PENING - Shire of Williams...Page 4 MINUTES OF THE ORDINARY MEETING HELD IN THE COUNCIL CHAMBERS ON...

SHIRE OF WILLIAMS

MINUTES OF THE ORDINARY MEETING HELD IN THE COUNCIL CHAMBERS ON

WEDNESDAY 21ST

MARCH 2012

1.0 OPENING

1.1 DECLARATION OF OPENING

The President declared the meeting open at 1.00pm

1.2 ANNOUNCEMENT OF VISITORS

Nil

2.0 RECORD OF ATTENDANCE

2.1 PRESENT

Cr John Cowcher President

Cr David Earnshaw Deputy President

Cr Greg Cavanagh

Cr Richard Johnstone

Cr Moya Carne

Cr Gilbert Medlen

Cr Natalie Major

Cr Peter Paterson

Cr Jarrad Logie

Ryan Duff Chief Executive Officer

Ian Ball Deputy Chief Executive Officer

Heidi Cowcher Community Development Officer (1.05pm - 1.23pm)

Tony Kett Works Supervisor (1.25pm - 1.50pm)

Steve Friend Environmental Health Officer/Building Surveyor (1.52pm - 2.07pm)

2.2 APOLOGIES

Nil

3.0 PUBLIC QUESTION TIME

Nil

4.0 PETITIONS/DEPUTATIONS/PRESENTATIONS

Nil

5.0 DECLARATIONS OF INTEREST

DECLARATION OF INTEREST

Name / Position Jarrad Logie - Councillor

Item No. / Subject 8.4.6 – Main Roads WA RAV Assessments Richardson

and Rosselloty Streets

Type of Interest Financial


WEDNESDAY 21ST

MARCH 2012

6.0 CONFIRMATION OF PREVIOUS MINUTES

6.1 ORDINARY MEETING MINUTES

Johnstone/Earnshaw

That the minutes of the Ordinary Meeting held in the Council Chambers on Wednesday 15th February 2012,

as circulated, be confirmed as a true and correct record of proceedings.

Carried

Resolution 141/12

6.2 WALGA CENTRAL COUNTRY ZONE MEETING MEETING MINUTES

Carne/Cavanagh

That the minutes of the WALGA Central Country Zone Meeting held in Beverley on Friday 2nd

March 2012,

as circulated, be received.

Carried

Resolution 142/12

7.0 ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION

Nil

8.0 REPORTS OF COMMITTEES/OFFICERS AND COUNCILLORS

Community Development Officer Heidi Cowcher attended the meeting at 1.05pm to discuss her report.

8.1 COMMUNITY DEVELOPMENT OFFICER’S REPORT

8.1.1 Williams Playgroup / Toy Library

Williams Playgroup and Williams Toy Library were relocated from the old kindy building at the Williams

Primary School to the Williams Art & Craft Centre building in late 2011. This was as a result of the school

needing the building back to accommodate increasing numbers of students at the school.

Playgroup and Toy Library approached the Williams Art & Craft Centre with a proposal to relocate to their

Centre and base Playgroup and Toy Library at the Centre on non-Art & Craft activity days. This was

successfully negotiated, and Playgroup/Toy Library commenced at the Centre on Thursday mornings at the

beginning of term 1, 2012.

However, Playgroup and Toy Library, do not have access to enough storage room to house the outdoor toys

for playgroup and all the stock for the toy library. Consequently, they need additional storage located at the

Centre. They have approached the Shire to assist with sourcing suitable funding to construct and erect a 6m x

8m colourbond gabled shed. The shed will have a concrete floor, internal partition wall and two roller doors.

Playrgoup storage will be housed on one side and toy library stock on the other side.

Quotes are still being forthcoming, so the final cost is yet to be determined, however it is anticipated that the

materials alone may cost around $10,000 and the site works / construction costs approximately the same.

Funding will be sourced for the cost of the materials and the Shire/Playgroup/Toy Library will be responsible

for the site works, erection and fit out.

An application is being prepared to submit to Lotterywest once all quotes have been received. The Shire of

Williams will be submitting the application as it is to be located at the Williams Art & Craft Centre, on shire

owned land.


WEDNESDAY 21ST

MARCH 2012

Recommendation:

That the Shire of Williams supports an application to Lotterywest for the construction and erection of a

colourbond shed at the rear of the Williams Art & Craft Centre block.

Earnshaw/Medlen

That the Shire of Williams supports an application to Lotterywest for the construction and erection of a

colourbond shed at the rear of the Williams Art & Craft Centre block.

Carried 9/0

Resolution 143/12

8.1.2 Department of Sport and Recreation - KIDSPORT

The new State Government initiative “Sport 4 All” was launched in November 2011. There are four parts to

the initiative which are to be implemented over the next four years – Kidsport, Club Volunteer Project, Club

Talk and Nature Play. Sport 4 All will benefit your people across Western Australia by increasing

participation at community sport and recreation clubs, increasing the capacity of club volunteers and getting

them outside to play. It will provide a substantial investment boost to support the clubs and organisations that

deliver grass roots participation.

Kidsport is the foundation and the state government has committed $10 million to this initiative. The project

will make it possible for all Western Australian children to participate in community sport and recreation no

matter their financial circumstances. It will link eligible children and youth aged 5-18 years to registered

Kidsport clubs.

Kidsport is currently being “rolled out” in the Wheatbelt, and local governments are the platform from which

it is being launched and is to be managed. First port of call for sporting groups and families will be their

local Shire, with all financial payments to be made through an administrative “hub”, which for the Shire of

Williams is the Town of Narrogin. It is my understanding that Williams will process the paperwork and the

Town of Narrogin will process the payments to the registered clubs.

A training session is being held in Narrogin on Tuesday 20th March, where more information on the roll out

will be sourced. The aim of the training session will be to up skill LGA staff in the new database and have a

facilitated workshop around implementation and DSRs vision for the next three years.

In summary, Kidsport has the following criteria:

Applicants must be between 5-18 years of age

Applicants must have a Health Care Card or pension concession card or be referred by a recognised

referral agent

Applicants primary place of residence must be in the LGA area that they are applying to join

Funding will cover the cost of fees to join a club for that season

No retrospective fees will be paid

Maximum of up to $200 per child per calendar year

No limitations to applications per family as long as the criteria is met

Priority will be given to applicants who are first-time sport participants

The program is currently being “rolled out” for the winter sport season. Summer sports are to be rolled out

later in the year.

More information will be forthcoming at the meeting.

For information


WEDNESDAY 21ST

MARCH 2012

8.1.3 Williams Gateway Expo – Lotterywest Funding

The Shire has once again successfully applied for $14,678 in funding from Lotterywest for the Williams

Gateway Expo to be held Saturday 21st April 2012. Funding covers equipment hire and advertising/publicity.

Expo 2012

Lotterywest GST Incl GST GST exl

Community Newspapers 861.60$ 30.05$ 831.55$ Advertising

GWN 1,100.00$ 100.00$ 1,000.00$ Advertising

Radiowest 2,453.00$ 223.00$ 2,230.00$ Advertising

Farm Weekly 3,734.28$ 339.48$ 3,394.80$ Advertising

Narrogin Observer 948.20$ 86.20$ 862.00$ Advertising

Firey Productions 508.20$ 46.20$ 462.00$ Advertising

Williams Community Resource Centre 1,760.00$ 160.00$ 1,600.00$ Publicity

Narrogin Hire 2,346.30$ 213.30$ 2,133.00$ Equipment Hire

Bird's Silos and Shelters 1,265.00$ 115.00$ 1,150.00$ Equipment Hire

Tru Bue Hire 1,155.00$ 105.00$ 1,015.00$ Equipment Hire

TOTAL 16,131.58$ 1,418.23$ 14,678.35$

For information

8.1.4 Lakes & 4WD Aged Housing Project

The Shire of Williams is the Project Coordinator for this Regional Alliance project and is therefore

responsible for all funding applications and reporting/acquittal requirements.

Funding applications currently being considered include:

2011/12 Country Local Government Fund – Regional Allocations

A 2011/12 Business Plan for the project was prepared and submitted together with various supporting

information to demonstrate progress towards expenditure of the 2010/11 CLGF Regional funding.

The Budget for the project has been re-drafted to ensure that each year of CLGF funding is independent and

able to be separately acquitted (Appendix 1 for reference).

The project was submitted to the Director General’s Reference Group on the 7th March 2012, after which it

goes to Cabinet for endorsement. Once this process is complete, the Department provides a Financial

Assistance Agreement for the funding ($1,972,409) to construct 10 units across the project area.

The number of units proposed per Shire include:

West Arthur – 1 unit; Williams – 2 units; Wagin – 3 units; Dumbleyung – 2 units; Lake Grace – 2 units

It is hoped that this funding is released in a timely manner, so that the project partners can further progress

the project (ie: accept tenders, appoint builders etc). To date the only Shire who has progressed into

construction is the Shire of Lake Grace who have an “in-house” building team who are constructing their

units. All the other Shires are currently “on hold” until such time as this funding is secured and released.


