Performance Appraisal in Creative Casting
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Transcript of Performance Appraisal in Creative Casting
PREFACE
The student opting for M.B.A. Programme have to prepare a project report on a
particular firm or Industry as an integral part of their studies, designed to develop the
students' skills in analyzing practical problems though the application of theoretical
Concepts & techniques of management.
Practical knowledge is must & important for any person so as to make the best use
of his theoretical knowledge. It plays an important role to develop the practical view
of students. The concepts reinforced in the classroom would be better exposed if it
could be actually observed being practiced.
Being M.B.A. student, I also got the valuable opportunity to learn the practicability of
theories, which helped me a lot to develop and become skillful.
I conducted my Project report at CREATIVE CASTING LIMITED. The report, which
follows, is an outcome of my effort, which is prepared in partial fulfillment of the MBA
program. The facts and figures mentioned in the report are absolutely true to my
knowledge. Reader of this report is hence requested to keep the information
confidential and not use it for any other purpose.
ACKNOWLEDGEMENT
For successful completion of my project study, I need the support of many people
right from the stage of conceiving the idea to completion of report. It is difficult for a
single person to do the job efficiently without interaction & involvement of others.
Firstly, I would like to express my gratitude towards ______________ for giving me
an opportunity to get practical exposure through this project study.
I thank ______________________________________________ for giving me
Valuable Guidance and providing facilities to successfully complete my Grand
Project.
I am also grateful to all others who had directly or indirectly helped me in completion
of this project.
TABLE OF CONTENT
Chapter Content Page No.
Executive Summary
1 Research Methodology
2 Introduction to industry
3 Introduction to Creative casting ltd.
History and development
Product Range
Organization chart
Competitor
International Business
SWOT analysis
Quality Policy
4 HR management at CCL
5 Theoretical framework of Performance Appraisal
Objective of performance appraisal
Scope of Performance Appraisal
Effects of Performance appraisal On Careers of
EmployeeHow to conduct Performance appraisal
Method of performance Appraisal
6 Performance management at CCL
7 Data Analysis and Interpretation
8 Suggestion
9 Bibliography
EXECUTIVE SUMMARY
Human resource management is concerned with the people who work in the
organization to achieve the objectives of the organization. It concerns with
acquisition of appropriate human resource, developing their skills and
competencies motivating them for the best performance and ensuring their
continued commitment to the organization to achieve organizational
objectives. HRM refers to the activities and functions designed and
implemented to maximize organizational as well as employees’ effectiveness.
Human Resource Management has become an important aspect for the fast
development of an organization. It plays an important role managing the
people efficiently. Considering its importance, the need for it has been felt at
every organization and therefore it has wide scope. Success of every
business enterprise depends on its human resource. The main objective of
HRM is to maximize the return on investment from the organization’s human
capital.
Performance Management System is essential to the success of organization
because it influences the effort expended by employees, which in turn, drives
bottom-line business results. Performance Management System helps an
organization identify, recruit, motivate, and retain key employees. People
differ in their abilities and their aptitudes. There is always some difference
between the quality and quantity of the same work on the same job being
done by two different people. Performance management of Employees are
necessary to understand each employee’s abilities, competencies and relative
merit and worth for the organization.
Project starts with introduction of the company and its HR system, second
part is about the process of performance appraisal in CCL. Last part is about
the analysis of the data.
RESEARCH METHODOLOGY
◈ OBJECTIVES OF STUDY
Following were the objectives of the study:-
1. To study the various methods of “performance appraisal” applied in CCL
2. To identify the needs of “Performance appraisal system in CCL”
3. To know whether employees are satisfied with the performance appraisal
system.
4. To study the effect of performance appraisal on employees in CCL.
5. To suggest changes if any in performance appraisal system.
◈ RESEARCH METHODOLOGY
RESEARCH DESIGN
A research design is a framework to prepare plan or study. It is useful as a
guide to collect the data and analyzing it. It is a blue print that is followed in
completing the study. Research design is the conceptual structure within
which the research will be conduct.
Type of Research : The study is descriptive in nature.
SAMPLING DESIGN:
Sample Size : 50 employees
Sampling Technique : Convenient Sampling.
SOURCES OF DATA COLLECTION:
Primary data will be collected through structured questionnaire
and interview.
Secondary data will be gathered through HR related magazines,
journals, business newspapers, internet and website of the
company.
DATA ANALYSIS
It will be done with the help of Pie and Bar Chart.
LIMITATION
1) This project is restricted to study purpose only and can be used keeping in
view the object that is made for.
2) The respondent in the project may not reveal important / confidential
information pertaining to the company policy and for this the project
should be used keeping in view the said limitation.
3) Finding of the study will be based on the assumptions that respondents
have given correct information.
