PeopleSoft HR Upgrade Project

HR Upgrade Project

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Project will result in a fully integrated HR solution for recruitment, appointments, onboarding, payment, training and performance management of staff, facilitated through an employee homepage.

Project will be released in 3 Phases:

» Phase 1: Release of PeopleSoft Periodic Tax Rules28 June 2015

» Phase 2: Release of Other PeopleSoft Modules16 November 2015

» Phase 3: Release of PeopleSoft ePerformance Module2016 (General Staff Only)

HR Upgrade Project

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Modules to be Released on 16 November 2015:

PeopleSoft Module / Functionality Changes

Online Engagement for Casual/Sessional No Change

Online Sessional Schedules Minor Changes

Online Timesheets for Casual Staff Minor Changes

Training and Development No Change

On boarding for all Staff NEW

“My Staff Page” Fluid Interface NEW

eRecruitment NEW

Online Adhoc Claims for all Staff NEW

Payroll / Time and Labour / Leave Minor Changes

HR Upgrade Project

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My Staff Page:

• ‘Fluid’ Home Pages (for use on Mobile Phones, Tablets, and PCs)

• 6 x Menu Options (Drop Down Selection)

• Replaces Individual Links in Staff Portal

• Function / Activity Based ‘Tiles’ to Select from each Menu Option

• Access via “Key Services” or “Connect Here” within Staff Portal

HR Upgrade Project

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Time and Absence:

• Review Leave Balances, Apply for Leave, and View Leave History

• Enter and/or Approve Timesheet Hours (General Casual Staff)

• Enter and/or Approve Sessional Schedules and Variations

• Enter and/or Approve Adhoc Claims Online (No More Forms)

o Mileage Claimso Overtime Payment o Additional Hours o On Call Allowance

• Edit Casual Timesheet Prior to Approval (Manager Only)

• “Proxy” Functionality to Delegate Approval

HR Upgrade Project

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Personal Details:

• Online Tax File Number Declaration Changes

• Simplified Process to Change Bank Account/s

• Easier to Read Payslips

• Certificates, Licences and Memberships (eg First Aid Certificate)

• Dietary Requirements for Catering at Training Programs

• Work Profile Allocation Recorded (Academic Staff)

• Highest Qualification Recorded where Verified

HR Upgrade Project

• Enrol in Training (Short Courses / Internal Training Programs)

• Review Training History / Summary

Training Administration

Training Administration

HR Upgrade Project

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Recruitment:

• Hiring of All Categories of Staff in One Location

• Copy, Save and Search Functionality (Advertisements + Applicants)

• Pre-Population of Data for Positions and Applicants

• No Approval Required for Jobs with Direct Hires

• Automated Workflow Approval for Advertisement Requests and Appointments Raised

• Implementation of Position Management to Streamline Data

• Same Look and Feel Onboarding for All Staff

Create Job Opening

Search for an Applicant

Prepare Job Offer – Direct Hire or Advertised Position

Careers Job Search Page

Onboarding / Induction

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• Reduction of 4 x Templates (A - D) to 2 x Templates (1 and 2)

• Workflows Between Employee and Supervisor

• To Be Released Early February 2016

ePerformance – Template 1

ePerformance – Template 2

HR Upgrade Project

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Next Steps:

• Refer to the HR Upgrade Project Website:

Home > University Administration > Human Resource Management > HR Information System Update

• Tailored Training Sessions (Per Module)

• Frequently Asked Questions (askhr@griffith.edu.au)

• Transition from PageUp (eRecruit) to PeopleSoft Recruitment(Advertising Freeze: 9 to 13 November 2015)

• Transition for Staff Onboarding via PageUp and PSP

Questions