WEDNESDAY 21ST

MARCH 2012

Royalties for Regions – Regional Development Council – Action Agenda Funding Scheme 2011

The Shire of Williams, on behalf of the project partners, submitted an application to this funding program in

July 2011. The funding totalled $5,023,646 to construct 14 units across 7 shires over a three year period

commencing 2012/13.

The total number of units to be built per Shire under this funding were:

West Arthur – 1 unit; Williams – 2 units; Wagin – 2 units; Dumbleyung – 2 units; Lake Grace – 3 units;

Woodanilling – 2 units; Kent – 2 units

A letter was received advising that the application for funding has been unsuccessful. The application was

not recommended for funding as the inclusion of utilising Country Local Government Fund (CLGF) in future

years is presently not possible within the existing CLGF guidelines.

Basically, the concern of RDL was that the project includes reference to CLGF funding in 2012/13 and

2013/14 when the funding is yet to be announced and therefore secured. Using this possible funding to

leverage other State government funding is not permissible, according to RDL (Department of Regional

Development who administer the CLGF scheme).

More information on this will be provided at the meeting.

Department of Regional Australia, Local Government, Arts & Sport – Regional Development Australia Fund

Round 2

The Shire of Williams, on behalf of the project partners, submitted an application to this funding program in

February 2012. The funding totalled $5,023,646 to construct 42 units across 7 shires over a three year period

commencing 2012/13.

The total number of units to be built per Shire were the same as the Action Agenda funding.

Both the Action Agenda and the RDAF were for the same amount of funding to construct the same number

of units. The funding is currently interchangeable between the two funding programs, ie: hopeful that at least

one of them would be funded. If one were to be funded, then the project would be 42 units in total, 28 funded

through CLGF and 14 funded through the successful funding program (Action Agenda or RDAF).

In the possible case that BOTH the Action Agenda AND the RDAF funding be approved, then the project

would increase by 14 units and $5,023,646. The project would then be to construct 56 units across 7 shires

over the lifespan of the project.

In the case that NEITHER the Action Agenda OR the RDAF funding is approved, then the project totals 28

units funded by CLGF. If the 2012/13 and/or the 2013/14 CLGF is not forthcoming, then the project finishes

with the construction of the initial 10 units, unless alternative funding can be secured from another source

(yet to be determined).

Annual CLGF projections:

2010/11 CLGF $1,102,196 Commence construction of 10 units Funding secured

2011/12 CLGF $1,972,409 Complete construction of 10 units Funding applied for

2012/13 CLGF $1,972,409 Construct 7 units Funding not secured

2013/14 CLGF $3,944,818 Construct 12 units Funding not secured

For information


WEDNESDAY 21ST

MARCH 2012

8.1.5 Childcare Centre

The Shire of Williams has submitted the Childcare Centre Licence application for the establishment of the

centre. The centre is being licensed for up to 20 children. The licence application can take up to 90 days to

process and will culminate in a licence inspection of the new centre (once the building work has been

completed).

Through the licence application process, it was identified that the new Childcare centre would need a name.

Ideas were called for from the parents that had expressed an interest of having their children in care, as well

as through various Facebook pages. After a shortlist was drafted, a vote was called for from the community.

The eventual winning name was “Willi Wag Tails Childcare Centre”.

Funding

Lotterwest funding ($100,000) – on receipt of builder invoices or receipts

R4R Regional Grant Scheme – first instalment of $70,000 has been received. The balance will be made

available at practical completion of the refurbishment of the building.

Currently we are working towards the fit out of the centre, consideration of employment of staff required,

budgeting for the centre and policies and procedures that support the running of the centre once it is

operational. It is anticipated that the Centre may be operational in July 2012.

For information

Johnstone/Major

That the Community Development Officer’s report be received.

Carried

Resolution 144/12

Ms Cowcher left the meeting at 1.23pm.

Works Supervisor Tony Kett attended the meeting at 1.25pm to discuss his report.

8.2 WORKS SUPERVISOR’S REPORT

8.2.1 Maintenance Grading

Road Name Length Graded (kms)

Congelin-Narrogin Rd 8.1

Extracts Rd 6.1

Westmere Rd 12.5

Yarrabin Rd 5.1

McKenzie Rd 4.5

Playle Rd 3.7

Bulleid Rd 1.6

Gull St 0.4

Martin Rd 3.8

Lyons Rd 1.7

Total Length Graded 52.9


WEDNESDAY 21ST

MARCH 2012

8.2.2 Road Maintenance Works

Sealed 200m of Zilko Road on 14th & 15

th March.

Sealed 200m of Culbin-Boraning Rd on 14th & 15

th March.

Patched blow out in bitumen on Darkan Road.

8.2.3 Upcoming Works & Items on Road Construction Program

Road Name (Road

Length)

Description of

Work

Start

SLK

End

SLK

Total Status Comment

Darkan

Quindanning

(30.3km)

Reconstruct,

widen and seal

to 7m

4.80 7.80 3 Sealed on

15th & 16

th

March

Hurley Rd

(13.82km)

Clear, widen &

gravel sheet to

9m

6.82 9.32 2.50

Culbin Boraning

(19.31km)

Clear, widen &

gravel sheet to

9m

4.50 6.50 2.00

Tarwonga-

Dardadine Rd

(21.50km)

Clear, widen &

gravel sheet to

9m

0.00 4.50 4.50

Growse/Richardson

Streets

Footpath -

$28.5k grant /

$28.5k Council

Glenfield Rd Culvert

extension

Fry Street Re-seal 0.00 1.00 1.00

8.2.4 Mechanical Report

Plant Description Driver Date Purchased

Hours/Kms March 2012

Works Completed this month

Ford FG G6E Sedan

Lig

ht

Vehic

les

Ryan Duff 1-Jul-09 26,204

Ford BF Mark II Falcon XR Sedan Ian Ball 3-Aug-07 57,405

Holden Rodeo Dual Cab Utility 5-Nov-04 175,386

Ford Ranger Dual Cab Utility Tony Kett 1-Jul-09 98,600

Kia 2 Tonne Truck Jeff Cowan 9-Oct-07 65,156

Holden Rodeo Crew Cab Utility Andrew Wood 15-Nov-06 188,669

Holden Rodeo Single Cab Utility James Lenehan 20-Nov-06 68,100

Mitsubishi Triton Single Cab Utility Aaron Goulden 22-Sep-99 205,101

Multipac Multi-Tyre Road Roller

Constr

uctio

n E

quip

me

nt

21-Oct-04 200

Case Vibromax Roller 29-Sep-04 2,576hr Fixed fuel leak

Caterpillar 12H Road Grader Kevin Burman 17-Nov-03 176

Volvo G930 Road Grader Andrew Wood 20-Oct-06 5,107hr

JCB 416HT Front End Loader 6-Feb-06 5,568hr

Volvo EC210BLC Excavator Phil Reed 18-Jul-07 3,613hr Fixed leak in roof

John Deere 315SE4 Backhoe 17-Sep-01 1,071hr

Road Broom Works New

John Deere MFWD Tractor 21-Oct-97 1,849hr


WEDNESDAY 21ST

MARCH 2012

Toro Reelmaster SP mower

Park

s &

Gard

ens

Aaron Goulden Aug-09 293hr

Toro Z597 Ride on Mower Jeff Cowan 1-Oct-06 882hr

Toro Z400 Kholer Ride on Mower Jeff Cowan 8-Aug-05 459hr New reconditioned motor

Honda TRX Four Wheel M/Cycle Jeff Cowan 20-Mar-00 1,196hr Serviced, new slave cylinder

Toyota DA115 Tip Truck (Water Truck)

Tru

cks &

Tra

ilers

24-Aug-94 232,100

Isuzu FVZ1400 Tip Truck 31-Dec-03 216,017

Mercedes Benz Actross Prime Mover Ray Scobie 21-Dec-05 164,000

Isuzu Giga CXZ Tip Truck Justin Murdock 10-Dec-08 86,000

Mitsubishi Canter Dual Cab Truck 17-Oct-02 194,911

SFM Side Tipping Trailer Ray Scobie 21-Dec-05

Howard Porter Low Loader 31-Aug-07 Adjusted brakes

Howard Porter Pig Trailer Justin Murdock 10-Dec-08

8.2.5 Staff

Nil to report

8.2.6 Town and Facilities Report

Concreted crossovers at ambulance, Shire house at 1 Growse St and outside bar.

Concreted pergola floor at cemetery

Carted sand for pads for new Aged Homes

8.2.7 Private Works

Excavator starting at Wandering 13/03/2012

8.2.8 RAV Route Assessment Redman and Kelly Rd

A request was made by the Shire of Williams after an approach by Bunbury Fibre Exports to have Redman

and Kelly Roads included on the RAV network. Main Roads Wheatbelt South have made preliminary

investigations on the suitability of the roads.