INTRODUCTION TO THE INDUSTRY
The Indian steel industry has made a rapid progress on strong fundamentals over
the recent few years. The industry is getting all essential ingredients required for
dynamic growth. The government is backing the industry through favorable industrial
reforms, while the private sector is supporting it with investments worth billions of
dollars. Even in the tough times of economic slowdown, the industry succeeded to
sustain its positive growth momentum on the strong fundamentals of domestic
demand from construction, automobile and infrastructure sectors.
Steel industry has a major role to play in the economic growth of India. With new
global acquisitions by Indian steel giants, setting up of new state-of-the-art steel
mills, modernisation of existing plants, improving energy efficiency and backward
integration into global raw material sources, India is now on the centre of the global
steel map. Consumption of steel in the construction sector, industrial applications,
and transport sector has been on the rise and special steel usage in engineering
industries such as power generation, petrochemicals and fertiliser industry is also
growing.
India has retained its position as the 5th largest producer in 2010 and recorded a
growth of 11.3 per cent as compared to 2009. India has also emerged as the largest
sponge iron/direct reduced iron (DRI) producing country in the world in 2010, a rank
it has held on since 2002. Sponge iron production grew at a CAGR of 11 per cent to
reach a level of 20.74 million tonne (MT) in 2009-10 as compared to 14.83 MT in
2005-06. India is expected to become the second largest producer of steel in the
world by 2015-16, on account of growing steel demand, rich resources base of iron
ore, skilled manpower and vast experience of steel making and the huge capacity
expansion planned and being executed in the steel sector.
With the expanding consumer market, Indian steel industry is likely to receive huge
domestic and foreign investments. Nearly 222 memorandums of understandings
(MoUs) for planned capacity of around 276 MT have been signed between the
investors and various State Governments, mostly in Orissa, Jharkhand, Chhattisgarh
and West Bengal.
India has recorded a growth of over 8.6 per cent, producing 6.35 MT of steel in
March 2011 as against 5.85 MT in the corresponding month in 2010, according to
World Steel Association (WSA).
Steel exports has increased by 17.3 per cent as it reached an estimated 2.46 MT,
while steel imports were at an estimated 5.36 MT, a growth of 2.8 per cent in 2010.
Introduction to Creative Castings Limited
A company established since 1980 is premier investment castings manufacturer in India. It manufactures quality castings for specific needs of clients by engineering them to client’s satisfaction.
Company is accredited as ISO - 9001 certified by RWTUV - Germany
AD - Merkblatt WO-TRD 100 Certified by RWTUV - Germany.
Well known foundry by Indian Boiler Regulations
Name of Company
Creative Casting Limited
(IS09002 Company)
Location
Junagadh (Gujarat)
Registered Office
102, GIDC, Phase-2, Dolatpara,
Junagadh-362001
Year of Establishment
1979-1980
Board of Directors
Shree Dhirubhai Dand, Chairman
Shree R. R. Bambhania, MD
Shree N. C. Vadgama, Director
Shree M. P. Thummer, Director
Shree S. M. Thanki, Director
Shree V. R. Vaishnav Director
Chairman
Shree Dhirubhai Dand
Managing Director
Shree R. R. Bambhania
Company Secretary
Nitin S. Shah
Bankers
State Bank of India
Circle Chowk, Junagadh
History & Development
According to the information provided by the industry, this firm has been started on
partnership basis in 1979-80. The company was started for the purpose of
manufacturing Steel Casting. This was India's fifth company producing steel casting,
well qualified for experienced engineers for C. A. had promoted this company.
In the year 1985, this partnership firm was converted into "Pvt Ltd Co.". The
company is being in corporate under the Companies Act 1966. The factory &
registered office is located in GIDC at Junagadh which is eligible for various
incentives as an industrial backward area. Commercial production was started on 1st
of April 1981. Main goal of the promoters at the time of establishment was to fulfill
the demand of steel casting. On 27th march, 1991 they shifted their unit to GIDC
Phase-2 as the demand and production is increased as a result of good market
share was captured.
From 6th October 1994, it was converted into "Limited Company". This action of
promoters showed their advancement in market regarding time, money and policy.
At the demand of steel casting is growing on, market of this industry was reached at
international level and also obtained good reputation in market. The company is still
growing on and has captured good market share.
Chairman
Managing Director
Marketing Production
Sr. Vice President
Personnel Administration
Personal Manager
Labour Office
Time Keepers
Labourers
Sr. VP Operation
VP Marketing
Dispatch
Sr. VP Operation
VP Quality Assurance &
Quality Control
Production Engineers
Head of Departments
Labourers
Hence, we can say that this company has large development and growth in the
bearing industry. The main reason behind this is high quality and increasing demand.
Organization Chart
PRODUCT RANGE
Castings for the process valves and pump industry covering check, globe, ball
diaphragm valves, pump castings and impellers, power generation, switchgear and
electrical industries, defence, mechanical handling and allied engineering industries
COMPETITORS
The world is full of competition. There is no single area or field left where there is no
competition. Even a small business unit has cut throat competition in the market. It
has to face the rivals at each and every stage of its progress.
