Performance Management and Activity Report 2010/11 · To 28 Feb To 31 Mar To 30 Apr To 31 May To 30...

West Yorkshire Fire & Rescue Service

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Period Covered: 1 April 2010 – 31 December 2010

Date Issued: 31 January 2011

Table of Contents

Contents Page No.

1. Introduction/Summary 3

2. Target Summary – Overview 4

3. Key Performance Indicators – Performance 5

4. Service Delivery Indicators – Performance 8

5. Corporate Health Indicators – Performance 12

6. Performance Indicators – Comparison with other Fire and Rescue Services 17

7. Incidents 18

Chargeable Special Service Calls 19

8. ‘Five Pumps and Above’ Incidents (to 1 January 2011) 20

9. Home Fire Safety Checks 22

Smoke Alarm Ownership 23

10. Compliments and Complaints 24

11. Violence at Work 25

District Actions to Address Violence 26

Performance Management Report of 27

1. Introduction/Summary The purpose of this report is to provide information regarding the performance of West Yorkshire Fire and Rescue Service against selected national and local targets to enable the Authority to measure, monitor and evaluate performance. The national targets identified in this report are contained within the following performance indicators:

• NI 47: People Killed or Seriously Injured in Road Traffic Accidents

• NI 48: Children Killed or Seriously Injured in Road Traffic Accidents There are two Key Performance Indicators (KPI) which appear within this report:

• KPI 1: Arson Incidents

• KPI 2: Primary Fires There are also a number of performance indicators developed by CFOA (Chief Fire Officers Association) which West Yorkshire Fire and Rescue Service has chosen to adopt. Monitoring these indicators is entirely voluntary for Fire Services across the country, but the advantage of adopting some of them is that it may provide scope for comparison with other authorities who have adopted the same indicators. In this report, appropriate and progressive monthly statistics have been utilised to identify trends in performance, with corresponding information regarding the action being taken to address any areas of under-performance. Information regarding a selection of local performance targets has also been provided in this report and comparisons have been made with the previous year’s performance. All data, unless specified, is for the reporting period 1 April 2010 – 31 December 2010. A traffic light system has been employed to provide a straightforward visual indicator of performance against each specific target. Comparative data, in respect of other Fire Authorities, is included in this report, to allow West Yorkshire Fire and Rescue Service to benchmark its performance against those of similar authorities. Graphical representation of the performance of West Yorkshire Fire and Rescue Service is available via the Performance Information Management System (PIMS), which is accessed via the Service’s intranet site.


2. Target Summary – Overview Legend

Purple indicates target not applicable

Red indicates not achieving target

Amber indicates satisfactory performance (within 10% of target)

Green indicates achieving or exceeding target

Grey indicates there is currently no data available for this indicator

Direction of travel, compared to position at this time last year

Targets by Indicator Category

Service Delivery Indicators (CFOA reference)

Corporate Health Indicators (CFOA reference)

Other Local Service Indicators

KPI 1 – Arson Incidents CH 1 – Equality Standard Special Service Calls

KPI 2 – Primary Fires CH 4 (CFOA C2) – Sickness Incidents – 5 Pumps and Above

NI 47 – People Killed or Seriously Injured in Road Traffic Accidents

CH 5 (CFOA A5) – Health & Safety Home Fire Safety Checks

NI 48 – Children Killed Seriously Injured in Road Traffic Accidents

CH 6 (CFOA E1) – Business Continuity Compliments/Complaints

SD 1 (CFOA D1) – Accidental Dwelling Fires (Total)

CH 7 – Expenditure per Capita Violence at Work

SD 2 – Accidental Dwelling Fires (Deaths) CH 9 – Budget Variance (% Variance

against overall budget)

SD 3 – Accidental Dwelling Fires (Injuries) CH 10 – Payment of Invoices

SD 5 (CFOA A2(i)) – False Alarms (Malicious Not Attended)

CH 11 – Capital Payments (£s)

SD 6 (CFOA A2 (ii)) – False Alarms (Malicious Attended)

CH 13 – Debtors

SD 7 (CFOA A1) – Automatic Fire Detection – Non Domestic

CH 14 – Customer Satisfaction

SD 9 – Fires in non-domestic premises

SD 10(a) – % Fires where Smoke Alarm Fitted

SD 10(b) - % Fires where Smoke Alarm Faulty

SD 10(c) - % Fires where Smoke Alarm Correct

SD 10(d) - % Fires where no Smoke Alarm Fitted

SD 12 MACC Call Handling Times


3. Key Performance Indicators – Performance (Figures for the Key Performance Indicators may be subject to slight variation between reports. This is mainly due to the date of completion of the report being before all the auditing of the data is complete.)

Indicator Description

Cumulative Year to Date Performance Direction of Travel

compared to

position at this

time last year

Target Full Year

Comment To 30 Apr

To 31 May

To 30 Jun

To 31 Jul

To 31 Aug

To 30 Sep

To 31 Oct

To 30 Nov

To 31 Dec

To 31 Jan

To 28 Feb

To 31 Mar

KPI 1

Arson Incidents (All Deliberate Fires)

per 10,000 population

5.94 11.41 15.80 19.75 23.64 27.00 30.45 33.24 34.94 �

(41.48) 63.80

Adjusted targets to be more demanding. A dry April and May

saw a spike in activity which has

now been corrected.

Arson Incidents (Deliberate Primary

Fires) per 10,000 population

0.75 1.58 2.36 3.04 3.91 4.55 5.24 5.99 6.59 � (7.93)

14.57 On track to achieve

year end target.

Arson Incidents (Deliberate

Secondary Fires) per 10,000 population

5.19 9.82 13.44 16.71 19.73 22.45 25.21 27.26 28.35 � (33.55)

49.23

Adjusted targets to be more demanding. A dry April and May

saw a spike in activity which has

now been corrected.




compared to

position at this

time last year

Target Full Year

Comment To 30 Apr

To 31 May

To 30 Jun

To 31 Jul

To 31 Aug

To 30 Sep

To 31 Oct

To 30 Nov

To 31 Dec

To 31 Jan

To 28 Feb

To 31 Mar

KPI 2

Number of Primary Fires per

100,000 population

15.31 32.90 48.85 63.91 80.03 93.95 109.00 125.84 141.96 � (155.87)


year end target

Number of Fire Fatalities per

100,000 population – Accidental Dwelling

Fires

0.14 0.14 0.14 0.13 0.13 0.13 0.18 0.22 0.31 � (0.45)

0.41

On track to achieve year end target.

Change from 0.14 to 0.13 due to change in population figure Number of Fire

Fatalities per 100,000 population –

Other Fires

0.00 0.05 0.23 0.27 0.27 0.27 0.31 0.36 0.36 � (0.09)

No target

set

Number of Fire Casualties (excluding precautionary checks) per 100,000 population

0.95 1.95 2.95 4.45 5.21 6.33 7.23 8.40 9.93 � (7.82)

13.59 On track to achieve year end target


Indicator

Description

Cumulative Performance (10 Calendar Year) Direction of Travel compared to position

at this time last

year

Target Full Year

Comment To 31 Jan

To 28 Feb

To 31 Mar

To 30 Apr

To 31 May

To 30 Jun

To 31 Jul

To 31 Aug

To 30 Sep

To 31 Oct

To 30 Nov

To 31 Dec

NI 47*

People Killed or Seriously Injured

(KSI) in Road Traffic Accidents

191 431 692 � (731)

889

Targets are based on the National Target of 40%

reduction on the 94-98 average by 2010.

Figures are for the period Jan – Sep

2010

NI 48*

Children Killed or Seriously Injured

(KSI) in Road Traffic Accidents

27 62 101 � (122)

135

Targets are based on the National Target of 50%

reduction on the 94-98 average by 2010.

Figures are for the period Jan – Sep

2010

*Note: West Yorkshire Fire and Rescue Service is not directly responsible for performance against the above two indicators. Performance is reflective of the

West Yorkshire Local Transport Plan for the reduction of ‘Killed and Seriously Injured’ and the work done by the West Yorkshire Safer Roads Partnership.

West Yorkshire Fire and Rescue Service is a representative of the West Yorkshire Safer Roads Partnership alongside the 5 District Councils, West Yorkshire

Police, Yorkshire Ambulance, Highways Agency, West Yorkshire Casualty Reduction (Safety Camera) Partnership and NHS Primary Care Trusts.

Data for this indictor is supplied by West Yorkshire Safer Roads (Accident Studies Unit) on a quarterly basis. The provisional data is produced three months in

arrears. The final figures for the full calendar year are validated the following April.


4. Service Delivery Indicators – Performance (Figures for the Service Delivery Indicators may be subject to slight variation between reports. This is mainly due to the date of completion of the report being before all the auditing of the data is complete.)

Indicator

Description


compared to position at this time

last year

Target Full Year

Comment To 30 Apr

To 31 May

To 30 Jun

To 31 Jul

To 31 Aug

To 30 Sep

To 31 Oct

To 30 Nov

To 31 Dec

To 31 Jan

To 28 Feb

To 31 Mar

SD 1 Accidental dwelling

fires (per 10,000 dwellings) (CFOA D1)

1.18 2.27 3.10 4.14 5.09 6.16 7.50 8.71 10.19 � (10.43)


year end target.

SD 2

Number of deaths arising from accidental fires in dwellings per 100,000 population

0.14 0.14 0.14 0.13 0.13 0.13 0.18 0.22 0.31 � (0.45)

0.41 Volatile indicator. Difficult to predict

performance trend.

SD 3

Number of Injuries arising from accidental fires in dwellings per 100,000 population

0.82 1.64 2.18 3.10 3.50 4.09 4.81 5.75 7.28 � (4.59)


year end target.

SD 5

Number of calls to malicious false alarms per 1000 population –

not attended (CFOA A2(i))

0.01 0.03 0.05 0.06 0.08 0.09 0.10 0.11 0.12 � (0.27)


year end target.





last year Target

Full Year

Comment To 30 Apr

To 31 May

To 30 Jun

To 31 Jul

To 31 Aug

To 30 Sep

To 31 Oct

To 30 Nov

To 31 Dec

To 31 Jan

To 28 Feb

To 31 Mar

SD 6

Number of calls to malicious false

alarms per 1000 population –

attended (CFOA A2(ii))

0.02 0.05 0.08 0.10 0.13 0.15 0.18 0.19 0.21 � (0.26)


year end target.

SD 7

Unwanted fire signals from

automatic fire detection equipment

per 1000 non-domestic properties

(CFOA A1)

5.03 11.39 18.10 22.70 28.86 34.94 41.28 47.68 55.75 �

(65.01) 110.45

On track to achieve year end target.

SD 9

Fires in non-domestic premises

per 1000 non-domestic

premises

0.58 1.29 2.15 2.67 3.25 3.55 4.07 4.71 5.26 �

(5.36)


year end target.


Indicator

Description


compared to

position at this time last year

Target Full Year

Comment To 30 Apr

To 31 May

To 30 Jun

To 31 Jul

To 31 Aug

To 30 Sep

To 31 Oct

To 30 Nov

To 31 Dec

To 31 Jan

To 28 Feb

To 31 Mar

SD 10(a)

The percentage of fires attended in dwellings where

there was a working smoke alarm

57.1% 54.2% 52.0% 50.0% 50.4% 51.9% 52.8% 52.5% 53.1% � (49.8%)

40.1% On track to achieve

year end target.

SD 10(b)

The percentage of fires attended in

dwellings where a smoke alarm,

because it was faulty or incorrectly sited,

did not activate

8.1% 7.6% 9.2% 9.2% 9.0% 8.5% 8.9% 8.5% 8.3% �

(7.3%)


year end target.