Medlen/Cavanagh

That Heavy Vehicle Operations be consulted and should sealing the steep portion on Redman Road be

sufficient for inclusion on the RAV network then Bunbury Fibre Exports would be required to pay for 100%

of the road upgrade costs.

Carried 9/0

Resolution 145/12

Logie/Earnshaw

That the Works Supervisor’s Report be received.

Carried 9/0

Resolution 146/12

Mr Kett left the meeting at 1.50pm

Environmental Health Officer/Building Surveyor Steve Friend attended the meeting at 1.52pm to discuss his

report.


WEDNESDAY 21ST

MARCH 2012

8.3 ENVIRONMENTAL HEALTH OFFICER/BUILDING SURVEYOR’S REPORT

8.3.1 Building Permits

# 297 Top Notch Patios Lot 6 Pinjarra-Williams Rd, Williams Colorbond patio

Building inspections ongoing.

8.3.2 Food Premises Inspection

Williams Woolshed – Everything very clean and tidy. There has been an issue about offering for sale a milk

product that had an expired “use by date”. Management has been issued a warning (second) and prosecution

will be recommended if found again.

Caltex Williams – Cleanly maintained roadhouse. There has been an issue about offering for sale a milk

product that had an expired “use by date”. Management has been issued a warning.

8.3.3 Public Swimming Pool Testing

Water samples taken from the Williams Swimming Pool submitted for analysis. Water quality acceptable.

8.3.4 Development Application

The owner of Lot 14 Brooking Street (corner Albany Highway) has submitted a Development Application to

erect a 9m x 18m x 4.5m high colorbond shed on the property to house chemicals and other rural supplies for

sale.

The proposed shed will be situated 3m from the eastern boundary and 16m from the northern boundary (site

diagram attached).

The shed is a “replacement” for the existing shed just to the south that has been used for the same purposes

for a number of years.

The existing shed referred to has been declared unsatisfactory for this purpose by a regulatory authority as it

is too close to the boundary (eastern side). This was due to a mistake when it was originally erected as the

boundary was not properly established and the shed therefore is closer than the required three metres.

The proposed shed will be similar in size except this one will be colorbond whereas the existing one is

zincalume.

As the use of the shed will be consistent with what is already happening, and the distance from the eastern

boundary increasing, it is believed that the application can be supported.

The lot in question is zoned Commercial in the Town Planning Scheme (TPS), the business is existing and

the use of the shed will be the same as is used now, it is recommended the application be approved.

Recommendation: That the owners of Lot 14 Brooking Street Williams be granted planning approval to erect

a 9m x 18m x 4.5m colorbond shed in the position indicated in the application subject to:

The issue of a building license

Compliance with the requirements of any other regulatory authority that is concerned with the

storage of dangerous goods.

Johnstone/Major

That the owners of Lot 14 Brooking Street Williams be granted planning approval to erect a 9m x 18m x

4.5m colorbond shed in the position indicated in the application subject to:

The issue of a building license

Compliance with the requirements of any other regulatory authority that is concerned with the

storage of dangerous goods.

Carried 9/0

Resolution 147/12


WEDNESDAY 21ST

MARCH 2012

8.3.5 Private Swimming Pool Inspection

The swimming pool at Location13797 Johnstone Road was inspected to check for compliance with fencing

requirements. The fence was acceptable however the owner was requested to remove a “climbable object”

that was within a 1200mm arc of the fence.

Paterson/Earnshaw

That the Environmental Health Officer/Building Surveyor’s Report be received.

Carried 9/0

Resolution 148/12

Mr Friend left the meeting at 1.07pm

8.4 CHIEF EXECUTIVE OFFICER’S REPORT

Report Reference: 8.4.1

Subject: ANZAC Day Ceremony

File Reference: 4.11.00

Statutory Reference: Nil

Author & Date: R.N Duff 12th March 2012

Background: Council has taken responsibility for organising the ANZAC Day Ceremony. The ceremony involves a

service at the front of the Shire Office commencing at 8.00am followed by morning tea in the RSL Hall.

Comment:

This year ANZAC Day falls on the last day of school holidays and the event should be well attended.

Financial Implications:

Cost of catering which is expected to be less than $500.

Voting Requirements:

Simple Majority

Recommendation:

That the Shire of Williams conducts the 2012 ANZAC Day Service.

Cavanagh/Major

That the Shire of Williams conducts the 2012 ANZAC Day Service.

Carried 9/0

Resolution 149/12


WEDNESDAY 21ST

MARCH 2012


Subject: Department of Local Government Compliance Audit Return 2011


Statutory Reference: Section 7.13(i) of the Local Government Act 1995 and Local Government

(Audit) Regulation 13

Author & Date: R N Duff 12th March 2012

Background: Under the Local Government Audit Regulations 1996, a Local Government is required to carry out a

compliance audit for the period 1st January 2011 to 31st December 2011. The certified return needs to be

submitted to the Director General, Department of Local Government by 31st March 2012.

The compliance audit return must be:

1. Presented to Council at a meeting of the Council;

2. Adopted by the Council; and

3. Recorded in the minutes of the meeting at which it is adopted.

A copy of the return is submitted for Councillors’ perusal, comment and adoption by Council before 31st

March 2012. It is necessary for the Shire President and Chief Executive Officer to sign off the return as a

certified copy.

Comment:

No sections in the report were responded to in the negative and therefore no items are required to be brought

to Council’s attention. Compliance return attached at APPENDIX 1.


Nil.


Simple Majority

Recommendation:

That the Compliance Audit Return for 2011 be adopted and forwarded the Department of Local Government.

Carne/Medlen

That the Compliance Audit Return for 2011 be adopted and forwarded the Department of Local Government.

Carried 9/0

Resolution 150/12


WEDNESDAY 21ST

MARCH 2012


Subject: Strategic Plan Review


Statutory Reference: Section 5.56 Local Government Act 1995

Section 19C & 19D Local Government (Administration) Regulations 1996


Background: Council adopted the Shire of Williams Strategic Plan 2011 – 2021 in August 2010 and also resolved to

undertake a review in March each year. The Strategic Plan is an important Council document and should

reflect the wishes of the Community and direct Council activities and focus for the next 10 years.

The Local Government (Administration) Regulations 1996 has been amended to require each local

government to adopt a Strategic Community Plan and a Corporate Business Plan.

Section 5.56(1) and (2) of the Act requires that each local government is ‘to plan for the future of the

district’, by developing plans in accordance with the regulations.

Minimum Requirements

All local governments are currently required to produce a plan for the future under S5.56 (1) of the Local

Government Act 1995. It is intended that regulations will be made under S5.56(2) of the Act to briefly

outline the minimum requirements to achieve this.

The minimum requirement to meet the intent of the plan for the future is the development of:

A Strategic Community Plan and

A Corporate Business Plan.

The Integrated Planning Process

http://integratedplanning.dlg.wa.gov.au/integratedplanning/StrategicCommunityPlan.aspx

http://integratedplanning.dlg.wa.gov.au/integratedplanning/CorporateBusinessPlan.aspx


WEDNESDAY 21ST

MARCH 2012

Comment:

The Department of Local Government recommends:

Strategic Community Plan Review

A schedule must be developed for local government and community review of the Strategic Community

Plan. Amendments to the plan should be based on performance information and changing circumstances.

At a minimum, a desk-top review of the Strategic Community Plan should be undertaken every two years.

A full review and renewed long term visioning process should be conducted every four years. This will

ensure that community priorities and aspirations are kept up-to-date and remain relevant.

To ensure the Council priorities are in line with the Communities it is again proposed to survey the

Community. The last satisfaction survey was conducted in June 2009 and the results from the survey have

proved very valuable. Once the new survey results are collated the current Strategic Plan can be reviewed by

Council as a desk-top review with the full Strategic Plan Review taking place in August 2014.


Survey costs would be minimal and using a combination of electronic surveys and paper based surveys the

staff time would be reduced as opposed to the fully paper based survey in 2009.


Simple Majority

Recommendation:

That Council authorise the Chief Executive Officer to conduct a survey for the purposes of reviewing the

Shire of Williams Strategic Plan 2010 -2020.

Medlen/Earnshaw

That Council authorise the Chief Executive Officer to conduct a survey for the purposes of reviewing the

Shire of Williams Strategic Plan 2010 -2020.

Carried 9/0

Resolution 151/12


Subject: Reserve 1884 – Mandiaking (Lavender) Rd part closure


Statutory Reference: N/A

Author & Date: R.N. Duff 12th March 2012

Background:

Letter received from RDL:

The above reserve, shown hatched on the enclosed plan (APPENDIX 2.) and bordered on the

accompanying copy of Deposited Plan 34255 is set aside for the purpose of Stopping Place and Recreation

under the control of the Department of Regional Development and Lands (RDL).

The adjoining owners, George and Neta Lavender, have asked that the reserve be cancelled and the land

amalgamated into their Lot 8400. Whilst the Lavender’s did not request any road closure, RDL considers it

appropriate to also consider amalgamating that section of Mandiaking (Lavender) Road shown hatched on

DP 34255.

