgets and fiscal activities related to reporting, presenting information, and ensuring compliance.




Provides a variety of complex clerical accounting, administrative, and secretarial duties in support of the Business Services division; perform technical and complex fiscal and budget related functions; plan, coordinate and organize office activities and processes in support of the Business Services division. Serves as division-wide, administrative lead to monitor and facilitate office work flow; screen, analyze and respond to requests for information, including inquiries for confidential, fiscal, collective bargaining or personnel related data; serve as a liaison between division programs, other SDCOE divisions, and school district administrators in assigned function. Screens and responds to requests for meetings with Assistant Superintendent of Business Services as required; prepare and present business division processes, systems, procedures and required deadlines to division staff, SDCOE personnel, member districts and the public; trains


and provides work direction to staff on division processes; participates in and provides leadership in various committees. Compiles and prepares board items from division programs; prepares board items for review; ensures board items are scheduled in accordance with applicable rules and deadlines; assists in the design, improvement or update of administrative and fiscal systems and procedures. Analyzes, prepares, and provides information related to collective bargaining and personnel-related issues; screens inquiries to proceed with appropriate resolution or to redirects to appropriate staff member. Analyzes complex technical data and provides recommendations on the development of division budgets; prepares a variety of comprehensive fiscal and budget reports; develops, audits, and verifies excess cost billing reports and procedures; monitor administrative and fiscal systems and procedures to ensure adequate measures and controls. Calculates revenue allocations; disburses funds in accordance with mandated requirements; prepares invoices for school districts, private schools, and other agencies for services provided. Composes correspondence, contracts, and other materials; proofreads, edits, and formats written materials for accuracy, completeness, and conformance with applicable rules, regulations and procedural requirements; creates and maintains program, division, fiscal and operational activities spreadsheets; performs a variety of duties in support of special projects; reviews data collected for consistency, accuracy, and compliance with state and federal laws.

Organizes and maintains operational records, files and supplies and other departmental information.

Operates a variety of office equipment including a calculator, 10-key machine, computer and assigned software. Attends and participates in meetings, conferences and in-service trainings; chair committees that align goals for Business Services to support internal and external clients.




Any combination of education, training, and experience which clearly demonstrate possession of the knowledge and abilities described above. An example of qualifying experience and education would be: two years of college level coursework in accounting, finance or related field, and five years of progressively responsible related experience.


N/A


KNOWLEDGE OF:


Planning, organization and management of the SDCOE Business Services Division.

Legislative process and how school laws are developed.

Principles and practices of administration, supervision and training.


Educational and program budgeting and accounting.

Aspects of school and governmental finance.

Generally accepted accounting principles.

Statistical and analytical research.

Budget preparation and control.



Basic public relations and training techniques.




ABILITY TO:

Provide a variety of complex clerical accounting, administrative, and secretarial duties.

Perform complex fiscal and budget related functions.

Adhere to school district accounting principles.

Compile and interpret financial data.

Accurately prepare detailed financial reports.

Understand and explain related administrative and fiscal regulations, policies and procedures.

Make decisions on procedural matters with limited supervision.

Keyboard accurately at speed sufficient to perform assigned tasks.

Meet required deadlines and follow oral and written instructions.

Establish and maintain effective working relationships with staff members, other departments,

and the general public.

Communicate effectively orally and in writing.

Prepare and deliver presentations.


Plan, and direct the work of others with minimum supervision.

Provide technical leadership, guidance and assistance.

Work effectively independently and as part of a team with minimum supervision.

Organize and prioritize work.

Exercise appropriate judgment in making decisions.




Complete routine tasks thoroughly, accurately and with attention to detail.

Accurately perform arithmetic computations.






Salary Grade

12/20/2014

12/17/2014

Non-Exempt Confidential

Executive Assistant I Page 1 of 4



CLASS TITLE: EXECUTIVE ASSISTANT I (Grade 54)

DEFINITION:

Under general direction of an Assistant Superintendent or a direct report to the superintendent, performs a wide variety of highly responsible, confidential and complex administrative, secretarial and operational support to an assigned department or program; manages and monitors division budgets as directed by an administrator and oversee administrative staff; interprets policies and regulations to staff and the public; coordinates and organizes office activities and flow of information; provides information, recommendations, and direction to comply with legal and administrative requirements; maintains confidentiality of highly sensitive and privileged information.


Incumbents of the Executive Assistant I classification support a Cabinet level official who reports directly to the superintendent, frequently an Assistant Superintendent, and provides primary secretarial and office administrative services to an office of major scope and accountability, involving multiple functions and services on a county-wide basis with some regional and statewide responsibilities. The position is expected to perform or coordinate projects involving research and analysis. The position is primary administrative support and takes an active role in the overall management of the day-to-day activities of a large and complex office served. The position’s work has substantial legal and other high stakes reporting responsibilities that are of high complexity. This classification may also have lead responsibilities for on-going activities as well as special projects.




Perform a wide variety of highly responsible, confidential and complex administrative, secretarial and operational support to an assigned department or program; serve as a division administrative lead.

Provide and disseminate information, provide recommendations and facilitate the communication between internal SDCOE staff, division or County Office personnel, school district administrators, agencies, businesses and the public on a variety of issues; ensure compliance with legal and administrative requirements according to established guidelines and procedures.


Maintain and coordinate Assistant Superintendent or Executive Director’s calendar and schedules; develop and monitor division procedures and activities.

Coordinate daily employee check-ins, attendance, division updates and scheduled events; communicate with division managers to relay information on events, agendas, meetings, district contacts; provide reminders of various operational events, training and meetings; schedule, plan and coordinate leadership meetings; plan and coordinate SDCOE events, school visits and speaking engagements.

Prepare a variety of business and confidential documents, sensitive correspondence, contracts, agendas, presentations and meeting minutes including those of a confidential nature; prepare documents and information related to collective bargaining activities including employee relations and negotiations; establish, prepare and maintain various records, files, lists and reports.

Analyze complex reports; maintain spreadsheets; generate queries.

Monitor, generate and manage contracts, MOU’s and other documents for accuracy, completeness and consistency; verify standard contractual language and insurance required; submit documents for review and approval.

Interpret and explain County Office administrative regulations, rules, policies and procedures to the public, school district personnel and SDCOE staff; interpret and explain collective bargaining agreements and merit system rules and regulations; serve as a resource to other support personnel and County Office staff members.

Schedule and arrange meetings, conferences and appointments; make travel arrangements; reserve facilities; register for events; update calendar to reflect travel itinerary and meeting details; complete expense and reimbursement forms and requests; collect board items from division programs; review and prepare board items; ensure items are scheduled and submitted in accordance with applicable rules and deadlines.

Prepare, monitor and implement assigned budgets; monitor expenditures and projected costs; make revisions and adjustments as needed; initiate budget transfers; process travel authorizations; create purchase requisitions, inventory/order office or division supplies; prepare invoices; submit budget adjustments and revisions; process mileage and expense claims for the Assistant Superintendent.

Collect board items from division programs, reviews and prepared board items for administrator; ensures items are calendared and submitted in accordance with applicable rules and deadlines; ensure posting of agenda items and Board meeting notices.

Create and maintain Personnel Action Forms (PAF) for new and current employees; update internal website content as needed.

Answer, screen and route telephone calls, mail and emails; greet and screen visitors and direct visitors to appropriate personnel or location.

Utilize independent judgement and analysis with complex personnel matters, interpretation of Education Code, adherence to Brown Act and Personnel Commission and Merit systems regulations.


Attend meetings and participate in activities on behalf of the Administrator; serve on committees as assigned; transcribe meeting minutes; distribute meeting minutes.

Train and provide work direction, leadership, support and assistant to staff; arrange for disciplinary sessions as directed.



Perform related duties as assigned.


Any combination equivalent to education, training and experience which clearly demonstrate possession of the knowledge and abilities described above. An example of qualifying experience and education would be: Associate degree and three years of progressively responsible experience working for an administrator of a large and complex division, department or agency or responsible secretarial experience of comparable depth and breadth of assignment. Experience in an educational setting is desirable.


N/A


KNOWLEDGE OF:

San Diego County Office of Education organization, operations, policies and procedures.

Functions and secretarial operations of an administrative office.

Applicable laws, Education Codes, regulations, policies and procedures related to assigned activities.






Budgeting and fiscal functions/practices regarding monitoring and control.



Public relations and training techniques.



ABILITY TO:

Perform complex and responsible secretarial and administrative assistant duties to relieve the Assistant Superintendent of a variety of administrative details.


Plan, coordinate and organize office activities and flow of communications and information for the assigned administrator.

Organize complex material and summarize discussions and actions taken in report form.

Compile and prepare comprehensive reports concerning a broad spectrum of subject matter.

Analyze and interpret Education Codes, policies and regulations to officials, staff and the public.



Maintain confidentiality of privileged and sensitive information.

Train and provide work direction, leadership, support and assistant to staff.

Ensure efficient and timely completion of office and program projects and activities.


Type or input data accurately at an acceptable rate of speed.



Analyze situations accurately and adopt an effective course of action.

Plan and organize work.



Work confidentially with discretion.




Office environment.






Salary Grade

Nov 1992

Sept 2015

Non-Exempt


Executive Assistant II Page 1 of 4



CLASS TITLE: EXECUTIVE ASSISTANT II (GRADE 58)

DEFINITION:

Under general supervision, provides direct support to the Board of Education; performs a wide variety of highly responsible, confidential and complex administrative support activities; develops and monitors assigned budgets and expenditures; researches information and compiles reports; maintains a variety of records and files; communicates information on behalf of the County Office and Board of Education; conducts research, analyzes requests and provides recommendations for action; provides information, recommendations, and direction to comply with legal and administrative requirements; maintains confidentiality of highly sensitive and privileged information.


Executive Assistant II incumbents report to the Board of Education through the Office of the Superintendent. Work involves considerable discretion, judgement and initiative in the preparation of Board agenda items, taking minutes at Board meetings, as well as requirements to maintain official documents on behalf of a Board, as well as to provide secretarial and administrative support to each of the Board members. The position involves high stakes work that is highly scrutinized by multiple stakeholder groups.




Provides complex and highly responsible clerical and administrative support to the Superintendent and to the County Board of Education; performs deputy clerk functions; coordinates, compiles and prepares agenda items; prepares and distributes agenda and related materials.

Researches a variety of information and materials; develops and drafts logs, records and reports, including follow-up on Board activities and actions; composes correspondence independently or in accordance with oral or written instruction requiring thorough knowledge of County Office policies and procedures; proofreads and edits materials to ensure completeness, accuracy and compliance with County Office rules and regulations.

Communicates with County Office staff, Board members, school districts, parents, County and State officials, media and citizens regarding various County Office programs, activities and other issues; provides and exchanges general information and assistance.


Receives and screens office visitors and answer telephone calls; interprets and explains County Office policies, procedures and regulations; sorts, distributes and routes mail in accordance with office procedures; provides information and answers questions where judgment, knowledge or interpretation of policies, procedures, regulations and laws are necessary.

Responds to requests for information; responds to issues, concerns and problems brought to the Board Office by parents, teachers, District staff and the public; exercises discretion and judgement in determining urgency; redirects concerns and issues to appropriate staff, as needed; refers sensitive matters to the Superintendent, as appropriate.

Develops budgets; audits expenditures for budgeted and allocated funds; prepares decision packages/agenda items for the Board of Education; maintains confidentiality of information and records and files.

Coordinates and schedules meetings, presentations and travel arrangements for Board Members; maintains assigned calendars; prepares and disseminates calendars of events.