SD 10(c)


dwellings where a correctly sited and

working smoke alarm did not activate

15.3% 14.3% 14.0% 15.3% 15.5% 15.3% 15.3% 15.1% 14.8% N/A N/A

This indicator is used to identify where a

smoke alarm has not activated for

legitimate reasons.

SD 10(d)


dwellings where no smoke alarm was

fitted

19.4% 23.9% 24.9% 25.4% 25.0% 24.3% 23.1% 23.9% 23.8% � (25.5%)


year end target.


Indicator

Description

Cumulative Year to Date Performance Direction of Travel compared to position

at this time last

year

Target Full Year

Comment To 30 Apr

To 31 May

To 30 Jun

To 31 Jul

To 31 Aug

To 30 Sep

To 31 Oct

To 30 Nov

To 31 Dec

To 31 Jan

To 28 Feb

To 31 Mar

SD 12

Time taken from

accepting a call from the British Telecom

operator, to mobilisation of Fire

and Rescue Service resources

58.17 58.25 58.58 58.57 58.51 58.54 58.44 58.64 58.48 N/A 60

seconds

Performance trend improved

consistently during the last year.

Performance is

measured against an optimum standard of

60 seconds.


5. Corporate Health Indicators – Performance

Indicator

Description

Cumulative Year to Date Performance Direction of

Travel compared to position at this time last year

Target Full Year

Comment To 30 Apr

To 31 May

To 30 Jun

To 31 Jul

To 31 Aug

To 30 Sep

To 31 Oct

To 30 Nov

To 31 Dec

To 31 Jan

To 28 Feb

To 31 Mar

CH 1

The level (if any) of the FRS Equality

Framework to which the Authority conforms

Excellent � (4)

Excellent

Following a successful

assessment WYFRS awarded Excellent in

FRS Equality Framework.

CH 4

Average number of working days / shifts

lost to sickness (CFOA C2)

0.40 0.87 1.35 1.94 2.47 3.03 3.64 4.19 4.77 �

(4.69)

6.50

Employees no longer being paid by the

Authority have been removed in the

calculation of this indicator.


Indicator

Description

Cumulative Year to Date Performance

Direction of Travel


last year

Target Full Year

Comment To 30 Apr

To 31 May

To 30 Jun

To 31 Jul

To 31 Aug

To 30 Sep

To 31 Oct

To 30 Nov

To 31 Dec

To 31 Jan

To 28 Feb

To 31 Mar

CH 5 Health and Safety

(CFOA A5) (Total injuries)

< 3 days Injuries

14 36 63 89 106 116 134 153 176 �

(146)

204

Targets are based on a 5% reduction from 08-09 figures by 11-12 on total < 3 days injuries and total > 3

days injuries. There is a target of 0 fatalities for the year.

Due to such low

numbers, no target has been set for major injuries.

We have continued to

see an increase in minor accidents over the previous quarter,

but not so for the more serious major and

RIDDOR accidents. It is believed the increase

in reported minor accidents is due to the improved awareness of

accident reporting procedures which has been achieved through

the provision of accident investigation

training over the last 12 months. No specific

trends have been identified in relation to

this increase and OHSU will continue to

monitor.

Fatal 0 0 0 0 0 0 0 0 0 � (0)

0

Major 0 1 1 1 3 3 3 3 3 � (3)

Not set

3 + days 0 7 10 13 16 19 22 24 28 �

(23)

39



Cumulative Year to Date Performance Direction of

Travel compared to position at this time

last year

Target Full Year Comment To 30

Apr To 31 May

To 30 Jun

To 31 Jul

To 31 Aug

To 30 Sep

To 31 Oct

To 30 Nov

To 31 Dec

To 31 Jan

To 28 Feb

To 31 Mar

CH 6 Business Continuity Planning (CFOA E1)

Self assessment against a business continuity maturity model including 6 measures and 5 levels, giving a maximum score of

100% 76.67% �

(73.33%)

93.33%

76.67% is made up of five Level 4s and one

level 3 achieved against the maturity model.

Further progress will be made against the Risk

and Business Continuity Management

Review Report.

CH 7

Expenditure per head of population on the provision of fire and

rescue services

£39.30 N/A £40.00

The figure reported is taken from the 2010-11 CIPFA Fire and Rescue

Services Estimates

CH 9

Forecast Budget Variance

(% Variance against overall budget)

0.0% 0.6% -1.87% �

(1.1%)

<1%

Currently -1.87% Forecast Budget

Variance in the first three quarters of

2010/11



Cumulative Year to Date Performance -Cost Period Dates Year 2010-11

Target Full Year

Comment 4 Apr – 25 Apr

2 May – 23 May

30 May – 20 Jun

27 Jun – 18 Jul

25 Jul – 15 Aug

22 Aug – 12 Sep

19 Sep – 10 Oct

17 Oct – 7 Nov

14 Nov – 5 Dec

12 Dec – 2 Jan

9 Jan – 30 Jan

6 Feb – 27 Feb

6 Mar – 31 Mar

CH 10

The percentage of invoices for goods and

services paid by the Authority within 30

days (stand alone month)

97.7% 95.4% 95.4% 95.7% 95.8% 95.7% 95.8% 96.8% 95.8%

100%

Progressive roll-out of the corporate credit

card will increase the proportion of invoices paid within 30 days.

CH 11 Forecast Capital

Payments -Actual figures £s

£0.3m (£0.9m)

£1.2m (£1.9m)

£1.9m (£2.8m)

£2.9m (£3.8m)

£3.9m (£4.7m)

£4.5m (£5.5m)

£5.8m (£6.2m)

£6.2m (£6.2m)

£7.1m (£7.0m)

£7.5m (£7.8m)

(£8.6m) (£9.4m) (11.0m) £11.0m

Targets are based on a profiled spending of

the capital plan, Targets for each

individual month are in brackets.

Figures to be provided on a monthly basis

CH 13

Debtors – Value of debt outstanding

which is over 60 days old

£20,562 £35,313 £35,313 £12,952 £10,790 £18,135 £18,470 £30,819 £53,865 Information

Only Figures to be provided

on a monthly basis.





last year

Target Full Year

Comment To 30 Apr

To 31 May

To 30 Jun

To 31 Jul

To 31 Aug

To 30 Sep

To 31 Oct

To 30 Nov

To 31 Dec

To 31 Jan

To 28 Feb

To 31 Mar

CH 14

Customer Satisfaction - % Overall

Satisfaction with the service provided:

Quality of Service: Domestic 99.25% � (98.92%)

>95%

Annual Survey. These satisfaction results are obtained through the

Opinion Research Survey conducted

throughout the year.

These are the 2009-10 results, 2010-11

results expected May 2011

Quality of Service: Non Domestic 98.55% � (100%)

>95%

Home Fire Safety Checks 99.53% � (99.73%)

>95%

School Fire Safety Visits Performance 99.51% � (99.57%)

>95%

2009-10 Terms 1-3 results. 2010-11 annual results

expected August 2011


6. Performance Indicators – Comparison with other Fire and Rescue Services The Metropolitan Fire and Rescue Services share information on a quarterly basis in respect of performance indicators. Information for the third quarter of 2010/11 (1 April 10 – 31 December 10) and positions for the individual indicators are shown below. The information is unaudited and therefore may be subject to minor amendments, but it does allow up to date performance comparisons to be made between WYFRS and similar ‘family group’ FRSs. Data is also subject to the Fire and Rescue Authorities agreeing to share this data with WYFRS. Key Performance Indicators

Accidental dwelling fire deaths for April – September have been at their lowest number ever in 2010-11. Within this period there have been 3 Accidental dwelling fire deaths and 6 deliberate fire deaths, 3 of which relate to one incident Corporate Health Indicato

Note 1: Actual numbers shown in brackets.

Note 2: Where two FRS's have achieved equal placing, both are shown in the same colour.

Key

1st (Best)

3rd 5th 7th

(Worst)

2nd 4th 6th


7. Incidents

The table and chart below show the operational activity of West Yorkshire Fire and Rescue Service for the financial year to date, broken down into category of incident. The table also shows a comparison for the same period in 2009 and the total number of incidents for 1 April 2009 to 31 March 2010.

The Fire and Rescue Services Act 2004 sets out the categories of service for which charges can be made by FRA’s and the persons who can be charged. However, the Act limits the


amount charged to the cost of providing the service and prohibits FRA’s from charging for fire-fighting or for the provision of emergency medical assistance. The sum recovered so far for 2010/11 is approximately £109,742 which is mostly comprised of charges for lift rescues (£80,747). The chart below summarises the number of special service calls (chargeable and non-chargeable) attended by West Yorkshire Fire and Rescue Service for the financial year to date and provides a comparison with the figures for 2009/10.

Chargeable Special Service Calls – District Performance The chart below summarises the performance of special services by each respective district for the 2010/11 financial year to date. Specific information relating to lift rescues has been included, as these incidents occur more frequently than other ‘special service’ categories.


8. ‘Five Pumps and Above’ Incidents (to 1 January 2011) General Commentary A number of additional pumping and special appliances are often mobilised to these types of incidents to undertake supporting activities.

Fire-related incidents of this type require the attendance of a fire investigation officer to determine the cause of the fire. The cause is included in the table, but in some circumstances, it may be uncertain, as follows:

Not known - the evidence that remained after the fire was insufficient to determine the cause

Doubtful - thought to have been deliberate, but an accidental cause cannot be ruled out

Not yet recorded / Pending Investigation

- as stated

For fires identified as deliberate, we work in accordance with a regionally agreed Memorandum of Understanding with the police, who are responsible for the investigation of all deliberate fires.

Each month, new incidents are added to the top of the table. These are shaded in white.

Date & Time

Address Premises

Use Station

Area

Cause

Pumps Plus

Specials

Number of Personnel

01/01/11 18:49

Dalton Mills, Dalton Lane, Keighley

Industrial 46

(Keighley) Deliberate

20 pumps 7 specials

9 Officers 110 FFs

18/12/10 02:13

Parkham Foods, Haycliffe Lane,

Wibsey, Bradford Industrial

47 (Odsal)

Deliberate 15 pumps 5 specials

9 Officers 81 FFs

02/12/10 07:54

W.E Rawson, Castle Bank Mills, Portobello Road,

Portobello, Wakefield

Warehouse 80

(Wakefield) Electrical appliance

10 pumps 2 specials

7 Officers 53 FFs

05/10/10 18:50

Industrial Pallet and Transport Services Ltd. Kirkhaw Lane,

Ferrybridge

Pallet Yard 86

(Knottingley) Deliberate

15 pumps 4 specials

8 Officers 81 FFs

13/09/10 22:27

Coney Lane Welding, Russell Street,

Keighley Industrial

46 (Keighley)

Electrical appliance

10 pumps 3 specials

8 Officers 52 FFs

03/09/10 22:17

Holme Farm, Soaper Lane, Shelf

Agricultural 47

(Odsal) Not known

10 pumps 3 specials

8 Officers 52 FFs

14/08/10 20:22

Ebor Mills, Ebor Lane, Mytholmes,

Haworth Industrial

43 (Haworth)

Radiated heat

15 pumps 5 specials

10 Officers 79 FFs

28/07/10 23:21

Pie Toms, Holme Lane, Tong Street,

Bradford Industrial

47 (Odsal)

Not known 15 pumps 7 specials

10 Officers 103 FFs

10/07/10 12:12

Crow Hill Farm, Crow Hill Road, Hubberton,

Sowerby Agricultural

64 (Halifax)