I would appreciate it if you would advise whether you have any objections to the proposal proceeding.

Further, if you agree to the road closure, then Council will need to follow the relevant road closure

procedures before passing a resolution to close the subject portion of road.


WEDNESDAY 21ST

MARCH 2012

Should you have any enquiries, please do not hesitate to contact me.

Comment:

Council are required to advise RDL if they would consider closing the small section of road in the north of

the reserve which is 11.77ha. If Council agree Council would be required to advertise the proposal and write

to neighbouring landowners and utility operators.


Nil.


Simple Majority

Recommendation:

For Council’sconsideration.

Johnstone/Medlen

That Council have no objection to the closure of section of Mandiaking (Lavender) Road shown hatched on

DP 34255 to be amalgamated with Loc 8400 and advertise the proposal and write to neighbouring

landowners and utility operators.

Carried 9/0

Resolution 152/12


Subject: WALGA – Special State and Local Government Forum


Statutory Reference: Nil.


Background:

Letter received from WALGA:

I invite you to attend a Special Forum in the lead up to the 2012 Local Government Convention at the Perth

Convention and Exhibition Centre on Wednesday 1 August.

This special event will involve a limited audience of your fellow Mayors, Presidents (or their Deputies) and

Council Chief Executive Officers and is designed to foster strategic conversation between Local

Government, State Government and Government Departments.

The morning program will feature a ‘speed date’ style exchange between Councils and Departmental

Directors General; an overview of Party Policy with presentations from each of the main political parties

(Liberal, Labor, Nationals and Greens) and the final session will be dedicated to a facilitated open panel

discussion with the political parties. This latter session aims to influence the development of Party Policy

around sector strategic issues in the lead up to the 2013 State election.

To ensure the optimum outcome from this unique opportunity, the participating Council representative is

asked to nominate – listed in priority order - the preferred Government Departments with whom a meeting

is requested. It is anticipated there will be an opportunity for each Council to participate in one or possibly

two of these dialogues, depending on attendance levels. In mid-April Council representatives will be emailed

their allocated Departmental Dialogue, and requested to submit a short Brief of the identified issue/s so the

Director General may explore such issue/s in advance of the event, and provide useful exchange at the

session

Please register your interest by returning the enclosed Expression of Interest form by Wednesday 21 March

2012. Places are strictly limited and will be allocated in the first instance to those registered as full

delegates to the convention, and on a first come first serve basis.


WEDNESDAY 21ST

MARCH 2012

The underlying Special Forum objective is to advance the strategic aims of the sector and contribute to

future Party Policy of the political parties, so I look forward to your participation in this unique event.

Comment:

Should Council wish to meet with the Government Departments we must indicate preferences on which

department Council may like to meet. The departments available are:

Energy

Indigenous Affairs

Planning

Transport

Environment and Conservation

Local Government

Regional Development

Water

Council should also advise of the specific issue they wish to discuss with the relevant departments.


Nil.


Simple Majority

Officers Recommendation:

For Council’s consideration.


Subject: Main Roads WA – RAV Assessments Richardson and Rosselloty Streets




Background: Letter received from Main Roads Wheatbelt South:

“Further to your original e-mailed request to John Houghton, at MRWA Heavy Vehicle Operations, on

September 7 2010, I wish to confirm that RAV vehicle access to Richardson and Rosselloty Streets has not

been granted.

This office was originally advised on December 22 2011, a review of that decision was then requested.

Confirmation has now been received that neither Richardson or Rosselloty Streets has been approved for

RAV access, for the reasons given below:

Substandard turning radius for 27.5m RAV vehicles entering Richardson St from Albany Hwy

turning right.

Substandard turning radius for 27.5m RAV vehicles entering Albany Hwy form Richardson St

turning right.

Safety concerns with the intersection of Richardson St and Albany Hwy.

While assessment of the portion of Rosselloty St between Richardson St and the trucking yard met

the criteria, there are no RAV network roads connecting to Rosselloty St.”

Comment:

Main Roads Wheatbelt South had requested reconsideration by Main Roads Heavy Vehicle Operation after

the application was originally rejected. Therefore any objection by Council would have to be to Heavy

Vehicle Operations in Perth and after that an approach to the Minister for Transport.


WEDNESDAY 21ST

MARCH 2012


Nil.


Simple Majority

Recommendation:

For Council’s consideration

Cr Logie declared an interest in this item and left the meeting at 2.35pm

Medlen/Earnshaw

That Cr Logie be permitted to remain at the meeting during discussion on this item.

Carried 8/0

Resolution 153/12

Cr Logie returned to the meeting at 2.37pm

Paterson/Earnshaw

That a meeting be arranged with Main Roads WA Divisional Engineer, Bernie Miller and Main Roads WA

Heavy Haulage Operations to discuss the ramifications of this decision to exclude RAV’s from Richardson

and Rosselloty Street.

Carried 8/0

Resolution 154/12


Subject: WAPC – Quindanning Townsite Subdivision


Statutory Reference: Town Planning and Development Act


Background: The Quindanning Townsite consists of 13 Unallocated Crown Land lots, 11 Crown Reserves Lots and 5

freehold lots all approximately 1,100 m2.

December 2002 – Council objected to the private sale of lots within the Quindanning Townsite.

June 2007 – Further private request to purchase lots.

October 2007 – Onsite meeting with State Land Services to discuss possible amalgamation and

subdivision of lots.

November 2007 - Development lease offered by State Land Services.

December 2007 - Council declined an offer from DPI (State Land Services) to develop the UCL lots

in the Quindanning Townsite.

May 2008 - Council supported the development of lots 4 to 14 on the design prepared by State Land

Services including the extension of Thomas Lavender Street to service Lots 4 and 5. Lots 1, 2 and 3

are to be returned to Public Open Space.

October 2008 - Henty Farrar and Dave Foster, State Land Services, attended the Council meeting.

“Mr. Farrar explained that State Land Services have the potential to assist Council with the

development of unallocated Crown Land in the Quindanning town site. All blocks are over the

2,000m2 requirement for sewerage. Council will be granted control over the land through a

development lease ($500.00 per year) for a period of five years to enable the provision of

infrastructure. Council will purchase the undeveloped land at current valuation when the

subdivision is completed.” Council that the Shire of Williams proceeds with accepting a

development lease of the land.

The proposed development of the new lots in the Quindanning Townsite will amalgamate UCL lots and then

subdivide them into 12 new lots of approximately 2,000m2.


WEDNESDAY 21ST

MARCH 2012

June 2009 – Notice of Intention to take issued by State Land Services.

October 2009 – Council resolved to continue to undertake the development and sale of lots in the

Quindanning Townsite.

October 2010 – Reserve cancellation order issued and Taking Order registered

The process from November 2010 forward will be for State Land Services to draw up a

Development Lease for Council to sign. Council can then proceed with developing the land.

Upon the completed development of the land Council are required to pay State Land Services for the

2.417 ha of land. This amount is based on an englobo parcel valuation of $370,000. Further costs for

power and water have been sought with only the cost of road works and drainage to be added. These

figures have previously been provided to Council.

A register has been set up at the Council office whereby interested persons can have their name

recorded and the lot they would be interested in purchasing. There are currently 4 names on the

register wanting to purchase 6 lots in the development.

February 2011 – Development Lease signed

July 2011 – Clearing Permit Issued

August 2011 – Geotechnical Investigations complete

December 2011 – Subdivision application submitted to the Western Australian Planning

Commission

Comment:

The Chief Executive Officer recently met with Officers from the Western Australian Planning Commission.

The purpose of the meeting was to discuss the current application before the WAPC for the Quindanning

Townsite Development. The WAPC have some concerns with the application based on correspondence from

the Water Corporation (attached at APPENDIX 3.) which stipulates conditions of subdivision regarding

water. In summary the Water Corporation expect the developer, the Shire of Williams, to significantly

upgrade the infrastructure to ensure both water pressure and quality meets Water Corporation standards.

The WAPC officers are reluctant to reject any subdivision application made by the Shire and therefore their

advice would be for the Shire of Williams to withdraw the subdivision application given that an application

may not be required to proceed with the development at Quindanning. The officers brought to the CEO’s

attention the

Water upgrade cost

The Water Corporation were contacted to get some idea of what the cost of the water infrastructure upgrade

“We haven't undertaken any planning work in relation to Quindanning Townsite which would be required to

ascertain what upgrades are required. Apart from the reticulation works the upgrades are likely to include a

storage tank and rechlorination facilities.

We do have a panel of Consulting Engineers who can be used to undertake this sort of planning and could

then provide indicative costings. They are familiar with our design guidelines.