Creative Casting Ltd. also has competitors in its field. They are manufacturing steel
and alloy castings which need a high amount of investment. The main competitors of
this company are as follow:
1) IPCL, Bhavnagar
2) Steel Cast, Bhavnagar
3) Prevail Casting Ltd., Rajkot
There are about 40 small units in only Rajkot which can be competitors of the
company at some level.
But yet, Creative Casting Ltd. has maintained its stand in the market due to their
quality assurance. CCL believes in healthy competition which helps them in their
development. They maintain a very good relationship even with their competitors.
Hence, they believe in a very sound progress of their company. Although the
demand for steel & alloy casting is not FMCG goods & thus, only because of such
reason, there are few companies in manufacturing this kind of products.
INTERNATIONAL BUSINESS
Creative Casting Ltd. is one of the companies like all others that export its product
out in the different countries. They have variety of products been manufactured. As
per the demand of the customer the products are been exported. Mainly the
business is done in the countries like USA, UK, Italy, Germany, Australia, Japan,
Poland & Denmark. Here, from the international market the company's.
representative / buyer inquires & consults the CCL, and considering the cost & the
quality of the product they place the order if they are satisfied with the quotation by
negotiation. The company's profit margin for the international market depends on the
quantity ordered & the current market condition of the company.
SWOT ANALYSIS
Every existing firm has their own strength, weakness, opportunity and threat. These
four aspects have their importance in each and every existing business. It is possible
that strength of one unit may be weakness for another and opportunity for one
becomes threat for another.
As every company, Creative Casting Ltd. also has its own strength, weakness,
opportunity and threats. They face all these aspects and after proper structuring
them they prepare the strategy to proceed further.
Strength:
High degree of customization
Strong support of domestic& international market
Increasing demand
Weakness:
Dependency on raw material
Low availability of raw material
Opportunity :
Tremendous export opportunity by optimum utilization of resources
Threats:
Losing market share
Reduces demand by local competitors
QUALITY POLICY
We will deliver to our customers – internal & external, products & services
information at all times to clearly established requirements.
“DO IT RIGHT THE FIRST TIME EVERY TIME”
To achieve this, we will create an environment that encourages our employees and
suppliers to prevent derivations.
INTRODUCTION TO HUMAN RESOURCE MANAGEMENT
Human resource management is concerned with the people who work in the
organization to achieve the objectives of the organization. It concerns with
acquisition of appropriate human resource, developing their skills and competencies
motivating them for best performance and ensuring their continued commitment to
the organization to achieve organizational objectives. This definition applies to all
types of organizations like Industry, business, government, education, health or
social welfare of the people.
HRM refers to activities and functions designed and implemented to maximize
organizational as well as employees' effectiveness.
So, we can say that the personnel management is that part of management, which
covers all the related facts with its function like manpower, planning, selection
process and methods of training and development performance appraisal promotion
and transfer, industrial relation.
In "Creative Casting ltd.", the head of the personnel department is G. N. Khandla and
there are total 202 workers working in the company.
In their duty time, half hour recess is given to the workers and one hour recess is
given to the staff members. The company's time keeping system is given below:
No. Shift Time Hours
1
2
3
A
B
C
6AM to 2PM
2PM to 10PM
10PM to 6AM
8 hours
8 hours
8 hours
CCL has three shifts for the labours and one shift for the administrative workers.
Director
Vice President Administration
Personnel Manager
Assistant Personnel
Time Keeper
Labours
PERSONNEL DEPARTMENT CHART
HUMAN RESOURCE PLANNING
“HR planning is the process of determining manpower requirements and the means
for meeting those requirements in order to carry out the integrated plan of the
organization”.
HR planning means to prepare the planning in advance regarding the number of
employees required in the future of the company. It estimates the requirement for the
employees needed by the company. Also it plans for training, development,
utilization, transfer, promotion, motivation and compensation and strategy to utilize
them efficiently.
The personnel manager of the company takes complete care of HR planning. As in
the company the workers work in three different shifts. And a machine requires
minimum three labours at a time and so there exists fifteen different machines so a
least 45 labours are needed in a single shift at a time. So, in each and every shift 45
labours must be placed. And if the scarce of human resource is been noticed the HR
planning must be done and a best one is to be chosen for the company. But
selection, recruitment and placement of the personnel has to pass through the formal
procedure of the company. This procedure has been discussed in detailed in four
coming sub points.
So, in CCL HR planning is done effectively for the best coming future of the
organization and of the employees of the organization. Organization depends on the
employees and the employees depend on the organization because of their mutual
interest. With the help of the HR planning the organization gets bests of the selected
employee in the organization and according to the employee's performance they get
their remuneration, so no chance of injustice done between the employees of the
organization. This is only possible with the help of the HR planning in the
organization.
RECRUITMENT, SELECTION & PLACEMENT OF PERSONNEL
Recruitment has been regarded as the most important function of personnel
administration, because unless the right type of people are hired, even the best
plans, organization charts and control system would not do much good.