Spontaneous combustion

9 pumps 1 special

5 Officers 44 FFs


Date & Time

Address Premises

Use Station

Area

Cause

Pumps Plus

Specials

Number of Personnel

05/07/10 21:54

Hinchcliffe Farm, Netherton Moor

Road, Netherton, Huddersfield

Farm Shop 60

(Huddersfield) Electrical appliance

16 pumps 7 specials

9 Officers 90 FFs

04/07/10 03:27

Methley Road, Whitwood Mere,

Castleford Industrial

82 Castleford


9 Officers 52 FFs

01/07/10 00:06

Wastecare, Wakefield Road,

Garforth Industrial

23 (Garforth)

Not known 33 pumps 9 specials

17 Officers 172 FFs

27/06/10 12:53

Sportsman Arms, Kebs Road, Cornholme, Todmorden

Moorland 74

(Todmorden) Not known

14 pumps 7 specials

9 Officers 79 FFs

25/06/10 17:17

Wellington Street, Laisterdyke, Bradford

Industrial 40

(Bradford) Deliberate

10 pumps 2 specials

9 Officers 45 FFs

19/06/10 15:25

Horsfall & Sons, Pellon Lane, Halifax

Industrial 64

(Halifax) Blowlamps

/welding 32 pumps 7 specials

20 Officers 164 FFs

18/06/10 01:16

Robin Fuels, Lawkholme Lane,

Keighley Industrial

46 (Keighley)


12 Officers 69 FFs

10/06/10 23:43

William Hicks Solicitors, Empire

House, 10 Piccadilly, Bradford

Commercial 40

(Bradford) Deliberate

10 pumps 4 specials

10 Officers 54 FFs

28/05/10 16:40

Natasha’s School Wear, 37 Westgate,

Bradford Retail

40 (Bradford)

Electrical 15 pumps 5 specials

17 Officers 78 FFs

24/05/10 01:05

Grosvenor Works, Grosvenor

Chemicals, Lees Mill Lane, Linthwaite

Industrial 72

(Slaithwaite) Not known

32 pumps 8 specials

18 Officers 183 FFs

16/05/10 16:30

Woodhouse Farm, Woodhouse Lane,

Emley Agricultural

71 (Skelmanthorpe)


13 Officers 69 FFs

12/05/10 22:35

Flats 1 to 15, Menston House, High

Royds Drive, Menston

Residential 50

(Rawdon) Electrical

distribution 12 pumps 5 specials

9 Officers 97 FFs

23/04/10 12:31

Shuttleworth Moor, Widdop Road,

Heptonstall Moorland

74 (Todmorden)


9 Officers 81 FFs

07/04/10 00:17

Weeland Road, Knottingley

Warehouse 86

(Knottingley) Deliberate

16 pumps 5 specials

10 Officers 86 FFs

The follow chart details the numbers and severity of 5 pumps and above incidents over the last 5 years:


9. Home Fire Safety Checks


Smoke Alarm Ownership Better performance is indicated by a higher percentage. Targets were initially set in March 2006, based on the 2005/6 outturn of 40.4%, aiming for an actual increase of 2% each year. Through analysis of high risk areas and groups, with improvements in partner referrals and the targeting of resources, performance improved considerably during 2009/10, leading to a significantly improved outturn figure of 67.6%, far exceeding the target of 48.4%, and this improvement has continued in the nine months of 2010/11. The chart below shows month by month performance against target and is formatted as per the traffic light colour scheme. Note: Targets differ to those set in indicator SD10.

Purple indicates no target set Red indicates target not achieved

Amber indicates satisfactory performance (within 10% of target) Green indicates target achieved or exceeded


10. Compliments and Complaints

Compliments

The charts below show by type the number of compliments and complaints received by West Yorkshire FRS since 1 April 2009, providing a comparison between the years 2009/10 and 2010/11. In the first nine months of 2010/11, West Yorkshire FRS has recorded 278 compliments, which is slightly less than the previous year’s average of approximately 32 per month (380 in total).

Complaints

After nine months of the financial year 2010/11, we have received 37 complaints as compared to 34 in the same period during 2009/10.

Thirty-six of the 2010/11 complaints have been resolved at Stage I of the complaints procedure. No complaints are ongoing and seventeen of the complaints were upheld. All complaints are dealt with in a consistent manner, with appropriate remedial action taken where necessary.

One 2010/11 complaint went to stage two but was concluded 19/04/10

One 2009/10 complaint went to stage two but was concluded 11/03/10 One 2009/10 complaint went to stage four but was concluded 14/10/10 by the Local Government Ombudsman's decision that there were no grounds for pursuing the matter further.


11. Violence at Work

Attacks on Personnel

The table summarises the events reported by firefighters and CFS staff. For clarification, 'stoning' covers any thrown object identified as a stone; 'firework' covers fireworks thrown or launched; and 'missile' covers any other object used as a projectile.

Where stations have not reported any incidents of violence to staff, they have not been shown within the table. However, they still contribute to the number of incidents attended figures.


In the nine months of 2010/11, there have been 75 incidents of violence reported by West Yorkshire FRS staff, which is an average of 8.3 per month, indicating an increase of approximately 24% on the number of incidents reported for 2009/10 (80 for the full year, at an average of approximately 6.7 per month).

To put the figures into perspective, the previous table shows the number of incidents in which firefighters were subject to violence as a percentage of attendance, by station and by district. Some smaller stations appear to suffer a relatively high percentage of attacks, but this is largely due to the smaller number of incidents attended from such stations.

However, there is a danger that the frequency and severity of the 75 attacks out of 37378 attendances may seem insignificant when considering these very small percentages (0.20% overall).

Although the number of attacks on firefighters has reduced, the Chief Fire Officer has re-emphasised that one attack is one too many and that every assistance and encouragement will be given to the police to bring offenders to court. Work is continuing with a variety of agencies from the police and district councils to community groups and youth leaders to address these issues.

District Actions to Address Violence- (Comments included only in relation to incidents occurring in the month of December 2010 or late November 2010 entries).

Districts are taking the following actions: Calderdale - There have been 2 incidents within Calderdale during the month of November. On the 5th in Halifax station area a firework was thrown/directed at a crew who were attending an incident. On the 10th a missile was thrown at Illingworth’s appliance as they left an incident; this is an increase on last year’s figure for November which was 0. Both incidents are being investigated by the Arson Task Force Team working with the Police. A serious incident took place in Halifax station area on the 31st December when a firefighter was physically assaulted. The Police attended the incident and the aggressor was dealt with under the mental health act.


West Yorkshire Fire and Rescue Service

Oakroyd Hall

Birkenshaw

BD11 2DY

WYFRA AUTHORITY 18 FEBRUARY 2011 ITEM No

REPORT OF: CHIEF EXECUTIVE/CHIEF FIRE OFFICER, THE

DIRECTOR OF CORPORATE RESOURCES AND THE CHIEF FINANCE OFFICER

PURPOSE OF REPORT: THE PURPOSE OF THIS REPORT IS TO

PRESENT A DRAFT CAPITAL INVESTMENT PLAN, A DRAFT REVENUE BUDGET AND A TREASURY MANAGEMENT STRATEGY FOR THE THREE YEARS TO 2013/2014

RECOMMENDATION: THAT THE RECOMMENDATIONS SET OUT IN

SECTION 12 BE APPROVED LOCAL GOVERNMENT (ACCESS TO INFORMATION) ACT DETAILS EXEMPTION CATEGORY:

NONE

ACCESS CONTACT OFFICERS:

GEOFF MAREN, CHIEF FINANCE OFFICER, OAKROYD HALL, BIRKENSHAW. TELEPHONE: 01274 655711 [email protected]

BACKGROUND TO PAPERS OPEN TO INSPECTION:

BUDGET WORKING PAPERS LOCAL GOVERNMENT FINANCE SETTLEMENT. CIPFA’S CODE OF PRACTICE ON TREASURY MANAGEMENT IN THE PUBLIC SERVICES; CIPFA’S PRUDENTIAL CODE FOR CAPITAL FINANCE IN LOCAL AUTHORITIES; LOCAL GOVERNMENT ACT 2003.

mailto:[email protected]

1. INTRODUCTION

This is a consolidated report which will present the Management Board's proposals for:- (i) a Capital Investment Plan for the three years to 2013/2014, (ii) present the prudential indicators to support the financing of the capital plan. (iii) a Revenue Budget and medium term financial plan for the same period; and (iv) a Treasury Management Strategy to fund the Capital Investment Plan and

the cash flow implications of the 3 year Revenue Budget.

The consolidation is intended to show how all four elements are very closely related.

2 PROPOSED CAPITAL INVESTMENT 2.1 The Management Board is proposing a level of new investment over the period

2011/12 to 2013/14 amounting to £29.38m. The purpose of the 3 year plan is to link the capital investment to the IRMP initiatives to manage the reductions in the workforce caused by the cuts in funding. Members are aware that major building projects can take a number of years from the planning stages to delivery and consequently there are some schemes commencing in the early years to provide facilities for service delivery changes towards the end of the planning period. The detailed plans are attached at Appendix E with the summary at programme level as follows:-

Overall Summary of Capital Investment Plan 2011/12 2012/13 2013/14 £m £m £m IT and Data systems 0.708 0.679 0.639 Fleet and Technical Services 1.360 1.010 0.880 Property 6.370 6.500 7.510 Operational Equipment 1.228 1.550 0.950 Planned Investment 9.666 9.739 9.979

2.2 The costs of funding the proposed capital programme have been included within

the draft revenue budget. 2.3 In the first two years it will be necessary to fund the majority of the plan through

prudential borrowing because Fire Authorities no longer receive supported borrowing allocations. The Government have announced that there will be capital

grants available and the Authority will receive £2.54m which will be used to fund the capital plan to reduce the amount financed through prudential borrowing.

During the planning period the Authority will release significant plots of land and

options for releasing the value of these assets to fund future investment will be considered by Management Board and presented to future meetings of the Authority.

3. PRUDENTIAL INDICATORS 3.1 The CIPFA Prudential Code requires that local authorities produce a number of

prudential indicators before the beginning of each financial year and have them approved by the same executive body that approves the budget. The purpose of the indicators is to provide a framework for capital expenditure decision making, highlighting the level of capital expenditure, the impact on borrowing levels, and the overall controls in place to ensure the activity remains affordable, prudent and sustainable.

Some of the indicators are specific to the Authority’s treasury management activity

and are set out in the treasury management section of this report. The rest of the indicators are set out below.

3.2 Capital Expenditure, Capital Financing Requirement and External Debt The Authority’s capital expenditure projections, detailed elsewhere in this report,

are summarised below. Capital expenditure impacts directly on the Capital Financing Requirement (CFR) and the Authority’s debt position. The CFR reflects the Authority’s underlying need to borrow for a capital purpose. When external borrowing is below the CFR, this reveals that the Authority is using some internal balances, such as reserves/creditors, to temporarily finance capital expenditure. The Authority is currently in the position of exceeding its CFR. This is due to temporary borrowing to meet revenue cash flow requirements caused by pension costs being funded in arrears.

TABLE 1 Actual Estimate Estimate Estimate Estimate 2009/10 2010/11 2011/12 2012/13 2013/14 £000s £000s £000s £000s £000s

Capital Expenditure 12,314 11,283 9,700 9,700 10,000Financed by - Supported Borrowing 4,946 5,089 0 0 0 Unsupported Borrowing 6,370 6,194 6,462 6,462 8,000 Capital grants 998 0 2,538 2,538 0 Capital receipts Anticipated Slippage

00

00

0700

0 700

2,0000

CFR as at 31 March 57,455 65,041 67,337 69,065 75,983External debt 31 March - Borrowing 59,522 66,323 69,675 71,512 76,271 Other LT liabilities 333 233 128 0 0 Total debt 59,855 66,556 69,803 71,512 76,271

3.3 Limits to Borrowing Activity The first key control over the Authority’s borrowing activity is a Prudential Indicator

to ensure that over the medium term net borrowing will only be for a capital purpose. Net external borrowing should not, except in the short-term, exceed the total Capital Financing Requirement in the preceding year plus the estimates of any additional capital financing requirement for 2010/11 and the next two financial years. This allows some flexibility for limited early borrowing for future years.