Attends a variety of regular and special meetings; records, transcribes, prepares and distributes minutes as appropriate; prepares agendas and minutes for meetings of the Board and serves as recording secretary; prepares packets for distribution to appropriate individuals; assists Board members as needed. Operates a variety of office equipment including a computer and assigned software. Coordinates special events and activities for the Board of Education members; advises Board members of event.




Any combination equivalent to education, training and experience which clearly demonstrate possession of the knowledge and abilities described above. An example of qualifying experience and education would be: possession of an associate’s degree and four years of progressively responsible experience working for an administrator of a large and complex division, department or agency or responsible secretarial experience of comparable depth and breadth of assignment. Experience in an educational setting is desirable.


N/A


KNOWLEDGE OF:


Functions and secretarial operations of an administrative office.

Applicable laws, Education Codes, regulations, merit rules, policies and procedures related to assigned activities of the San Diego County Office of Education.










Public relations techniques.



ABILITY TO:

Perform complex and responsible secretarial and administrative assistant duties to relieve the Superintendent and County Board of Education of a variety of administrative details.


Plan, coordinate and organize office activities and flow of communications and information for the Superintendent and Board of Education.









Type or input data at an acceptable rate of speed.




Plan and organize work.







Indoor/office environment. Constant interruptions. Must be able to hear and speak to exchange information; see to perform assigned duties; sit and/or stand for extended periods of time; possess dexterity of hands and fingers to operate a computer and other office equipment; kneel, bend at the waist, and reach overhead, above the


shoulders and horizontally, to retrieve and store files and supplies; lift light objects.




Salary Grade

Nov 1992

Sept 2015

Non-Exempt

Confidential Support Grade 58

Executive Assistant III Page 1 of 4

SAN DIEGO COUNTY OFFICEOF EDUCATION


CLASS TITLE: EXECUTIVE ASSISTANT III (GRADE 62)

DEFINITION:

Under general direction of the County Superintendent, provides a wide variety of highly specialized, advanced and complex clerical and administrative support to the San Diego County Office of Education (SDCOE) Superintendent’s office; develops and monitors budget and expenditures; coordinates the flow of information; schedule a variety of meetings, events and activities; researches information and compile reports; maintains a variety of records and files; maintain confidentiality of sensitive and privileged information; provides information, recommendations, and direction to comply with legal and administrative requirements; leads the work of support staff and the daily operations of the office of the Superintendent.


The Executive Assistant III classification reports directly to the County Superintendent, and leads the secretarial and administrative functions in the Office of the Superintendent, which directly interfaces with the Board, the public, school district officials and requires a supportive and high level of analytical judgement, discretion and knowledge regarding the full scope of responsibilities of the County Office of Education. The position requires the highest order of secretarial and administrative skills, varying from office support to traveling, coordination, monitoring and compiling County Office activities.




Provides highly specialized, advanced and complex clerical and administrative support to the office of the Superintendent; support the Superintendent and relieving the administrator of administrative support details.

Schedules, coordinates, plans, and develops the Superintendent’s calendar of required meetings and events including County Office of Education leadership meetings, County Superintendents ACSA Region 18 meeting, regional groups, events, school visits, speaking engagements and other activities.

Oversees the daily operations of the Office of the Superintendent.

Commits to honoring SDCOE’s Mission, Vision, Core Values, Commitments and Indicators of Student Success.


Leads and provides technical support and guidance to clerical support staff to ensure efficient operations and compliance with SDCOE established policies and procedures; provides support to office personnel in the completion of their work activities.

Coordinates consistent flow of information and requests for data from a variety of sources including the public, County Office personnel, school districts, teachers, students, businesses and state agencies in accordance with established guidelines and procedures.

Coordinates inquires and complaints from the public through the divisions of SDCOE; evaluate situations involving other staff, visitors, students, parents, the public, other agency personnel; respond and take appropriate action to manage issues, concerns and grievances; direct higher-level concerns to appropriate personnel for resolution; use discretion to assess situations involving County Office personnel, visitors, students, parents, the public, other agency personnel.

Maintains consistent flow of work assignments, task timelines and the mandated reporting of activity, program and project outcomes and results.

Researches and compiles data from a variety of sources; develop and maintain comprehensive and confidential reports, documents, files, and records; document and prepare references and logs regarding activities of the Superintendent and SDCOE.

Represents the Superintendent at a variety of meetings and events; prepare presentations, meeting materials and agendas, as required; record meetings, proceedings and events; develop meeting minutes and summary reports, as requested.

Prepares information and train clerical support staff on administrative procedures, services, and County Office regulations; orient County Office personnel to established SDCOE policies, procedures and practices.

Presents information on administrative procedures, services, regulations to train and orient other personnel and/or disseminating information to appropriate parties.

Responds to inquiries form a variety of internal and external parties; provides information and facilitating communication among parties.

Composes, prepares and disseminates written materials; document activities, provide written reference and/or conveying information regarding the Superintendent and SDCOE.

Maintains comprehensive and confidential documents, files, and records; provide up-to-date reference and audit trail for compliance. Operates a variety of office equipment including a computer and assigned software. Communicates with appropriate division or county office personnel, agencies, businesses and the public on a variety of issues according to established guidelines and procedures. NON-ESSENTIAL FUNCTIONS:




Any combination equivalent to education, training and experience which clearly demonstrate possession of the knowledge and abilities described above. An example of qualifying experience and education would be: Associates degree and five years of progressively responsible experience working for an administrator of a large and complex division, department or agency or responsible secretarial experience of comparable depth and breadth of assignment. Experience in an educational setting is desirable.


N/A


KNOWLEDGE OF:


Functions and administrative and clerical operations and regulations of the SDCOE Superintendent’s office and Board policies.

Applicable laws, Education Codes, regulations, policies and procedures related to assigned activities including the Brown Act.


Research and record-keeping techniques.

Conflict resolution strategies and techniques.







Public relations techniques.



ABILITY TO:

Perform complex and specialized secretarial and administrative assistant duties to relieve the

Superintendent of a variety of administrative details.

Lead the work of support staff and the daily operations of the Office of the Superintendent.


Plan, coordinate and organize office activities and flow of communications and information for

the Superintendent.









Type or input data at an acceptable rate of speed.




Plan, prioritize, organize and direct work.







Indoor/Office environment. Constant interruptions. Must be able to hear and speak to exchange information; see to perform assigned duties; sit and/or stand for extended periods of time; possess dexterity of hands and fingers to operate a computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lift light objects.




Salary Grade

Nov 1992

Sept 2015

Non-Exempt

Confidential Support Grade 62

Project Management Assistant Page 1 of 3



CLASS TITLE: PROJECT MANAGEMENT ASSISTANT (Grade 50)

DEFINITION:

Under general direction of the Executive Director, Modernization, Improvement and Transformation Initiative (MITI), provides project support services in the coordination of an integrated human resources, payroll and financial management system between San Diego County Office of Education and the school districts.




Coordinates and manages project assignments, meeting and training schedules. Prepares agendas for meetings; take meeting notes; prepare minutes of meetings for distribution. Compiles and enters project data, timelines and a variety of information into computer system; monitors progress and completion of project activities and completion dates; Prepares ad hoc and scheduled reports to convey status of the project. Conducts research; analyze information, data and various materials; report findings; makes recommendations pertinent to the project; communicates issues and potential project activity delays to Executive Director. Serves as a liaison between school districts, divisions, departments and other entities involved in the project. Coordinates information exchange and milestones with internal and external sources. Provides information to staff and the public regarding the MITI activities; research, inputs and records data. Composes, edits, and prepares correspondence, bulletins, booklets and other materials. Assists in the coordination and maintenance of the MITI website.


Assists in the preparation of project budget; analyzes and monitors project costs and budget; ensure monies are allocated to correct budgets. Organizes and maintains operational records, files and supplies; log, prioritizes and tracks open issues and specifications. Prepares and monitors mileage forms, time sheets, performance agreements, personnel actions and other business process forms. Assists MITI staff members with the training of system users; assists with troubleshooting user problems. Assists with the development and maintenance of training and user manuals. Screens and routes mail, phone calls and office visitors. Organizes clerical functions of the MITI.





Any combination equivalent to education, training and experience which clearly demonstrate possession of the knowledge and abilities described above. An example of qualifying experience and education would be: graduation from high school and five years progressively responsible project management support experience including organizing and tracking the work of a project or unit. Graduation from a recognized four-year college with a major in business or other related field may be substituted for one year of the experience requirement. Experience working with human resources, payroll or finance systems is desirable.


N/A


KNOWLEDGE OF:

Applicable human resources, payroll and finance system.

Office methods and procedures.

Operation of standard office equipment and machines including copiers, calculators and computers and software applications.

Software configuration and troubleshooting.

Perform arithmetic computations.


ABILITY TO:


Coordinate logistics of large and complex program.

Plan and organize work; meet schedules and timelines.

Understand, interpret, and explain policies and procedures.

Exercise tact, diplomacy, and independent judgment.

Compose correspondence, using proper spelling, punctuation, and grammar.

Follow oral and written instructions.

Communicate effectively orally and in writing to a diverse audience.

Make decisions on procedural matters with limited supervision.



Office environment.






Salary Grade

3/2011

3/16/2011

4/2015;

1/2017

Non-Exempt


FINAL REPORT CLASSIFICATION AND COMPENSATION STUDY

FOR ADMINISTRATIVE SUPPORT


PRESENTED BY:

EWING CONSULTING, INC.

WILLIAM (BJ) EWING, PROJECT MANAGER

501 N. El Camino Real, Suite 210 San Clemente, CA 92672 949-366-4160

December 8, 2017

TABLE OF CONTENTS

PAGE

Classification Study - Overview ........................................................................................................................... 1

Approach and Methodology ..................................................................................................................... 1

Recommendations - Classification ........................................................................................................... 1

501 N. El Camino Real, Suite 210 San Clemente, California 92672

Phone: (949) 366-4160 Fax: (949) 366-4122

E-mail: [email protected]

December 8, 2017

Mr. Chris Reising

6401 Linda Vista Rd

San Diego, CA 92111

Dear Chris:

We have completed our study with the San Diego County Office of Education to conduct a classification study

of administrative support employees. Our report is enclosed with supporting exhibits.

We wish to commend the San Diego COE for developing a thoughtful, participative and thorough process in

conducting this very sensitive and important study. We are especially grateful to you and Jessica Glover for the

willingness to invest considerable time and energy to assure that the results of the study truly reflect the unique

character of San Diego County Office of Education.

Best wishes. Thank you for selecting Ewing Consulting to conduct this study for you.

Very truly yours,

William (BJ) Ewing

Project Manager

Table of Contents

CLASSIFICATION STUDY - OVERVIEW

Approach and Methodology

The classification study provided a detailed review of each of approximately 12 administrative support

classifications and approximately 40 administrative support employees included in the study. The program was

initiated through meetings with all study participants to distribute a position information questionnaire (PIQ) and

explain the purpose and intent of the study.

Our consultants received and reviewed approximately 37 completed questionnaires representing 92 percent

participation and scheduled and conducted interviews with employees who provided a questionnaire. We also

met with management staff including Supervisors, Directors and Assistant Superintendents to confirm the roles,

duties and responsibilities of employees we met. Interviews lasted 30 minutes and focused on clarification of

questionnaire information and expansion of questionnaire responses. Our records indicate that we held

approximately 34 individual or group interviews. We also conducted individual and supervisory/management

interviews by phone to confirm we were gathering the appropriate and accurate information.