I will ask our Development Services area to send through details”

Government Sewerage Policy – Draft Country Sewerage Policy

The WAPC officers advised that from a sewerage point of view the Council may not have needed to submit a

subdivision application. It has also been the view of the CEO that the minimum lot size for onsite disposal of

sewage was 2,000m2 however, the WAPC advised that the Draft Country Sewerage Policy states:

5.3 Remote and Isolated Subdivision or Remote and Isolated Residential Development

Proposals in remote and isolated locations may be supported, depending on the nature of the site and the

wastewater disposal arrangement chosen, and subject to:

• the development being a maximum density of R10 and no more than 25 lots or dwelling units in total;

• the overall objectives of the policy not being compromised; and

• the statutory authority being satisfied, after considering the advice of consultative authorities, that the

intended wastewater disposal arrangements are acceptable.


WEDNESDAY 21ST

MARCH 2012

Project Viability

Until such time as the cost of water upgrade can be determined, the best course of action may be to withdraw

the subdivision application. WAPC have advised that they will refund our application fees and that the Shire

of Williams could submit another application at a later date if we wish to continue with the current lot

configuration (12 lots).

Alternatively Council could investigate the possibility of selling the lots without a water service.


The business case for the Quindanning Townsite Development was presented to Council prior to deciding to

go ahead with the project.

In summary the figures are as follows

Land $370,000

Water $42,000 ($3,500 - Based on advice from Water Corporation)

Power $38,016

Design $25,000

Road $72,000

Advertising $2,500

Selling Costs $30,000

20% Contingency $115,903

Total Cost $695,419

Funded in the 2011/12 Budget by:

Loan Funds $303,000

CLGF $72,419

Sale of Land $320,000

Total Income $695,419


Simple Majority

Recommendation:

That Council withdraw the subdivision application for the Quindanning Town site until such time as the

issues around water service provision can be resolved.

Johnstone/Cavanagh

That Council withdraw the subdivision application for the Quindanning Town site until such time as the

issues around water service provision can be resolved.

Carried 9/0

Resolution 155/12

A meeting is to be arranged with Terry Waldron MLA Member for Wagin and the Minister for Water to

discuss the provision of a water service to the proposed subdivision.

Afternoon Tea

Council adjourned for afternoon tea at 3.03pm and resumed the meeting at 3.40pm


WEDNESDAY 21ST

MARCH 2012


Subject: Quindanning Picnic Race Day Club




Background: Letter received from the Quindanning Picnic Race Day Club:

“The Quindanning Race Club will be conducting their 34th annual Race Day this Easter Saturday, 7

th April.

The Club was formed in 1978 by the Quindanning community to hold an annual gymkhana and race day to

raise funds for local charities. The race day attracts up to 700 people and has always been a success thanks

to the continued support of our sponsors.

Thanks to the generosity of previous years we are pleased to announce that we have commenced

construction for the new toilet facilities. Stage 1 of the upgrade is now complete, and we anticipate that stage

2 will be well under way by the end of the financial year.

It has come to that time of year that we once again ask for your continued support to make this event

possible. Proceeds from this year’s sponsorship will support local charities and the completion of the new

toilet facilities.

All sponsors are clearly acknowledged on bill boards and vocally over the PA throughout the day, Media

will also be invited to attend.

Donations either financial or in-kind would be greatly appreciated by the club.

We would like to take this opportunity to thank you for your past generosity and look forward to your

continued support for this exciting family day.”

Comment:

The Quindanning Picnic Race Ground is located in the Shire of Boddington however a significant number of

Williams Ratepayers reside in the Quindanning locality and many Williams Ratepayers attend the 1 day

event.

In previous years Council has supported this event with offers of plant hire and more recently Council made

a contribution of $1,400 Dry Seasons Assistance Scheme funding. Council supported the Quindanning Picnic

Races 2011, and decided to offer assistance with the costs of security (approx. $1,400) and the use of the

Shire generator at no cost.


No allocation has been made in the 2011/12 Budget.


Simple Majority

Recommendation:


Paterson/Medlen

That Council offer the use of the Shire generator at no cost.

Carried 9/0

Resolution 156/12


WEDNESDAY 21ST

MARCH 2012


Subject: Russell Goodrick’s Best Country Towns


Statutory Reference: Nil


Background: Email received from MRGTV

Re: Russell Goodrick's Best Country Towns 2012 (including Metropolitan and National Television exposure

and Web Video upload).

Thank you for your time today regarding Russell Goodrick’s Best Country Towns 2012 series. As mentioned

the response to the first series in 2011 was enormous.

We'd now appreciate if you would consider being a part of the ' Best Country Towns " 2012 series.

You can see some of the completed segments at http://www.mrgtv.com/videos/best-country-towns/

In each case a scriptwriter liaised with Council in regards to content which included such topics as why

people should visit, live or work in the town.

Then Logie Award winning Russell Goodrick and cameraman visited the township to produce the video

footage.

This was then edited to a 4 minute segment, included in a television series that went to air in Perth and then

nationally along with the segments individually uploaded to the various Shires' websites.

Obviously finally costs depend on the location, time and distance, but we would expect an average cost of

$9,000 + gst + travel and accommodation

A more precise quote can be given if there is some interest in being a part of the new series.

Naturally there are limited spots available.

We ask you to seriously consider this very cost effective proposal as attached. As discussed, I look forward

to speaking with you further on Thursday 22nd March after the next meeting to be held on Wednesday.

Comment:

A proposal is attached at APPENDIX 4 for Council consideration.


The proposal indicates a cost of approximately $9,000. Depending on the content included in the video

promotion Council could seek private contributions from Businesses featured.


Simple Majority

Recommendation:


http://www.mrgtv.com/videos/best-country-towns/


WEDNESDAY 21ST

MARCH 2012


Subject: Aged Housing Tender – 3-11/12


Statutory Reference: Local Government (Functions and General) Regulations 1996


Background:

Council has previously declared its intent to construct Aged Units on Lot 32, 33, 34 New Street and Lot 110

& 111 Growse Street. A concept plan of the proposed development that incorporated 13 potential units was

endorsed by Council at the May 2011 meeting.

The project is being funded by the Country Local Government Fund (Regional Component) in conjunction

with the 4WD/Lakes Group which equate to a total of 28 units across the 7 Shires. An additional application

has been submitted to the Department of Regional Development Action Agenda Fund which would increase

the scope of the project to 42 units if successful.

Tenders have been called for the construction of four (4) Aged Persons Units. Tenders closed 12.00pm on

the 8th February 2012.

Comment:

Five (5) Tenders were received. A summary will be provided to Council but the tenders need to be analysed

further and the Aged Housing Committee will meet and provide a recommendation to the Council.

Tenders were received from:

1. MV Ranieri Building Contractors – Narrogin

2. FBC Developments - Fremantle

3. Innovest Construction – Dunsborough

4. WA Country Builders – Northam

5. LR Sims & Co - Narrogin

The Housing Committee has met to discuss the tenders further. The Committee felt that WA Country

Builders came up with the most suitable proposal, but the Committee ideally would have liked to inspect a

similar unit to check the layout and most importantly their workmanship. At the time of writing this item the

Committee had not inspected any of WA County Builders projects.


WEDNESDAY 21ST

MARCH 2012


MV Ranieri

Building WA Country Builders

LR Sims & Co FBC Developments Innovest

NO. TASK AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT

Design

1 Concept Design $ - $ - $ - $ 15,510 $ 18,000

2 Final Plans $ 19,000 $ - $ 23,400 $ 15,510 $ 31,000

Construction

3 Preliminaries $ 10,200 $ - $ 4,800 $ 168,273 $ 162,518

4 Site Works $ - $ - $ 38,100 $ 27,302 $ -

5 Construction - Unit 1 $ 181,939 $ 186,327 $ 185,072 $ 193,473 $ 238,158




9 Fencing – All Units $ 8,840 $ 18,568 $ 20,200 $ 28,800 $ 27,000

10 Internal Roadway $ - $ 56,684 $ 11,000 $ 9,860 $ 73,710

11 Services $ - $ 10,968 $ 52,000 $ 6,490 $ 21,000

TOTAL LUMP SUM PRICE (EX GST)

$ 815,079 $ 831,528 $ 889,788 $ 1,045,636 $ 1,285,860

TOTAL GST COMPONENT

$ 81,508 $ 83,153 $ 88,979 $ 104,564 $ 128,586

TOTAL LUMP SUM PRICE (INC GST)

$ 896,587 $ 914,681 $ 978,767 $ 1,150,200 $ 1,414,446

Options

NO. TASK AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT

Environmental/Energy Efficient Initiatives

12 Grid Connected Solar Power 2.5-3.5kw

$ 19,274

13 Water Reuse system $ 19,474

14 Other initiatives $ 4,680


Simple Majority

Recommendation:

That Council award tender 3-11/12 to WA Country Builders and that the building contract be presented to

Council for signing prior to building work commencing onsite.

Cr Carne and the Chief executive Officer inspected units constructed in Narrogin by WA County

Builders and reported on the suitability of the buildings.

Cavanagh/Major

That Council award tender 3-11/12 to WA Country Builders and that the building contract be presented to

Council for signing prior to building work commencing onsite.