CCL, for recruiting the personnel, CCL pays to the local newspaper for
advertisement through which the maximum no. of people can know about the
vacancy in the company that is to be filled. So, the maximum no. of applicants can
apply for the job. Through this process the company can occupy the right people, at
the right time and at the right place.
And then the selection procedure is concerned with securing relevant information
about an applicant. This information is secured in a number of steps or stages. The
objective of selection process is to determine whether an applicant meets the
qualifications for a specific job and to choose the applicant who is most likely to
perform well in the job.
Selection is a long process, commencing from the preliminary interview of the
applicants and ending with the contract of employment. At each stage, facts may
come to light lead to the rejection to the applicant and thus the complexity of a
process usually increases with the level and responsibility of the position to be filled.
And at last, the 2nd last step of the selection process two to three of the applicants
forms are to be passed over to the top management. And from those applicants the
best alternative is been chosen by the higher authority and than the placement is
done.
And after the placement of the personnel, first fifteen days of the job of the individual
is been introduced with each and every individual working in the company and the
respective heads of the department. That is the overall introduction of the company
is been given to the individual.
The final placement of the individual is been done after 6 months from the date
he/she has joined the company at the end of these 6 months the overall performance
and the behaviour of the person is been summed up and from that performance
report the individual salary and his final placement is been decided.
TRAINING AND DEVELOPMENT
In organizational development, the related field of training and development (T & D)
deals with the design and delivery of learning to improve performance, skills, or
knowledge within organizations.
In some organizations the term Learning & Development is used instead of Training
and Development in order to emphasize the importance of learning for the individual
and the organization.
"Training is the systematic modification of behaviour through learning which occurs
as a result of education, instruction, development and planned experience".
- Micheal Armstrong
CCL company prefers on the job training so, on the job training is given to every
fresh candidates of the company. The first six months of employee in the company is
been considered as the training period of the employee. As, he/she is been working
under supervision for six months.
Where, "Development is the program by which executive's capacities to achieve
desired objectives are increased".
In simple words, we can say that, training is the process of learning a sequence of
programmed behaviour and development is the training of a person for a bigger and
a higher job.
Performance Appraisal Policy
Performance appraisal is a systematic assessment of the individual's performance
and potential for development at his work place. In simple words, performance
appraisal is the process where employees come to know about their overall
performance on the job which is done either by third person or their supervisors.
Performance appraisal measures job knowledge, quality and quantity of output,
initiative, leadership abilities, supervision, dependability, versatility, judgements, co-
operation, health, etc. in an employee. It covers the entire behaviour of the employee
on the job.
CCL goes for Performance appraisal for all the labours as well as for the
administrative staff of the company either for every six month or once in a year as
per the requirement.
Through the results of Performance appraisal program the salary and the promotion
of the employee is been decided. And if any of them is noticed under the low range
of points than the problem of that employee is been asked and proper incentives and
motivation is been given to that particular individual, so that his energy is boosted up
to achieve the goals of the company and of his own.
Wage and Salary Administration
Wage and salary administration refers to the establishment and implementation of
sound policies and practices of employees' compensation.
Each and every employee works in the company for some earnings. If this earning is
not given according to what the employee has work then this might cause the
grievance or dissatisfaction in them. It is very necessary to give adequate wages to
the employee. It is their right and the primary duty of every company. Remuneration
is of two types:
Monetary Benefits
For examples wages, salary, incentives, fringe benefits like provident fund,
gratuity fund, mediclaim, accident relief, etc.
Non-monetary Benefits
For examples club membership, furnished house, holiday, comfortable
working, job rest, Car, etc.
Thus, the salary of the workers and the employees of the company i.ie. in CCL is
been distributed between them as under:
(1) Rs. 3,500- to 4,500- for all the labours.
(2) Rs. 5,000- to 20,000 for staff members.
(3) Rs. 35,000- salary is provided to the Managerial cadre.
And all these salaries is been decided on the quantity and quality of the work in the
company that has been perform by him/her at that particular job. Then too,
satisfaction of both i.e. the employee and the company is been considered equally.
PROMOTION, TRANSFER AND DEMOTION POLICY
Promotion is a term which covers a change and calls for greater responsibilities and
usually involves higher pay and better terms and conditions of service and therefore,
a higher status or rank.
According to Scott & Clothier, "A promotion is the transfer of an employee to a job
which pays more money or one that carries some preferred status”.
And in CCL, promotion is given on two basis:
(1) Promotion on the basis of the overall performance
(2) Promotion on the basis of the seniority
So, this is policy of the company for the promotion of the candidate already working
in the company.
And as there is no demotion of the employees, there doesn't exist any demotion
policy in the company.
And in case of transfer in this company, the transfer is only possible in the inter-
department. And the head of the department holds the authority.