Next, our consultants prepared initial class descriptions using the current format which placed the typical duties

and responsibilities in a "menu" or listing format. These descriptions were developed from the PIQ responses

and other input we received Preliminary class descriptions, prepared by our consultants, were then submitted to

the incumbents for review. We received several suggestions for change to the descriptions from both incumbents

and supervisors.

Recommendations - Classification

There are two primary outputs of the classification part of the study: an Allocation Listing and Class Descriptions.

The Allocation Listing (Exhibit A) illustrates the actions recommended for each classification and each

incumbent. The revised class descriptions are also included and represent the current duties and responsibilities

assigned to the incumbents. We have suggested modifications, definitions of classification, distinguishing

characteristics requirements, title changes and reclassifications in some cases. We have also included class

descriptions (Exhibit B).

Classification Analysis of Positions

Our consultants carefully reviewed the current distinguishing characteristics of classifications included in this

study prior to our interviews with employees of the administrative support classifications. The purpose of this

was to determine if the County was consistent with the use and allocation of positions within each classification.

Next, we conducted interviews with both employees and management to determine consistency within

classifications County-wide or if there was a need to change the definition or concept of these administrative

support classifications. Our analysis of each position studied revealed a necessity to redefine the administrative

support positions and properly allocate employees to new classifications. We determined a new criteria and

definition of classifications was necessary. Our analysis of each position revealed new definitions of

classifications throughout the County’s administrative support classifications. These definitions are as follows:

Administrative Assistant I is the entry level position in the series and serves as the primary administrative

and secretarial position in the office of an administrator responsible for a multiple functions or programs

Table of Contents

with a relatively small budgets, and/or budget responsibilities, limited county scope of accountability and

a straightforward support organization. Positions within this series perform a variety of direct or pooled

clerical, secretarial and general office support functions at varying levels of complexity. Performs work

with regular supervision. This position differs from those of Administrative Assistant II and III in number

of programs, scope of duties, number and complexity of budget functions and staff is generally smaller

and less complex. At the higher levels, positions independently perform more complex and analytical

tasks and also lead and provide work direction to lower level staff.

Administrative Assistant II serves a larger, more complex function or group of services with multiple

organization layers, often including regional projects. Duties involve multiple complex budget functions

and direct communications with interpersonal contacts such as management, administrators, teachers,

vendors, school district personnel and other staff to make arrangements, assist in implementing policy or

serving as the representative of one or more administrators; incumbents are required to have working

knowledge of the programs served and operational methods and practices and may perform some research

and analysis. Work is often regional, project-based, of moderate complexity and independent judgement

is required to plan, prioritize and organize a diversified workload. Performs work under minimal

supervision and may lead or provide work direction to lower level staff. This position differs from those

of Administrative Assistant I in that the number of programs, scope of duties, budget functions and staff

is generally smaller and less complex. At the higher level, positions independently perform more complex

and analytical tasks and lead and also provide work direction to lower level staff.

Administrative Assistant III is the highest level in the series and provides primary and complex

administrative support to an Administrator of a large county-wide, regional, or statewide function or

program which is influential. Incumbents require thorough knowledge of organizational operations,

policies and procedures and assigned department or programs. Duties involve highly complex budget

functions, direct communications with interpersonal contacts of a higher level such as management,

administrators, legal representatives, California Department of Education staff, state agencies, other

COE’s, County Judicial and probation departments, vendors and school district personnel. This position

leads and provides work direction to lower level staff. Performs work under general supervision. The

incumbent is expected to perform or coordinate projects involving research and analysis. Incumbents are

primary administrative support and take an active role in the overall management of the day-to-day

activities of a large and complex office served. This position differs from those of Administrative Assistant

I and II in that the number of programs, scope of duties, budget functions and staff is generally more

diversified, larger and more complex. This position differs from those of Administrative Assistant I in the

autonomy exercised and level of supervision received.

Business Support Assistant I reports to a Director level administrator and serves in an administrative

capacity to support the business service or the County’s SELPA programs. This classification is

responsible for the monitoring of fiscal and administrative reports, records and budgets for consistency,

accuracy and compliance with state and federal laws and for mandated reporting purposes.

Business Support Assistant II The Business Support Assistant II classification serves as a liaison

between programs, other SDCOE divisions, and school district administrators in Business Services

functions. This classification reports to the Assistant Superintendent and is distinguished by the scope,

breadth and comprehensive understanding of business services functions countywide. An Incumbent in

this class independently performs complex analytical tasks and develops and manages division budgets

and fiscal activities related to reporting, presenting information, and ensuring compliance.

Table of Contents

Our analysis of the executive-level administrative support revealed the following classification characteristics:

Executive Assistant I Incumbents of the Executive Assistant I classification support a Cabinet level

official who report directly to the superintendent, frequently an Assistant Superintendent, and provides

primary secretarial and office administrative services to an office of major scope and accountability

involving multiple functions and services on a county-wide basis with some regional and statewide

responsibilities. The position is expected to perform or coordinate projects involving research and

analysis. The position is primary administrative support and takes an active role in the overall

management of the day-to-day activities of a large and complex office served. The position’s work has

substantial legal and other high stakes reporting responsibilities that are of high complexity. This

classification may also have lead responsibilities for on-going activities as well as special projects.

Executive Assistant II Executive Assistant II incumbents report to the Board of Education through the

Office of the Superintendent. Work involves considerable discretion, judgement and initiative in the

preparation of Board agenda items, taking minutes at Board meetings as well as requirements to maintain

official documents on behalf of the Board as well as to provide secretarial and administrative support to

each of the Board members. The position involves high stakes work that is highly scrutinized by multiple

stakeholder groups.

Executive Assistant III The Executive Assistant III classification reports directly to the Superintendent

and is the primary secretarial and administrative function in the Office of the Superintendent which

directly interfaces with the Board, the public, school district officials and requires a supportive and high

level of analytical judgement, discretion and knowledge regarding the full scope of responsibilities of the

County Office of Education. The position requires the highest order of secretarial and administrative skills

varying from office support to traveling, coordination, monitoring and compiling County Office activities.

According to these definitions we believe we have been consistent with our allocations.

1

Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Wednesday, November 15, 2017 2:40 PMTo: [email protected]: [HR2SDCOE] SDCOE Classified Employment OpportunityAttachments: ATT00001.txt

The following San Diego County Office of Education classified employment opportunity has been posted to establish an eligibility list to fill any current and future vacancies that may occur within the next six (6) months:

Position: Camp Maintenance Worker II (PAF 1061)

Exam Type: Promotional

Department: Cuyamaca Outdoor School, Outdoor Education Programs

Location: Cuyamaca Rancho State park

Salary Range: Classified Support Grade 51: $25.25 ‐ $32.23 per hour, 12 months, 40 hours per week, variable schedule

Application Deadline: 1:00 PM on Monday, November 27, 2017

Link to posting: https://www.edjoin.org/Home/JobPosting/988071

Password to apply: outdoor

For a complete listing of all current job opportunities and application information, please go to: https://www.edjoin.org/Home/Jobs?keywords=san%20diego%20county%20office%20of%20education&searchType=all Jessica Glover Individualization – Relator – Developer – Input ‐ Ideation Human Resources Project Specialist San Diego County Office of Education Phone: (858) 292‐3865 Fax: (858) 292‐5648 [email protected] www.sdcoe.net

1

Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Wednesday, November 15, 2017 10:35 AMTo: [email protected]: [HR2SDCOE] SDCOE Classified Management Employment OpportunityAttachments: ATT00001.txt

The following San Diego County Office of Education classified management employment opportunity has been posted to establish an eligibility list to fill any current and future vacancies that may occur within the next six (6) months:

Position: Coordinator – Momentum Learning (PAF 1146)

Exam Type: Open

Department: Momentum Learning Program

Location: 6401 Linda Vista Road, San Diego, CA, 92111

Salary Range: Classified Management Grade M45: $109,516 ‐ $133,128 annually, 12 months Application Deadline: 1:00 PM on Monday, November 27, 2017



1

Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Tuesday, November 21, 2017 10:48 AMTo: [email protected]: [HR2SDCOE] SDCOE Classified Management Employment OpportunityAttachments: ATT00001.txt


Position: Enterprise Business System Functional Expert ‐ Payroll (PAF 1060)

Exam Type: Open

Department: MiTi Team


Salary Range: Classified Management M44: $ $106,845 ‐ $129,880 annually, 12 months

Application Deadline: 1:00 PM on Monday, December 4, 2017



1

Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Monday, November 13, 2017 5:31 PMTo: [email protected]: [HR2SDCOE] SDCOE Classified Employment OpportunityAttachments: ATT00001.txt


Position: Food Service Worker (PAF 1124)

Exam Type: Open

Department: Outdoor Education Programs, Student Services and Programs

Location: Cuyamaca Rancho State Park

Salary Range: Classified Support Grade 28: $14.32 ‐ $18.28 per hour, 181 days, 40 hours per week, variable schedule



Lateral Transfer Opportunity:

SDCOE employees who qualify for a lateral transfer to the above posting should complete an on‐line lateral transfer form:

https://teams.sdcoe.net/ess/hrforms/lateraltransfer.asp Please make sure to include class title of the position for which you would like to be considered. You will be contacted by HR staff to confirm whether your transfer request has been approved. The deadline to submit the lateral transfer request is the same as the posting close date above. Thank you!

For a complete listing of all current job opportunities and application information, please go to: https://www.edjoin.org/Home/Jobs?keywords=san%20diego%20county%20office%20of%20education&searchType=all Jessica Glover Individualization – Relator – Developer – Input ‐ Ideation Human Resources Project Specialist San Diego County Office of Education Phone: (858) 292‐3865

2

Fax: (858) 292‐5648 [email protected] www.sdcoe.net

1

Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Monday, November 27, 2017 12:44 PMTo: [email protected]: [HR2SDCOE] SDCOE Classified Employment OpportunityAttachments: ATT00001.txt


Position: School Adminsitrative Assistant II (PAF 1147)

Exam Type: Open

Department: Momentum Learning Program


Salary Range: Classified Support Grade 48: $48,778 ‐ $62,256 annually, 12 months






For a complete listing of all current job opportunities and application information, please go to: https://www.edjoin.org/Home/Jobs?keywords=san%20diego%20county%20office%20of%20education&searchType=all Jessica Glover Individualization – Relator – Developer – Input ‐ Ideation Human Resources Project Specialist San Diego County Office of Education Phone: (858) 292‐3865 Fax: (858) 292‐5648

2

[email protected] www.sdcoe.net

1

Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Monday, November 27, 2017 11:36 AMTo: [email protected]: [HR2SDCOE] SDCOE Classified Management Employment OpportunityAttachments: ATT00001.txt


Position: Senior Program Business Specialist (PAF 1144)

Exam Type: Open

Department: Internal Business (in support of Momentum Learning)


Salary Range: Classified Management M38: $92,131 ‐ $111,995 annually, 12 months




1

Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Thursday, November 30, 2017 11:59 AMTo: [email protected]: [HR2SDCOE] SDCOE Classified Employment OpportunityAttachments: ATT00001.txt


Position: Student Attendant (PAF 1160, 1161)

Exam Type: Open

Department: Friendship School, Special Education Services

Location: Imperial Beach, CA

Salary Range: Classified Support Grade 35: $17.02 – $21.72 hourly, 202 days, 6 hours per day




1

Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Tuesday, November 21, 2017 12:38 PMTo: [email protected]: [HR2SDCOE] SDCOE Classified Management Employment OpportunityAttachments: ATT00001.txt


Position: Supervisor II, Customer Resource Center (PAF 1145)

