Perks of Paperless

Presented by:

Shelly Jones, Kansas Department of CommerceRobyn Coman, Oklahoma Department of Commerce

Overview History of Project Implementation & KANSASWORKS Process from Workforce Center

Perspective – how is it used? Benefits to a Paperless Work Environment

History of Project Discovery of Need to Reduce Paper

Production Task Force Development Project Goals including Costs Associated Project Approval Timeline

Implementation & KANSASWORKS Criteria Developed KANSASWORKS Administrative Overview

Data Elements

Implementation & KANSASWORKS (cont.)

Type of Document

Adding a Document

Choosing Document

Type of Document

What Are You Documenting?

Find and Upload

Verifying the Upload

Viewing the Document

Paperless the Oklahoma Way Required by State policy for Adult

programs Data Validation Program Eligibility Program Participation Outcomes

Overcoming Barriers

Implementing Major Change

A Work in Progress Adult policy has been reissued

Youth policy is being finalized

Data Validation and program monitoring has been simplified

Staff owns the system

Benefits Reduction of Paper Files Reduction in Staff Time User-friendly Cost Effective Resource for Data Validation Efforts Data Integrity & Customer

Confidentiality Protection

Comments/Questions

Contact InformationShelly JonesSystems Reporting AnalystKansas Department of Commerce1000 SW Jackson St., Suite 100Topeka, KS 66612-1354Phone: (785) 296-6436Fax: (785) 296-2119Email: sjones@kansascommerce.com 

Robyn Coman Supervisor of WIA Programs

Oklahoma Department of CommerceWorkforce Services Division

Phone 405-815-5322Cell 405-397-3301

E-Fax 405-605-2906robyn_coman@okcommerce.gov