Other than for short periods of time and to manage cash flow requirements,

the Authority comfortably complied with the requirement to keep net borrowing below the relevant Capital Financing Requirement in 2009/10, and no difficulties are envisaged for the current or future years.

3.4 A further two prudential indicators control the overall level of borrowing. These are

the Authorised Limit and the Operational Boundary. The Authorised Limit represents the limit beyond which borrowing is prohibited. It reflects the level of borrowing which, while not desired, could be afforded in the short-term, but is not sustainable. It is the expected maximum borrowing need with some headroom for unexpected movements. This is the statutory limit determined under section 3(1) of the Local Government Act 2003.

3.4.1 The operational boundary is based on the probable external debt during the

course of the year. It is not a limit and actual borrowing could vary around this boundary for short times during this year.

The Authority is asked to approve the following limits for its total external debt,

gross of any investments. These limits separately identify borrowing from other long term liabilities such as finance leases.

TABLE 2 2010/11 2011/12 2012/13 2013/14

£m £m £m £m Authorised limit for external debt Borrowing Other long term liabilities Total

72.8 76.7 78.5 83.30.2 0.1 0.0 0.0

73.0 76.8 78.5 83.3 Operational boundary for external debt Borrowing Other long term liabilities Total

65.3 71.7 73.5 78.30.3 0.1 0.0 0.0

65.6 71.8 73.5 78.3

3.5 Affordability Prudential Indicators The previous sections cover the overall capital and control of borrowing prudential

indicators, but within this framework prudential indicators are required to assess the affordability of the capital investment plans. The following two indicators provide an indication of the capital investment plans on the overall finances of the Authority:

3.5.1 Ratio of financing costs to net revenue stream This indicator identifies the trend in the cost of capital (borrowing costs net of

investment income) against the net revenue stream (amounts met from Revenue Support Grant, local taxpayers and balances):

Actual Rev Est Estimate Estimate Estimate2009/10 2010/11 2011/12 2012/13 2013/14

Ratio of financing costs to net revenue stream based on precept increases of

4.9% 6.60%

8.04%

0%

9.04%

4.0%

9.73%

4.0%

3.5.2 Effect on the Precept This indicator estimates the incremental impact of capital investment decisions

proposed in the budget report, over and above capital investment decisions that have been previously taken by the Authority: Proposed

Budget Forward Projections

2011/12 2012/13 2013/14 Increase in expenditure (£000s)

+89 +703 +1345

Increase in Precept (Band D) +0.13 +1.03 +1.96

The increase in the precept is a result of a forecast increase in the cost of borrowing over the next 3 years, a lower level of capital grants than was previously included, and from 2011/12 the Authority will not receive Government funding in terms of direct support for borrowing costs.

4. REVENUE BUDGET AND MEDIUM TERM FINANCIAL PLAN 4.1 It is proposed that the Authority should, in line with good practice, produce a four

year Revenue Budget. This will accommodate not only the Prudential Guidelines but help to reflect the longer term implications of the Integrated Risk Management Plan (IRMP), which is a key component of the Corporate Plan.

4.2 Clearly the Authority will only be asked to approve a precept for the first year,

thereby fixing only the first year of the three year plan. 4.3 This section of the report will set the scene for the appropriate consideration of the

Revenue Budget for the three-year period. The report will:-

(i) review the level of balances likely to be available at the start of the new financial year;

(ii) evaluate the cost of providing the current level of service in 2011/2012– a Service Standstill;

(iii) review the Local Government Finance Settlement for 2011/2012 and examine the potential impact of changes in funding in the following 3 years.

Review of 2010/2011 4.4 The 2010/2011 budget was the final year of the three year settlement announced

by CLG which delivered a 2% increase in grant which was in line with the forecast settlement.

4.5 The approved budget included service developments of £0.573m which were funded by efficiency savings of £0.785m. The original budget used £0.65m of balances to fund a deficit on the collection fund of £0.051m and deliver a precept increase of 2.0%.

4.6 The beginning of 2010/2011 saw the UK economy still in recession although there were early indications that the economy may have started to recover. The country was facing a general election in May with all three major political parties identifying the need to cut public expenditure as one of the key measures required to deliver economic recovery. Following the general election the new government provided early indications that fire service funding would have to be cut by around 25% over the following 4 years.

4.7 With this scale of cuts in funding there was no prospect of any further firefighter

recruitment in the foreseeable future and the Authority is continuing to plan on this basis.

4.8 In terms of actual expenditure the Authority is forecasting an under spending of

£1.7m principally caused by the non-filling of vacancies and the absence of an inflationary pay increase for any staff.

Revenue Balances Minimum Revenue Balances 4.7 The Authority needs to maintain a level of General Fund Balances as a safety net

to meet any unforeseen and unplanned expenditure. This would include changes in interest rates, greater than budgeted pay awards, legal challenges and increases in activity.

4.8 The minimum level of balances required is calculated using the Authority’s

corporate risk register. This document identifies all the major risks to business continuity the Authority may face, evaluates the potential cost and looks at measures to control or limit the risk. The risk register is maintained by the Risk Management Group, which is chaired by the Authority chair and reports regularly to the Audit Committee. The current risk matrix was approved by the Audit Committee.

4.9 The current register identifies a requirement to maintain a minimum revenue

balance of £2.5m which is an increase of £0.7m to reflect the changing economic climate. The estimated total revenue balance at 31 March 2011 is £7.9m which leaves £5.4m of available balances.

Strategy for Use of Balances

4.10 Over recent years the Authority has been unable fund the full cost of the service through government grants and precept and has supported it by using revenue balances. The use of revenue balances to fund on-going expenditure is not sustainable and the strategy for the use of balances must reflect this.

4.11 As explained in Section 5 of the report the government only announced a 2 year Revenue Support Grant Settlement with further more significant cuts to come in years three and four of the spending review period. It is therefore important that the Authority reserves significant balances for the final two years of the spending review period.

4.12 It is proposed to use £0.85m balances in 2011/12 to support the revenue budget. Collection Fund

4.13 The five West Yorkshire district councils have advised the Authority that there will be a surplus on the collection fund of £89,751.50 which will be used to reduce the Authority’s budget requirement.

5 REVENUE SUPPORT GRANT SETTLEMENT 5.1 Early indications from Government were that the fire service would face cuts in

grant of 25% over the spending review period with these cuts being back-loaded to the final two years. The provisional settlement was announced on 13 December 2010 and was confirmed on 3 January 2011, although this only covers the first two years of the spending review period.

5.2 The formula continues to be based on four blocks :-

• Relative needs amount - which reflects the cost of the service

• Relative Resources block – which reflects the ability to raise council tax

• Central allocation – which is based on the population of the area

• Floor damping - which acts as a safety net and guarantees that all authorities receive minimum cash increase in grant or in the case of 2011/2012, a maximum cash decrease in grant.

As part of the settlement the Government made two changes to the grant formula one relating to updating expenditure data and the other related to the measures of deprivation. These changes had a significant impact on the level of grant on West Yorkshire and the other five Metropolitan Fire Authorities. The overall cut in grant to all Fire Authorities is 5.77% in 2011/2012 however the impact of these changes on the metropolitan authorities resulted in cuts in excess of 9%

5.3 A summary of two year settlement for West Yorkshire is :-

Grant £m

Reduction

2010/2011 57.489 2011/2012 52.214 -9.18% 2012/2013 51.505 -1.35%

What remains a major concern is the impact of the settlement on the following two

financial years 2013/2014 and 2014/2015. The government announced real cuts of 25% over the spending review period which equate to a cash cut in grant of 18.5%. The first two years of the settlement have delivered cash cuts of 6.5% which means there will be an additional cash cut of 12% in years three and four. If the cuts are allocated in a similar basis to the first two years, the Authority will face a further cash cut in grant of between 12% and 24%. Clearly cuts of this magnitude cannot be delivered without affecting front line service delivery. The Government have commenced a fundamental review of the Fire Formula which will report in July 2011; however there is no great expectation that this will deliver any significant increase in resources to the Metropolitan areas.

In addition the Government have indicated that they will change the method of distributing business rates with effect from 2013/2014 so they are kept in the area they are raised. The Authority currently receives around £40m of redistributed business rates and any shift in the allocation could have a significant effect on the Authority’s funding.

5.4 Grant in Lieu of Precept

As part of the Revenue Support Grant settlement the Government have announced that that in common with Principal Councils any Fire Authority that freezes its precept in 2011/2012 will receive a grant equivalent to a 2.5% increase; in the case of West Yorkshire £0.89m. Whilst there may be some long term drawbacks from accepting the grant, management are recommending a precept freeze in 2011/2012.

6. POSITIVE ASSURANCE STATEMENT 6.1 Under Section 25 of the Local Government Act (2003) the statutory Chief Financial

Officer is required to give positive assurance statements in the robustness of budget estimates and the adequacy of reserves and balances

6.2 If members approve the recommendations in this report on the level of specific

reserves and the strategy for use of balances I can give the Authority positive assurance on the adequacy of reserves and balances. This assurance is given having considered the following matters:-

a) This Authority has robust risk management arrangements and the Chief

Finance Officer uses a Risk Management Matrix to calculate the minimum level of balances.

b) The Authority is single purpose and does not face as full a range of risks to manage as a multi-purpose authority.

c) The Authority's revenue reserves have not generally been consumed during the year by overspendings but have been maintained throughout the year.

6.3 I can also give you positive assurance on the accuracy and robustness of all the

forecasts and estimates in the budget proposals.

In giving these assurances I have considered the following matters:-

(i) The internal control environment and in particular the checks and balances within our budget process and our arrangements for budgetary control. In addition, I am satisfied that the Authority’s financial systems provide a sound basis for accurate financial information.

(ii) The detailed work on risk assessments. (iii) The long-term tradition and track record of the Authority in managing its

overall budget;

7. A STANDSTILL BUDGET - MAINTAINING THE CURRENT LEVEL OF SERVICE 7.1 A standstill budget has been prepared for 2011/2012, for the purposes of providing

a base line from which to measure change in the proposed budget. This is calculated by updating the 2010/2011 Budget for increases in pay, prices, new financing charges and other technical adjustments. A standstill budget for 2011/2012 would amount to £94,569m. This is based on the assumption there will be no national pay award for any staff in 2011/2012. The changes from the 2010/2011 budget are explained in the table below:-

Table 7. Calculation of Standstill Budget 2010/2011

2010/2011 Revenue Budget

£m £m

93.510 Adjust for Inflation Price increases

0.333

Cost of financing the draft capital plan

1.000

Full year effect of 2010/2011 approvals

-274

2011/2012 standstill Budget 94,569

______

8. MEDIUM TERM FINANCIAL PLANNING 8.1 As mentioned in the introduction to the report the Authority will be asked to

approve a four year medium term financial plan including the revenue budget for 2011/2012. Over the past three years the Authority has had details of the following year’s Revenue Support Grant settlement when approving the medium term financial plan which has assisted in the development of a sustainable plan.

8.2 Although the Authority has received details of the Revenue Support Grant

settlement for 2011/2012 and draft figures for 2012/2013, there are no details of the final two years of the spending review period. The Government have indicated that overall cuts in fire service funding will be 25% over the spending review period with only 6.5% delivered in the first two years. Consequently unless there is a change in policy the cuts in grant in the final two years will be significantly higher than the first two years.