Exam Type: Open

Department: Student Management Systems Services, ITS


Salary Range: Classified Management Grade 34: $83,466 ‐ $101,462 annually, 12 months




1

Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Monday, November 13, 2017 4:41 PMTo: [email protected]: [HR2SDCOE] SDCOE Classified Management Employment OpportunityAttachments: ATT00001.txt; ATT00001.txt

The following San Diego County Office of Education classified management employment opportunity has been reposted to establish an eligibility list to fill any current and future vacancies that may occur within the next six (6) months:

Position: Supervisor II, Cybersecurity Services (PAF 766)

Exam Type: Open

Department: Cybersecurity Services, ITS






E L I G I B I L I T Y L I S T

U N R A N K E D L I S T

CLASSIFICATION: EXAM: Open

Human Resources Data Specialist ESTABLISHED: 11/21/2017

Last Name, First Name

Conn, Todd

Creese, Tracey

Approved by Personnel Commission

Name: ______________________________________________________ Date:____________

E L I G I B I L I T Y L I S T UNRANKED LIST

CLASSIFICATION: EXAM: Open Occupational Therapist ESTABLISHED: 11/27/2017

Dee, Michelle Haeger, Breanne Kuhns, Teresa Navarro, Kelsey

APPROVED BY PERSONNEL COMMISSION Name: _______________________________________ Date: _____________________




Program Secretary ESTABLISHED: **Merged

Last Name, First Name Expiration

Grant, Ana 4/18/2018

Landress, Jessica 4/18/2018

O’Reilly, Jennifer 5/30/2018

Rojas, Vanessa 4/18/2018

Santiago, Alicia 5/30/2018

Wong, Candace 5/30/2018


Name: ______________________________________________________ Date:____________




Systems Analyst ESTABLISHED: 11/13/2017


Apuy, Melissa

Brookshire, Lauren

King, Kayleen

Pugh, Kay

Shroff, Parul


Name: ______________________________________________________ Date:____________


PERSONNEL COMMISSION

PERSONNEL ACTIONS ‐ NOVEMBER 2017

Name Effective Date Action Classification Title Division/Department Unit/School Site FTE Grade/Step

CLASSIFIED MANAGEMENTBigornia, Eileen 11/30/2017 Hire Loss Control Analyst Business Services Risk Management 1.000000 32/1

CLASSIFIED SUPPORTKnuckles, Tim 11/1/2017 Hire Custodian Business Services Maintenance‐Operations 1.000000 38/2

Courtier, Monique 11/8/2017 Hire Interpreter I ‐ DHH Student Services SELPA ‐ NCCSE 0.571200 60/3

Madrid, Sandra 11/20/2017 Hire Program Secretary Learning & Leadership SvcsCurriculum & Instruction 1.000000 41/6

Aban, Wendyl 11/28/2017 Hire Functional Sys Analyst‐FinanceBusiness Services MITI 1.000000 58/1

Pugh, Kay 11/30/2017 Hire Systems Analyst Business Services CRC 1.000000 58/4



PERSONNEL ACTIONS ‐ NOVEMBER 2017

Name Effective Date Action Classification Title Division/Department Unit/School Site FTE Grade/Step

CLASSIFIED MANAGEMENTBalakian,Erica H 11/1/2017 Resignation Coordinator, Momentum LearningStudent Services/ML JCCS Administration 1.000000 45 /3

CLASSIFIED SUPPORTDavis,Carla J 11/1/2017 Retirement Program Secretary Learning & Leadership English Learner Svcs 1.000000 41/6

Astorga,Alexis 11/4/2017 Resignation Classroom Assistant‐Alt Ed Student Services/ML ML S/C/Breaking Cycles 0.642000 34/3

JOB DESCRIPTION San Diego County Office of Education

Senior Director, Charter Schools

Purpose Statement

The job of Senior Director, Charter Schools is responsible for directing the charter school

authorization process; researching and tracking data and legislation pertaining to Charter Schools;

functioning as the liaison to the County Office for school and community charter school

petitioners; providing oversight to assigned activities; and serving as a primary resource for charter

school issues across San Diego County.

Essential Functions

Serves as the liaison for school and countywide charter school petitioners to County Office

resources and information.

Facilitates a panel of SDCOE administrators to review charter school petitions for accuracy,

compliance, and efficacy and updates charter school petitioners regarding Board dates, progress,

and decisions.

Prepares reports relevant to charter school petitions and matters.

Represents SDCOE at the state and local levels regarding charter school issues and at charter

school appellate hearings.

Coordinates the division, staffing, and operational activities for the Charter School Unit, including

planning, prioritizing, selecting, train, assigning, supervising, and reviewing the work of staff

responsible for providing services for Charter Schools.

Identifies and resolves problems by reviewing and evaluating work products, methods, and

procedures to provide quality services to stakeholders.

Leads charter school oversight for San Diego County Office of Education authorized charters.

Attend and participate in professional learning opportunities to stay abreast of trends and

legislative issues related to charter schools.

Monitors pending legislation and trends for the purpose of making recommendations to senior

leadership and remaining compliant with local, state, and federal requirements pertaining to

Charter Schools.

Represents SDCOE at conferences and departmental meetings.

Identifies opportunities for improving service delivery methods and procedures and makes

recommendations to appropriate management staff to maintain quality of service.

Participates in the development and administration of budget and project funds for charter schools

for staffing, equipment, materials, and supplies.

Directs the monitoring of and approval of expenditures, and recommends adjustments as

necessary.

Establishes and maintains collaborative relationships with charter school providers and

community-based agencies.

Researches and responds to questions and concerns from business, instructional and administrative

staff regarding charter schools.

Maintains all required records pertaining to charter school program services.

Compiles reports and statistical information needed for evaluation of program effectiveness and

planning of duties.

.Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective

functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS required: applying pertinent codes, policies, regulations and/or laws; communicating with

diverse groups, district leadership and all levels of staff; preparing and maintaining accurate records.

KNOWLEDGE required: pertinent federal, state, and local codes, policies, regulations and/or laws

related to the operation, services, and activities of charter schools; current trends and research

relating to charter schools; principles of program development and project management, and

pertinent computer software applications.

ABILITY required: to gather, collate, and/or classify data; work with data utilizing defined but

different processes; to make presentations to individuals, groups, and community partners involved

in the charter school process; to work with a significant diversity of individuals and/or groups.

Independent problem solving is required to analyze issues and create action plans. Specific ability

based competencies required to satisfactorily perform the functions of the job include: adapting to

changing work environment and/or priorities; being attentive to details; meeting deadlines and

schedules; working with frequent interruptions; and working effectively under time constraints.

Responsibility

Responsibilities include: working independently under broad organizational guidelines to achieve unit

objectives; managing multiple departments; supervising the use of funds. Utilization of resources from

other work units is often required to perform the job's functions. There is a continual opportunity to

impact the organization’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical

demands: some lifting, carrying, pushing, and/or pulling, frequent climbing and balancing, frequent

stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job

requires 80% sitting, 10% walking, and 10% standing. The job is performed under minimal

temperature variations and in a generally hazard free environment.

Education Bachelor’s degree from an accredited college or university with major course work in

education, administration studies, or a related field.

Experience: Five (5) years of increasingly responsible experience in the areas of school budgets and

curriculum; and program development and implementation in public or government

entities, including two years of experience supervising and evaluating staff.

Equivalency Any combination of experience and education equivalent to a bachelor’s degree from a

regionally accredited college or university with major course work in education,

administration studies, or a related field and five (5) years of increasingly responsible

experience in the areas of school budgets and curriculum, program development and

implementation in public or government entities, including two years of experience

supervising and evaluating staff.

Required Testing Certificates

N/A Valid CA Driver’s License

Continuing Educ./Training Clearances

N/A Criminal Justice Fingerprint/Background

Clearance

Tuberculosis Clearance

FLSA State: Exempt

Salary Range: Classified Management, Grade 53

Personnel Commission Approved:


Position: New

Grade: Classified Mgmt Grade 53

Work Location: Administration

Incumbent: New

Prepared By: Chris Reising



PC Action: Pending

INFORMATION SOURCES: Meeting with County Superintendent of Schools Meeting with Executive Director, District Financial Services Meeting with Consultant, Business Advisory Services ESSENTIAL FUNCTION: The job of Senior Director, Charter Schools is done for the purpose/s of managing the charter school authorization process, coordinating associated activities with other units, divisions, and outside agencies, serving as the liaison for school and community charter school petitioners, researching and tracking data and legislation pertaining to charter school, and to provide assistance to administrative staff as assigned.

REPORTING RELATIONSHIPS: County Superintendent of Schools POSITION/CLASS COMPARISON: Internal Classifications found to be in alignment with the proposed new classification are: Senior Director, Enterprise Business Services (Classified Management Grade M53: $133,434- $162,203) Senior Director, Facilities Planning Services (Classified Management Grade M53: $133,434- $162,203) Senior Director, Information Technology (Classified Management Grade M53: $133,434- $162,203) Senior Director, Maintenance and Operations (Classified Management Grade M53: $133,434- $162,203) Senior Director, Media and Communication Services (Classified Management Grade M53: $133,434- $162,203) Senior Director, Technology Infrastructure and Operations (Classified Management Grade M53: $133,434- $162,203) CRITICAL EVALUATION FACTORS: Knowledge Complexity Scope and Effect Accountability RECOMMENDATION: The Executive Director, Human Resources recommends that Personnel Commission approve the following:

A. Establish the classification of Senior Director, Charter Schools B. Allocate the classification of Senior Director to Grade M53: $133,434- $162,203 of the Classified

Management Salary Schedule C. Designate the classification as FLSA Exempt D. Classify one (1) new position as Senior Director, Charter Schools

Background: A recruitment request was received from the Executive Director of District Financial Services create a new position, Senior Director, Charter Schools. District Financial Services currently manages the charter school application and review process. A recent California Supreme Court ruling has shifted the authorization process of many charter school applications to county offices of education. This new and growing role of county offices as a charter authorizer bring new responsibilities around review, support, assistance, and oversight. The intent of the San Diego County Office of Education is to build capacity by developing a Charter School Office to ensure we effectively implement this emerging role. This position will actively engage with school districts, charter petitioners, charter organizations, and the Charter School Division at the California Department of Education, and others to ensure this county office is informed and current regarding requirements and best practices. This position will collaborate with experts from across the San Diego County Office of Education as needed to fulfill the charter support and oversight role. Analysis: Meetings were held with the County Superintendent of Schools, the Executive Director of District Financial Services, and the Consultant, Business Advisory Services to discuss and collect information on the duties the proposed position will be performing and the knowledge, skills and abilities required to performance the essential duties. In analyzing the scope of work, functions of the job, and level of responsibilities from the information gathered, it was determined a new Senior Director position was needed in order to meet the needs of the shifting charter school workload and emerging county office responsibilities. Summary and Conclusion: The purpose of creating the Senior Director, Charter Schools is to ensure the San Diego County Office of Education has the capacity to fulfill the new and growing responsibilities around review, support, assistance, and oversight of charter schools. The following is the Statement of Duties of the position: • Serves as the liaison for school and countywide charter school petitioners to County Office resources and

information. • Facilitates a panel of SDCOE administrators to review charter school petitions for accuracy, compliance,

and efficacy and updates charter school petitioners regarding Board dates, progress, and decisions. • Prepares reports relevant to charter school petitions and matters. • Represents SDCOE at the state and local levels regarding charter school issues and at charter school

appellate hearings. • Coordinates the division, staffing, and operational activities for the Charter School Unit, including planning,

prioritizing, selecting, train, assigning, supervising, and reviewing the work of staff responsible for providing services for Charter Schools.