WELFARE POLICY
Every employee work at their best for the betterment of the company. Now, it is the
duty of the company to think the betterment of the employees. Employee welfare
refers to physical, mental morale and emotional wellbeing of an individual.
Employees work day and night so that company can progress. They are the real
asset of the company. A company must think of how best they can utilize these
assets and how they can nurture them.
The significance of the employee welfare has increased because it increase the
loyalty of workers, less labour turnover, high productivity, job satisfaction, healthy
industrial relations, motivation and retention of employees, minimizes social evils,
improve the image of the company.
And thus, CCL provides various benefits to their workers:
(1) 20% Bonus on Diwali to all the employees of the company
(2) 500 grams of sweet to each employee of the company on Dashera
(3) free medical service to workers and their family
(4) negligible cost of tea twice a day
(5) increment in salary once in a year to the employees
TIME KEEPING SYSTEM
Following are the purpose of time keeping system used in this company:
1. To maintain the regularity to the company
2. To maintain the personal records of all the employees.
3. It makes operations of the organization smooth and efficient by indicating o
each employee to his duty time
4. To keep the records to employee's presence, absence, overtime and other
matters of the job.
5. It is one kind of responsibility to the labours and of the labours.
TRADE UNIONS & DISPUTE MANAGEMENT
In CCL, there does not exists the trade unions. So, the grievance occurred in the
employees, labours os in the management of the company that is been solved
among themselves very peacefully. That is the dispute management is done
amongst themselves if any problem occurs. That too in this company problem arises
in very rare cases. And is been solved under mutual understanding without asking
help from the third party existing outside the company.
So, in short it can be said that the transactions and the relations are been handled
peacefully and so the company is a happy going company for the industrial market.
THEORETICAL FRAMEWORK OF PERFORMANCE APPRAISAL
Performance appraisal is a formal system that evaluates the quality of a
worker’s performance; an appraisal should not be viewed as an end in itself, but
rather as an important process within a broader performance management system
that links:
• Organizational objectives
• Day-to-day performance
• Professional development
• Rewards and incentives
What is the purpose of performance appraisal?
• Professional development such as identifying strengths and weaknesses in
performance, implementing strategies for improvement
• Determining organizational training and development needs
• Making and validating administrative decisions like pay, promotion,
placement, and termination.etc.
• Identifying systemic factors that are barriers to, or facilitators of, effective
performance.
Objectives of Performance appraisal:
To review the performance of the employees over a given period of time.
To judge the gap between the actual and the desired performance.
To help the management in exercising organizational control.
Helps to strengthen the relationship and communication between superior –
subordinates and management – employees.
To diagnose the strengths and weaknesses of the individuals so as to identify
the training and development needs of the future.
To provide feedback to the employees regarding their past performance.
Provide information to assist in the other personal decisions in the
organization.
Provide clarity of the expectations and responsibilities of the functions to be
performed by the employees.
To judge the effectiveness of the other human resource functions of the
organization such as recruitment, selection, training and development.
To reduce the grievances of the employees
Scope of Performance appraisal
Provide employees with a better understanding of their role and
responsibilities.
Increase confidence through recognizing strengths while identifying
training needs to improve weaknesses.
Improve working relationships and communication between supervisors
and subordinates.
Increase commitment to organizational goals; develop employees into
future supervisors.
Assist in personnel decisions such as promotions or allocating rewards,
and allow time for self-reflection, self-appraisal and personal goal setting.
Effects of Performance appraisal On Careers of Employee:
Performance appraisal helps to identify the hidden talents and potential of the
individuals. Identifying these potential talents can help in preparing the individuals for
higher responsibilities and positions in the future. The performance appraisal
process in itself is developmental in nature. It is also closely linked to other HR
processes like helps to identify the training and development needs, promotions,
demotions, changes in the compensation etc. A feedback communicated in a
positive manner goes a long way to motivate the employees and helps to identify
individual career developmental plans. Based on the evaluation, employees can
develop their career goals, achieve new levels of competencies and chart their
career progression. Performance appraisal encourages employees to reinforce their
strengths and overcome their weaknesses
Fundamentals of an appraisal system
To develop a successful performance appraisal system, two criteria need to
be met
• Relevance and applicability to everyday work practice
• Acceptability to appraisers and workers.
A systematic approach to performance appraisal can help ensure that these
two important criteria are met.
How to conduct a performance appraisal
The following five-step approach to conducting a systematic performance
appraisal is recommended:
1. Identify key performance criteria
2. Develop appraisal measures
3. Collect performance information from different sources
4. Conduct an appraisal interview
5. Evaluate the appraisal process.
Step 1: Identify key performance criteria
Perhaps one of the most challenging aspects of setting up a performance
appraisal is deciding what to assess. In essence, four key dimensions of
performance should be considered in a performance appraisal.