8.3 Management Board is currently working on a four year Integrated Risk

Management Plan commencing 2012/2013 to deal with the loss of a further 200 firefighter posts as a result of a continuation of non-recruitment. Obviously cuts of this magnitude will require a fundamental review of service provision and will require significant capital ‘invest to save’ initiatives. Some of this capital investment will be required in 2011/2012 to deliver savings in years 3 and 4, and is included in the draft capital plan.

8.4 Whilst the Authority is not proposing a precept increase in the current financial year this is unlikely to be the case in 2012/13 and future years. With effect from 2012/2013 the system of Council Tax capping will be replaced by Local Referendums as set out in the Localism Bill. Under this system the Authority will receive notification at the time of the draft settlement of what level of precept would trigger the referendum procedure; clearly this will influence any future precept strategy.

8.5 This uncertainty over future funding and its impact on the medium term financial

plan has a direct impact on the 2011/2012 revenue budget and capital plan. 8.6 Management Board has briefed the political groups on the budget proposals for

2011/2012 and 2012/2013. In addition it is proposed to present members with an early draft of the 2012/2013 to 2015/2016 IRMP in April prior to formal recommendations being presented at the September Authority meeting. .

9. PROPOSED REVENUE BUDGET 2011/2012 9.1 Following consultation with members of the Authority, the Management Board

have prepared a draft budget to deliver a precept freeze to take advantage of the grant available from central government equivalent to a 2.5% precept increase. In order to deliver this it has been necessary to make cuts in expenditure of £4.6m coupled with the use of £0.85m revenue balances.

9.2 All the expenditure reductions are long term sustainable savings and will not impact on front line service delivery in 2011/2012. These cuts form part of the medium term financial plan to deal with the long term reduction in funding.

9.3 The draft revenue budget can be found in appendix F and the table below shows the movement from the standstill budget to the proposed revenue budget for 2011/2012.

Standstill Budget 2010/2011 £94.569

Non recruitment of firefighters including full year effect of 2010/2011 -£1.624

Retained firefighter provision -£0.324Reductions in control centre budget -£0.155Provision for ill health retirements -£0.100Fire and rescue staff Non recruitment and vacancies -£0.600 Voluntary severance -£0.320 Reduction in station clerks hours -£0.160 Removal of station cooks -£0.090 -£1.170

Reduction in the provision for pay and price increases -£0.800Other employee budgets -£0.160Premises budgets -£0.088Transport budgets -£0.088Supplies and services -£0.220Additional income -£0.050Revenue budget £89.790

Medium Term Financial Planning 9.4 The table below looks at the prospects for the final three years of the spending

review based on grant cuts of 9% per year in 2013/14 and 2014/15 and precept increases of 4% in 2012/2013 and the following two years.

2011/2012 2012/2013 2013/2014 2014/2015

Forecast budget £89,790 £91,100 £93,000 £95,600

Precept based on 4% increase per year -£35,756 -£37,372 -£39,061 -£40,827Use of balances and collection fund -£929Grant in lieu of precept -£891 -£891 -£891 -£891Revenue support grant -£52,214 -£51,505Forecast RSG based on a loss of 9% per year -£46,866 -£42,648

Total resources available -£89,790 -£89,768 -£86,818 -£84,366

Budget shortfall £0 £1,332 £6,182 £11,234

Estimated savings non recruitment -£1,200 -£4,600 -£6,700Additional savings required -£132 -£1,582 -£4,534

Impact of a 3% shift in revenue support grant £1,545 £3,090

The table shows a budget deficit rising from £1.332 in 2012/2013 to £11.2m in 2014/2015, the end of the spending review period. If we assume no further recruitment during this period this will only deliver around 50% of the required savings. The assumption of a 9% loss of grant is the middle line between 6% per year as the lowest cut and 12% at the top end, the final line on the table shows the impact of a 3% shift in either direction.

9.5 Management Board will present draft proposals on options for service delivery in

the medium term to the Authority in April 2011, followed by formal recommendations in September.

9.6 As mentioned in section 4 of the report, the use of balances to fund on-going

revenue expenditure is not sustainable, especially when levels of funding are reducing over a long period. It remains the Chief Finance Officer’s opinion that in order to propose a sustainable strategy, balances should only be used to either fund one off items of expenditure or in anticipation of future year’s savings.

9.7 Clearly the key issue for 2013/14 and 2014/2015 is the link between the cuts in

grant and the ability to deliver savings. It is difficult to recommend a sustainable strategy without details of the settlement for 2013/2014 and for that reason it is recommended that balances be retained for this period and only used as part of a sustainable budget strategy.

9.8 Management Board will continue to report progress on the future planning process

during 2011/2012.

10. WYFRA TREASURY MANAGEMENT STRATEGY 10.1 Purpose of report 10.1.1 The Authority has formally adopted CIPFA’s Code of Practice on Treasury

Management and is thereby required to consider a Treasury Management Strategy before the start of each financial year. The strategy needs to outline future borrowing and investment strategies, lay down a policy for repayment of debt, and set out certain treasury management indicators.

10.1.2 In addition, the Department for Communities and Local Government (DCLG)

issued revised guidance on local authority investments in March 2010, which requires the Authority to approve an Investment Strategy before the start of each financial year.

10.1.3 As part of new requirements in the Code of Practice, it was approved in last

year’s report that the Finance and Resources Committee would undertake a scrutiny role with regard to treasury management. Training has already been provided to some members of that committee with further training due to be arranged before the end of the current financial year.

Key points 10.2 Outlook for the economy and interest rates 10.2.1 The strength of the UK economy’s recovery from recession has surprised

analysts and policymakers alike. Economic activity has been boosted by three main factors: the exceptionally loose stance on monetary policy, the lower value of sterling and the recovery in international trade.

10.2.2 Despite the recession, inflation has remained stubbornly high. The current

factors boosting inflation are considered temporary by members of the Bank of England’s Monetary Policy Committee (MPC) and not representative of the underlying demand and supply situation. The outlook for interest rates is based on the expectation that potential supply comfortably exceeds demand, and that the MPC will look to maintain the current level of accommodative monetary policy to support demand in the face of considerable headwinds.

10.2.3 Kirklees Council provide treasury management services to the Authority. Their

advisor forecasts Base Rate remaining at 0.5% for most of 2011, and although rising thereafter, remaining below “normal” levels at least until 2013/14. Longer term interest rates are likely to rise slowly as the economic situation improves but the rate of increase will be tempered by the Government’s austerity measures and the safe haven status of UK government debt.

10.2.4 Interest rate forecasts (as at Dec 2010) are summarised as follows:

Average Base Rate 25 Year PWLB Rate 2011/12 0.7% 5.6% 2012/13 2.25% 5.8% 2013/14 4.0%+ 6.0%+

10.2.5 The high level of uncertainty surrounding the economic outlook means there are substantial risks on both the upside and downside. Longer term rates may rise more significantly if risk appetite increases faster due to faster economic growth or, if the planned spending cuts undershoot expectations and the Government loses investor confidence. Equally, rates could fall in the event of a sovereign default or non-financial event, as long as the UK retains its safe haven status.

10.3 Borrowing and Investment – General Strategy for 2010/11

The Authority primarily borrows to finance capital expenditure, although it also needs to facilitate day-to-day cash-flow variations. The Authority’s underlying need to borrow for capital purposes is known as the Capital Financing Requirement (CFR).

10.3.1 Forecasts for CFR as at 31 March are as follows:

2011/12 £m

2012/13 £m

2013/14 £m

CFR 67.4 69.1 73.9 10.3.2 Prior to 2010/11 the Authority’s policy had been to borrow up to its CFR. The

reason for following this policy rather than minimise external borrowing were largely twofold:

• Firstly, under the prudential borrowing regulations, the Government has the right to impose restrictions on overall authority borrowing if it is felt to be in national economic interests. Although the method of control has never been clarified it was felt quite possible that limits may have been placed on external borrowing levels. If this had been the case, authorities with low amounts of borrowing in relation to their CFR may have been in a disadvantageous position. If the Government had set limits on new external borrowing, the Authority may have been restricted as to its use of its “internal balances” (i.e. revenue balances, reserves and net creditors) because their use would have compelled the Authority to replace them with additional borrowing. By externally investing “internal balances”, the Authority increased its external borrowing and thus safeguarded its position if the Government had introduced a policy of borrowing restrictions.

• Secondly, the external investment of balances had been more advantageous

in terms of achieving budgetary benefits. The investment of these monies had earned a better return for the Authority (sometimes over 2%) than could be achieved by minimising its borrowing.

10.3.3 With the onset of instabilities in the financial markets and the economic

downturn, the policy changed to one of ensuring the security of the Authority’s balances. This coincided with dramatic falls in investment returns making the budgetary benefit of maximising external borrowing more marginal (less than 50%) and a growing belief that it was unlikely that, in the current climate, the Government would impose any borrowing restrictions on local authorities.

10.3.4 There have been suggestions that the Government did consider imposing a cap

on borrowing as part of recent spending reviews, but instead decided to try and restrain national debt by increasing the cost for local authorities’ new borrowing from the Government. Rates for new loans from the Public Works Loan Board (PWLB) were effectively increased by around 0.90% in October 2010.

10.3.5 The Chief Finance Officer believes that the borrowing and investment strategy for 2011/12 should place emphasis on the security of the Authority’s balances. Until there is improved confidence in the financial markets and investment returns begin to rise, it is recommended that balances should only be invested to a level which is perceived to be very secure and which is needed in terms of liquidity (helping to meet the day-to-day cash flow requirements of the Authority). The remainder of the balances will be effectively invested internally, that is used to offset borrowing requirements.

10.3.6 The Authority has been in the position for the past few years of committing a technical breach of its CFR. That is, its overall borrowing at year end has exceeded the CFR. This is due to the way in which the Government funds the pensions cost of the Authority, paying a lump sum in the early part of the financial year to cover that year’s forecast costs plus the previous year’s deficit, requiring the Authority to borrow to fund any deficit over the end of the financial year.

10.4 Investment Strategy 10.4.1 Investment guidance issued by DCLG requires that an investment strategy,

outlining the Authority’s policies for managing investments in terms of risk, liquidity and yield, should be approved by the Authority, before the start of the financial year. This strategy can then only be varied during the year by the same body.

10.4.2 The guidance splits investments into two types – specified and non-specified. • Specified investments are those offering high security and liquidity. All such

investments should be in sterling with a maturity of no more than a year. Investments made with the Government (DMADF) and a local authority automatically count as specified investments, as do investments with bodies or investment schemes of “high credit quality”. It is for individual authorities to determine what they regard as “high quality credit”.

• Non-specified investments have greater potential risk, being investments with bodies that are not highly credit rated or credit rated at all, and investments over a year.

10.4.3 As stated in paragraph 10.3.5 above, it is recommended that the Authority maintains a strategy which gives priority to security and liquidity before seeking the highest return – this in line with Government guidelines and CIPFA’s Code of Practice. The Authority will keep investment balances to a minimum, holding them primarily for liquidity purposes to aid day-to-day cash flow requirements. The balance would normally be around £2 million but will be higher in July to September due to a large advance receipt of pension grant in July.

10.4.4 In terms of specified investments, it is proposed that:

• The Authority is able to invest an unlimited amount with the DMADF (the Government deposit facility) for up to 3 months.

• The Authority is able to invest up to £1.5 million and up to 3 months with

individual local authorities and Money Market Funds/banks/ building societies with a high short-term and long-term credit rating.

10.4.5 As far as non-specified investments are concerned, it is proposed that:

• The Authority is able to invest up to £0.5 million for up to three months with individual building societies that are lesser rated or not credit rated but that have assets over £2 billion. Many building societies are able to raise sufficient funds on wholesale money markets without having credit ratings, and therefore do not go through the expensive process of acquiring and maintaining them. The building society movement as a whole has a very secure history and remains strong from both a financial and regulatory viewpoint. Non-specified investments would always be subject to an overall ceiling of £1 million, and at the present time, would be unlikely to be used.