• Identifies and resolves problems by reviewing and evaluating work products, methods, and procedures to provide quality services to stakeholders.

• Leads charter school oversight for San Diego County Office of Education authorized charters. • Attend and participate in professional learning opportunities to stay abreast of trends and legislative issues

related to charter schools. • Monitors pending legislation and trends for the purpose of making recommendations to senior leadership

and remaining compliant with local, state, and federal requirements pertaining to Charter Schools. • Represents SDCOE at conferences and departmental meetings. • Identifies opportunities for improving service delivery methods and procedures and makes

recommendations to appropriate management staff to maintain quality of service. • Participates in the development and administration of budget and project funds for charter schools for

staffing, equipment, materials, and supplies. • Directs the monitoring of and approval of expenditures, and recommends adjustments as necessary.

• Establishes and maintains collaborative relationships with charter school providers and community-based agencies.

• Researches and responds to questions and concerns from business, instructional and administrative staff regarding charter schools.

• Maintains all required records pertaining to charter school program services. • Compiles reports and statistical information needed for evaluation of program effectiveness and planning of

duties. Summary and Conclusion: The purpose of creating the Senior Director, Charter Schools is to ensure the San Diego County Office of Education has the capacity to fulfill the new and growing responsibilities around review, support, assistance, and oversight of charter schools.

Job Description: Printed 3/20/17 Page 1


Senior Program Business Specialist

Purpose Statement

The job of Senior Program Business Specialist is done for the purpose/s of providing direct

program business services and operational support to an assigned program/s, department or

division; evaluating needs and preparing comprehensive analytical reports; may supervise other

employees in a variety of support activities; and ensuring compliance with established policies,

regulations and legal requirements.

Essential Functions

Administers and manages Medi-Cal administrative activities for statewide Random Moment Time

Study (RMTS) methods for the purpose of supporting medicaid reimbursement process for covered

services delivered by LEAs.

Compiles a wide variety of financial information related to program/s (e.g. audits, long term debt,

salary budgeting, invoices, purchase orders/bids, etc.) for the purpose of providing required

documentation for developing annual budgets for presentation to the Board for adoption and/or for

grant applications.

Maintains a variety of fiscal information, files and records (e.g. contracts, leases, legal documents,

etc.) for the purpose of providing an up-to-date reference and audit trail for compliance.

Monitors revenue and approved program expenditures of assigned program/s and related financial

activity for the purpose of ensuring that allocations are accurate, related revenues are generated,

expenses are within budget limits and/or fiscal practices are followed.

Participates with other members of the management team for the assigned program/s for the purpose

of providing in overall program planning and coordination through regular coaching sessions.

Prepares a wide variety of written materials and electronic financial information (e.g.

financial/operating reports, budget for assigned program/s, grants, proposals, contracts, etc.) for the

purpose of documenting activities, providing reference, conveying information, and complying with

established financial, legal and/or administrative requirements to county of education staff.

Processes a wide variety of program related financial information for the purpose of updating and

distributing information, authorizing for action and/or complying with established accounting

practices.

Provides fiscal, functional and support to assigned program/s for the purpose of assisting Internal

Business Services and District Financial Services in ensuring efficient processing in compliance

within state, federal and/or district policy and established regulatory guidelines.

Researches and analyzes complex financial and statistical data pertinent to the assigned program/s

for the purpose of ensuring accuracy of data and adhering to fiscal procedures.

Responds to inquiries from a wide variety of sources (e.g. County Office personnel, vendors, State

agencies, etc.) for the purpose of facilitating communication and/or providing guidance among

several parties; providing information and/or referral for addressing inquiry.

Reviews financial information related to assigned program/s for the purpose of identifying potential

budget variances, compiling statistical information, developing procedures, and conforming to

established financial practices and regulatory requirements.


Supervises employees in technical support activities as assigned (e.g. accounting, computer

input/contracting, operational activities of assigned program/s, etc.) for the purpose of providing

ongoing training and support to staff regarding fiscal, Human Resources, payroll and Employee Self-

Service System s and ensuring their department and individual performance objectives are met.

Supports the Director for the purpose of assisting in the implementation of special projects.

Other Functions





SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills

in order to meet changing job conditions. Specific skill based competencies required to satisfactorily

perform the functions of the job include: applying pertinent codes, policies, regulations and/or laws;

communicating with persons of varied cultural and educational backgrounds; operating standard

office equipment including utilizing pertinent software applications; preparing budgets and financial

plans; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform algebra and/or geometry; read technical information,

compose a variety of documents, and/or facilitate group discussions; and analyze situations to define

issues and draw conclusions. Specific knowledge based competencies required to satisfactorily

perform the functions of the job include: advanced budgetary, accounting and fiscal management

principles, procedures and systems; methods and practices of statistical analyses and financial record

keeping; principles of supervision and office management; applicable federal and state laws, and

other related mandates.

ABILITY is required to schedule activities, meetings, and/or events; routinely gather, collate, and/or

classify data; and consider a number of factors when using equipment. Flexibility is required to work

with others in a wide variety of circumstances; analyze data utilizing defined but different processes;

and operate equipment using standardized methods. Ability is also required to work with a diversity

of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize a

variety of job-related equipment. Problem solving is required to analyze issues and create action

plans. Problem solving with data frequently requires independent interpretation of guidelines; and

problem solving with equipment is limited to moderate. Specific ability based competencies required

to satisfactorily perform the functions of the job include: adapting to changing work environment

and/or priorities; being attentive to detail; meeting deadlines and schedules; and working under time

constraints.

Responsibility

Responsibilities include: working under limited supervision using standardized practices and/or

methods; managing a department; supervising the use of funds. Utilization of resources from other

work units may be required to perform the job's functions. There is a continual opportunity to impact

the organization’s services.

Working Environment


demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching,

and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10%

walking, and 10% standing. This job is performed in a generally clean and healthy environment.


Experience Four year of professionl-level experience in accounting with broad exposure to

budgeting.

Education Bachelors degree in accounting, finance, business or public administration or closely

related field.

Equivalency Any combination equivalent to a bachelor’s degree and four years of professional-level

experience in accounting with board exposure to budgeting. Experience in school district

or public agency accounting or finance is highly desirable.


Pre-Employment Proficiency Test

Driver’s License & Evidence of

Insurability


Criminal Justice Fingerprint/Background

Clearance


FLSA State: Exempt


Revised: 3/17

Personnel Commission Approved: October 19, 2016


Position: Senior Program Business Specialist

Grade: Classified Management Grade 38

Work Location: EFSG

Incumbent: New





PC Action: Pending

INFORMATION SOURCES: Meeting with Senior Director, Educational Facility Solutions Group ESSENTIAL FUNCTION: The job of Senior Program Business Specialist is done for the purpose/s of providing direct program business services and operational support to an assigned program/s, department or division; evaluating needs and preparing comprehensive analytical reports; may supervise other employees in a variety of support activities; and ensuring compliance with established policies, regulations and legal requirements. REPORTING RELATIONSHIPS: Senior Director, Educational Facility Solutions Group POSITION/CLASS COMPARISON: Internal Classifications found to be in alignment with the proposed new position: Human Resources Specialist (Classified Management Grade 38: $92,131 - $111,995 annually) Supervisor III, Payroll and Reporting (Classified Management Grade 38: $92,131 - $111,995 annually) CRITICAL EVALUATION FACTORS: Knowledge Complexity RECOMMENDATION: The Human Resources staff recommends that the Personnel Commission approve the following:

Classify one (1) new position as Senior Program Business Specialist, Grade M38.

Background: A classification request was received from the Senior Director, Educational Facility Solutions Group (EFSG), to create a new position for their department. The Educational Facilities Solutions Group in the Business Services Division provides support, current information and guidance to the 42 school districts of San Diego County in all aspects of school facilities planning, financing, modernization, construction, and maintenance. Their services include bond planning, contract support, and assistance with other financial aspects of facility planning. The EFSG previously had a Senior Program Business Specialist to assist with the finance and budgeting work within the unit, as well as providing business support to the billing associated with providing support services to the school districts. When the incumbent in the position retired in June

of 2009, EFSG did not replace the position, but instead distributed some of these job duties to the Planning Analysts. As EFSG’s support to the school districts has increased, the management of the budget and finances of the unit has also grown more complex. The Senior Director has requested a new position which will be assigned management of the business functions of the unit. Analysis and Conclusion: In analyzing the scope of work, functions of the job, and level of responsibilities from the information gathered, it was determined the job duties are consistent with the classification of Senior Program Business Specialist. The following is the Statement of Duties of the position: • Compiles a wide variety of financial information related to program/s (e.g. audits, long term

debt, salary budgeting, invoices, purchase orders/bids, etc.) for the purpose of providing required documentation for developing annual budgets for presentation to the Board for adoption and/or for grant applications.

• Maintains a variety of fiscal information, files and records (e.g. contracts, leases, legal documents, etc.) for the purpose of providing an up-to-date reference and audit trail for compliance.

• Monitors revenue and approved program expenditures of assigned program/s and related financial activity for the purpose of ensuring that allocations are accurate, related revenues are generated, expenses are within budget limits and/or fiscal practices are followed.

• Participates with other members of the management team for the assigned program/s for the purpose of providing in overall program planning and coordination through regular coaching sessions.

• Prepares a wide variety of written materials and electronic financial information (e.g. financial/operating reports, budget for assigned program/s, grants, proposals, contracts, etc.) for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements to county of education staff.

• Processes a wide variety of program related financial information for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices.

• Provides fiscal, functional and support to assigned program/s for the purpose of assisting Internal Business Services and District Financial Services in ensuring efficient processing in compliance within state, federal and/or district policy and established regulatory guidelines.

• Researches and analyzes complex financial and statistical data pertinent to the assigned program/s for the purpose of ensuring accuracy of data and adhering to fiscal procedures.

• Responds to inquiries from a wide variety of sources (e.g. County Office personnel, vendors, State agencies, etc.) for the purpose of facilitating communication and/or providing guidance among several parties; providing information and/or referral for addressing inquiry.

• Reviews financial information related to assigned program/s for the purpose of identifying potential budget variances, compiling statistical information, developing procedures, and conforming to established financial practices and regulatory requirements.

• Supervises employees in technical support activities as assigned (e.g. accounting, computer input/contracting, operational activities of assigned program/s, etc.) for the purpose of providing ongoing training and support to staff regarding fiscal, Human Resources, payroll and Employee Self-Service System s and ensuring their department and individual performance objectives are met.

• Supports the Director for the purpose of assisting in the implementation of special projects.

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CLASS TITLE: Braille Transcriber, Grade 39

DEFINITION:

Under general supervision, the Braille Transcriber transcribes a wide variety of instructional materials into Braille and large print; operates various Braille equipment including a Braillewriter, Braille word processor, computer and related software and electronic Braille printer; prepares tactile educational materials such as maps, charts, graphs, and pictures for visually impaired students with visual impairments.




Adheres to the techniques, standards and procedures set forth by the Braille Authority of North America (BANA) and the National Braille Association (NBA);

Operates a Braillewriter, and/or Braille word processor, computer, electronic Braille printer, and other related equipment to prepare instructional materials in Braille or raised line format; Transcribes a wide variety of instructional materials including literary text in Unified English Braille (UEB) and mathematics Nemeth Braille Code for Mathematics; Describes or interprets pictures, graphs, and charts; prepares such items as raised line drawings, diagrams and charts to accompany text, tests, and other materials; Proofreads all Braille format materials produced; labels materials;

Serves as a technical resource to assist teachers of the visually impaired seeking assistance on use of a Braille code; Coordinates with staff materials to be transcribed;

Keeps records and maintains files of vision impaired students; Duplicates and enlarges books, tests, worksheets and other educational materials; Provides specialized tutorial assistance to vision impaired students with visual impairments. NON-ESSENTIAL FUNCTIONS:

Performs other duties as required.