Key Dimensions of Performance:
Competencies : Knowledge, skills, and abilities relevant to
performance
Behaviors : Specific actions conducted and / or tasks
performed
Results / outcomes : Outputs, quantify able results, measurable
outcomes and achievements, objectives attained
Organizational citizenship
behaviors : Actions that are over and above usual job
responsibilities
To ensure that the performance criteria are relevant to work practice and
acceptable to appraisers and workers:
i. Base the performance criteria on an up-to-date job description
ii. Develop criteria in consultation with appraisers and workers
Step 2: Develop appraisal measures
Once clear and specific performance criteria have been developed, the next
step is to decide how to assess workers’ performance. It is recommended that a
structured and systematic approach is taken to assessing performance. Problems
that arise when an unstructured “blank sheet” approach is used include:
• Increased chance of appraiser errors
• Knowledge, skills and abilities most critical to job performance may be
overlooked
• Reduced consistency between appraisers
• Perceptions of “subjectivity” in evaluations, which may in turn, reduce
workers’ satisfaction with, and acceptance of, appraisals.
Step 3: Collect performance information from different sources
Once the appraisal measures are developed, the next step involves collection
of accurate performance information. A common trap is to begin noting observations
of workers just before conducting appraisals. This is likely to give an inaccurate
picture of a worker’s performance. Ideally, workers’ performance should be observed
in a systematic way over time .This method ensures the accuracy of information
about their performances.
Traditionally, it has been the sole responsibility of managers / supervisors to
assess performance. However, other organizational members can be a valuable
source of information as they are likely to have exposure to different aspects of a
worker’s performance. This approach is known as 360-degree feedback. For
instance, coworkers can provide valuable information on teamwork skills, and
subordinates can provide useful information on leadership style.
Five different sources of performance appraisal information are considered here:
i. Manager / supervisor appraisals
ii. Self appraisals
iii. Coworker appraisals
iv. Subordinate appraisals
v. Client appraisals.
Step 4: Conduct an appraisal interview
The next step in a performance appraisal is to conduct the appraisal interview. The
two central purposes of the appraisal interview are to:
• Reflect on past performance to identify major achievements, areas
that require further development, and barriers / facilitators to effective
performance
• Identify goals and strategies for future work practice.
Step 5: Evaluate the appraisal process
As with any organizational system, the performance appraisal process should
undergo regular review and improvement.
METHOD OF PERFORMANCE APPRAISAL
1. Graphic rating scale
2. Paired Comparison
3. Forced choice approach
4.Easy Appraisal
5. BARS
6. Checklist method
7. Critical incident method
8. 3600 appraisal
Methods
1. Graphic Rating
Scale: A performance appraisal that rates the degree to which the employee has
achieved various characteristics.
1) The graphic rating scale is the most common type of appraisal used.
2) Various characteristics such as job knowledge or punctuality are rated by the
degree of achievement.
3) The rate usually receives a score of 1 to 5, with 5 representing excellent
performance.
4) Some forms allow for additional comments.
2. Paired-comparison Approach: A performance appraisal that measures the
relative performance of employees in a group.
1) This is a method of performance evaluation that results in a rank ordering of
employees to come up with a best employee.
2) This type of approach measures the relative performance of employees in a
group.
3. Forced-choice Approach: A performance appraisal that presents the
appraiser with sets of statements describing employee behavior; the appraiser must
choose which statement is most characteristic of the employee and which is least
characteristic.
4. Easy Appraisal: Sometimes the supervisor must write a description of the
employee’s performance. The easy appraisal is often used along with other types of
appraisals, notably graphic rating scales. They provide an opportunity for
supervisors to describe aspects of performance not thoroughly covered by an
appraisal questionnaire.
The disadvantage of this method is that their quality
depends on the supervisor’s writing skills.
5. Behaviorally Anchored Rating Scales:
A performance appraisal in which the employee is rated on scales containing
statements describing performance in several areas.
This is a method of performance appraisal that is tailored to the organization and
positions within that organization.
Some organizations pay behavioral scientists or organizational psychologists to
create behaviorally anchored rating scales.
6. A checklist appraisal is a record of performance, not an evaluation by
the supervisor. It contains a series of questions about the employee’s performance.
The supervisor checks boxes to answer the questions yes or no. The human
resources department has a key for scoring the items resulting in a rating of the
employee’s performance.
7. Critical-incident Appraisal: A performance appraisal in which the
supervisor keeps a record of incidents that show positive and negative ways the
employee has acted; the supervisor uses this record to assess the employee’s
performance. Some of the important forms of ranking for performance appraisal are
given below, based on Oberg, 1972; and Monga, 1983:
(a) Alteration ranking method The individual with the best performance is
chosen as the ideal employee. Other employees are then ranked against this
employee in descending order of comparative performance on a scale of best
to worst performance. The alteration ranking method usually involves rating
by more than one assessor. The ranks assigned by each assessor are then
averaged and a relative ranking of each member in the group is determined.
While this is a simple method, it is impractical for large groups. In addition,
there may be wide variations in ability between ranks for different positions.