• The exception to this would be in the operation of the Authority’s main bank

account with the Co-operative Bank where, from time to time, credit balances may be held. This bank currently has ratings below those laid down for specified investments and therefore for operational purposes the Co-operative needs adding as a non-specified counterparty.

• No investments will be made for periods of more than 364 days.

10.4.6 The Authority uses credit ratings from the three main rating agencies: Fitch

Ratings Ltd, Moody’s Investors Service, and Standard & Poor’s to assess the risk of loss of investments. The lowest credit rating will be used to determine credit quality. Appendix A shows the investment criteria for the type of investment and counterparty.

10.4.7 Where a credit rating agency announces that it is actively reviewing an

organisation’s credit ratings with a view to downgrading it so that it is likely to fall below the above criteria, then no further investments will be made until the outcome of the review is announced.

10.4.8 Full regard will be given to other available information on the credit quality of

banks and building societies, including credit default swap prices, financial statements and rating agency reports. No investments will be made with an organisation if there are substantive doubts about its credit quality, even though it may meet the approved criteria.

10.4.9 Investments in foreign countries have also been excluded from the strategy.

This will be periodically reviewed and notice taken of the sovereign credit ratings produced by the credit rating agencies.

10.4.10 Investments may be made using the following instruments:

• Interest paying bank accounts • Fixed term deposits • Call or notice deposits • Callable deposits • Shares in money market funds • Treasury bills and gilts issued by the UK Government

10.4.11 Investment policy and performance will be monitored continuously throughout

the year and will be reported to Members quarterly at the Finance and Resources Committee, one of which will be the mid-year annual report on Treasury Management.

10.4.12 A list of potential counterparties is included at Appendix B for information. 10.5 Borrowing Requirement and Strategy 10.5.1 Although it is intended to use some capital grants and receipts to finance

capital expenditure, the Authority will still need to borrow externally largely to fund its capital programme:

2011/12 £m

2012/13 £m

2013/14 £m

External borrowing requirement 6.5 6.5 8.0

10.5.2 When taking new borrowing, due attention will be paid to the Authority’s debt

maturity profile. It is good practice to have a maturity profile for long-term debt which does not expose the Authority to a substantial borrowing requirement in years when interest rates may be at a relatively high level. In accordance with the requirements of the Code, the Authority sets out limits with respect to the maturity structure of its borrowing later in this report.

10.5.3 It is predicted that as at 31 March 2011, the Authority will have total external

borrowing of up to £57.3 million. At least 85% will be long-term borrowing, most of which is at fixed rates. The debt maturity profile for long-term fixed rate debt is shown at Appendix C. Most of the debt is with the Public Works Loan Board (PWLB) but the Authority will also have £2 million of LOBO (Lender’s Option, Borrower’s Option) loans. The way this loan works is that the Authority pays interest at a fixed rate for an initial period and then the lender has the option in the secondary period to increase the rate. If the option is exercised, the Authority can either accept the new rate or repay the loan. The Authority’s loan is fixed at 3.58% until May 2011 and the option applies on that date and every five years after until May 2061.

10.5.4 The Chief Finance Officer will also look for opportunities to restructure the

Authority’s debt portfolio. The main objectives of this will be:

• To create medium term savings (up to 10 years) • To limit refinancing risk • To reduce the average rate of the debt portfolio

10.5.5 Borrowing policy and performance will be continuously monitored throughout the year and will be reported to Members mid-year, and as part of the annual report on Treasury Management.

10.6 Statement of Policy on the Minimum Revenue Provision 10.6.1 The Local Authorities (Capital Finance and Accounting) (England) Regulations

2008, which came into effect on 31 March 2008, replaced the former statutory rules for calculating MRP with a requirement for each local authority to determine a “prudent” provision. The regulations require authorities to draw up a statement of their policy on the calculation of MRP which requires approval by full Authority in advance of the year to which it applies. The recommended policy statement is detailed at Appendix D.

10.7 Treasury Management Indicators 10.7.1 The Authority is asked to approve the following indicators, the purpose of

which is to contain the activity of the treasury function within certain limits, thereby reducing the risk or likelihood of an adverse movement in interest rates or borrowing decision impacting negatively on the Authority’s overall financial position. However, if these are set to be too restrictive they will impair the opportunities to reduce costs.

Interest Rate Exposures 10.7.2 While fixed rate borrowing can contribute significantly to reducing the

uncertainty surrounding future interest rate scenarios, the pursuit of optimum performance justifies retaining a degree of flexibility through the use of variable interest rates on at least part of the treasury management portfolio. The Code requires the setting of upper limits for both variable rate and fixed interest rate exposure.

10.7.3 It is recommended that the Authority sets an upper limit on its fixed interest rate exposures for 2011/12, 2012/13 and 2013/14 of 100% of its net interest payments. It is further recommended that the Authority sets an upper limit on its variable interest rate exposures for 2011/12, 2012/13 and 2013/14 of 40% of its net interest payments.

10.7.4 This means that fixed interest rate exposures will be managed within the range 60% to 100%, and variable interest rate exposures within the range 0% to 40%. Maturity Structure of Borrowing

10.7.5 This indicator is designed to prevent the Authority having large concentrations of fixed rate debt needing to be replaced at times of uncertainty over interest rates. It is recommended that the Authority sets upper and lower limits for the maturity structure of its borrowings as follows:

Amount of projected borrowing that is fixed rate maturing in each period as percentage of total projected borrowing that is fixed rate

Upper Limit (%) Lower Limit (%) Under 12 months 20 0 Between 1 and 2 years 20 0 Between 2 and 5 years 50 0 Between 5 and 10 years 80 0 More than 10 years 100 20

Total principal sums invested for periods longer than 364 days

10.7.6 There is no proposal for the Authority to invest sums for periods longer than 364 days.

10.8 Other Matters 10.8.1 The draft revised CLG Investment Guidance also requires the Authority to

report the following matters each year as part of the investment strategy:

(i) Investment Consultants As mentioned at 2.1.5, the Authority uses Kirklees Council’s Treasury Management Team to carry out its day-to-day activities. The Council, in turn, contracts with Sterling Consultancy Services to provide advice and information relating to its investment and borrowing activities. However, responsibility for final decision making remains with the Authority and its officers. The services received include: • Advice and guidance on relevant policies, strategies and reports; • Advice on investment decisions; • Notification of credit ratings and changes; • Other information on credit quality; • Advice on debt management decisions; • Accounting advice; • Reports on treasury performance; • Forecasts of interest rates; and • Training courses. The quality of the service is monitored on a continuous basis by the Council’s treasury management team.

(ii) Investment Training

The needs of the Council’s treasury management staff for training in investment management are assessed on a continuous basis, and formally on a 6-monthly basis as part of the staff appraisal process. Additionally training requirements are assessed when the responsibilities of individual members of staff change. Staff attend training courses, seminars and conferences as appropriate. The Chief Finance Officer receives regular briefings on treasury management matters from Council staff.

(iii) Investment of money borrowed in advance of need

The Authority may, from time to time, borrow in advance of need, where this is expected to provide the best long term value for money. However, as this would involve externally investing such sums until required and thus increasing exposures to both interest rate and principal risks, it is not believed appropriate to undertake such a policy at this time.

10.8.2 The CIPFA Code of Practice 2009 states that as a minimum the Authority must

now receive a mid-year report reviewing treasury management activities, as well as the strategy and stewardship reports. In addition, the updated code requires that treasury management performance be subject to regular member scrutiny. Furthermore, those individuals reviewing and challenging reports must have sufficient training and knowledge to be able to appreciate fully the implications of treasury management policies and activities. Last year’s

strategy report recommended that the Finance and Resources Committee perform this scrutiny role. Training has already been provided to some members of the Committee with further training due to be arranged before the end of the current financial year.

11. Consultees and their Opinions 11.1 This report has been prepared by the Chief Finance Officer after consultation

with Kirklees Council’s treasury management team. 12. Recommendations Members are asked to approve the following: 12.1 that, having considered the Prudential Indicators relating to the revenue costs of

funding capital investment, members approve the proposed three-year Capital Investment Plan, set out in Appendix E.

12.2 that members approve the Prudential Indicators in respect of:- (a) the Capital Financing Requirement as set out in Table 1 in para 3.2 (b) the level of External Debt also set out in Table 1; (c) the Authorised Limit for external debt as set out in Table 2; (d) the Operational Boundary for external debt also set out in Table 2; (e) the upper limits on its fixed and variable interest rate exposures as set

out in paragraph 10.7.3; (f) the limits for the maturity structure of its borrowings as set out in the table

in paragraph 10.7.5 of the report;

(i) the borrowing strategy outlined in section 10.5;

(ii) the investment strategy outlined in section 10.4 and 10.8.1;

(iii) the policy for provision of repayment of debt outlined in Appendix D of the report;

(iv) the treasury management indicators on interest rate exposures

(paragraph 10.7.3), on the maturity structure of borrowing (paragraph 10.7.5) and on investments (paragraph 10.7.6).

(v) the Finance & Resources Committee is given responsibility for

challenging and reviewing treasury management activities, and training is provided to allow them to do so (paragraph 10.8.2).

12.3 that the Authority should be advised to adopt the Budget set out in paragraph 9

of the officers' report. This would lead to the precept being £52.41 at Band D, which is a freeze at the 2010/2011 level.

12.4 (i) that the Revenue Budget for 2011-12, net of the use of balances, be set at £88.060m, and that the precept be agreed as follows:- £ Budget Requirement 88,060,207

Less Revenue Support Grant -12,328,758

Less Non-Domestic Rates -39,885,613

Less Proportion of Collection Fund Deficit -89,751

Precept 2011-2012 35,756,085

(ii) that it be noted that the constituent District Councils have formally set their Council Tax bases for the year 2011-2012 in accordance with Regulation 3 of the Local Authorities (Calculation of Council Tax Base) Regulations 1992 made under Section 33(5) of the Local Government Finance Act 1992 as follows:-

Tax Base£

Bradford 148,930.00Calderdale 65,663.20Kirklees 127,600.03Leeds 238,247.00Wakefield 101,806.00

682,246.23 (iii) that the following amounts be now calculated by the Authority for the year

2011-2012 in accordance with Sections 43 to 48 of the Local Government Finance Act 1992:-

(a) £93,171,640 being the aggregate of the amounts which

the Authority estimates for the items set out in Section 43(2) (a) to (d) of the Act.

(b) £5,111,433 being the aggregate of the amounts which the Authority estimates for the items set out in Section 43(3)(a) to (b) of the Act.

(c) £88,060,207 being the amount by which the aggregate at (a) above exceeds the aggregate at (b) above calculated by the Authority in accordance with Section 43(4) of the Act as its budget requirements for the year.

(d) £52,304,122 being the aggregate of the sums which the Authority estimates will be payable for the year into its General Fund in respect of redistributed non-domestic rates, Revenue Support Grant and sums to be transferred from billing authorities Collection Funds.

(e) £52.409,355 being the amount at (c) above less the amount at (d) above divided by the total amount at (ii) above, calculated by the Authority in accordance with Section 44(1) of the Act as the basic amount of its Council Tax for the year.

(f) Valuation Bands £

A 34.939570B 40.762832C 46.586094D 52.409355E 64.055879F 75.702402G 87.348926H 104.818711

being the amounts given by multiplying the amount at (e) above by the number which in the proportion set out in Section 5(1) of the Act is applicable to dwellings listed in a particular valuation band divided by the number which in that proportion is applicable to dwellings listed in valuation band 'D', calculated by the Authority in accordance with Section 47(1) of the Act, as the amounts to be taken into account for the year in respect of categories of dwellings listed in different valuation bands.

