maconomy people planner plusfor organisations that want to reap the benefits of an integrated resource management and time registration solution

projectplanning

resourceplanningtime

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your challenges ?Are you looking for a way to increase resource utilisation rates and ensure timely and accurate time registration?

Without accurate time tracking, it can be difficult to monitor and follow up on project progress, forecast revenue and maximise resource utilisation, all of which are critical factors in running an effective organisation.

People Planner enables you to abandon local spreadsheets or stand-alone solutions for resource planning in favour of an integrated solution for resource scheduling, time registration and project planning.

Do you know if you have the right people with the right skills on board to deliver the projects in your portfolio, and are their expected load and utilisation rates satisfactory?

Do you have access to live data and resource plans in one instant overview.

Do your employees record time directly on projects and tasks so that you don’t have to collect project progress data from disparate systems manually for project status meetings?

Do you have access to project data so that you can follow up on budget/estimates, plans and progress/actuals, and can you spot overruns in time to act?

Do you have full visibility into project information so that you can monitor and prioritise your project portfolio and utilise your people, time and costs efficiently?

With People Planner we now have full

real-time insight into our resource plans. This way we know exactly who is working on which tasks – and when.Annemieke Blank, Traffic and Operations

Manager LBi Lost Boys Holland

The overall idea and scope of the People Planner solution is great – it’s a tool of genius.Knut Brotnow, IT Manager, The Norwegian Opera & Ballet

We have optimised the allocation of our core competences so we use them on the right projects. Of course this will have a positive effect on the bottom line. Carl Vad Jensen, CFO Atkins Denmark

We can now forecast the allocation and workload of our resources for weeks, months or years into the future.Terje Gabrielsen, CFO and Chief of Staff Thales Norway

People Planner has given us the flexibility to assign the right people to the right projects, which makes our job a lot easier.Naaf Hoekstra, Planner LBi Lost Boys Holland

Maconomy People Planner has helped us increase our average billing percentage per employee, which has a direct impact on our bottom line.Chief Project Officer Jens Erik Knudsen, CDM A/S

To read our case studies go to:

maconomy.com/references

our solution!

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Increase utilisation ratesImagine knowing who is doing what at any given time. What if your department and project managers could monitor the load and availability of people when planning projects and allocating resources?

If you have a clear picture of your resource situation, you can reduce the risk of lost profits caused by under-utilising resources that could have been assigned to profitable activities.

People Planner provides a real-time overview of resource availability. You can monitor availability, load, utilisation, and revenue of all employees.

Resource manager/Resource planner• Viewtheskills,capacityandexpectedloadofyouremployees• Planyourresourceswhileviewingavailability• Detecttheneedforspecificskillsinfutureprojects• Avoidcapacityshortagesandoverbooking• Viewcapacityandworkloadonadaily,weeklyorlong-termbasis• Spreadtheworkloadevenlytoincreaseemployeesatisfaction• Approveemployeetimesheets• UsetheOutlook-likeschedulerforplanning

Tighter planning and control can help

increase our resource utilisation by several percent over a period of six months, and that will help us offset the effects of business contractions.Jon Mostyn, Worldwide Business Consulting

Director Hill & Knowlton

full visibility of your resources

Resource managers get a clear overview of their people and what they are assigned to

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Improve time registration Imagine being able to register your time directly on the project or task that you are working on.

Being able to quickly and accurately capture the time you use is crucial for increasing the number of hours being accounted for and subsequently invoiced.

When project managers can follow up on project progress and evaluate the estimate to completion directly against the baseline, the overall accuracy of project control will improve.

Employee• Ongoingtimeregistrationontasksandprojectdeliverables• Viewyourprojectassignmentsandscheduledplansinabrowser• Searchforprojectsandtasksandassignyourselftothem• UseOutlookasyourinterfaceforplanning (fully integrated with People Planner)

It is now more visible and visible at an

early stage of a project when people are behind on submitting timesheets. Hans Wolfhagen, Director of Business

Operations Technia

accurate time registration will bring increased control and profitability

Time sheets are filled in, in an intuitive web-based front-end and are automatically prefilled with the projects you are assigned to

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Plan your projects efficientlyImagine that project plans are no longer based on “guesstimates”. What if you could base your resource requests directly on project plans and estimates?

In People Planner you can use a full work breakdown structure to divide large projects into phases and tasks. You can assign the right people to the right tasks on the spot because you can search for the needed skills and view their availability while assigning resources. This gives your Project Managers much better project control.

Project manager• Createestimatesandsetthebaselineforprojectbudgets• Planprojectsgraphicallywithdrag-and-dropplanningbars• Viewavailabilitywhileassigningresources• Usemulti-levelworkbreakdownstructuretodividelargeprojects into phases• Approvetimeregistrationsontheproject• Monitorprojectprogressbasedonactualsandplansagainstbaseline

leveraging the right talents on your projects

In the perfect world resource

management should be an integrated part of project management, and Maconomy People Planner has given us that opportunity.Henrik Kaltoft, Head of Department Atkins

Denmark

Project Managers have full project planning functionality and views to support project control based on actual time registrations

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ensuring that daily management and decision-making are based on facts

Secure visibility across your organisationImagine having a visual, intuitive and transparent resource overview across your organisation. What if your resource pool and project portfolio could be accessed by senior, department and project managers as well as employees in real-time?

When you have one integrated solution that supports everybody in your organisation in their project planning and resource-related work, you can increase profitability.

People Planner enables you to abandon local spreadsheets for resource planning and disparate time registration tools in favour of an integrated resource management and time registration solution.

Senior management• Viewrevenueforecastsbasedonallprojectandresourcebookings• Company-wideoverviewofresourcecapacityandload• Monitorprofitabilityandutilisationbycompany,department,etc.• Draganddropcolumnstoanalysefigures

Maconomy offered an integrated

solution for project controlling, resource allocation, reporting and planning that we couldn’t find anywhere elseTerje Gabrielsen, CFO and Chief of Staff

Thales Norway

The solution offers graphical reporting to get corporate overviews of resource situations using graphical tools equal to Excel

Copyright and Trademarks: © 2010 Maconomy A/S. All rights reserved. All product names and company names are trademarks or registered trademarks of the respective companies.

organic business solutionsMaconomy is a global provider of ERP business solutions for ProfessionalServicesorganisations.Thefullyintegratedsolutionincorporates financial management, project management, time registration,resourceplanning,CRM,HRandbusinessintelligenceforprofitable results.

AsarecommendedprovidertoProfessionalServicesorganisationsworldwide, Maconomy has focused exclusively on this sector for more than 20 years. This has given Maconomy unique insight into the best-practice processes of these organisations. Maconomy has created provenresultsforawiderangeofinternationalclients,includingTNS,Devoteam,Semcon,ErgoGroup,DeltaresandRambøll,aswellasallofthe three biggest global marketing communications networks and four of the Big Five global accounting firms.

MaconomyislistedonNASDAQOMXCopenhagenwithheadquartersinCopenhagen,Denmark.WehaveofficesacrossNorthernEuropeandintheU.S.aswellasanextensivenetworkofbusinesspartners,enabling us to service and support around 600 clients in more than 50 countries worldwide.

For more information, please visit

maconomy.com/peopleplanner

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