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CERTIFICATES AND LICENSES:

Possession of a current, valid Library of Congress Certificate for Braille Transcription.


Education, training or experience which would clearly demonstrate possession of the knowledge, skills and abilities detailed below. An example of a typical qualifying background would include completion of college-level course work in general academic subject areas such as math, science and English, and work experience with vision impaired students with visual impairments in a school or other educational environment. KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

Braille transcription (EBAE, UEB and Nemeth) and print copy techniques;

General elementary and high school academic subject areas such as math, science, and English;

English pronunciation and grammar;

Records maintenance.

ABILITY TO:

Operate specially adapted computers, augmentative communication devices and other specialized equipment used by vision impaired students with visual impairments;

Tutor individuals and small groups. Communicate effectively orally and in writing;

Work effectively with students, teachers and staff;

Accept, understand and relate to vision impaired students with visual impairments;

Perform routine clerical duties such as record keeping, and filing; provide own transportation to and from school and meeting sites. Work well under pressure of recurring deadlines.



Complete routine tasks thoroughly and accurately.

WORKING CONDITIONS AND PHYSICAL ABILITIES:

Office /classroom setting. Must be able to hear and speak to exchange information; see to perform assigned duties; sit and/or stand for extended periods of time; possess dexterity of hands and fingers to operate a computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lift light objects up to 25 pounds.

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Revised FLSA Status

Salary Grade

07/2003 September 3, 2003 Non-Exempt

39


Position: Braille Transcriber





Effective Date: 01/31/2018 BACKGROUND & ANALYSIS: In anticipation of a retirement, the Coordinator, Special Education requested an update to the classification description for Braille Transcriber. The updates align the classification description to the standards set by national associations in this field. It now also identifies the form Braille code used for instructional materials, and removes student recordkeeping as a job duty from the position. Minor terminology and formatting edits were added to conform to our current classification description protocols. These updates are not sufficient to warrant a salary change. INFORMATION SOURCES: Classification Description Review Meeting with Coordinator, Special Education CLASS DESCRIPTION SECTIONS IMPACTED BY THESE CHANGES: Definition Essential Functions Education and Experience Knowledge and Abilities Working Conditions and Physical Abilities INCUMBENTS IMPACTED BY THESE CHANGES: There is one (1) incumbent in this job class. RECOMMENDATION: Approve the changes to the classification description for Braille Transcriber as presented.

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Executive Director, Enterprise Business System (EBS) Project/MITI

Purpose Statement

The job of Executive Director, Enterprise Business System (EBS) Project/MITI is done for the

purpose/s of planning, coordinating and managing the acquisition, development, implementation

and rollout of the county-wide enterprise business system that includes, but not limited to,

financial, accounting, procurement, payroll, and human resource functions.

Essential Functions

Acts as a key resource for project sub-teamsassigned units for the purpose of providing advicse and

support when needing assistance in resolving issues, change management and project management.

Collaborates with internal and external personnel (e.g. administrators in the various County Office

departments, school district CBOs and business and human resources department staff, systems

analysts, systems technicians, etc.) for the purpose of coordinating activities and programs, resolving

issues and conflicts, and exchanging information.

Develops a wide variety of documents and presentation materials, independently and/or through

delegation to other personnel for the purpose of moving the County Office and its districts toward a

shared and defined vision for creating a successful enterprise business system within each district.

Establishes procedures and protocols for a variety of operations (e.g. configurations, system

functionality customization, output validation, etc.) for the purpose of providing written reference

and/or conveying information for successful monitoring and maintenance of services.

Facilitates and participates in a variety of meetings, workshops and committees for the purpose of

conveying and/or gathering information, identifying and developing recommendations, providing

training, and supporting other staff.

Monitors systems for project data collection, coding and analysis for the purpose of continuously

capturing user requirements, mapping and tracking them through to system specifications and

configurations as additional needs develop.

Oversees the continual migration and convergence of various special systems within the facilities

and throughout the County's enterprise for the purpose of ensuring the efficient growth and

development of productivity for staff, district administrators and Board members.

Performs personnel administrative functions (e.g. recruiting, interviewing, hiring, training,

supervising, evaluating, disciplining, recommending termination, providing professional

development, etc.) for the purpose of maintaining adequate staffing, enhancing personnel

productivity and achieving objectives within budget.

Presents information on a variety of topics related to administrative responsibilities (e.g. overview of

services, policies and procedures, etc.) for the purpose of providing general information, training and

staff development, implementing actions, etc.

Responds to issues involving staff, conflicts in policies and regulations, data integration,

compatibility support, etc. for the purpose of identifying the relevant issues and recommending or

implementing a plan of action that will efficiently resolve the issue.

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Serves as liaison with PeopleSsoft consultants, school district business personnel, etc. for the

purpose of providing leadership and support in the maintenance of a unified, efficient, and fully

integrated enterprise business system.

Tracks system and project status for the purpose of providing progress reports and planning updates

to executive management in County Office and at the school districts level.for various stakeholder

groups.

Directs organizational change management to support business process change to maximize the

functionality of the EBS system, with the intent of improving and enhancing organizational

efficiency.

Other Functions





SKILLS are required to perform multiple, highly complex, technical tasks with a need to

periodically upgrade skills in order to meet changing job conditions. Specific skill based

competencies required to satisfactorily perform the functions of the job include: operating standard

office equipment including utilizing pertinent software applications; planning and managing projects

and programs; overseeing program financial activities; developing effective working relationships;

preparing and maintaining accurate records; and administering personnel policies and procedures.

KNOWLEDGE is required to perform advanced math; review and interpret highly technical

information, write technical materials, and/or speak persuasively to implement desired actions; and

analyze situations to define issues and draw conclusions. Specific knowledge based competencies

required to satisfactorily perform the functions of the job include: Enterprise Resource Planning

systems (ERP) including financial/accounting, procurement, payroll, and human resource systems;

project management tools and techniques for multi-vendor and multi-platform computer systems;

project accounting and resource allocation techniques; project risk management and mitigation

techniques; public sector procurement regulations, staffing regulations and accounting principles and

practices.

ABILITY is required to schedule a number of activities, meetings, and/or events; often gather,

collate, and/or classify data; and consider a number of factors when using equipment. Flexibility is

required to independently work with others in a wide variety of circumstances; analyze data utilizing

defined but different processes; and operate equipment using a variety of standardized methods.

Ability is also required to work with a significant diversity of individuals and/or groups; work with

data of varied types and/or purposes; and utilize a variety of types of job-related equipment.

Independent problem solving is required to analyze issues and create action plans. Problem solving

with data frequently requires independent interpretation of guidelines; and problem solving with

equipment is moderate to significant. Specific ability based competencies required to satisfactorily

perform the functions of the job include: communicating effectively orally and in writing; working

effectively independently; resolving disputes and diffusing tension; establishing and maintaining

effective working relationships; meeting deadlines and schedules; setting priorities; working with

multiple projects, frequent interruptions, and changing work priorities; working with detailed

information/data and maintaining accurate records; making presentations; and maintaining

confidentiality.

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Responsibility

Responsibilities include: working independently under broad organizational guidelines to achieve unit

objectives; managing multiple departments; supervising the use of funds. Utilization of resources from

other work units is often required to perform the job's functions. There is a continual opportunity to

impact the organization’s services.

Working Environment


demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching,

and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10%

walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Experience Ten (10) years experience managing complex computerized business operations.

Experience must include increasingly responsible management level responsibilities

for an organization-wide business operation. Job related experience within a specialized

field with increasing levels of responsibility is required.

Education Bachelors degree in job-related areapublic administration, technology management,

systems engineering, information technology, or related field from a regionally

accredited institution of higher learning.

Equivalency Substantial experience managing complex computerized business operations. Experience

must include increasingly responsible management level responsibilities for an

organization-wide business operation. A bachelor's degree in information technology,

systems engineering, technology management, business or public administration or a

field related to the knowledge and ability requirements for this classification from an

accredited institution of higher learning.Any combination of education and experience

equivalent to a bachelors degree in public administration, technology management,

systems engineering, information technology, or related field from a regionally

accredited institution of higher learning and ten (10) years experience managing

complex computerized business operations. Experience must include increasingly

responsible management level responsibilities for an organization-wide business

operation.


N/A Valid CA Driver’s License/Evidence of

Insurability


N/A Fingerprint Background Check

FLSA State: Exempt


Personnel Commission Approved: October 19, 2016


Position: Executive Director, EBS


Incumbent: Vacant





PC Action: Pending BACKGROUND & ANALYSIS: In anticipation of a vacancy, a recruitment request was received from the Assistant Superintendent, Integrated Technology Services, to update the job description for the classification of Executive Director, Enterprise Business System (EBS). This classification was established in May, 2014, prior to the implementation of the new EBS system. Since that time, the nature of the project has shifted from strictly configuration and implementation to system improvement and management. The updates to the job description reflect this shift in focus. A meeting was set with the Assistant Superintendent, Integrated Technology Services, to discuss the shifting work of the Enterprise Business Systems team, as it transitions from development and implementation of the Oracle/PeopleSoft system to refinement and maintenance. This position will work closely with county office and school district leadership to facilitate channels of communication and create project oversight groups to allow feedback for continuing improvements of the system. No changes are made to the complexity of the job duties to warrant any salary change. INFORMATION SOURCES: Jon Description Review Meeting with Assistant Superintendent, Integrated Technology Services Meeting with Executive Director, Human Resources CLASS DESCRIPTION SECTIONS IMPACTED BY CHANGES: Description Essential Functions Minimum Qualifications RECOMMENDATION:

A. Update job description for Executive Director, Enterprise Business System (EBS).

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Human Resources Data Specialist - HRIS Description

The Human Resources Data Specialist – HRIS serves as the front-line administrator and internal contact for the HCM system and supervises the data processing function for the Human Resources Department, including entering, maintaining, auditing, and processing sensitive HRIS data. In addition, the HR Data Specialist - HRIS is responsible for maximizing technological capabilities to reduce manual processes, general maintenance of the HCM database, preparing ad-hoc/scheduled reports, and serving as a resource for process-improvement tasks and special projects. The HR Data Specialist will also plan and execute recruitments for a variety of permanent and temporary vacancies, as needed. The HR Data Specialist - HRIS may supervise and evaluate a team of Human Resource Department staff that may include other management positions, as well as support staff engaged in highly technical human resources data and systems work.

Essential Functions

• Serves as the primary recipient of organization-wide Personnel Action Forms and Position Change Forms.

• Ensures the timely implementation of database changes to ensure accurate payrolls. • Initiates, develops, and supervises the implementation of internal and external procedures for improving

manual and automated processing of personnel reports. • Works with HR staff to validate each request and the accurate completion or routing of each form based

on HR processes. • Acts as a resource and guide for managers as it relates to HR data and positions. • Maintains impeccable records of change request approvals. • Ensures the highest level of accuracy for data entered into HR data systems to ensure successful data

audits. • Audits data entry in HCM on a regular basis to review data accuracy and compliance. • Acts as the initial escalation point for data corrections that are required in the PeopleSoft database;

escalates further if necessary and executes approved corrections. • Provides HCM data support for Human Resources staff, all associate end-users, and members of senior

management. • Plans and implements recordkeeping processes for permanent personnel records. • Prepares HR metrics to be presented at monthly, quarterly, and annual senior leadership meetings. • Creates standard or ad-hoc reports out of HCM and other HR data systems to ensure compliance with

local, state, and federal reporting guidelines. • Participate in the creation of new queries and reports as needed. • Initiates technology service requests to revise or develop existing or new HCM modules for processing

data, reports, or payments. • Researches and prepares information in response to assigned Assists with the support of all aspects of

Human Resources as it relates to data requests, including but not limited to data availability, feasibility of requests, ad-hoc reports, and technical support.