(g) Resultant Precepts

£ Bradford 7,805,325Calderdale 3,441,366Kirklees 6,687,435Leeds 12,486,372Wakefield 5,335,587

35,756,085

being the amounts given by multiplying the amount at (e) above by the appropriate tax base at (ii) above in accordance with Section 48(2) of the Act, as the amount of precept payable by each constituent District Council; and

(iv) that the precept for each District Council as calculated above be issued

in accordance with Section 40 of Local Government Finance Act 1992.

13. Contact Officer and Relevant Papers

Geoff Maren, Chief Finance Officer, 01274 655732 Shelley Lowe, Finance Manager, Kirklees Council, 01484 221177 Neil Gilbert, Senior finance Officer, Kirklees Council, 01484 221176

Appendix A

WEST YORKSHIRE FIRE AND RESCUE AUTHORITY – INVESTMENT CRITERIA Specified Short-term Credit Ratings /

Long-Term Credit Ratings Investment Limits per

Counterparty Fitch Moody’s Standard

& Poors £m Period (5)

Bank / Building Soc (1)

F1 P-1 A-1 1.5 <3mth

AAA,AA+, AA,AA-,

A+,A

Aaa, Aa1, Aa2,Aa3,

A1,A2

AAA,AA+ AA,AA-,

A+,A MMF (2) AAA Aaa AAA 1.5 n/a DMADF (3)

- - - Unlimited <3mth

Local Auths

- - - 1.5 <3mth

Non-Specified (4) Short-term Credit Ratings /

Long-Term Credit Ratings Investment Limits per

Counterparty Fitch Moody’s Standard

& Poors £m Period (5)

Lesser rated or unrated Building Soc with assets >£2bn

-

-

-

0.5

<3mth

Co-operative Bank

0.5 n/a(6)

(1) Maximum limit of £1.5 million applies to any one counterparty and this also

applies to a banking group rather than each individual bank within a group. (2) Money Market Funds are not invested for a fixed period of time. Rather, clients

use them to manage short-term cash flow requirements. (3) The DMADF facility is the Government’s deposit taking facility. (4) Overall limit of £1 million at any point in time. (5) The investment period begins from the commitment to invest, rather than the

date on which funds are paid over. (6) The Co-operative Bank is the Authority’s banker. Although the Authority will not

deliberately invest money with the bank (unless its ratings move it into the specified investment section), it may from time to time have credit balances on its main account.

Appendix B Potential counterparties based on the credit ratings in Appendix A Counterparty Country Short-term

limit Barclays Bank UK £1.5m <3mths Close Brothers UK £1.5m <3mths HSBC UK £1.5m <3mths Lloyds Banking Group Bank of Scotland UK £1.5m <3mths Lloyds TSB Bank UK £1.5m <3mths Royal Bank of Scotland Group National Westminster UK £1.5m <3mths Royal Bank of Scotland UK £1.5m <3mths Nationwide BS UK £1.5m <3mths Leeds BS UK £1.5m <3mths Non-specified lesser rated or unrated Building Societies Yorkshire BS UK £0.5m <3mths Coventry BS UK £0.5m <3mths Skipton BS UK £0.5m <3mths West Bromwich BS UK £0.5m <3mths Principality BS UK £0.5m <3mths Newcastle BS UK £0.5m <3mths Norwich & Peterborough BS

UK £0.5m <3mths

Nottingham BS UK £0.5m <3mths

Appendix C

Appendix D

STATEMENT OF POLICY ON THE MINIMUM REVENUE PROVISION 1. Introduction 1.1 Until recently, the amount of MRP to be charged was determined by regulation

(equivalent to 4% of the capital borrowing considered to be outstanding at the beginning of the financial year), although authorities were allowed to make an additional “voluntary” charge to the revenue account.

1.2 The Local Authorities (Capital Finance and Accounting) (England) Regulations

2008 which came into force on 31 March 2008, replaced the detailed statutory rules for calculating MRP with a requirement to make an amount of MRP which the authority considers “prudent”.

2. Prudent Provision 2.1 The regulation does not itself define “prudent provision”. However, guidance

issued alongside the regulations makes recommendations on the interpretation of that term.

The guidance provides two basic criteria for prudent provision:-

• Borrowing not supported by government grant (prudential borrowing) – the

provision for repayment of debt should be linked to the life of the asset. • Borrowing supported by government grant (supported borrowing) the

provision should be in line with the period implicit within the grant determination (which is normally 25 years).

2.2 The guidance then suggests four options for repayment of debt, but also

acknowledges that other approaches can be used, provided that they are fully consistent with the statutory duty to make prudent revenue provision. The suggested options are:

(i) Options 1 and 2 – largely follow the current practice of making a provision

(MRP) of 4% of debt outstanding. The difference between options 1 and 2 relates to the method of calculating debt outstanding.

(ii) Option 3 – determines MRP by reference to the life of the asset. This can be

done either by using an equal instalment method or an annuity method (where the amount increases each year).

(iii) Option 4 – is similar to Option 3 but links MRP with the standard rules for

depreciation accounting.

2.3 The guidance makes it clear that Options 1 and 2 should normally be used only for Government supported borrowing, whereas there are no restrictions on the use of Options 3 and 4.

3. Proposed policy for 2010/11 3.1 The Authority has always been prudent when making provision for the repayment

of debt. In addition to the minimum provision of 4% of debt outstanding previously required, the Authority had regularly made additional voluntary contributions. These voluntary contributions have been calculated to reflect asset life. Thus, for example, debt used to finance vehicles and many types of operational equipment has been fully provided for over a ten year period, and new buildings over 50. These additional voluntary contributions covered all debt, not just unsupported, and have been calculated using an annuity method with reference to asset lives.

3.2 It is recommended that this policy is continued for 2010/11. The features of the

policy can be summarised as follows:

• Provision to be made over the estimated life of the asset for which borrowing is undertaken

• To be applied to supported and unsupported borrowing • Provision will increase over the asset life using sinking fund tables • Provision will commence in the financial year following the one in which the

expenditure is incurred

3.3 The continuation of the existing policy is fully accounted for in the proposed 3 year treasury management budget.

Appndix E

WEST YORKSHIRE FIRE AND RESCUE AUTHORITY

DRAFT CAPITAL PLAN 2011/2012 TO 2013/2014

INFORMATION TECHNOLOGY AND DATADESCRIPTION TOTAL COST 2011/2012 2012/2013 2013/2014Replacement PC equipment £280,000 £80,000 £100,000 £100,000

Replacement Printers £9,000 £3,000 £3,000 £3,000

Purchase and Installation of Software Licences £750,000 £250,000 £250,000 £250,000

Wireless Computer Equipment £90,000 £40,000 £20,000 £30,000

Replacement Fileservers £280,000 £80,000 £100,000 £100,000

Networking Hardware £140,000 £40,000 £50,000 £50,000

Business Continuity Hardware for IT System £140,000 £40,000 £50,000 £50,000

Continual development of the Premises Risk Database (PRD) £30,000 £10,000 £10,000 £10,000

Development HR data base £50,000 £50,000

Mobile Computing / Home Working £115,000 £35,000 £40,000 £40,000

CFS Laptops £62,000 £50,000 £6,000 £6,000

Installation of Secure Internet Link £80,000 £80,000

Information technology and data £2,026,000 £708,000 £679,000 £639,000

TECHNICAL SERVICESDESCRIPTION TOTAL COST 2011/2012 2012/2013 2013/2014Vehicle Replacements £1,850,000 £750,000 £550,000 £550,000

IRMP related vehicle replacement £1,260,000 £550,000 £420,000 £290,000

Ladder Replacements £30,000 £10,000 £10,000 £10,000

Pod Refurbishments £90,000 £30,000 £30,000 £30,000

Traffic Management System £20,000 £20,000

Technical services £3,250,000 £1,360,000 £1,010,000 £880,000

Appndix E



PROPERTY DESCRIPTION TOTAL COST 2011/2012 2012/2013 2013/2014FSHQ site

New build office complex development on the former Fleetcare Site £2,100,000 £100,000 £2,000,000

Oakroyd Hall major refurbishment programme. £950,000 £50,000 £300,000 £600,000

Training centre

FSHQ Training Centre and main block, external refurbishment. £800,000 £300,000 £500,000 £0

FSHQ Training Centre, Multiple Purpose Training Centre building (MPTC)

refurbishment and Emergency power backup provision £120,000 £40,000 £40,000 £40,000

IRMP

New build Fire Station Pontefract £2,250,000 £1,800,000 £450,000

New Build Fire Station Normanton. £2,250,000 £1,800,000 £450,000 £0

Land purchase and dveleopment future years £8,550,000 £1,700,000 £3,300,000 £3,550,000

Fire stations

Various stations emergency electrical back up power supply systems. £390,000 £90,000 £150,000 £150,000

Illingworth Environmental improvement & DDA £150,000 £50,000 £50,000 £50,000

Rothwell and Wakefield Major Refurbishment £1,240,000 £40,000 £600,000 £600,000

Keighley, Odsal and Fairweather Green replacement of defective and inefficient

central heating systems and washing facilities £445,000 £135,000 £155,000 £155,000

Huddersfield refurbishment of washing faciliity £40,000 £40,000

Idle, Moortown & Rawdon internal fabric refurbishment works £150,000 £50,000 £50,000 £50,000

Various stations replacement of dilapidated tarmac and surfaces £90,000 £30,000 £30,000 £30,000

Various stations General Strategic Refurbishment £675,000 £225,000 £225,000 £225,000

Various stations Security System Installations £180,000 £60,000 £60,000 £60,000

Property £20,380,000 £6,370,000 £6,500,000 £7,510,000

Appndix E



OPERATIONAL EQUIPMENTDESCRIPTION TOTAL COST 2011/2012 2012/2013 2013/2014FiRe Control Project £26,800 £26,800

Air Inflation Hose System £38,000 £38,000

Replacement of Thermal Imaging Cameras £60,000 £60,000

Replacement of Layflat Hose £30,000 £30,000

Replacement of Line Rescue Equipment £15,000 £15,000

Replacement of Ultra Light Portable Bulbs £12,000 £12,000

Replacement of Water Rescue Equipment £35,000 £35,000

Replacement of CAFS Equipment £30,000 £30,000

Command Unit ICT Provision £83,600 £83,600

Replacement of Operational PPE £1,000,000 £400,000 £600,000

Water Office Budget fire hydrant refurbishment and replacement £1,350,000 £450,000 £450,000 £450,000

Replacement BA equipment £1,000,000 £500,000 £500,000

Provision of Secretariat, Exercise and Website Development for WYLRF £18,000 £18,000

