Performance Metrics

University of Kansas – UKANS & KURES

Report Period: FY15 Q1 – Q3

Date: 4/17/2015

KUPPS Requisition – Dept Cycle Time

*This analysis only includes requisitions with static cart assignment date**Calculation between workflow steps “Cart Assignment Date” and “Account Validation Response 1”

84% of the requisitions were processed at departmental level within one day. Going from Q2 to Q3, same-day processing was improved by 8%.

KUPPS Requisition – Central Cycle Time

*This analysis only includes KU Central Purchasing reviewed requisitions**Calculation between workflow steps “Account Validation 1” and “Account Validation Response 2”

KU Purchasing reviewed 71% requisitions. 78% of these central-reviewed requisitions were processed within one day. Same-Day processing had a 5% improvement in Q3.

KUPPS PO – SummaryFY15TD, UKANS and KURES had combined 57K PO’s with a total spend of $225M.

KUPPS PO – Monthly BreakdownFY15 Q1 – Q3, there were 20K PO’s, with a total spend of $70M. Going from Q2 to Q3, Punchout transactions increased by 2%; Check Request decreased by 3%.

KUPPS Invoices – SummaryFY15TD, E-Invoice utilization was at 35%, or 8% of total spend. E-Invoice increased by 2% from Q2 to Q3.

Payment Processing – Spending PatternsIn this report period, there were 115K transactions, totaling in $315M. Pcard had the highest transaction count; KUPPS Non-Catalog PO Voucher was the highest in spend.

Payment Processing – Quarterly Trend54% transactions or 69% spend of FY15TD was via KUPP, including Punchout, Non-Catalog orders and Check Requests.

Payment Processing – Vendor Spend

Pcard Analysis - SummaryThere were 52K Pcard transactions in this report period with total a spend of $15M. Average transaction cost was $291.

• Pcard transactions peaked in Q3 of FY15 • 84% of Pcard transactions were under

$500 purchases• High $ transactions includes Food,

Rental, Subscription, Membership, and Travel… etc.

Pcard Analysis – by Primary ARSPARSP 113 – RGS had the highest Pcard usage – 20% of transactions or 19% of total spend.

Pcard Analysis – ARSP 118ARSP 118 – Operations: Pcard Spend by Account & Vendor

HOME DE-POT

AU-THORIZENET

SHERWIN-

WILLIAMS #1414

SUMNER GROUP

INC.

CIN-TAS DOCUMENT MA

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FEDEX

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FERGU-SON EN-TERPRIS

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CHARLES

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VZWRLSS*MY VZ

VB P

WESTLAKE

ACE HARDWARE

STANIO

N WHOLESALE ELECTRIC CO

AT&T*BILL

PAYMEN

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BATTERY

Amazon

DREXEL TEC

HNOLO-

GIES,

INC.

WURTH BAE

R SUPPLY CO

MPANY

DANFOS

S

EN-TERPRIS

E RENT-A-CAR

Others

HOME DE-POT

AU-THORIZENET

SHERWIN-

WILLIAMS #1414

SUMNER GROUP

INC.

CIN-TAS DOCUMENT MA

NAGEMENT

REEVES WIEDE-MAN

CO NO8

FEDEX

CORPO-RA-TION

FERGU-SON EN-TERPRIS

ES INC

CHARLES

D JONES

LAWRENCE

PATCHE

N ELECTRIC

& IND

VZWRLSS*MY VZ

VB P

WESTLAKE

ACE HARDWARE

STANIO

N WHOLESALE ELECTRIC CO

AT&T*BILL

PAYMEN

T

LAWRENCE

BATTERY

Amazon

DREXEL TEC

HNOLO-

GIES,

INC.

WURTH BAE

R SUPPLY CO

MPANY

DANFOS

S

EN-TERPRIS

E RENT-A-CAR

Others

Total Spend

13801.9

9

8740.4

21313.4

21050.5

9

544 3364.59

2564.36

3496.66

1530.7

1754.55

4526.12

1697.5

1007.97

5828.11

1071.42

1001.45

8823.85

1686.44

1552.79

2583.62

164860.62

# Trans

122 108 105 83 50 47 33 24 20 19 18 18 16 15 15 12 11 10 8 8 526

50

150

250

350

450

550

$10,000 $30,000 $50,000 $70,000 $90,000 $110,000 $130,000 $150,000 $170,000

Pcard Transacions - ARSP 118 Operations

Total Spend # Trans

# Tr

ansa

ction

s

Personal ReimbursementThere were 1525 personal reimbursements in FY15TD with a total spend of $323K. Average amount was $212. **Accounts excluded: 121200, 121300, 121400, 125***, 152200 – 179900, 199570 (T&E)

Personal ReimbursementThere were 1525 personal reimbursements in FY15TD with a total spend of $323K. Average amount was $212. **Accounts excluded: 121200, 121300, 121400, 125***, 152200 – 179900, 199570 (T&E)