Carried 9/0

Resolution 157/12


WEDNESDAY 21ST

MARCH 2012


Subject: Signing and Sealing Documents – Childcare Centre License




Background: The Shire of Williams has elected to set up a Long Day-care Centre in Williams. The building which will

house the centre, lot 101 Growse St, is currently under alteration and will be finished by June 2012.

To set up a Child Care Centre a licence application for a body corporate or public authority must be

submitted under the Child Care Services Act 2007. The Shire of Williams as the Operator of the Child Care

service must submit an application prior to opening the centre.

Comment:

An application requires the Shire of Williams Common Seal to be affixed to the application. The seal was

affixed to the application by the Chief Executive Officer and now requires the endorsement of Council.


There are no license fees associated with the application.


Simple Majority

Recommendation:

That Council endorse the Chief Executive Officer’s actions in affixing the Shire of Williams Common Seal

to the Child Care Centre Licence Application.

Major/Logie

That Council endorse the Chief Executive Officer’s actions in affixing the Shire of Williams Common Seal

to the Child Care Centre Licence Application.

Carried 9/0

Resolution 158/12


Subject: Signing and Sealing Documents – Royalties for Regions Finance

Assistance Agreement




Background: In December 2011 Council resolved to allocate the 2011/12 Country Local Government Fund:

Earnshaw/Major

That the Shire of Williams supports an application to the CLGF 2011/12 for the upgrade of the Williams

Sport and Recreation facilities (as per the Forward Capital Works Plan).

Potential Funding sources to be amended as follows:

CLGF 2011/12 (individual allocation) $260,104

Department of Sport & Recreation CSRFF $136,110

Sporting clubs (tennis/netball/hockey/Ram breeders) $ 62,116

GRAND-TOTAL $458,330


WEDNESDAY 21ST

MARCH 2012

Comment:

The Financial Assistance Agreement with the Department of Regional Development and Lands must be

signed prior to receiving the funding.

A meeting has been scheduled with the sporting clubs involved in this proposal for the 4th April 2012.


CLGF 2011/12 (individual allocation) $260,104

Department of Sport & Recreation CSRFF $136,110

Sporting clubs (tennis/netball/hockey/Ram breeders) $ 62,116

GRAND-TOTAL $458,330


Simple Majority

Recommendation:

That Council endorse the Chief Executive Officer’s actions in affixing the Shire of Williams’ Common Seal

to the Financial Assistance Agreement for the Country Local Government Fund 2011/12 allocation.

Johnstone/Earnshaw

That Council endorse the Chief Executive Officer’s actions in affixing the Shire of Williams’ Common Seal

to the Financial Assistance Agreement for the Country Local Government Fund 2011/12 allocation.

Carried 9/0

Resolution 159/12

8.4 CHIEF EXECUTIVE OFFICER’S REPORT – LATE ITEMS

Logie/Major

That the following late items be accepted as urgent for discussion.

Carried 9/0

Resolution 160/12


Subject: Proposed Scheme Amendment 17 to the Shire of Williams Town

Planning Scheme No. 2 (see Attachment 1)


Statutory Reference: Shire of Williams Towns Planning Scheme No. 2

Author & Date: Gray & Lewis Landuse Planners 20th March 2012

Background: The Shire owns Lots 110 – 111 Growse Street and Lots 32 – 34 New Street in Williams townsite, and has

been working to develop plans for a unit development. A location plan is included as AAttttaacchhmmeenntt 11.

At the meeting held in December 2011, Council resolved to:

‘1. Support a proposed scheme amendment ‘in principle’ for Lots 110-11 Growe Street, and

Lots 32 – 36 New Street subject to consultation with the owners of Lots 35 and 36.

2. Authorize the Chief Executive officer to write to the owners of Lots 35 and 36 New Street

and seek their support for an R30 coding to be applied to their land by a future proposed

scheme amendment to be facilitated by the Shire (at the Shire’s costs).

3. Note that a separate future report will be referred to Council following consultation with the

owners of Lots 35 and 36 to consider formal initiation of a scheme amendment.


WEDNESDAY 21ST

MARCH 2012

The Shire wrote to the owners of all the neighbouring properties and has received no objections to the re-

zoning proposal.

Comment:

The purpose of this report is for Council to consider initiating a formal amendment to it’s Town Planning

Scheme to re-code Lots 110-11 Growse Street, and Lots 32 - 36 New Street which are zoned ‘Residential’

from ‘R20’ to ‘R30’.

The preliminary plans developed for the Shire land in Growse and New Street propose development at an

R30 density. Under an R30 density a minimum of 270m2 and average of 300m

2 applies per dwelling unit.

The proposed scheme amendment is essentially required to facilitate an R30 development on the subject

land. The amendment will simply change the legal density code from Residential ‘R20’ to ‘R30’ on the

Shire’s Town Planning Scheme Map.

The amendment will facilitate a grouped dwelling development on the Shire’s land, provide for greater

housing choice, maximise use of existing infrastructure and create new housing opportunities in close

proximity to the adjacent Town Centre.

The amendment needs to undergo a statutory process; however there is an opportunity to expedite the

amendment by seeking approval from the Western Australian Planning Commission (WAPC) to reduce the

statutory advertising period from 42 days to 21 days.

POLICY REQUIREMENTS:

N/A

LEGISLATIVE REQUIREMENTS:

Shire of Williams Town Planning Scheme No 2 – Clause 4.6 requires residential development to comply

with the Residential Design Codes.

Planning and Development Act 2005 – All amendments undergo a statutory process which includes referral

to the Environmental Protection Authority, formal advertising, final adoption by Council, assessment by

WAPC and requires final approval by the Minister for Planning.

Town Planning Regulations 1967 (as amended) – legislative procedural requirements for scheme

amendments.

Environmental Protection Act 1986 (as amended) – environmental assessment requirements. No scheme

amendment can be formally advertised until the EPA has confirmed in writing that no environmental

assessment is required.

STRATEGIC IMPLICATIONS:

The majority of Williams townsite is zoned ‘Residential R20’. Introduction of an R30 density through a

scheme amendment will facilitate development that will allow for greater housing choice and diversity of

housing stock in the Shire, in a location close to services. A higher density also maximises use of existing

infrastructure.


WEDNESDAY 21ST

MARCH 2012

SUSTAINABILITY IMPLICATIONS:

Environment

There are no known significant environmental implications associated with this proposal.

Economic

The proposed R30 density will have economic benefits and may generate employment.

Social

The proposed R30 density has social benefits as it would allow for a more diversified housing stock that

can cater for different accommodation needs in the local community.


Council will be responsible for paying all costs associated with any scheme amendment, including

consultancy fees and public advertising costs.


Simple Majority

Recommendation:

That Council:

1. Initiate Amendment No 17 to the Shire of Williams Town Planning Scheme No 2 pursuant to

Section 75 of the Planning and Development Act 2005 by re-coding Lots 110-11 Growse Street, and

Lots 32 – 36 New Street Williams which are zoned ‘Residential’ from ‘R20’ to ‘R30’ as depicted on

the Scheme Amendment map.

2. Authorize Gray & Lewis Landuse Planners to compile the formal Scheme Amendment document

and Scheme Amendment map.

3. Authorise the Shire Chief Executive Officer and Shire President to execute the formal scheme

amendment document(s).

4. Authorise Gray & Lewis Landuse Planners to refer Amendment 17 to the Western Australian

Planning Commission and seek a reduced statutory advertising period from 42 days to a minimum of

21 days (on behalf of the Shire).

5. Authorise Gray & Lewis Landuse Planners to refer Amendment 17 to the Environmental Protection

Authority on behalf of the Shire seeking written confirmation that no formal environmental

assessment is required under Part IV Division 3 of the Environmental Protection Act 1986. The

referral to include a completed EPA checklist.

6. Note that formal advertising of the Amendment will be organized by the Shire’s Chief Executive

Officer in liaison with Gray & Lewis on receipt of formal advice from the EPA confirming that no

environmental assessment is required. Advertising shall include public notices in an official local

newspaper, letters to nearby and surrounding landowners, and letters to relevant authorities.

7. Note that a further report will be referred to a future Council meeting to consider any submissions

received during public advertising, and to determine whether to adopt the amendment for final

approval (with or without modifications).

8. Authorize the Chief Executive Officer to advise the successful tenderer that the Shire has

commenced the formal scheme amendment process for lots in Growse and New Street, and will keep

them informed as the amendment progresses.


WEDNESDAY 21ST

MARCH 2012

Major/Medlen

1. Initiate Amendment No 17 to the Shire of Williams Town Planning Scheme No 2 pursuant to

Section 75 of the Planning and Development Act 2005 by re-coding Lots 110-11 Growse Street, and

Lots 32 – 36 New Street Williams which are zoned ‘Residential’ from ‘R20’ to ‘R30’ as depicted on

the Scheme Amendment map.