(b) Paired comparison The paired comparison method systematizes ranking
and enables better comparison among individuals to be rated. Every
individual in the group is compared with all others in the group. The
evaluations received by each person in the group are counted and turned into
percentage scores. The scores provide a fair idea as to how each individual in
the group is judged by the assessor.
(c) Person-to-person rating In the person-to-person rating scales, the names
of the actual individuals known to all the assessors are used as a series of
standards. These standards may be defined as lowest, low, middle, high and
highest performers. Individual employees in the group are then compared with
the individuals used as the standards, and rated for a standard where they
match the best. The advantage of this rating scale is that the standards are
concrete and are in terms of real individuals. The disadvantage is that the
standards set by different assessors may not be consistent. Each assessor
constructs their own person-to-person scale which makes comparison of
different ratings difficult.
(d) Checklist method The assessor is furnished with a checklist of pre-scaled
descriptions of behaviour, which are then used to evaluate the personnel
being rated (Monga, 1983). The scale values of the behaviour items are
unknown to the assessor, who has to check as many items as she or he
believes describe the worker being assessed. A final rating is obtained by
averaging the scale values of the items that have been marked.
(e) Behaviourally anchored rating scales (BARS) This is a relatively new
technique. It consists of sets of behaviourial statements describing good or
bad performance with respect to important qualities. These qualities may refer
to inter-personal relationships, planning and organizing abilities, adaptability
and reliability. These statements are developed from critical incidents
collected both from the assessor and the subject.
(f) Assessment centres This technique is used to predict future performance
of employees were they to be promoted. The individual whose potential is to
be assessed has to work on individual as well as group assignments similar to
those they would be required to handle were they promoted. The judgment of
observers is pooled, and paired comparison or alteration ranking is
sometimes used to arrive at a final assessment. The final assessment helps in
making an order-of-merit ranking for each employee. It also involves
subjective judgment by observers.
8. 360-degree Performance Appraisal: Evaluating Employees From All
Angles
Traditional performance appraisals, as discussed above, can be both subjective and
simplistic. At times, they can also be deemed to be "political". In an attempt to
improve this methodology, some companies have turned to 360-degree appraisals.
360 appraisals pool feedback from a department's internal and external customers to
ensure a broader, more accurate perspective of an employee's performance.
360-degree performance appraisal is an attempt to answer the question: "How can a
supervisor evaluate an employee he or she sees only a few hours each week?"
Using internal and external clients
360-degree performance appraisals offer an alternative by which organizations may
gain more useful performance information about employees. Because all
clients/customers an employee comes into contact with can conceivably have input
into the performance appraisal, this methodology can also makes them more
accountable to their customers.
Using a courtroom metaphor, one could say that, rather than having a single person
play judge, 360-degree appraisal acts more like a jury. People who actually deal with
the employee each day have an opportunity to create a pool of information from
which the appraisal is written. Internal clients may include supervisors, subordinates,
co-workers, and representatives from other departments. External customers may
include clients, suppliers, consultants and customers.
Perceived fairness
Given the use of a wide variety of sources for information in the 360-appraisal
process, this method provides a broader view of the employee's performance.
Frequently, the employee on whom the appraisal is being done (the ratee) will feel
that the process is more fair.
Validity
Very often, an employee's peers know their behaviors best. Consequently,
employees cannot hide as easily in 360-degree appraisals.
PERFORMANCE APPRAISAL AT CCL
While on the job, performance reviews of every employee are done every six month
or year. The reviews are done with a view to helping the individual excel at his/her
workplace. In case there are any training requirements, these are noted and acted
upon in the coming quarter. Also, the goals and objectives for the employee are re-
visited for
The performance appraisal mechanism is carried out at CCL for promotional
purposes
These are done so as to motivate the employee and improve his performance level.
The method is as follows:
a) Establishment of performance standards with the employees
b) The goals are set mutually as per measurable standards.
c) The actual performance is hence measured.
d) After measuring of the actual performance, the same is compared with the
standards set
e) The appraisal is then discussed with the employees.
f) And finally, if need arises corrective action is initiated. For this purpose the
corrective action is actually identified through brainstorming exercises initiated
by the departmental heads at CCL. It is then measured as a tool to evaluate
the past performances of the employees.
Some of the methods used at CCL are:
1. Key Performance Index
2. 360 Degree Feedback
3. Paired Comparisons
4. Behaviorally Anchored Rating Scale
1. KPI-Key Performance Index
It is based on the performance level of the employee generally classified on the
basis of:
Targets achieved
Ratings through supervisor’s feedback forms
Punctuality and regularity
Day to day performance
This is given after every module at the centers.
Thus we can observe that the appraisal system is not a biased one but based on
performance and productivity basis. All the respective heads of the employee
together with the senior persons at the center brainstorm and then give the
promotion.