• Adheres to organizational and department-specific safety, confidentiality, values, policies, and

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standards. • Uses functional and technical knowledge to provide end-users with general guidance and informal

training as needed. • Assists with creating internal training tools and process manuals for staff to maximize effective use of

the HCM assigned systems. • Prepares and presents workshops to users to explain HCM system requirements and system procedures. • Supervises, evaluates, and directs work of assigned Human Resources support staff. • Provides back-up for other functional areas of the Human Resources Department, including

recruitment, operations, benefits, etc., as needed.

Other Functions • Performs other related duties as assigned for the purpose of ensuring the efficient and effective



Skills, Knowledge and Abilities SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: proficiency in Microsoft Excel at an expert level; applying district, state and federal policies and regulations as they relate to human resources; operating standard office equipment including pertinent software applications; preparing and maintaining accurate records; analyzing data; auditing reports; classifying data and/or information; using pertinent software applications. KNOWLEDGE is required of principles, practices, and trends of information system administration; information systems integration and analysis; human resources training practices and principles; generally accepted professional practices in the implementation of employee selection procedures, concepts of grammar and punctuation; keyboarding; office application software. ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; query and formulate data to prepare reports as needed; analyze data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize job-related equipment. Specific ability based competencies required to satisfactorily perform the functions of the job include: establishing and maintaining effective working relationships; maintaining confidentiality; setting priorities; meeting deadlines and schedules; working with detailed information; and adapting to changing priorities; accuracy and attention to detail; communicating with diverse groups; working as part of a team.

Responsibility Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a small work unit; monitoring budget expenditures. Utilization of some resources from other work units is often required to perform the job functions. There is some opportunity to impact the organization’s services. Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 90% sitting, 5% walking, and 5% standing. This job is performed in a generally clean and healthy environment.

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Experience: Five (5) years of direct experience managing and analyzing data, including data

mining, reporting, and high-volume data processing. , and two (2) years of sSupervisory experience with technical staff and . Eexperience in human resources and with Oracle/PeopleSoft systems strongly is preferred.

Education: Bachelor’s degree with major coursework in information systems, computer science, data mining, or related field.

Equivalency: Any combination of education and experience equivalent to a bachelor’s degree with major coursework in information systems, computer science, data mining, or related field and five (5) years of direct experience managing and analyzing data, including data mining, reporting, and high-volume data processing. , and two (2) years of sSupervisory experience with technical staff and . Eexperience in human resources and with Oracle/PeopleSoft systems strongly is preferred.

Required Testing

Certificates N/A Driver’s License & Evidence of Insurability

Continuing Educ./Training

Clearances

N/A Criminal Justice Fingerprint/Background Clearance Drug Test Proof of physical examination including TB Screen

FLSA State: Non-Exempt



Position: Human Resources Data Specialist


Prepared By: Bill Dowler



Effective Date: 01/31/2018 BACKGROUND & ANALYSIS: Following two rounds of recruitment that did not result in the caliber of candidates we seek, the Sr. Manager, Human Resources requested an update to the classification description for Human Resources Data Specialist. The updates better align the classification description with the target labor market for this role. The specific human resources and two years of prior supervisory experience have been reduced to a preference for this background, as the pool was diluted with individuals who had a stronger HR background, but lacked the technical skills to perform the complex analysis and data management that this role requires. This is also referenced in the title update. Reference to planning and executing recruitments was removed, though this position may still be called upon to assist with departmental functions and projects as needed. These updates are not sufficient to warrant a salary change. INFORMATION SOURCES: Classification Description Review Meeting with Project Specialist, Human Resources (our recruiter for this role) Meeting with Executive Director, Human Resources CLASS DESCRIPTION SECTIONS IMPACTED BY THESE CHANGES: Description Essential Functions Education and Experience INCUMBENTS IMPACTED BY THESE CHANGES: There is one (1) vacancy and no incumbents in this job class. RECOMMENDATION: Approve the changes to the classification description for Human Resources Data Specialist as presented.

Job Description: Assistant Superintendent, Chief Innovation Officer Page 1


Assistant Superintendent, Chief Innovation Officer

Purpose Statement

The job of Chief Innovation Officer is done for the purpose/s of planning, developing, coordinating, implementing, directing, and supporting countywide systems of innovation and engaging with partners to address a variety of organizational and pedagogical needs aimed at improving student equity and achievement.

Essential Functions

Oversees the development of a clear vision for the Innovation Department to work collaboratively, creatively, and productively to improve county office and school districts’ student achievement through fulfillment of the county office LCAP, Board Goals, and the San Diego County Office of Education’s Vision, Mission, and Values.

Provides direction and oversight to the research and development efforts of the SDCOE Innovation Department, focused on the trends in business, the economy, state and local laws, and the needs of school districts in San Diego County.

Identifies and develops technology-based solutions to recommend innovative strategies, products, and services that address all aspects of the education system, by collaborating with county office and district leadership.

Investigates needs countywide to develop and implement innovative strategies, products, and services, while recommending best practices to improve processes and results.

Researches emerging and innovative practices and programs, within and outside the educational arena, that personalize learning for all students and educators that improve student engagement, equity and achievement.

Leads, inspires, and facilitates a shared vision for all stakeholders that leverages the use of digital-age resources to meet and exceed student learning goals through effective and innovative instructional practices, tools, and applications.

Develops and implements strategies and partnerships with private sector, community, and parent groups to ensure equitable access to appropriate digital tools and resources to meet the needs of all learners.

Develops and implements strategies to align curriculum, assessment, accountability, virtual/blended learning, and professional development to support equity-focused 21st century learning environments.

Leverages community partnerships and analyzes current and future workplace and market trends to develop Career Technical Education pathways and entrepreneurial learning that provide rigorous application-based learning opportunities to all students.

Participates in local, national, and global learning communities that stimulate innovation, creativity, and digital age collaboration.


Engages educators, employers, community members, parents, and policymakers in an ongoing dialogue that provides recommendations and advice about 21st Century education.

Develops and convenes education, community, and business leaders to share market trends, best practices, and emerging issues, and to inform future collaborative initiatives.

Budgets and allocates funds for the department; reviews and approves department communication and operating strategies; monitors effectiveness of programs provided; reviews, plans, and evaluates program activities and assures responsiveness to San Diego County Office of Education objectives and priorities.

Participates as a member of the Superintendent’s Strategic Leadership Team in the overall planning and direction of County Office functions and services; advises the Superintendent regarding use of resources, priorities, program opportunities, and methods to enhance the delivery of programs and support services.

Supervises and evaluates the performance of assigned staff; interviews and selects employees and recommends transfers, reassignment, termination, and disciplinary actions; plans, coordinates, and arranges for appropriate training and development of subordinates.

Makes presentations to associations, community groups, and others regarding County Office matters and assigned subject or program areas.

Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.



SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include:

o Provide leadership; o Interpret and develop budget information; o Utilize a variety of computer software; and o Communicate effectively both orally and in writing.

KNOWLEDGE is required to read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include:

o 21st century digital literacy skills and global awareness o Principles, techniques, and procedures of organizational development, long-range

technology plans, and development methodology o Federal, state, and local policies and procedures regarding instructional technology o Current literature, trends, and developments in the technology field o Research methodology, including research design, program evaluation, and data analysis o Principles and techniques of budget preparation and control o Principles and practices of administration, supervision, evaluation, and training o Equity and diversity issues


ABILITY is required to:

o Successfully lead and implement major projects and programs through bold, innovative, and progressive thinking

o Provide leadership and direction in assigned areas o Create, lead, and support a countywide digital-age culture o Review existing and pending legislation related to assigned programs, and recommend

origination, modification, or support of legislative measures o Maintain current knowledge of applicable provisions of federal, state, and district laws, rules,

and regulations o Communicate effectively, both orally and in writing o Motivate assigned staff o Use tact, patience, and courtesy, and other positive interpersonal skills o Interpret, apply, and explain rules, regulations, policies, and procedures o Establish and maintain effective working relationships with a wide diversity of individuals o Operate computer and assigned office equipment o Analyze problems, make decisions, and be responsible for those decisions o Meet schedules and timelines o Work independently with little direction o Plan and organize work effectively o Gather, collate, and/or classify data o Prepare comprehensive narrative and statistical reports o Work as part of a team o Attend to detail

Responsibilities include: Servant leadership working under direct supervision of the County Office of Education Superintendent using standardized procedures; directing other persons within a small work unit; directing the use of budgeted funds within a work unit. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

Working Environment

The usual and customary methods of performing the job’s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine-finger dexterity. Generally the job requires intermittent sitting, walking, and standing to perform assigned tasks. This job is performed in a generally clean and healthy office environment.

Education: A Bachelor’s degree in Computer Science, Information Management, or related field, with an advanced degree/doctorate preferred.

Experience: Eight (8) years or more of progressively responsible leadership experience in the area of technology, education, public administration, or business administration and management, including at least four (4) years of supervisory experience. Experience with a school district or other educational agency strongly preferred.

Equivalency: Any combination of education and experience equivalent to a Bachelor’s degree in Computer Science, Information Management, or related field, and a minimum of eight (8) years or more of progressively responsible experience in the area of technology, education, public administration, or business administration and management, including at least four (4) years of supervisory experience.



N/A Valid CA Driver’s License & Evidence of Insurability


Maintains Certificates and/or Licenses

Criminal Justice Fingerprint/Background Clearance


FLSA Status: Exempt

Designation: This position is designated as Senior Management

Created: 10/2017 Revised: 01/2018 County Superintendent Approval: 10/2017 Personnel Commission Approval: TBD


Position: Assistant Superintendent,

Chief Innovation Officer

Grade: Senior Management Grade 001 Incumbent: New Position


Prepared By: Chris Reising



PC Action: Pending

BACKGROUND & ANALYSIS:

At the November 2017 Personnel Commission meeting, the job description for the Assistant Superintendent, Chief Innovation Officer was approved. In further discussions with SDCOE leadership including the County Superintendent of Schools, it was determined that the nature of the position is beyond just technology-based innovative practices and strategies. The position will also look at improving student equity and achievement across an array of organizational needs, including pedagogical needs. The updates to the job description reflect these shifts in focus. No changes are made to the complexity of the job duties to warrant any salary change. INFORMATION SOURCES: Job Description Review Meeting with Superintendent Meeting with Senior Manager, Human Resources CLASS DESCRIPTION SECTIONS IMPACTED BY CHANGES: Description Purpose Statement Essential Functions RECOMMENDATION:

Update job description for Assistant Superintendent, Chief Innovation Officer.