Flood Response equipment £30,000 £30,000

Operational Equipment £3,728,400 £1,228,400 £1,550,000 £950,000

Authority total £29,384,400 £9,666,400 £9,739,000 £9,979,000

Appendix F

WEST YORKSHIRE FIRE AUTHORITY

REVENUE BUDGET 2010/2011 TO 2014/2015

AUTHORITY SUMMARY

2010/2011 2011/2012 2011/2012 2012/2013 2013/2014 2014/2015

Revenue Standstill Revenue Revenue Revenue Revenue

Budget Budget Budget Budget Budget Budget

£000 £000 £000 £000 £000

£5,807 Fire safety £5,807 £4,986 £4,986 £4,986 £4,986

£62,766 Operations £62,777 £60,839 £60,839 £60,839 £60,839

£11,350 Human resources £11,072 £10,655 £10,655 £10,655 £10,655

£12,453 Corporate services £13,519 £12,710 £13,655 £14,351 £15,451

£1,134 Contingency for pay and prices £1,268 £600 £965 £2,159 £3,669

Savings to be identified -£1,332 -£6,172 -£11,234

£93,510 NET EXPENDITURE £94,443 £89,790 £89,768 £86,818 £84,366

£7,290 Revenue support grant £12,328 £51,505 £46,866 £42,648

£50,200 National non domestic rates £39,886

-£51 Surplus on collection fund £89 £0 £0 £0

Grant in lieu of precept £891 £891 £891 £891

£650 Revenue balances £840

£35,421 Precept on council tax £35,756 £37,372 £39,061 £40,827

£93,510 TOTAL FUNDING £89,790 £89,768 £86,818 £84,366

Savings required £0 £0 £0 £0

£52.41 Precept at band d £52.41 £54.51 £56.69 £58.96

£1.03 Increase £2.10 £2.18 £2.27

2.00% Percentage increase 4.0% 4.0% 4.0%

Appendix F



AUTHORITY SUMMARY

2010/2011 2011/2012 2011/2012 2012/2013 2013/2014 2013/2014

Revenue Standstill Revenue Revenue Revenue Revenue


£65,402 Uniformed staff £65,402 £63,296 £63,296 £63,296 £63,296

£1,457 Firefighters pensions £1,457 £1,357 £1,357 £1,357 £1,357

£11,107 Support staff £11,118 £9,944 £9,944 £9,944 £9,944

£1,230 Training expenses £952 £843 £843 £843 £843

£346 Other employee expenses £346 £286 £286 £286 £286

£3,070 Premises costs £3,070 £2,981 £2,981 £2,981 £2,981

£2,774 Transport costs £2,774 £2,686 £2,686 £2,686 £2,686

£4,044 Supplies and services £4,044 £3,838 £3,838 £3,838 £3,838

£288 Lead authority charges £288 £288 £288 £288 £288

£5,988 Capital charges £7,054 £7,054 £7,999 £8,695 £9,795

£1,134 Contingency for pay and prices £1,268 £600 £965 £2,159 £3,669

Savings to be identified -£1,332 -£6,172 -£11,234

£96,840 GROSS EXPENDITURE £97,773 £93,173 £93,151 £90,201 £87,749

INCOME

£1,680 Government grants £1,680 £1,653 £1,653 £1,653 £1,653

£0 Pensions income £0 £0 £0 £0 £0

£79 Licence income £79 £79 £79 £79 £79

£142 Training income £142 £142 £142 £142 £142

£1,429 Other income £1,429 £1,509 £1,509 £1,509 £1,509

£3,330 TOTAL INCOME £3,330 £3,383 £3,383 £3,383 £3,383

£93,510 NET EXPENDITURE £94,443 £89,790 £89,768 £86,818 £84,366

Appendix F



FIRE SAFETY

2010/2011 2011/2012 2011/2012 2012/2013 2013/2014 2014/2015

Revenue Standstill Standstill Revenue Revenue Revenue


£1,305 Uniformed staff £1,305 £912 £912 £912 £912

£0 Firefighters pensions £0 £0 £0 £0 £0

£4,192 Support staff £4,192 £3,799 £3,799 £3,799 £3,799

£0 Training expenses £0 £0 £0 £0 £0


£95 Premises costs £95 £94 £94 £94 £94

£353 Transport costs £353 £335 £335 £335 £335

£198 Supplies and services £198 £182 £182 £182 £182


£9 Capital charges £9 £9 £9 £9 £9

£0 Contingency for pay and prices £0 £0 £0 £0 £0


INCOME

£0 Government grants £0 £0 £0 £0 £0


£79 Licence income £79 £79 £79 £79 £79

£0 Training income £0 £0 £0 £0 £0

£266 Other income £266 £266 £266 £266 £266

£345 TOTAL INCOME £345 £345 £345 £345 £345

£5,807 NET EXPENDITURE £5,807 £4,986 £4,986 £4,986 £4,986

Appendix F

WEST YORKSHIRE FIRE AUTHORITYREVENUE BUDGET 2010/2011 TO 2014/2015

OPERATIONS

2010/2011 2011/2012 2011/2012 2011/2012 2012/2013 2013/2014



£57,494 Uniformed staff £57,494 £56,042 £56,042 £56,042 £56,042


£1,189 Support staff £1,200 £772 £772 £772 £772



£1,587 Premises costs £1,587 £1,586 £1,586 £1,586 £1,586

£353 Transport costs £353 £341 £341 £341 £341



£2,993 Capital charges £2,993 £2,993 £2,993 £2,993 £2,993



INCOME

£1,680 Government grants £1,680 £1,653 £1,653 £1,653 £1,653


£0 Licence income £0 £0 £0 £0 £0


£895 Other income £895 £975 £975 £975 £975

£2,575 TOTAL INCOME £2,575 £2,628 £2,628 £2,628 £2,628

£62,766 NET EXPENDITURE £62,777 £60,839 £60,839 £60,839 £60,839

Appendix F


HUMAN RESOURCES

2010/2011 2011/2012 2011/2012 2011/2012 2012/2013 2013/2014



£5,953 Uniformed staff £5,953 £6,048 £6,048 £6,048 £6,048

£1,457 Firefighters pensions £1,457 £1,357 £1,357 £1,357 £1,357

£1,631 Support staff £1,631 £1,430 £1,430 £1,430 £1,430

£1,173 Training expenses £895 £786 £786 £786 £786


£33 Premises costs £33 £33 £33 £33 £33

£313 Transport costs £313 £298 £298 £298 £298

£429 Supplies and services £429 £402 £402 £402 £402


£252 Capital charges £252 £252 £252 £252 £252



INCOME




£142 Training income £142 £142 £142 £142 £142

£95 Other income £95 £95 £95 £95 £95

£237 TOTAL INCOME £237 £237 £237 £237 £237

£11,350 NET EXPENDITURE £11,072 £10,655 £10,655 £10,655 £10,655

Appendix F


CORPORATE RESOURCES

2010/2011 2011/2012 2011/2012 2011/2012 2012/2013 2013/2014



£650 Uniformed staff £650 £294 £294 £294 £294


£4,095 Support staff £4,095 £3,943 £3,943 £3,943 £3,943



£1,355 Premises costs £1,355 £1,268 £1,268 £1,268 £1,268

£1,755 Transport costs £1,755 £1,712 £1,712 £1,712 £1,712



£2,734 Capital charges £3,800 £3,800 £4,745 £5,441 £6,541



INCOME





£173 Other income £173 £173 £173 £173 £173

£173 TOTAL INCOME £173 £173 £173 £173 £173

£12,453 NET EXPENDITURE £13,519 £12,710 £13,655 £14,351 £15,451

WYFRA

AUTHORITY

18 FEBRUARY 2011

ITEM NO

REPORT OF: DIRECTOR OF CORPORATE RESOURCES PURPOSE OF REPORT: TO CONSIDER A RECOMMENDATION TO GRANT

APPROVAL TO THE WINDING UP OF THE YORKSHIRE AND HUMBERSIDE FIRE AND RESCUE CONTROL CENTRE COMPANY LIMITED

RECOMMENDATIONS: THAT THE AUTHORITY GIVES ITS CONSENT TO

THE WINDING UP OF THE COMPANY PURSUANT TO THE PROCEDURES UNDER THE MEMBERS AGREEMENT.

LOCAL GOVERNMENT (ACCESS TO INFORMATION) ACT DETAILS EXEMPTION CATEGORY: ACCESS CONTACT OFFICER: M G Barnes – Director of Corporate Resources

Tel: 01274 655710 [email protected] BACKGROUND PAPERS OPEN TO INSPECTION: SUMMARY The purpose of this report is to consider a recommendation of the Company Directors to wind up the Company consequential upon the discontinuance of the Regional Control Centre project by the Government.

mailto:[email protected]

1 BACKGROUND 1.1 Following the Government’s decision late last year to terminate the Regional

Control Centre project, the Board of the Yorkshire and Humberside Fire and Rescue Control Centre Company Limited met on 20 January to consider the implications.

1.2 The Board considered a report from the Company Secretary with contributions from the financial and legal advisers to the Company and, in consequence of their recommendations, resolved to recommend to the constituent Fire and Rescue Authorities that the Company be wound up on what is known as a voluntary solvent basis. This will involve the Company applying to be voluntarily struck off after six months of non-trading and in the meantime the Company will simply exist on a shell basis. The Regional Control Centre Director has already had his contract of employment terminated and there are no other employees. The assets of the Company are minimal, including such items as stationery and some small items of furniture. The Company Secretary is putting in hand arrangements for the constituent Fire Authorities to be invited to consider whether they wish to have any of these assets transferred to them.

1.3 The consent of the constituent Fire and Rescue Authorities is required under the Members Agreement to the winding up of the Company. It is anticipated that all four Fire and Rescue Authorities will consent to the winding up of the Company and it is recommended that this Authority gives its consent accordingly since the purpose for which the Company was set up has ceased to exist in consequence of the Government’s decision to terminate the Regional Control Centre project.

WYFRA WYFRA WYFRA WYFRA ITEM No. ITEM No.

REPORT OF: DIRECTOR OF FIRE SAFETY PURPOSE OF REPORT: To introduce a presentation to Members outlining the

Service Delivery structure. RECOMMENDATIONS: Members note the content of the report and the

presentation provided.

LOCAL GOVERNMENT (ACCESS TO INFORMATION) ACT DETAILS EXEMPTION CATEGORY: None ACCESS CONTACT OFFICER: Area Manager Bitcon(Operations Response)

BACKGROUND PAPERS: None OPEN TO INSPECTION: SUMMARY:

This paper and the associated Appendix presents WYFRS (West Yorkshire Fire and Rescue Service) newly developed Service Delivery Board, District Risk Reduction and Local Area Risk Reduction Team structures and methodologies.

1. BACKGROUND

1.1. In 2003 prescribed national standards of fire cover were abolished and replaced with a new methodology for determining service standards based on risk. This new methodology, known as Integrated Risk Management Planning (IRMP) was introduced by the Government to provide a modern flexible and risk-based approach to the provision of fire and rescue services and where decisions in relation to standards of service were made at local level by individual Fire and Rescue Authorities.

1.2. The Service Delivery Board and its associated structures have been developed in

order to ensure that West Yorkshire Fire and Rescue Service deliver a service to the communities, that balance resource utilisation against risk and demonstrates an integrated approach between the Prevention, Protection, Response and Resilience functions, in order to deliver the Service Plan outcomes.

2. INFORMATION

2.1. Each District has developed a District Risk Reduction Plan which aligns the use of

resources against the level of risk in order to ensure that the Fire Authority’s Vision is fully supported in an integrated way. A copy of the respective District Plan will be provided to each elected Member for their constituent Local Authority area. This provides a detailed approach to how each District will work towards risk reduction within its area.

2.2. Attached as Appendix 1 is the presentation that is to be delivered by the Director of Fire safety at the Fire Authority of 18th February 2011.

3. FINANCIAL IMPLICATIONS

3.1. The Service Delivery process enables the Authority to identify and prioritise the different types of risk to ensure the Authority makes best use of its available resources.

4. FAIRNESS AND EQUALITY IMPLICATIONS

4.1. Research has shown that there is a direct correlation between risk of fire (and

other emergencies) and social deprivation. The Service Delivery process ensures that resources are utilised where the need is the greatest.

5. HEALTH AND SAFETY IMPLICATIONS

5.1. Community and fire-fighter safety is key to the risk management methodology that

has been developed, the Service Delivery process ensures that these issues provide the focus for the Service in the future.

6. RECOMMENDATIONS 6.1. Members note the content of the presentation and District Risk Reduction Plans.

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