2. Authorize Gray & Lewis Land use Planners to compile the formal Scheme Amendment document

and Scheme Amendment map.

3. Authorise the Shire Chief Executive Officer and Shire President to execute the formal scheme

amendment document(s).

4. Authorise Gray & Lewis Land use Planners to refer Amendment 17 to the Western Australian

Planning Commission and seek a reduced statutory advertising period from 42 days to a minimum of

21 days (on behalf of the Shire).

5. Authorise Gray & Lewis Landuse Planners to refer Amendment 17 to the Environmental Protection

Authority on behalf of the Shire seeking written confirmation that no formal environmental

assessment is required under Part IV Division 3 of the Environmental Protection Act 1986. The

referral to include a completed EPA checklist.

6. Note that formal advertising of the Amendment will be organized by the Shire’s Chief Executive

Officer in liaison with Gray & Lewis on receipt of formal advice from the EPA confirming that no

environmental assessment is required. Advertising shall include public notices in an official local

newspaper, letters to nearby and surrounding landowners, and letters to relevant authorities.

7. Note that a further report will be referred to a future Council meeting to consider any submissions

received during public advertising, and to determine whether to adopt the amendment for final

approval (with or without modifications).

8. Authorize the Chief Executive Officer to advise the successful tenderer that the Shire has

commenced the formal scheme amendment process for lots in Growse and New Street, and will keep

them informed as the amendment progresses.

Carried 9/0

Resolution 161/12


Subject: Department of Environment and Conservation (see Attachment 2)




Background: Email received from DEC

As I outlined to you, we have reached agreement with the owner of Lot 5 (Mr Mark Bombara) to acquire the

western portion of his property which is uncleared and is bordered on three sides by land managed by the

department.

The attached aerial photos show the property. The area we wish to purchase is the western “prong” of about

918 hectares. We intend to have the area reserved for conservation. Mr Bombara will retain the eastern

portion of about 882 hectares which contains some clearing and plantations of bluegum.

We would like to finalise the purchase as soon as possible. However, this will require the excision of the area

out of Lot 5. Before this can be done we have to submit a subdivision application to the Western Australian

Planning Commission. I would therefore appreciate it if you could advise me whether the Shire would have


WEDNESDAY 21ST

MARCH 2012

any view, comments, information or recommended conditions which would be pertinent to the proposal. I

will provide the Commission with a copy of your response.

This purchase is almost identical to that involving the western portion of the property immediately to the

south, which is owned by John Morgan. For ease of reference, I attach a copy of my letter to you of 1

December 2009 about that matter, and your reply to me of 17 December 2009.

As we are keen to finalise the purchase as soon as possible, I would very much appreciate it if you could

raise our request as a late item at the Council meeting to be held on Wednesday.

Comment:

In a normal course of action the subdivision application is lodged with the WAPC and then they will seek

comments from all the authorities. In this instance the DEC are seeking comments prior to the application

being lodged.

The WAPC as the approving authority will take any comments made by the authorities into account prior to

making a decision.

Given the surrounding land use of the proposed subdivision (native bush) Council have no option but to

support the proposal.


As Council would be aware the Valuer General’s Office conducted a review of Bushland within the Shire

last year. As a result this property would have already had its rating potential reduced therefore the

subdivision of this land should not have a significant effect on Council’s rate base.


Simple Majority

Recommendation:

That Council resolves to write to the Western Australian Planning Commission supporting the subdivision of

Lot 5 on Deposited Plan 12547.

Medlen/Logie

That Council resolves to write to the Western Australian Planning Commission supporting the subdivision of

Lot 5 on Deposited Plan 12547.

Carried 9/0

Resolution 162/12


WEDNESDAY 21ST

MARCH 2012


Subject: Work Manager Vehicle Quotations




Background: Quotations have been sought for the purchase of a new 4x4 Dual Cab utility.

Comment:

Quote received from Narrogin Toyota (Ex GST)

Manual Auto

Toyota Hilux SR Dual Cab $37,000 $39,000

Trade $18,818 $18,818

Changeover $18,182 $20,182

We are still waiting on a quote from Ingrey Ford but the State Government Pricing on Ford Ranger XL

(4X4) PK Dual Cab Diesel Turbo 5Sp Automatic is $27,905 ex GST.


2011/12 Budget Allowance (Ex GST)

Purchase $30,000

Trade $10,000

Changeover $20,000


Simple Majority

Recommendation:

For Council’s consideration..

Council resolved to leave the purchase of a new vehicle until after the Plant Committee carries out a general

plant inspection.


Subject: Locum Valuation Service – Proposed Road Widening of Brooking St

(see Attachment 3)




Background: In February 2011 Council resolved:

1. That Council resolve to negotiate a land exchange for the land marked blue on APPENDIX 2 by

closing the ROW marked orange to enable a s.87 amalgamation with Lot 13315

2. That Council resolve its intention to close the Right of Way (ROW) abutting Lot 13315 Brooking St,

as shown at (APPENDIX 2) and advertise, in accordance with Section 58 of the Land

Administration Act 1997.

3. That in the event no objections are received at the end of the notice period, the closure of the portion

of road reserve be recommended to the Minister for Planning.


WEDNESDAY 21ST

MARCH 2012

Objections to the ROW closure were received and therefore the land exchange was no longer considered an

option and a property valuation was sought from a licensed valuation to determine an appropriate amount to

be offered to for the road widening.

Comment:

The valuation report received suggests than an appropriate offer of compensation would be $3,000 for the

0.0315ha.

A copy of the valuation report is available at the Council meeting.


$3,000 plus costs for survey of the subdivision.


Simple Majority

Recommendation:

That Council offer the owner of Lot 13315 an amount of $3,000 for 0.0315ha to be included in the Brooking

Street road reserve.

Cavanagh/Medlen

That Council offer the owner of Lot 13315 an amount of $3,000 for 0.0315ha to be included in the Brooking

Street road reserve.

Carried 9/0

Resolution 163/12

8.5 DEPUTY CHIEF EXECUTIVE OFFICER’S REPORT


Subject: Adoption of the 2011/2012 Budget Review

File Reference: 4.23.10 Statutory Reference: N/A

Author & Date: IR Ball 13th

March 2012

Senior Officer: Ryan Duff - CEO

Disclosure of Interest: Nil

Documents Tabled: Attachment 8.5.1 – 2011/2012 Budget Review Statement of Financial

Activity and notes on Closing Funds and Budget Amendments

PURPOSE

To consider and adopt the Budget Review as presented in the Statement of Financial Activity for the period 1

July 2011 to 29 February 2012.

BACKGROUND

A Statement of Financial Activity incorporating year to date budget variations and forecasts to 30 June 2012

for the period ending 29 February 2012 is presented for council to consider. The Local Government

(Financial Management) Regulations 1996, regulation 33A as amended, requires that Local Governments

conduct a budget review between 1 January and 31 March in each financial year. A copy of the review and

determination is to be provided to the Department of Local Government within 30 days of the review.

DETAILS

The budget review has been prepared to include information required by the Local Government Act 1995,

Local Government (Financial Management) Regulations 1996 and Australian Accounting Standards.


WEDNESDAY 21ST

MARCH 2012

Features of the Budget review include:

Decrease in UV Rates due to revaluation of separated lots. -600

Rate Admin Fees/Instalment Interest - More people elected to take out

instalment plan for payment of rates. $1,380

Decrease in Local Road Grant - Budget estimate taken from notional grant

advice -$9,350

Other Governance Reimbursements - Increase in budget income from LGIS

Member Bonus Assessment $3,385

Reimbursement CDO Outsourcing - Increased funding from Wheat belt

Development Commission for work on 4WD and Lakes VROC Business Case

Funding Allocation $14,210

Community Development Officer Wages - Increase in wages because of time

dedicated to 4WD and Lakes VROC Business case Funding Allocation -$14,000

Grants Commission Review - Decrease in fees paid to Consultant carrying out

review $4,500

Office Kitchen Upgrade under budget estimate $10,000

Fire Prevention Contributions and Reimbursements - Increase in contributions

from WA Police, FESA and St John Ambulance towards cost of Legal Fees

and Deed of Settlement in regard to the Communications Tower site. $75,840

Fire Prevention Legal Costs - Legal Costs and Deed of Settlement in regard to

the Communications Tower site over budget. -$185,615

Mosquito Control - Costs over budget because of wet summer and increased

fogging costs -$6,600

Other Housing GROH Rental 2 Richardson St - Lease cancelled by GROH -$9,200

Other Housing - GROH Housing Mtce - Payments reduced because lease

cancelled $9,200

Sanitation - Sale of Scrap - Increased income from sale of scrap steel $5,300

Cemetery - Increased income from The Williams towards cost of Gazebo $4,310

Cemetery - Gazebo Construction above budget -$3,780

Pool Admission Charges - Increased attendance above budget $630

Other Recreation - Central Country Zone Golf - Sponsorship and entry fees

for annual event allocated to Williams $8,560

Other Recreation - Central Country Zone Golf - Green Fees, Prizes and

Catering for annual event allocated to Williams -$7,940

Recreation Ground Fence - Now not required - savings after DSR Grant taken

into account $45,000

Roads to Recovery Funding - Program will not be carried out because of extra

work required on repairing flood damaged roads. Reduced funding from RTR. -$104,300

Roads to Recovery Construction - Reduced expenditure on program because

works diverted to maintaining flood damaged roads. $140,000

Rural Roads maintenance - Increased expenditure on flood damaged roads -$140,000

Profit on Sale of Asset - Budget loss changed to profit because of increased

trade value and delay in purchase date increased depreciation component.