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Maritess Pantaleon

From: [email protected] on behalf of Elva Uribe <[email protected]>Sent: Tuesday, January 23, 2018 2:34 PMTo: [email protected]: [HR2SDCOE] FW: SDCOE Employment OpportunityAttachments: ATT00001.txt

The following San Diego County Office of Education senior management employment opportunity has been posted:

Position: Assistant Superintendent, Chief Innovation Officer

Department: Administrative Services


Salary Range: Competitive and Negotiable

Application Deadline: Thursday, February 8, 2018


For a complete listing of all current job opportunities and application information, please go to: https://www.edjoin.org/Home/Jobs?keywords=san%20diego%20county%20office%20of%20education&searchType=all

Elva Uribe Human Resources Specialist San Diego County Office of Education Phone: (858) 292‐7254 Fax: (858) 292‐5648 [email protected] www.sdcoe.net

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Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Tuesday, January 09, 2018 4:21 PMTo: [email protected]: [HR2SDCOE] SDCOE Classified Employment OpportunityAttachments: ATT00001.txt

The following San Diego County Office of Education classified employment opportunity has been reposted to establish an eligibility list to fill any current and future vacancies that may occur within the next six (6) months:

Position: Camp Maintenance Worker II (PAF 1061)

Exam Type: Open

Department: Cuyamaca Outdoor School, Outdoor Education Programs

Location: Cuyamaca Rancho State Park

Salary Range: Classified Support Grade 51: $25.25 ‐ $32.23 per hour, 12 months, 40 hours per week, variable schedule

Application Deadline: 1:00 PM on Friday, January 19, 2018



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Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Friday, December 15, 2017 11:46 AMTo: [email protected]: [HR2SDCOE] SDCOE Classified Employment OpportunityAttachments: ATT00001.txt


Position: Credentials Technician (PAF 1278)

Exam Type: Open

Department: Credentials and LiveScan Services, Human Resources

Location: San Marcos, CA


Application Deadline: 1:00 PM on Friday, January 5, 2018






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Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Saturday, January 20, 2018 8:25 AMTo: [email protected]: [HR2SDCOE] SDCOE Classified Management Employment OpportunityAttachments: ATT00001.txt

The following San Diego County Office of Education classified employment opportunity has been reposted to establish an eligibility list to fill any current and future vacancies that may occur within the next six (6) months:

Position: Data Specialist – HRIS (PAF 780)

Department: Human Resources



Application Deadline: 1:00 PM on Monday, January 29, 2018






EBS Functional Expert - Payroll ESTABLISHED: 1/02/2018


Avila, Silvia

Frost, Kim

Roberts, Bruce


Name: ______________________________________________________ Date:____________

Action* Last Name, First Name Date PA# or Comment

*Action: Hire, Lateral, or Remove

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Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Monday, January 22, 2018 2:26 PMTo: [email protected]: [HR2SDCOE] SDCOE Classified Management Employment OpportunityAttachments: ATT00001.txt


Position: Executive Director, Enterprise Business System (EBS)

Exam Type: Open

Department: Integrated Technology Services



Application Deadline: 1:00 PM on Monday, February 5, 2018



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Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Monday, December 11, 2017 11:04 AMTo: [email protected]: [HR2SDCOE] SDCOE Classified Employment OpportunityAttachments: ATT00001.txt


Position: Instructional Television (ITV) Production Supervisor (PAF 1133)

Exam Type: Open

Department: Media and Communications, ITS



Application Deadline: 1:00 PM on Friday, December 22, 2017






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Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Monday, December 18, 2017 3:37 PMTo: [email protected]: [HR2SDCOE] SDCOE Classified Management Employment OpportunityAttachments: ATT00001.txt


Position: Manager, Payroll Services (PAF 1296)

Exam Type: Open

Department: Internal Business, Business Services


Salary Range: Classified Management Grade 44: $106,845 ‐ $129,880 annually, 12 months

Application Deadline: 1:00 PM on Wednesday, January 3, 2018



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Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Tuesday, January 16, 2018 11:32 AMTo: [email protected]: [HR2SDCOE] SDCOE Classified Employment OpportunityAttachments: ATT00001.txt


Position: Outdoor Education Program Specialist (PAF 1178)

Exam Type: Open

Department: Outdoor Education, Student Services and Programs

Location: Cuyamaca Ranch State Park, Descanso, CA

Salary Range: Classified Support Grade 41: $19.73 ‐ $25.19 per hour, 176 days, 40 hours per week, variable schedule






For a complete listing of all current job opportunities and application information, please go to: https://www.edjoin.org/Home/Jobs?keywords=san%20diego%20county%20office%20of%20education&searchType=all Jessica Glover Individualization – Relator – Developer – Input ‐ Ideation Human Resources Project Specialist San Diego County Office of Education Phone: (858) 292‐3865

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Fax: (858) 292‐5648 [email protected] www.sdcoe.net

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Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Thursday, January 18, 2018 2:11 PMTo: [email protected]: [HR2SDCOE] SDCOE Classified Employment OpportunityAttachments: ATT00001.txt


Position: Payroll Audit Technician (PAF 1328)

Exam Type: Open

Department: Internal Business, Business Services









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Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Tuesday, December 19, 2017 11:20 AMTo: [email protected]: [HR2SDCOE] FW: SDCOE Classified Employment OpportunityAttachments: ATT00001.txt


Position: Program Secretary (PA 834)

Exam Type: Open

Department: Hope Infant Family Support Program, Student Services and Programs Division

Location: San Marcos, CA

Salary Range: Classified Support Grade 41: $19.73 - $25.19 per hour, 205 days

Application Deadline: 1:00 PM on Friday, December 29, 2017





For a complete listing of all current job opportunities and application information, please go to: https://www.edjoin.org/Home/Jobs?keywords=san%20diego%20county%20office%20of%20education&searchType=all Corey Nabonne Individualization – Learner – Responsibility – Arranger – Input Human Resources Project Specialist San Diego County Office of Education [email protected]




Credentials Technician ESTABLISHED: 1/18/2018


Garcia, Noemi

Hoppe, Julie

Lopez, Jose

Patterson, Trish


Name: ______________________________________________________ Date:____________




EBS Functional Expert - Payroll ESTABLISHED: 1/02/2018

Rank Last Name, First Name Score

Avila, Silvia

Frost, Kim

Roberts, Bruce


Name: ______________________________________________________ Date:____________




Food Services Worker ESTABLISHED: 12/18/2017


Smith, Cherish


Name: ______________________________________________________ Date:____________




Payroll Systems Analyst ESTABLISHED: 12/11/2017


George, Andrea

Gilroy, Matthew


Name: ______________________________________________________ Date:____________




Position Control Specialist ESTABLISHED: 01/08/2018


Apuy, Melissa

Ebreo, Marie

Galindo, Alejandro


Name: ______________________________________________________ Date:____________

p


R A N K E D L I S T


Program Specialist, Work Based Learning ESTABLISHED: 12/23/2017


Becker, Alexander

Delgado, Gabriela

Eggert, Traci

Glasrud, Bryan

Nanzer, Mark


Name: ______________________________________________________ Date:____________




Senior Manager, Property and Liability ESTABLISHED: 12/15/2017


Caminite, Diane

Jensen, Lisa

Nester, Julie


Name: ______________________________________________________ Date:____________



CLASSIFICATION: EXAM: Open Senior Program Business Specialist ESTABLISHED: 01/08/2018


Apuy, Melissa

Avitia-Reyes, Dora

Dispo, Caesar

Marmolejo, Martha

Ngo, Thanh


Name: ______________________________________________________ Date:____________




Student Attendant ESTABLISHED: 1/22/2018


Doyle, Sandra

Eldemire, Shanieka

Gray, Elizabeth

Patino, Maria

Robles, Glynette

Stevesnon-Taylor, Kim

Uhrig, Brianna


Name: ______________________________________________________ Date:____________




Supervisor II, Customer Resource Center ESTABLISHED: 12/13/2017


Ackerman, Michelle

Jungbluth, Autumn

Santos, Glenn


Name: ______________________________________________________ Date:____________



PERSONNEL ACTIONS ‐ DECEMBER 2017

Name Effective Da Action Classification Title Division/Department Unit/School Site FTE Grade/Step

CLASSIFIED MANAGEMENTWulff, Allison 12/1/2017 Promotion Instructional Tech Specialist Integrated Technology Services Integrated Technology Services 1.0000 35/3

Davis, Amanda 12/4/2017 Promotion Consultant Bus Advisory Svcs Business Services Business Advisory Services 1.0000 47/2

Nabonne, Corey 12/18/2017 Promotion Project Specialist ‐ HR Administrative Services Human Resources 1.0000 35/1

CLASSIFIED SUPPORTTran, Hai Son 12/1/2017 Hire Web Developer/Programmer Integrated Technology Services Software Application Services 1.0000 60/1

McCalmont, Aaron 12/4/2017 Hire Research Analyst Business Services Legal Services 1.0000 60/1

Landress, Jessica 12/11/2017 Hire Program Secretary Learning and Leadership Svcs English Learner Services 1.0000 41/1

Camacho, Tanya 12/12/2017 Hire Classroom Assistant‐Alt Ed Student Services/JCCS Innovations Acadmy of Empwrmnt 0.6420 34/1

Renfroe, Agatha 12/22/2017 Hire Classroom Assistant‐Alt Ed Student Services/JCCS Second Chance BCS 0.6420 34/1



SEPARATION ACTIONS ‐ DECEMBER 2017

Name Effective DateAction Classification Title Division/Department Unit/School Site FTE Grade/Step

CLASSIFIED MANAGEMENTAngel‐Levy, Penny 12/28/2017 Retirement Sr. Manager, EAP Business Services Risk Management 0.7500 47/5

Bryant, Dixie 12/30/2017 Retirement Manager, Momentum Sppt Svcs Student Services JCCS Administration 1.0000 44/5

Lee, Paul 12/30/2017 Retirement Sr. Prog Business Specialist Student Services JCCS 1.0000 38/5

Rinear, Rick 12/30/2017 Retirement Sr. Manager, Prop & Liab Prgm Business Services Risk Management 1.0000 47/5

CLASSIFIED SUPPORTPalomar,Patricia 12/2/2017 Retirement Occupational Therapist Student Services SELPA ‐ NCCSE 0.8615 67/6

Baker,Barbara 12/16/2017 Retirement Early Intervention Assistant Student Services Early Education HOPE ‐ NCREC 0.7885 37/6

Widman,Julia 12/16/2017 Retirement Spec Ed Resource Asst‐HOPE Student Services Early Education HOPE ‐ NCREC 0.6538 48/6

Cordova,Mario 12/23/2017 Resignation Classroom Assistant‐Alt Ed Student Services JCCS/Victoria BCS 0.6420 34/3

Campos,Theresa 12/30/2017 Retirement Migrant Ed Prg Advocate I Student Services Migrant Ed Administrative Ofce 1.0000 40/6

Clayton,Carolyn 12/30/2017 Retirement Occupational Therapist Student Services Early Education HOPE ‐ NCREC 0.7885 67/6

Guardado,Elvia 12/30/2017 Retirement Migrant Ed Prg Advocate II Student Services Migrant Ed Administrative Ofce 1.0000 44/6

Real,Alfredo 12/30/2017 Retirement Custodian Business Services Maintenance‐Operations 1.0000 38/6

Andrew,Martina 12/31/2017 Retirement Student Attendant Student Services Friendship School 0.6260 35/6

Berger,Richard 12/31/2017 Retirement ITV Production Supv Integrated Technology Services ITV 1.0000 63/6

Chappell,Sheri 12/31/2017 Retirement School Administrative Asst II Student Services JCCS Administration 1.0000 48/6

Lancaster,Tim 12/31/2017 Retirement Fleet Services Supervisor Business Services Maintenance‐Operations 1.0000 61/6

Najera,Juana 12/31/2017 Retirement Student Attendant Student Services Friendship School 0.6260 35/6

PERSONNEL COMMISION MINUTES...Jan 31, 2018 · Program Specialist, Work Based Learning, 12/23/2017...

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