PeopleSoft User Group 20130508 - · PDF filePeopleSoft User Group May 8, 2013 Finance Impact...
Transcript of PeopleSoft User Group 20130508 - · PDF filePeopleSoft User Group May 8, 2013 Finance Impact...
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PeopleSoft User Group
May 8, 2013
Finance Impact Department
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User Group Agenda
• Scout Executive Role / User Role Query
• Revised AP Check
• Month End GL Transmittal Process
• General Ledger User’s Guide Update
• Year-End Close Update
– Changes to PeopleSoft year-end close rules
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Conversion Status
• Eight groups converted in 2013 – 88 councils
• Eleven councils here this week
• Total councils on PeopleSoft = 139
• Thirteen groups remain between now and
September 20
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Scout Executive Role
• Being created for security double-check
• Scout executive will have high level roles
• Scout executive will have private query
• Completed by July 1
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Revised AP Check
• Issues
– Check printed on second perforation
– Need additional address lines
– “Pay to the order”
• Repair check form
• Test new form
• Move check to production
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Month End GL Transmittal Process
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• In order for PeopleSoft council data to be
reflected Journey to Excellence the council
must transmit to the national database.
Month End GL Transmittal Process
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Month End GL Transmittal Process
At the point of closing the month, submit balances using the following breadcrumb:
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Create or Search for a Run Control and Click Add
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Enter Business Unit, Fiscal Year, Period
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Process Scheduler Request
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User’s Guide Updates
• Updating content due to some process
changes
• Reorganization of chapters
• Expect to have new Guide available July 1
• Help us improve…
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Year-End Close Rules Update
• Introduced last month
• Multiple councils requested a change in PS
business rule
• Requires change in closing rules and testing
• Currently in testing mode
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Funds 2 & 3 Unrestricted Net Asset Accounts
• Council Reported Issues
– Fund 2 and 3 unrestricted net asset account
balances do not match Scoutnet balances
– Fund 2 and 3 unrestricted net assets class totals
match Scoutnet totals
– In PeopleSoft, some unrestricted net asset
accounts have balances with project codes that no
longer exist
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PeopleSoft Unrestricted Net Asset Closing Rules
– Business rule change in PeopleSoft
– Closing rules do not retain project codes in Fund 2
and 3 for unrestricted net assets
– As a result of historical data conversion (2007-
2011) related entries, some net asset accounts
may have balances with project codes that no
longer exist.
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What Happens
Assets
Periods 0-12
Assets
Period 0
Revenue
Expense
Periods 1-12
Liabilities Liabilities
Periods 0-12 Period 0
Net Assets
Net Assets
Period 0Period 0
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PeopleSoft Closing Rules
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Unrestricted Closing Rules
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Unrestricted Net Assets Closing Rules
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Year End Journal Entry Example
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Fund 2 Closing Journal Entry
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Solution to Correct Fund 2 and 3 Net Asset
Account Balances
– Change closing rules to retain project codes in
Fund 2 and 3 for unrestricted net assets
– Change the net asset adjusting entry rules
– Publish step-by-step instructions
– Councils to make journal entries to adjust net
asset account balances
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PeopleSoft Information Updates
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For the Good of the Order
• User Guide
• Best practices
• Needs