Budget Loss $31,225 now Profit $52,220 $83,445

Purchase of Road Grader under budget estimate $20,000

Police Licensing Commission - Budget estimate reduced because of decrease

in business -$4,000


WEDNESDAY 21ST

MARCH 2012

Building Permits - Decrease in building activity -$6,000

Saleyards Reimbursements - Contribution from Stud Breeders Assoc for

construction of storage shed $16,575

Saleyards Storage Shed Construction -$16,700

Sale of Water - Decrease in sale of water from standpipes because of seasonal

conditions -$8,000

Water Supply - Reduced cost of water to Standpipes because of decrease in

use. $8,000

Private Works - Increase in fees and charges because of storm damage works

carried out for Shire of Wandering. $138,000

Private Works Expenditure - Increased because of storm damage works

carried out for Shire of Wandering -$90,000

Sale of Materials - Increase in income from sale of old pad foot roller shells $6,500

1 Growse Street - Patio completed from 2010/2011 allocation -$9,790

Portable Traffic Lights - Purchased from profit on Private Works -$30,645

Quindanning Town site Development - Project Delayed - Loan Income -$303,000

Quindanning Town site Development - Project Delayed - Sale of Land -$320,000

Quindanning Town site Development Costs - Project Delayed $672,175

-$2,510

Due to the above adjustments the closing funds have decreased by $2,510 from $5,000 to $2,410 and still

remain within the percentage and dollar material variance set by Council.

STATUTORY ENVIRONMENT

Regulation 33A of the Local Government (Financial Management) Regulations 1996 requires:

(1) Between 1 January and 31 March in each year a local government is to carry out a review of its

budget for that year.

(2) Within 30 days after a review of the annual budget of a local government is carried out it is to be

submitted to the Council.

(3) A Council is to consider a review submitted to it and is to determine by absolute majority whether or

not to adopt the review, any parts of the review or any recommendations made in the review.

(4) Within 30 days after a Council has made a determination it is to be provided to the Department of

Local Government.

POLICY IMPLICATIONS

The budget is based on the principles contained in the Strategic Plan and Plan for the Future.

STRATEGIC IMPLICATIONS

The Budget review has been developed based on existing strategic planning documents adopted by

Council.

VOTING REQUIREMENTS

Absolute Majority required: Yes.

COMMENT

The budget has been reviewed to continue to deliver on other strategies adopted by the Council and

maintains a high level of service across all programs. The closing funds remain in surplus as a result of

this budget review with a slight decrease of $2,510.


WEDNESDAY 21ST

MARCH 2012

OFFICER RECOMMENDATION

That:

Council adopt the budget review with the following variations for the period 1 July 2011 to 29 February

2012 and amend the budget accordingly:

Johnstone/Logie

Council adopt the budget review with the following variations for the period 1 July 2011 to 29

February 2012 and amend the budget accordingly:

Decrease in UV Rates due to revaluation of separated lots. -600

Rate Admin Fees/Instalment Interest - More people elected to take out instalment plan for payment of rates. $1,380

Decrease in Local Road Grant - Budget estimate taken from notional grant advice -$9,350

Other Governance Reimbursements - Increase in budget income from LGIS Member Bonus Assessment $3,385

Reimbursement CDO Outsourcing - Increased funding from Wheat belt Development Commission for work on 4WD and Lakes VROC Business Case Funding Allocation $14,210

Community Development Officer Wages - Increase in wages because of time dedicated to 4WD and Lakes VROC Business case Funding Allocation -$14,000

Grants Commission Review - Decrease in fees paid to Consultant carrying out review $4,500

Office Kitchen Upgrade under budget estimate $10,000

Fire Prevention Contributions and Reimbursements - Increase in contributions from WA Police, FESA and St John Ambulance towards cost of Legal Fees and Deed of Settlement in regard to the Communications Tower site. $75,840

Fire Prevention Legal Costs - Legal Costs and Deed of Settlement in regard to the Communications Tower site over budget. -$185,615

Mosquito Control - Costs over budget because of wet summer and increased fogging costs -$6,600

Other Housing GROH Rental 2 Richardson St - Lease cancelled by GROH -$9,200

Other Housing - GROH Housing Mtce - Payments reduced because lease cancelled $9,200

Sanitation - Sale of Scrap - Increased income from sale of scrap steel $5,300

Cemetery - Increased income from The Williams towards cost of Gazebo $4,310

Cemetery - Gazebo Construction above budget -$3,780

Pool Admission Charges - Increased attendance above budget $630

Other Recreation - Central Country Zone Golf - Sponsorship and entry fees for annual event allocated to Williams $8,560

Other Recreation - Central Country Zone Golf - Green Fees, Prizes and Catering for annual event allocated to Williams -$7,940

Recreation Ground Fence - Now not required - savings after DSR Grant taken into account $45,000

Roads to Recovery Funding - Program will not be carried out because of extra work required on repairing flood damaged roads. Reduced funding from RTR. -$104,300

Roads to Recovery Construction - Reduced expenditure on program because works diverted to maintaining flood damaged roads. $140,000

Rural Roads maintenance - Increased expenditure on flood damaged roads -$140,000


WEDNESDAY 21ST

MARCH 2012

Profit on Sale of Asset - Budget loss changed to profit because of increased trade value and delay in purchase date increased depreciation component. Budget Loss $31,225 now Profit $52,220 $83,445

Purchase of Road Grader under budget estimate $20,000

Police Licensing Commission - Budget estimate reduced because of decrease in business -$4,000

Building Permits - Decrease in building activity -$6,000

Saleyards Reimbursements - Contribution from Stud Breeders Assoc for construction of storage shed $16,575

Saleyards Storage Shed Construction -$16,700

Sale of Water - Decrease in sale of water from standpipes because of seasonal conditions -$8,000

Water Supply - Reduced cost of water to Standpipes because of decrease in use. $8,000

Private Works - Increase in fees and charges because of storm damage works carried out for Shire of Wandering. $138,000

Private Works Expenditure - Increased because of storm damage works carried out for Shire of Wandering -$90,000

Sale of Materials - Increase in income from sale of old pad foot roller shells $6,500

1 Growse Street - Patio completed from 2010/2011 allocation -$9,790

Portable Traffic Lights - Purchased from profit on Private Works -$30,645

Quindanning Town site Development - Project Delayed - Loan Income -$303,000

Quindanning Town site Development - Project Delayed - Sale of Land -$320,000

Quindanning Town site Development Costs - Project Delayed $672,175

Decrease in closing funds -$2,510

Carried 9/0

Resolution 164/12

8.5.1 ACCOUNTS FOR PAYMENT

Cavanagh/Paterson

That Municipal Fund cheques 103539 – 103549, EFT and Direct Debits totalling $134,663.36 approved for

payment by the Chief Executive Officer be endorsed and the Municipal Fund cheques 103550 – 103 560

totalling $66,267.15 and Municipal Fund EFT transfers totalling $47,422.75 be approved for payment.

Carried 9/0

Resolution 165/12

8.5.2 FINANCIAL STATEMENTS

Earnshaw/Medlen

That the financial statements presented for the period ending 29th February 2012 be received.

Carried 9/0

Resolution 166/12


WEDNESDAY 21ST

MARCH 2012

8.6 COUNCILLORS

8.6.1 WALGA CENTRAL ZONE MEETING

Cr Cowcher together with the Chief executive Officer attended the Central Zone Meeting in Beverley.

Cr Cowcher was elected Zone Deputy President.

9.0 ELECTED MEMBERS MOTIONS OF WHICH NOTICE HAS BEEN GIVEN

Nil

10.0 NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF THE MEETING

Medlen/Logie

That the July 2012 Ordinary Meeting date be changed from 18th July 2012 to 25

th July 2012.

Carried 9/0

Resolution 167/12

10.1 ELECTED MEMBERS

10.2 STAFF

Nil

11.0 LEAVE OF ABSENCE

Logie/Medlen

That Cr Carne be granted leave of absence for the July and August 2012 Ordinary Meetings.

Carried 9/0

Resolution 169/12

Logie/Major

That Cr Medlen be granted leave of absence for the July 2012 Ordinary Meeting.

Carried 9/0

Resolution 170/12

12.0 INFORMATION SESSION

13.0 MEETING CLOSURE

There being no further business for discussion the President declared the meeting closed at 5.05pm.

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