2. 360 Degree Feedback
This feedback system involves the participation of:
Coworkers – 40%
Subordinates - 20%
Superior - 40%
Thus the feedback given by these members at CCL is considered under a holistic
view and then the employee is given a performance appraisal. This evaluation
method involves 40% feedback from the coworkers which says that the employee
should not only maintain good rapport with the senior or junior but majorly with the
coworkers also.
3. Paired Comparisons
The evaluator compares all possible pairs of subordinates on their overall ability to
do the job. Due to the subjectivity of evaluating overall performance some managers
use a number of different job related dimensions when comparing.
4. Behaviorally Anchored Rating Scale (BARS)
It is a sophisticated method of evaluating the employee based on the employee
behavior. It is a numerical scale that is anchored by the seniors of the organization at
various centers. This is highly confidential and the information is sent in sealed
envelopes and opened only at the time of the final evaluation. There is no further
discussion regarding this scaling, thus it is not given enough weight age.
DATA ANALYSIS AND INTERPRETATION
1. What do you think that the company should take into consideration
during appraisal
Experience (Seniority)
Performance
Response
Experience (Seniority) 68%
Performance 32%
Experience (Seniority) Performance0
10
20
30
40
50
60
70
68
32
About 68% of the respondent says that the appraisal should be performance based.
The reason for saying Seniority by 32% respondent is because, at CCL have
observed there are some staff who are above the age of 40 and have experience of
average 15-20 in the same field. They prefer saying that seniority should be the base
of performance evaluation.
2. Do you think that, biasness prevents in the appraisal system.
Yes
No
Response
Yes 56%
No 44%
YES NO0%
10%
20%
30%
40%
50%
60%
56%
44%
It is observed that 56% of the respondent says that biasness prevents in the system.
This biasness may be due to towards those middle level and senior staff who are
associated with the company from the very beginning and are very instrumental in
the growth of the company.
3. Would you like to continue with the company if not appraised
properly?
Yes
No
Response
Yes 32%
No 68%
YES NO0%
10%
20%
30%
40%
50%
60%
70%
32%
68%
32 % of the respondent seems to be Loyal to the company when they
responded that they would like to still get associated with the company, even
if their appraisal is not to the mark of their expectation. However it was from
my personal observation, those respondents who have said “yes” are those
staff who are senior in the system and not willing to change anymore.
4. Do you think that appraisal should be twice in a year?
Yes
No
Response
Yes 72%
No 28%
YES NO0%
10%
20%
30%
40%
50%
60%
70%
80%
72%
28%
72 % of the respondents are willing to give their best and prove themselves in order
to get a change to be appraised properly. They are of the view that they should be
appraised twice in a year in order to get a fair chance to get promoted and / to get
other gain that the company is offering
5. Do you think that the company appraisal system has enough
transparency?
Yes
No
Response
Yes 60%
No 40%
YES NO0%
10%
20%
30%
40%
50%
60%
60%
40%
60 % of the response was that the appraisal system has enough transparency and
the rest denied. Management should try to overcome this belief among the staff, by
having interaction and by defining everybody’s goal and Key Responsibility Area
(KRA’s) against their achievements.
6. Do you think that after appraisal, enough time is devoted by the
management for resolving any grievances
Yes
No
Response
Yes 36%
No 64%
YES NO0%
10%
20%
30%
40%
50%
60%
70%
36%
64%
It is apparent from the above response that management is not devoting enough
time to overcome the grievance of the employee. This should be rectified and as
stated above some concrete steps should be taken in terms of defining what is
expected from each employee i.e. everybody KRA’s should be in place..
7. Is training and development need taken care by the
management
Yes
No
Response
Yes 50%
No 50%
YES NO0%5%
10%15%20%25%30%35%40%45%50%
50% 50%
From the above response, still about 50% of the employees feel that their Training
and Development needs are not taken care and for this management should from
time to time undergo/ organize some Training and Development in order to groom
their employees to be competent in today’s world and give their best.
8. Are you satisfied with the appraisal system
Yes
No
Response
Yes 60%
No 40%
YES NO0%
10%
20%
30%
40%
50%
60%
60%
40%
40 % of the respondent are not satisfied with the Performance appraisal system
and should be taken into consideration by the management to make it more
transparent.
SUGGESTIONS OF THE STUDY
1. Every employees KRA should be well defined in the
organization and should be communicated from the beginning
of the year and the performance should be than compared with
what was expected and what the employee has done.
2. Every employees need for Training and Development should be
identified and should be taken care off. This will help the
company in retaining the employee and can be given additional
task to perform.
3. Proper communication should take place between the appraiser
and appraisee in order to have more transparency and clear the
doubt from both the sides.
4. If possible, management should introduce appraisal system
twice in a year, looking to the cost and time involved.
CHAPTER
BIBLIOGRAPHY-
o C.R KOTHARI
o C.B GUPTA
o 360 DEGREE APPRAISAL (TV RAO)
Website:
o www.yahoo.com
o www.creative-cast.com