PeopleSoft Chartfield Update
description
Transcript of PeopleSoft Chartfield Update
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PEOPLESOFT CHARTFIELD UPDATE
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CHARTFIELDS – ALL TRANSACTIONS
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NEW FUND CHARTFIELD
FUND5 characters split into two
components:
Fund Type XXX
Fund PurposeXX
- State / Acad. Affairs (201)- State / Health Affairs (211)- Contracts & Grants (252)- Unrestricted University Trust (291)- Restricted University Trust (292)
- Instruction (01)- Research (10)- Student Aid (30)- Academic Support (52)- Student Services (60)
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ENTERING THE CHARTFIELDSExample Requisition Entry Form (for illustrative purposes only; modules still under construction):
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UNCCH 2110113001513120 468520
211 01 State The University State - xxx Appropriation EPA Teaching NCIPH
Health Affairs Instruction (FRS 1312)
EXAMPLE CHARTFIELD TRANSACTIONS – STATE
BUSINESSUNIT FUND SOURCE ACCOUNT DEPT ID
NCIPH state acct for EPA teaching (246251-1312) becomes:
Transaction combinations for illustrative purposes only
UNCCH 2110113500511120 468520
211 01 StateThe University State - xxxxx Receipts EPA Non-teach NCIPH
Health Affairs Instruction (FRS 1112)
NCIPH state receipts for continuing education activities (382424-1112) becomes:
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EXAMPLE CHARTFIELD STRINGS – TRUST ACCTS
BUSINESSUNIT FUND SOURCE ACCOUNT DEPT ID
BIOS Gillings Professorship endowment (0-70853) and related income (0-60853) becomes:
UNCCH 29800 70853 462110 462001
298: Restricted xxxxxxxxxxx Endowment / 00 default
Gillings Professorship Charitable Gifts BIOS
2. Record investment income on endowment:UNCCH 28200 70853 431110 462001
282: Restricted xxxxxxxxxxx Endowment Income / 00 default
Gillings Professorship
Money Market Income BIOS
1. Receipt of endowment gift:
3. Record instructional expense paid from endowment income:UNCCH 28201 70853 513120 462001
282: Restricted xxxxxxxxxxx Endowment Income / 01 Instruction
Gillings Professorship EPA Teaching BIOS
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CHARTFIELD – ADDITIONAL FIELDS
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ENTERING THE CHARTFIELDSExample Requisition Entry Form (for illustrative purposes only; modules still under construction):
9Transaction combinations for illustrative purposes only
SAMPLE CHARTFIELD STRINGS 3 – GRANTS
BUSINESSUNIT SOURCE ACCOUNT DEPT ID
NUTR grant from NIH “Tribal Turning Point” (5-33424) research personnel expenditure:
FUND PC BUS.UNIT
PROJ.ID
ACTIV.ID
UNCCH 25210 49000 511120 466001 CHOSR 5033424 1
C&G – organized research
Federal Agencies
EPA Non-teach NUTR Project
specific
“1” for C&G
Project IDs
NUTR grant from Abbott “Pilot Studies…” (5-58632) research personnel expenditure:
UNCCH 25210 49300 511120 466001 CHOSR 5058632 1
C&G – organized research
Bus. and Industry
EPA Non-teach NUTR Project
specific
“1” for C&G
Project IDs
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UNCCH 2715214101 512120 464001
271 52 The University General F&A SPA On Campus Health Behavior
F&A Aca. Support (FRS 1212)
SAMPLE CHARTFIELD STRINGS 4 – F&A
BUSINESSUNIT FUND SOURCE ACCOUNT DEPT ID
HB F&A accounts 361621-1112 / 361642-1112 / 361643-1112 all become:
Transaction combinations for illustrative purposes only
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CHARTFIELD – OPTIONAL FIELDS
12Transaction combinations for illustrative purposes only
SAMPLE CHARTFIELD STRINGS 3 – GRANTS
BUSINESSUNIT SOURCE ACCOUNT DEPT ID
Use Cost Codes to define certain ‘buckets’:
FUND Cost Code 1
Cost Code 2
Cost Code 3
UNCCH 27152 14101 512120 464001 HBChair01
F&A/Aca. Support F&A SPA On
Campus HB
UNCCH 27152 14101 512120 464001 HBFacStUp01
F&A/Aca. Support F&A SPA On
Campus HB
UNCCH 27152 14101 512120 464001 HBFacStUp02
F&A/Aca. Support F&A SPA On
Campus HB
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KEY CONSIDERATIONS OF NEW CHARTFIELD
• Better reporting outcomes– Chartfield structure facilitates flexible aggregation
by either source of funds and/or use of funds:• How much personnel cost is supported by federal grants?• How much personnel cost is supported by state
contracts?• How much student aid is supported by endowment
income?
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KEY CONSIDERATIONS OF NEW CHARTFIELD
• Better reporting outcomes– New ways of thinking about fund-source-account
combinations will be needed• Chartfields 101 webinar coming soon from CC team:
this is a prerequisite for all finance training courses• System edit checks still need to be rigorously tested• SPH Finance will prepare job aids• Detailed reviews will be critical before expenses are
approved for posting